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HomeMy WebLinkAboutM011188 ... " .1 I f , ( -. E _I 1_ -, JEFFERSON COUNTY BOARD OF COMMISSIONERS I _ -, IE -, District No. 1 Commissioner: Larry W. Dennison, Chairmanl _ ~I District No.2 Commissioner: B.G. Brown, Member 1 _ -, District No.3 Commissioner: George C. Brown, Member I E , , - -, Clerk of the Board: Jerdine C. Bragg , _ -I Public Works Director: Ga~y A. Rowe I _ _I ,_ B' II I NUT E S Week of January 11, 1988 ) The meeting was called to order at the appointed time by Chairman Larry W. Dennison. Commissioner B.G. Brown and Commissioner George C. Brown were both present. REORGANIZATION OF THE BOARD: Commissioner George Brown moved to nominate Commissioner B.G. Brown to serve as Chairman of the Board of Commissioners for 1988. Chairman Dennison seconded the motion. The motion passed by a unanimous vote. HEARING re: Proposed Bud<<et Appropriations. Various County Departments: Chairman B. G. Brown reported that the Sheriff's Depart- ment will not need the $14,867.57 budget appropriation as indicated in the hearing notice. The Chairman then opened the hearing and asked for publ i c comment. Hear ing no comment the Chai rman closed the hear i ng. Commissioner Dennison moved to approve and sign Resolution No. 3-88 ordering the budget appropriations and extensions for the following departments: BUilding Inspection $70.00: Shoreline Commission $300.00. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Correction to Resolution No. 103-87; Annual Current Expense Bud2et 1988: This correction is to update the wording of this resolu- tion so that it is consistent with the terminology used in the State BARS Manual, Chairman B.G. Brown reported. The term "Level C" is being changed to "Object Levels". Commissioner Dennison moved to approve and sign Resolution No. !=!! correcting the wording of Resolution No. 103- 87 as indicated. Commissioner George Brown seconded the motion, which carried by a unanimous vote. Salary Survey Pro<<ram Implementation: (See Also Minutes of June 22, 1987) Commissioner George Brown moved to approve and sign Resolution No. 5-88 formerly adopting the Salary Survey Program Implementation as previously approved on June 22, 1987. Commissioner Dennison seconded the motion. The motion passed by a unanimous vote. Bud<<et Transfer ReQuests: Various County Departments: The following 1987 budget transfers were approved by passage of Resolution No. .!.::!.! on a motion made by Commissioner George Brown, seconded by Commissioner Dennison: District Court, Centennial Commission, Clerk, and Superior Court. The motion carried by a unanimous vote. ',VOL . 14 rAct li--- 79 ''Ii Commissioners' Meeting Minutes: Week of January 11, 1988 Page: 2 BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS BEARING re: Petition to Vacate County Road Ri<<ht-of-way: Portion of South Point Road. Division #3. Plat of Bride:ebaven: Larry Matson. Deti t ioner: Publ i c Works Property Manager, Carter Breskin, reported that this petition to vacate is for a portion of South Point Road adjacent to Lots 12 and 13 of Division #3 in the Plat of Bridge- haven. The portion of right-of-way to be vacated is 200 feet long and thirty feet wide. The petitioner is requesting this vacation to allow a mound drainfield system to be located on the site within the permis- sible setback requirements. Mrs. Breskin then reviewed the Departments findings on the petition. The assessed value of the vacation request is $3,000.00 with compensation of $1,500.00 being required., The only t est imony rece i ved was from adj acent property owner Karen Wi 11 estoft (Lot 10), who asked that she be granted an easement across Lot 11 to install a solid pipe which would drain into the drainfield that is proposed for Lots 12 and 13. If this easement is not granted, Mrs. Willestoft would be opposed to the vacation. The Planning Commission reviewed this petition and recommends that the vacation be granted. Chairman B. G. Brown opened the hearing and asked for comment for and against this petition. Joe Melton with NTI Clark and Associates, reported that his firm was engaged by Mr. Matson to investigate the possibility of a mound septic system on his property. In the course of their review they found that this property is surplus as indicated by responses of the various utility companies that they have no need for easements, and they suggested that Mr. Matson peti tion for the vaca- tion. This property, Mr. Mel ton continued, would be put back on the tax rolls if the vacation is approved. Commissioner Dennison asked about the easement that Mrs. Willestoft has reques ted. Mr. Me 1 ton reported that thi s area will onl y support one septic system and no arrangement has been made between Mr. Matson and Mrs. Willestoft. Hearing no further comment the Chairman closed the hearing. Commis- sioner Dennison moved to approve the petition for road vacation as submitted by Mr. Matson. Commissioner George Brown seconded the motion which passed by a unanimous vote. CONTRACT re: Propane for 1988: Paradise Propane: Publ i c Works Director Gary Rowe, reported that he has advised Paradise Propane not to deliver propane to the Sheriff's Office. Paradise Propane agreed with this change from the proposal. Commissioner Dennison moved to strike to the bid for propane for the Sheriff's Office from the contract with Paradise Propane and to approve the contract as changed. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Call for Bids re: Liquid Asphalt Products 1988: This bid call is for the various types of liquid asphalt used in the County's oiling program, Gary Rowe reported. Commissioner Dennison moved to call for bids for liquid asphalt products for 1988 and set the bid opening date for February 1, 1988 at 10: 30 a. m. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Bill for Work on Generator at Jail: Gary Rowe reported that a bill has been received for a portion of the work done on the genera- tor due to the intake manifold exploding. The quoted cost was $8,266.84 with a warranty deduction of $6,101.80. The total amount due is $2,340.40 including sales tax. Gary Rowe will contact the company for a detailed description of what work was performed outside the warranty. . VOl 14 ~ACE~'ll so Commissioners' Meeting Minutes: Week of January 11, 1988 Page: 3 Proposal for Paint1nK and Patch1nK Walls Third Floor of the Courthouse: A bid has been received, Gary Rowe reported, from Charlie O'Shay for the painting and patching the walls on the third floor of the Courthouse for $1,972.74. The Board directed that the Public Works Department seek other bids for this work before any action is taken. HEARING reI Petition to Vacate County Road RiKht-of-Way: Portion of Nelson's LandfnR Road: James &: Linda Weaver. Peti tioners: Carter Breskin reported that this vacation request is for a portion of Nelson's Landing Road which lies in and across Tax 11 in Section 17 Township 30N, Range 1 West. The petition is for a portion of right-of- way that is 800 feet long with the width defined by usage. This property is located approximately one mile south of the City of Port Townsend. The vacation is being requested for pedestrian safety. The findings were then reviewed for the Board with Ms. Breskin noting that the Public Works Department commented that if this portion of the road is vacated it will increase the maintenance costs for the remain- ing portions. This is a route used by the County and private trucks to haul gravel south onto Discovery Bay Road, because the railroad bridge is rated for a 20 ton maximum load. The Pub 1 i c Works Department is opposed to the vacation request. The Assessor's Office reported that the assessed value of the vacation request is $4,900.00 which would require $2,450.00 in compensation, however, these figures were based on a sixty font wide right-of-way so the assessed valuation will have to be revised. Pacific Northwest Bell commented that they do not object to the va cat ion as long as they are granted an easement to maintain the i r phone lines in the area. Mrs. Breskin added that Pacific Northwest Bell has since been granted an easement. Puget Power has also been granted an easement. Jefferson County Fire District #6 is opposed to the request, because of the additional time that it would take to respond to emergencies in the area. The Fire District recommends that Nelson's Landing Road be maintained as other County Roads. The Planning and Building Department is opposed to the request because the vacation of this portion of road would make the right-of-way unusable as a through street. The loss of this th~ough street would be a detriment to the orderly development of the area. The Planning Commission reviewed the request and recommends that it be denied, because they felt that it was an inappropriate solution to the problems expressed by the Weaver's, which included littering, speeding and trespassing. Mrs. Breskin then evaluated the request against the road vacation review criteria: 1. Compliance with the County Comprehensive Plan and any other applicable plans, policies or ordinances. There is not conflict with this criteria. 2. Roads should not be closed, vacated or abandoned when land uses, development plans or occurring patterns indicate their usefulness for area circulation. This vacation would impair the usefulness of the road. (See Planning Department comments). 3. Effectiveness of emergency services should not be impaired. This vacation request would impair emergency response time in the opinion of Fire District #6. 4. Effective use as a utility corridors. Easements have been given to puget Power and Pacific Northwest Bell so the vacation is in compliance with this criteria. 5. Roads should not be vacated when such routes could be effectively used for trails or pathways. There is no conflict with the criteria. There is not conflict with criteria number six or seven. VOL, 14 rACE -.0 81 , . Commissioners' Meeting Minutes: Week of January 11, 1988 Page: 4 Chairman B.G. Brown opened the public hearing to take comments for and against the proposed road vacation. James Weaver, peti tioner, stated that they are requesting this vacation because the traffic (trucks and speeding cars) on this road have increased in the past two years. The pavement on Nelson's Landing Road is twenty feet wide at the widest point, and the visibility on the road is not very good. Mr. Weaver added that there is also a litter problem on this road. Everything from litter from passing cars to truckloads of garbage and septic tank clean out trucks rinsing out their tank is dumped on this road. Mr. Weaver added that the last thing he wants to see done is an upgrade of the road which would allow the traffic to travel even faster on it. He stated that possibly signs about littering and garbage dumping, and speed limit regulation would be a solution to some of the problems they are experiencing. Mr. Weaver stated that he is withdrawing his petition for vacation. Wayne Hammond stated that he is opposed to the vacation request, but he agreed that there is a litter problem on this road. John Taylor, a resident of the area, stated that he is also opposed to the vacation but he would like to see something done about the litter- ing in the area. Hearing no further comments, the Chairman closed the hearing. Commis- sioner Dennison asked if there is anything that can be done to help with the speeding problem on this road? Gary Rowe reported that the speed limit on this road is 25 mph. The Public Works Department will work wi th the Weaver's to see if there is anything that can be done about the problems noted. The Sheriff's Department will be notified about the speed and littering problems in the area. Commissioner Dennison moved to deny the petition for vacation as submitted by Mr. & Mrs. Weaver because the request does not meet two of the seven criteria for road vacations. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. HUMAN SERVICES Request for Out of State Travel: Commissioner Dennison moved to approve the out of state travel requests for Penny Hubbard and Ken Hankel of the Human Services Department. Commissioner George Brown seconded the motion which passed by a unanimous vote. PLANNING AND BUILDING DEPARTMENT Shoreline Permit Exception: To Conduct Experimental Herrin<< Fishery in Discovery Bay, SQuamish Harbor and By Water Bay: Washin<<ton State Department of Fisheries: Planning and Building Department Director, David Goldsmith reported that the Washington State Department of Fisheries is requesting a one time exemption from the Shoreline Permit process to conduct an experiment to see if the waters of Puget Sound are productive enough for a commercial herring spawn fishery. The experiment would consist of placement of a series of floats being placed in the water with nets underneath them. As the herring begin to spawn they are put into these nets which have kelp hanging in them. The herring spawn on the kelp. This experiment would be for a period of seven weeks and the test would be moved between the three sites. Commissioner Dennison moved to table this request until the next Board meeting and direct the Planning Department to contact the various groups that have expressed concern about aquaculture projects and inform them of it, and to contact the Department of Fisheries for more information. Commissioner George Brown seconded the motion. Commis- sioner Dennison then amended his motion to say that the request is tabled until such time that the public can be notified and a time acceptable to the Department of Fisheries can be arranged. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. VOl 14 rACEf' , -'l) 82 . . Commissioners' Meeting Minutes: Week of January 11, 1988 Page: 5 Setback Variance Request: Gara~e at 640 Beckett Point Road: Richard Easter: A five foot setback variance from the road right-of- way is being requested for a garage to be built at 640 Beckett Point Road, Senior Planner Rachel Nathanson reported. Commissioner George Brown moved to approve the setback var i ance as requested for Ri chard Easter. Commissioner Dennison seconded the motion. The motion passed by a unanimous vote. JefferSOD County Corrections Standards: Commissioner Dennison moved to 'approve and sign Resolution No. 1..=.!!. adopting the Jefferson County Corrections Standards (RCW 70.48) as modified effec- tive January 1, 1988. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. * * * Peter Simpson. Director and Russ Laase. Clallam Jefferson Community Action Council re: Remodel of the CAC Office at Multi- Services Buildin~ 802 Sheridan: Peter Simpson advised that since the Community Action Council moved into the Multi-Services BUilding several things have occurred which require more office space: 1) Addi tion of three staff members and 2) expansion of the emergency service programs so that more clients are coming into the office. The office space is currently open with visual screens placed in the room, but the problem is sound. There is a need for conf idential i ty in phone call sand dealing with clients. which the visual barriers do not provide. Mr. Simpson submitted a plan for the installation of walls in the office and reported that two proposals were received for the necessary work ranging from $3,008.00 to $3,200.00. Commissioner Dennison moved to direct the Public Works Department to work with CAC to develop a remodeling plan that is suitable to their needs and to have the work done. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Appointment to the Jefferson County Centennial Committee: Commissioner Dennison moved to appoint Mary McQuillen to serve on the Jefferson County Centennial Committee. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. 1987 Bud~et Transfer Requests: Resol ution No. !..::.!!.! was approved by motion of Commissioner Dennison, seconded by Commissioner George Brown approving the 1987 budget transfers as requested by the following departments: Audi tor, Elections, Non Departmental. Heal th, Treasurer and Commissioners. The motion passed by a unanimous vote. Payroll Status Chan~e Forms: Salary Review Commi ttee: The following payroll status change forms (one step merit increases) were approved by motion of Commissioner Dennison, seconded by Commissioner George Brown, as recommended by the Salary Review Committee: Michael Ryan, Francesca Cheslik, Michelle Grewell, Linda Rains, Jesse Mincks, Cheri Lundgren, Connie Barrows, Bob Nesbitt and Earl Wells. The motion passed by a unanimous vote. Assessor Jack Westerman. Prosecutin~ Attorney John Raymond and Director of Area A~ency On A~in~. Beverly Brice re: Senior Citizens List for Informational Purposes : ( See also Minutes of September 28, 1987) The Chairman explained that the Assessor and the Prosecuting Attorney are before the Board to discuss if it is legal for the Wl 14 rAtET.' -'0 83 ..;a \.. ~..;. Commissioners' Meeting Minutes: Week of January 11, 1988 Page: 6 Assessor's Office to provide a list of senior citizens names and addresses to the Olympic Area Agellco~ Aging fol' informational purposes. John Raymond stated that b cause ..tbe requestillgagency is in effect a governmental agency providIng this information is all right. . A disclaimer stating that th list should not be used for commercial purposes will be signed by the Olym>pic Area Agency on Agency. After an Executive Session with the Prosecuting Attorney regarding a personnel matter tbe meeting was adjourned. MEETING ADJOURNED SON COUNTY OF COMMISSIONERS -' vot 14 fACE'''1) 84