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HomeMy WebLinkAboutM020888 ., -, III' &, 1111 ., I &, I , _I III' District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: LarryW. Dennison, Member B.G. Brown, Chairman George C. Brown, Member - - - - III - ~ JEFFERSON COUNTY BOARD OF COMMISSIONERS Clerk of the Board: Public Works Director: Jerdine C. Bragg GaryA. Rowe - . . M I NUT E S week of February 8, 1988 The meeting was called to order by Chairman B. G. Brown. Commissioner LarryW. Dennison and Commissioner George Brown were both present. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS LICENSE To Use County Road Riaht-Of-Wav: Portion of Calhoun Street. Tukey's Addition: Richard Helander: Public Works Director Gary Rowe explained that this license to use county road right-of-way is for the placement of a bulkhead which will be used to stabilize the bank at the foot of Calhoun Street. All of the required permits for shoreline and planning have been obtained. This license does not effect in any way public access to this street. Commissioner Dennison moved to approve the license to use county road right-of-way as proposed. Commissioner George Brown seconded the motion which carried by a unanimous vote. AGREEMENT re: CR0749: Preliminary Enalneerina for the Upper Boh Road; Northwestern Territories, Inc.: The cost estimate for the preliminary engineering work on 1.14 miles of the Upper Hoh Road is $44,693.00. This project is fUIJ,ded by the Rural Arterial Program. Commissioner Dennison moved to approve the agreement with Northwestern TerrItories, Inc. for the Upper Hoh Road Project as presented. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. AGREEMENT re: CS0723 Supplement No.1; Roaers Street Bridge: Washincnon State Department of' Transportation: This project has been completed and this supplement is. to increase the amount charged for County construction fo.rces to the actual amount used. The original estimate was $11,500.00, which will be increased to $13,650.00. Commissioner Dennison moved to approve supplement nwnber 1 to the agreement with the Washington State Department of Transportation as submitted. Commissioner George Brown seconded the motion which carried by a unanimous vote. Solid Waste Fee Ordlnance Revision: (See also Minutes of November 23,1987) Gary Rowe. reported that action on this proposed revision to the Solid Waste Fee Ordinance was tabled until March 1, ; )(111'! A-',v:,^- 14 ~;~ L.005S2 Commissioners' Meeting Minutes: Week of February 8, 1988 Page: 2 1988. The Solid Waste Advisory Committee will have a recommendation ready for the Board at the March 8, 1988 meeting. Apolication to Open County Road Riaht-of-waY: Carroll Street, Irondale Orchard Tracts : Kent. Baker, Applicant: Mr. Baker has submitted an application to open county road right-of-way for a portion of Carroll Street in the Irondale Orchard Tracts to provide access to some property that he owns. Commissioner George Brown moved to approve the application submitted by Mr. Baker as recommended by the Public Works Department. Commissioner Dennison seconded the motion which carried by a unanimous vote. Revisina C$0723 Roqers Street Bridae Removal: Commissioner Dennison moved to approve Resolution No. 15-88 revising CS0123 for the Rogers Street Bridge removal project. Commissioner George Brown I seconded the motion, which.carried bya unanimous vote. Approach Slabs on Portaue Canal Bridae, CS0690: This resolution will increase the appropriation on CS0690 for the approach slabs on the Portage Canal Bridge to $36,500..0.0, Gary Rowe reported. These slabs need to be built to maintain the integrity of the bridge. Another resolution needs to be approved to restrict the traffic. on Flagler Road to one way at 25 mph for twenty daysaf.ter February 15, 1988 and before November 18, 1988 to allow the work on these slabs. Resolution No. 16-88 Approach Slabs on Portage Canal Bridge Resolution No. 11-88 restricting traffic to one lane for construction on the bridge were both approved by motion of Commissioner George Brownt seconded by Commissioner Dennison. The motion passed by a unanimous vote. CALL FOR BIDS: CS0690; Porta~e . Canal Bridae Approach Slabs: Commissioner Dennison moved to approve the call for bids for the approach slabs for the Portage CanalBr idge and set the bid opening date for February 22, 1988 at 11:00 a.m. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. LEASE re: County Shed on EastOncas Road: Jefferson County Fire Protection District #5: This lease agreement is for a period of twenty years commencing January 1, 1988 at a rate of $1. 00 per year, Gary Rowe reported. Commissioner Dennison moved to approve the lease of the old County shed on East Uncas Road to Fire District Number 5 as presented. Commissioner George Brown seconded the motion. The motion passed bV a unanimous vote. BID AWARD re: Furnishina LiauidAsohalt for 1988: Gary Rowe reported that the bids received for furnishing liquid asphalt for 1988 have been reviewed by the County Engineer who recommends that the bid be awarded to Chevron U. S .A. for the total bid price of $246,10.0.00. Commissioner Dennison moved to award the bid as recommended. Commis- sioner George Brown seconded the motion. The motion passed by a unanimous vote. Window Grout at 3efferson County Jail: Gary Rowe reported that David Johnston had sent a letter to the Sheriff in January 29, 1988 regarding the work needed on the window grout at the jail. Gary Rowe asked if anything has been done with regard to this letter? The Board advised that this matter should be reviewed with the Prosecu- ting Attorney due to the litigation that the County is involved in on this facility. If the Prosecuting Attorney says that it is okay to have the work done then the Public Works Department can proceed with this work. VOl 14 rAGE . 0 0593 Commissioners' Meeting Minutes: Week of February 8, 1988 Page: 3 CONTRACT, Amendment re: Block Grant Brinnon Senior Center: Washinaton State Deuartment of Community Development: This contract amendment will transfer $15,692.62 from administration to the center facility line in the Brinnon Senior Center budget. This is a bookkeep- ing item so that the final request for reimbursement can be submitted. Commissioner George Brown moved to approve the contract amendment to the Brinnon Senior Center Block Grant as submitted. Commissioner Dennison seconded the motion. The motion passed by a unanimous vote. CONTRACT re: Grant for the Removal of the Loa 3amon the OUilcene River; Washinaton. State Department of Communi tv Development: The following items were approved by motion of Commissioner Dennison, seconded by Commissioner George Brown for the Quilcene Flood project: CONTRACT #1-8.1-443-8143 re: Grant Funding for the Removal of the Log Jam on the Quilcene River. Signature Authorization Forms The ~otion passed by a unanimous vote. TREASURER Treasurer, Ila Mikkelsen re: Office Copier: Ila Mikkelsen reported that the copier that she is leasing through the County's Equipment Rental and Revolving Fund for $146.00 per month is costing more that she had budgeted for this item in the 1988 budget. 'The Board advised that they will look into this matter further. BOMAN SERVl:CES CONTRACT re: Personal Services, Human Services Department: Sheila 'Hunt: The personal services contract with Sheila Hunt to perform mental health counselling services for the Human Services Department was approved by motion of Commissioner Dennison, seconded by Commissioner George Brown. The motion passed by a unanimous vote. Appointment to the Alcohol/Drua Abuse Advisory Board: Jerry Busic was appointed to serve a three year term on the Alcohol/Drug Abuse Advisory Board as recommend by Human Services Coordinator, Ella Sandvig effective February 1, 1988, by motion of Commissioner Dennison, seconded by Commissioner George Brown. The motion passed by a un- animous vote. PLANNIBG AND BUILDING ReQuest for Exemption from the Shoreline Proaram; Experimen- tal Herrina' Fishery Proposal: Washinaton State Department of Fisheries: Chairman Brown read a letter from Planning and Building Department Director, David Goldsmith regarding this request because he could not be in attendance at this meeting. In this letter Dav.id Goldsmith stated that this request is for a one time experiment which will last for three to seven weeks. The purpose of the experiment is to collect data to aid in the development of appropriate management regulations. The Chairman explained for those present that action was delayed on this request after the last meeting held on January 25, 1988. Commis- sioner Dennison then moved to bring this request off the table for consideration. Commissioner George Brown seconded the motion, which carried by a unanimous vote. The Chairman asked if those present had any further comment on request. Robert Hull asked what authority the Board has to grant exemption? The Chairman advised that in the past exemptions have granted for experimental projects which are for a short duration. this this been The ~V~l 11 'f';ti.aE [) 0594 Commissioners' Meeting Minutes: Week of February 8, 1988 Page: 4 Chairman further reported that there is a bill before the Legislature (Senate Substitute Bill 6241) which would prohibit this type of exemption. Leann Hightower submitted a copy of the draft management plan for this type of fishery, which was then discussed. Chairman Brown explained that the County needs to review this request from the perspective of the impact to the shorelines and the environment. A letter from Pat McAllister, Fisheries Technician with the state Department of Fisheries was then read by Chairman Brown asking that the Board give the fisher- men the benefit of the doubt about knowing what is going on with this type of fishing activity. Commissioner Dennison stated that he can not see any justification for granting a waiver to the shorelines"hearing process for this project. There are enough unanswered questions and confusion with regard to the Department of Fisheries policy about this project, that all of the requirements of the shoreline permit process should be met. Commis- sioner Dennison moved to deny the request for exemption as submitted by the Washington State Department of Fisheries. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Sta~e Environmental PoliCY Act Review: Mini-Storaae Building, Otto Street: Clarence Bramhall, AODlicant: Senior Planner Rachel Nathanson reviewed this two phase project to build two 4,400 square foot mini-storage buildings which would each house 30 units in the Glen Cove Industrial Park adjacent to the existing mini-storage units owned by Mr. Bramhall. The access to the buildings would be off of Otto Street. . Ms. Nathanson then reviewed the environmental checklist for the Board making note of the following: #20 Water Run Off - There is concern that any of the areas developed along Otto Street deal with the storm water in a manner that will use the existing storm water drains. #40 Land and Shoreline Use - The current use of the site is undeveloped and adjacent land is designated as commercial, industrial and undeveloped. . #61 Transportation - Access to the property is to be off of Otto Street. Based on maximum occupancy of the mini-storage unit it is estimated that there would be about 60 cars per day accessing the site. The nine suggested conditions were then reviewed for the Board. Condition No. 9 states that Lot 9 of Block 19 cannot be sold without Lot 10 unless phase 2 of this project is completed. This condition is needed because if phase 1 is complete (this is the building which will be on Lots 1, 8 and 9) there will not be enough room between the western edge of the building and the western edge of Lot 9 to accom- modate the traffic flow. If both buildings that are proposed are built this will not be a problem. The discuss~on turned to the requirements for landscaping. The Highway 20 Corridor Policy requires that a thirty foot buffer has to be planted and must obscure the new construction wi thin six years of building occupancy. One of the conditions for the vacation of Lillian Street was the exchange for the thirty feet along SR20 and the requirement that it be planted. Clarence Bramhall stated that he understood that he was to provide a buffer, but not that he would guarantee that every tree that was planted would live. Commissioner Dennison stated that many of the trees had died before the State did their work along the right-of-way. The intent of the policy is to have a buffer that will screen the impact of the development . VOL 14rMif ~;;:' 0595 ~ Commissioners' Meeting Minutes: Week of February 8, 1988 Page: 5 wi thin six years. Mr. Bramhall added that he !planted sixty trees in this area, but it is hard to get that many trees! to grow. The SR20 Corridor Policy gives an option to the: property owner, Rachel Nathanson added, to plant and maintain the 30 f90t buffer or to hire a landscaper who will guarantee that the buff$r will, in six years, produce the visual screen even if it only takes a ten foot buffer to do it. . Mr. Bramhall stated that he talked with th~ State about the trees that they eliminated on the County's property, ana they said they would replace them. The Chairman advised that the Co~nty should contact the State about replacing these trees. Commissioner Dennison suggested that condition number 8 be changed to say that ":landscaping will comply with the intent of the Highway 20 Corridor Polic~." , So that Mr. Bramhall would understand what thjs condition means, Ms. Nathanson explained that if he would comply with the planting schedule developed for the vacation of Lillian Street th~ intent of the Highway 20 Corridor Policy would be met. Mr. Bramhall iadded that he has been required to do more than anyone else in this ar~a. He did plant three rows of trees six feet apart. He asked if the County expects him to take a bucket and water these trees because th~re is no running water in this area? Chairman Brown explained that tqat is a choice he will have to make because he is being required to have an acceptable buffer in place within six years. ' Commissioner Dennison moved that condition numqer 8 be changed to say that "landscaping will comply with the int~nt of the Highway 20 Corridor Policy." Commissioner George Brown sefonded the motion. The motion passed by a unanimous vote. Commissioner: Dennison then moved to issue a Determination of Non-significance ahd Lead Agency Status including the nine mitigative measures as amende~. Commissioner George Brown seconded the motion which carried by a unanimous vote. , Penn v Henderson re: Petition for Des1anatina the Courthouse asa "Smoke Free Buildina": Penny Henderson asked if the Board had made a decision on the petition she presented (See Minutes of January 19, 1988) to designate the Courthouse as a : "Smoke Free Buildingll. Judge Howard explained his concerns that during: a trial the jurors can not be allowed to go outside without supervisiqn by a Bailiff. Since some of the juror would not be going outside i~ would require another Bailiff to supervise them, creating a greater expense for the Courts. Another concern is for people coming to court ~ho are in a stressful si tuation. Requiring these people to go outside to smoke is an imposition. I There are options that can be explored to accommodate persons that smoke and still not require them to go outside. i Possibly the installa- tion of an exhaust fan in a designated smoking:room, or a "Smokeaterll machine to filter the air, etc. The Board di~ected that this matter be turned over to the Facilities Management Depairtment for review and a recommendation on a solution to this problem. ! State Environmental Policy Act Review: Recreational Vehicle Park, Oak Bav Road: Pope Resources, Applic89t: Pope Resources is proposing to construct a forty uni t recreat'ional vehicle park on approximately six acres of property adjacent to: the commercial area at the corner of Oak Bay Road and Paradise Road:, Rachel Nathanson ex- I plained. The project would be developed in t~o stages and is needed for the following reasons: 1) Removal random visitor RV's that park in unauthorized areas, 2) to provide prospective :property purchasers an opportunity to inspect the Port Ludlow community on an overnight basis and 3) to provide a location for construction cr~ws to be housed during development of new phases of Port Ludlow. Eabh site will be served with water, sewer, electrical, telephone and TV Cable connections. A , V!}L 1 ( tAGE ..,; 0596 Commissioners' Meeting Minutes: Week of Februa~y 8, 1988 Page: 6 i rest room and shower building, and recreation~l facilities such as a horse shoe pit and a volley ball court are also iplanned. The Planning Commission will review this proj~ct for compliance with Section 8 (Recreational Vehicle Parks) of the! Subdivision Ordinance. Ms. Nathanson then reviewed the environmental ctiecklist for the Board. \ Commissioner Dennison moved to issue a Det~rmination of Non-Sig- nificanceand Lead Agency Status for the Pope i Resources Recreational Vehicle Park project. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. ' Lois Smith, Director, Juvenile and FuilY Court Services rei Services: Lois Smith came before the Board to qiscussthe need for her to limit her work time to 35 to 40 hours per: week, which will only allow her to do the office administrative work.. The easiest way to distribute the work is to transfer the work ttlat she does on various programs to another staff member . There are i two alternatives which would help, Lois Smith advised: one alternative! is to hire a full time staff member and combine their duties with tho$e currently being done on contract allowing the contract to be elliminated. The second al ternative would be to put the programs that! the Director has been handling on a contract basis. ' Lois Smith will research the costs of the two ~ptions and report back to the Board with a recommendation on the .best ~ay to proceed. * * * Homer Smith III re: Proposals for Public Officials Claims Made Liability Insurance: Commissioner Dennisqn moved to direct Homer Smi th Insurance to seek bids for the Public Officials Claims Made I Liability Insurance. Commissioner George Brown seconded the motion which carried by a unanimous vote. , . Applications . for Assistance from the: Soldiers I and Sailors I Relief Fund: Commissioner Dennison moved and Cqmmfssioner George Brown seconded the motion to approve the following applications for assis- tance from the Soldiers' and Sailors' Relief Fund: Doyle D. Bare Raymond C. Burke John M. Roske $312.81 35.00 500.00 The motion passed by a unanimous vote. The meeting was recessed Monday ev~ning at 5 :00 p.m. and reconvened on Thursday February 11, 1988 at! 10:00 a.m. All Board members were present. Mavor Brent Shirley; Cape Georae Sewer District Commis- sioners; Public Work Director Garv Rowe and Bob Wubbena, Economic and Enaineerina Services, Inc. re: SewaRe Trea~ment: Bob Wubbena of Economic and Engineering Services, Inc. present~d and reviewed a report of alternatives that the County, City, and Cap~ George Sewer District can consider for sewage treatment. Four alterhatives for handling of sludge were researched: 1) On-site incine~ation, 2) Agricultural disposal, 3) Silviculture, and 4) combining sluqge with a bulking agent and using that as a topping material at the! landfill (this is the preferred alternative if it can be implementied). Mr. Wubbena then explained the development process used on each alternative and reviewed the alternatives for those present. The critical question to the County with regard!to the septage disposal issue is, Mr. Wubbena reported, what the volume! of theseptagewill be and what kind of revenue will be generated to qffset the capital costs involved in upgrading the landfill. Currently the County is generating I . VGL 14 i-AtE . 0 0597 4 . " . Commissioners' Meeting Minutes: Week of Februa~y 8; 1988 Page: 1 , about 350,000 gallons of septage a year, with Ian estimate of 100,000 gallons per year in the future. ! After discussion of the various alternatives ipresented and how they would impact the City, the County and the Capei George Sewer District, Mr. Wubbena reported that a pre-design report must be submitted to the Department of Ecology for the Port Townsend se~age treatment facility by April 1, 1988. The County needs to make a c~oice on the alternative that they want to implement by March 15; 1988 so that this deadline can be met. The discussion continued about funding; ho~ a cooperative program between the City, the County and Cape George w9uld effect funding and the need for interlocal agreements between ,the entities involved. Another meeting was scheduled for March 15, 198~ at 2:00 p.m. " -) , CERTIFICATE OF SUBSTANTIAL COMPLETION:! Brinnon Senior Center; Tollshark Construction: Commissioner Dennisoh moved to approve and sign the Certificate of Substantial Completion, for the Brinnon Senior Center Remodel Project as submitted by T~llshark Construction. Commissioner George Brown seconded the motion which carried by a unanimous vote. i: " VOl i: l'LMr' ,~ ,r.p.-".!: n 0598