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HomeMy WebLinkAboutM020188 .;.... '" c: -. -, District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Larry W. Dennison, Member B.G. Brown, Chairman George C. Brown, Member m m m III - ,. I _I ml _I -I _I -I _I -, _I E' JEFFERSON COUNTY BOARD OF COMMISSIONERS III Clerk of the Board: Public Works Director: Jerdine C. Bragg Gary A. Rowe - Hi .. mil 18 MINUTES Week of February 1, 1988 The meeting was called to order by Chairman B. G. Brown. Commissioner Larry W. Dennison and Commissioner George Brown were both present. BOSlNESS FROM COUNTY DEPARTMENTS PUBLIC WORKS BID OPENING re: Furnishing of Liauid Asphalt for 1988: The Clerk of the Board opened and read the bids received for furnishing liquid asphalt to the County for 1988 as follows: BIDDER: UNIT PRICES BID TOTAL: Chevron U.S.A., Inc., Seattle Asphalt CMS2 CRS2 MC250 CSS1 $246,100.00 $112.40 108.00 153.00 104.00 U.s. Oil and Refining Asphalt CMS2 CRS2 MC250 CSS1 $260,040.00 $116.90 116.90 155.00 115.00 Commissioner Dennison moved to direct the Public Works Department to check the bids for accuracy and make a recommendation for bid award. Commissioner George Brown seconded the motion which carried by a unanimous vote. BEARING NOTICE re: Model Traffic Ordinance: (S~e also Minutes of January 25, 1988) Sheriff Mel Mefford was present when Gary Rowe discussed the proposed model traffic ordinance with the Board. Sheriff Mefford stated that the County definitely needs to review the speed limits on County roads. There is concern, particularly in the Ness I s Corner area about the current 50 mph speed limit on unposted County roads because of the number of children in the area that are getting on and off school busses during the day. The proposed or- dinance would make the speed limit on this road 40 mph. The Sheriff added that there are many small, narrow roads in the Hadlock, Irondale and Quilcene areas that can now be driven at 50 mph, if unposted. This proposed ordinance would make these 25 mph unless posted and would cut VOl.. 14 rAGE (,~, 0503 ~_I~ /O~ . l Commissioners Meeting Minutes: Week of February 1, 1988 Page: 2 down on the need for so many road signs. The Sheriff stated that he recommends that this ordinance be adopted. After considerable discussion about the proposed ordinance and the i~pact of reducing the speed limit on unposted roads, the Board directed that the wording setting the speed limit on unposted roads at 25 mph be deleted from the proposed ordinance. Commissioner George Brown moved to approve publication and set the hearing for February Commissioner Dennison seconded the motion. unanimous vote. the hearing notice for 22, 1988 at 10:30 a.m. The motion passed by a AGREEMENT re: Little Quilcene River Bank Protection: Depart- ment of the Army: Gary Rowe explained that this agreement is for installation 200 feet of bank protection (rip rap) along the Little Quilcene River (Wildwood Road), needed after flooding in 1986 and 1981. The project cost is $48,500.00 with the County providing $12,125.00 and the Army Corps of Engineers paying the balance. Commissioner Dennison moved to approve and sign the agreement wi th the Army Corps of Engineers as submitted. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. CONTRACT re: PumP Bouse and Reservoir at the Brinnon Senior Center: Tollshark Construction: This contract is for the construction of the pump house and reservoir at the Brinnon Senior Center as previously awarded. Commissioner Dennison moved and Commissioner George Brown seconded the motion to approve the contract with Tollshark Construction as submitted. The motion passed by a unanimous vote. CONTRACT re: Core Drillina and Wall Sawin" in Courthouse Basement: Tollshark Construction: Commissioner Dennison moved to approve and sign the contract with Tollshark Construction for the core drilling and wall sawing in the Courthouse as previously awarded. Commissioner George Brown seconded the motion which carried by a unanimous vote. ACCEPTANCE OF PROPOSAL re: Installation of New Vinyl Floor at the Quilcene Community Center: Bids have been received for the installation of a new vinyl floor at the Quilcene Community Center as follows: Peninsula Floor Covering, Port Townsend $4,890.08; Fairchild Floors, Port Angeles $6,000.00. Commissioner Dennison moved to accept the proposal from Peninsula Floor Covering of Port Townsend for $4,890.00. Commissioner George Brown seconded the motion which carried by a unanimous vote. PLANNING AND BUILDING DEPARTMENT Variance Reauest re: Bei"ht of Structure: 941 Gardiner Beach Road; Gary BandY, Applicant: This request, Senior Planner, Rachel Nathanson reported, is to build a second floor and tower on an existing structure that Mr. Bandy is renovating. The resulting height of the structure would be 53 feet 6 inches. The building code restricts maximum structure height to 35 feet. Mr. Bandy has stated that the tower is only for looks and is designed to match the theme of the proposed building which will be used as a residence. The height at the roof line of this structure is indicated in the plans as 36 feet. The Board asked how this structure would impact the view of adjacent properties and how the neighbors feel about this request. Ms. Nathan- son stated that she did not know but the Building Inspector will ask for engineered plans for this tower if this height variance is ap- proved. Commissioner Dennison moved to deny the height variance as requested by Mr. Bandy because there is not any indication of a VOL 14 rAr,~ n 0504 .,. ;. , Commissioners Meeting Minutes: Week of February 1, 1988 Page: 3 hardship being created by the County's height requirements. Chairman Brown seconded the motion, and added that variances are usually granted because a hardship has been shown, which is not the case with this request. Commissioners B.G. Brown and Larry Dennison voted for the motion, which carried. Commissioner George Brown voted against the motion. Senlar Planner, Rachel Nathanson and Environmental Health Director Rick Miklich re: Northwest Electrical Apparatus, Glen Cove Industrial Park: Permit Comoliance: Senior Planner Rachel Nathanson explained that the Determination of Non-Significance for the Northwest Electrical Apparatus building in the Glen Cove Industrial Park was issued in August of 1986 with thirteen conditions of approval. To date the applicant has not complied with all of the conditions of approval or received a final occupancy permit, however the building permit and the sewage disposal permit have both been issued. Building Inspector, Mike Ajax, made a final inspection of the building on July 10, 1981, and noted that conditions number 1, 3, 4, 6, 12 and 13 had not been met. The Health Department has also stated concern tha t the sewage disposal system was put in place without the proper inspection by that department. The Public Works Department noted, after their inspection in 1987, that Eisenbeis and Charles Avenues were not constructed to County standards and the drainage was not diverted away from the site along Otto Street. The insurance carrier for the applicant has notified the Building Department that there is now a paint spray area in the structure that does not have proper ventilation and does not meet fire safety requirements. It has been the policy of the Building Department to allow temporary use of a structure if an applicant is making a concerted effort to comply with the final conditions. However, this is not the case in this situation, Ms. Nathanson reported. Rick Miklich added that he found in researching the Health Department records on this project that the sewage disposal permit was issued but the system was put in and covered up without a final inspection. The Health Department records do not show that Mr. Loving called for a final inspection of his septic system before it was covered up. There have been conflicting reports on what the applicant has been doing with regard to disposal of the hazardous chemicals used by this business. Mr. Loving has stated that he does not generate very much 4azardous waste and that he disposes of it at the County landfill. The previous Environmental Health Director, Bill Glasser, left a note in the file to this effect and also added that he informed Mr. Loving that this is not an acceptable way to dispose of these wastes. Commissioner Dennison added after reviewing the mitigative measures for this proposal that one condition was that hazardous wastes created by his equipment would not be disposed of in the County landfill, to which Mr. Loving agreed. Virgil See, Fire Chief for Fire District Number 6, inspected this site at the request of Building Inspector Mike Ajax, Rachel Nathanson added. He found that there were huge pieces of machinery in front of the exit doors which is a dangerous situation. Commissioner Dennison moved to direct the Planning Department to write a letter to the State Fire Marshall (with a copy to Mr. Loving) regarding this situation. A letter listing all of the conditions that have not been met will be sent to Mr. Loving and also forwarded to the Prosecuting Attorney. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Mike Ajax, Buildina Inspector: Representatives of the Health Department: the Plannina Department and the Prosecutina Attorney re: Formal Procedure for Handlina Public Complaints: Mike Ajax, Building Inspector, explained that the majority of complaints that come in on building violations are made anonymously. 20% of the complaints received are written, with about half of them asking that they remain anonymous. The Prosecuting Attorney was consulted when a property VOL 14 rAG' n 0505 , . Commissioners Meeting Minutes: Week of February 1, 1988 Page: 4 owner asked for the name of the person making a complaint against him. The Prosecuting Attorney advised that if a person making a complaint gives his name, it becomes public record and must be disclosed if someone asks. Mr. Ajax asked if the county departments should require people to file a formal, written complaint before investigating a complaint and if a complaint can be accepted if it is not signed by someone? Prosecuting Attorney John Raymond stated that the county departments have to accept complaints even if they are anonymous. The departments will have to use their own discretion in determining whether to follow up a complaint or not. Chairman Brown added that the seriousness of, the complaint should be used as an indicator of the need for investiga- tion. Commissioner Dennison suggested that the departments urge people to submit written complaints and that if they want to remain anonymous they should be advised that if they sign the complaint it becomes public record which means that their name could be given out. Public Works Property Manager, Carter Breskin, reported that the Public Works Department responds to complaints in writing, which can not be done if the complaint is made anonymously. The discussion continued regarding establishing a county policy for acceptance of complaints. Commissioner Dennison suggested that all the departments use the Public Works Department system as a model for now. * * * ReQUest for Funds: Olvmpic Air Pollution Control Authority: Commissioner Dennison moved to approve the payment of $1,982.00 to the Olympic Air Pollution Control Authority as requested. Commissioner George Brown seconded the motion which carried by a unanimous vote. ~ Appointment to Jefferson County Centennial Committee: Commissioner Dennison moved to appoint Elizabeth Barlow resident of the west end of Jefferson County, to serve on the Jefferson County Centen- nial Committee. Commissioner George Brown seconded the motion which passed by a unanimous vote. ReQUest for 1988 Funds: Peninsula Development Association: The request for payment of $3,750.00 to the Peninsula Development Association as stated in the contract, was approved by motion of Commissioner Dennison, seconded by Commissioner George Brown. The motion passed by a unanimous vote. Reauest for 1988 Funds: Jefferson County Economic Development Council: Commissioner George Brown moved to approve payment of $5,000.00 to the Jefferson County Economic Development Council, per contract agreement. Commissioner Dennison seconded the motion. The motion passed by a unanimous vote. Request for Pavment of Funds; Jefferson County Soil Conserva- tion District: The Clerk of the Board reported that the Soil Conserva- tion District has agreed to accept quarterly payments of the funds allotted to them in the 1988. Commissioner Dennison moved to approve the first quarter payment $2,059.15 to the Jefferson County Soil Conservation District as requested. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Applications for Assistance from the Soldiers' and Sailors' Relief Fund: The following applications for assistance from the VOl 14 rAr;- n 0506 Commissioners Meeting Minutes: Week of February 1, 1988 Page: 5 Soldiers' and Sailors' Relief Fund were approved for payment by motion of Commissioner Dennison, seconded by Commissioner George Brown: William Hendrix Charles Wade Dennis Greenwood Gerald Arnold Elizabeth Gunderson Keith Hogan Augustus Ward Daniel Kennedy Thomas Hall $448.81 30.00 182.50 200.00 500.00 (Request was for $500.86) 85.00 35.00 .500.00 450.00 The motion passed by a unanimous vote. APPROVAL OF MINUTES: The Minutes of January 11, 1988 were approved as read by motion of Commissioner Dennison, seconded by Commissioner George Brown. The motion passed by a unanimous vote. Commissioner George Brown moved to approve the Minutes of January 19, 1988 as corrected. Commissioner Dennison seconded the motion which carried by a unanimous vote. Commissioner Dennison moved to approve the Minutes of January 25, 1988 as read. Commissioner George Brown seconded the motion. The; motion passed by a unanimous vote. I I Tuesday Februarv 2, 1988: Assessor, Treasurer. Plannina Prosecutina Attornev and Public Works Department re: 1) Railroad Proper tv and 2) Mappina and Chanae in Procedures in the Assessor's Office: Railroad Property: Assessor Jack Westerman submitted a memo outlining how applications for segregation and assessment of the railroad corridor property will be handled by the County offices involved. The following will be required when any railroad quit claim deed is taken by the Assessor's Office as an actual conveyance of title ownership: 1) Payment of the 1988 taxes to the Treasurer by the railroad being segregated. 2) Approval of the Planning Department that all of the requirements of the subdivision ordinance have been met on the proposed segregation. 3) Notification of the 'Prosecuting Attorney regarding the segregation and if the quit claim deed constitutes actual transfer of fee simple title ownership. Mappina and Chanaes in Office Procedures in the Assessor's Office: Jack Westerman submitted a draft memorandum that he will send to the public outlining changes in services offered by the Assessor's Office due to fiscal limitations. The six items listed, he added, are due to the loss of the cartographer position. The lack of accurate maps for the major portions of Jefferson County causes problems as follows: 1) Measuring segregation from meets and bounds descr,fptions when surveys are not included can not be done accurate- ly. 2) The Assessor I s office will not be able to police segregation with respect to their compliance with the Subdivision Ordinance. Chairman Brown asked what has changed from the past when the County did not have a cartographer and how were these situations handled then? Jeff Chapman, Office Supervisor for the Assessor's Office explained that many years ago the County had a cartographer (in the 1940's) who did the maps that are currently used. In later years when there was not a cartographer on staff, the Assessor's Office staff would sketch in property ownerships on the maps, in an attempt to make do without a cartographer, and many of them were not correct. The County can no longer make do with this system because the maps have been found to be inaccurate, they are linen maps which are no longer reproducible, and many of the maps are torn and have been taped together. \/01 14 i'M,- Fe, 0507 Ii ,I Ii> II Ii Commissioners Meeting Minutes: Week of February 1, 1988 Page: 6 I I Planning .Director David Goldsmith stated that if th.epo.licing of the III subdivision ordinance must be done by his depa:t'tment it will require,! equipment, a computer program, and personnel trained to do this. work. ii The discussion continued regarding these problems, Eindpossible!1 solutions such as requiring a survey for any segregation of properties II which would create a parcel less than 10 acres in size . (currently this II is required for parcels created that are less than 5 acres in size), II and possibly training a person to come in part time .and work on the!11 segregations. I The segregation that will be caused because .of the railroad issue may II necessitate further service cuts in. the future, J'ack Westerm.an con-II cluded. The Board advised that they want to review all of the alterna-!I tiveswith regard to the issues raised. II' . I II II II " -II I' II II II II II 'I II i II 'I II II I ,I II Ii II Ii II ,I Ii ii II I I II !I Ii II ,I Ii I II II II i i I II il II II 'i II I' II Ii II ~ , ~ . Ii MEETING ADJOURNED 3EFFERSON.COUNTY BOARD OF COMMISSIONERS SE ~K4()dP;_~ Larry . . Dennison, Member ~).. B. G.Brown, Chairman . . ATTEST: ~~-,&B4~~ . George. C.. Brown,. Member ,....... VOl 14 r~t".. I ':"'0508