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HomeMy WebLinkAboutM021688 ,.,.~ ~~ " ., 9' -I Mil _I -, _I _I mill - JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Larry W. Dennison, Member B.G. Brown, Chair~an George C. Brown, Member E - Clerk of the Board: Public Works Director: Jerdine C. Bragg Gary A. Rowe - - - - - - _I .' MINUTES Week of February 16, 1988 The meeting was called to order at the apPC>inted time by Chairman B.G. Brown. Commissioner Larry W. Dennison an~ Commissioner George C. Brown were both present. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS HEARING re: Proposed Lease of the Pioneer Buildina (Also Known as the VFW Hall) 1020 Water Street: Public Works! Director Gary Rowe explained that the County acquired this building I through a tax foreclosure in 1935, and has held it as a tax title prop~rty since that time. The building wa.s closed to all uses in 1986 J:>ecause of the extensive repair work needed to bring it up to code so t~at it could be insured.. The Board declared the building surplus. Since this building is a tax title property Chapter 36.b5 RCW applies as well as the lease procedures outlined in RCW 36.$4.150 through 36.34.200. The terms of any lease for the building must !be approved by resolution of the Board of Directors of School District jNo. 50 because the District would be entitled to share in the proceeds I of the income I received from a lease. ! I An application for lease along with the $10.00 deposit was received from Mr. John Clise, which is why this hearing was adverltised. Karen Hildt, Attorney for Mr. Clise has advised that if the Board chooses to accept competing proposals for this lease, Mr. Clise WillI withdraw his proposal and ask to have the process started over again~ Karen Hildt then stated that Mr. Clise believed that he would be I involved in a negotiated lease process rather than a competitive bid i process~ The public notice does not refer to a request for other b~ds, it speaks only of a public hearing to take comment regarding Mr. Clise's proposal. Ms. Hildt concluded by noting that Mr. Clise would just like to know which process to proceed under.' ! Connie Miller asked why proposals were not requested whrn the hearing notice was published'? The Chairman explained that it ""as his under- standing that proposals could be accepted at this hear~ng. Commis- sioner Dennison stated that he feels that it is in thel County's best interest to proceed with a bidding process for this lease. He added that interested bidders should be advised that leasehold improvements wi 11 have to be made by the successful bidder to make the building insurable and usable. Commissioner Dennison then moved that this process be started over again, and that the Public Works Department develop a list of basic leasehold improvement cri terts that will be VOl 14 ~AGt ~. -- 749 , Commissioners Meeting Minutes: Week of February 16, 198~ Page: 2 required for the successful bidder to accomplish. Commiissioner George Brown seconded the motion for discussion, Before any discussion of this motion, the Chairman advised that the hearing currently in progress must be concluded. Commis$ioner Dennison moved to wi thdraw his previous motion, which was agreeable wi th Commissioner George Brown who seconded the motion. ! Chris Hertl, owner of the Showhouse Bakery: Mr. Hertl asked if the improvements that would be required are those that W9uld allow the building to be insured? Gary Rowe explained that the puilding would have to be brought up to the minimum code for the use and purpose for which it will be leased. The discussion continued regarding the leasing requirements, the County's responsibilities and the RCW's regarding the le~sing of County property. Commissioner Dennison then moved to dispense ~ith the public hearing on this question and direct the Public Works. Department to begin the competitive bid process for the lease of this building. Commissioner George Brown seconded the motion, whic~ carried by a unanimous vote. . , 1 BID OPENING re: Crushina and Stockpilina Crushed Screenina: Public Works Director, Gary Rowe, opened and read the bi~s for crushing and stockpiling of crushed screening as follows: I BIDDER: BID 'ljOTALS: puget Sound Resurfacers, Forks Alternate 1 - Two Year Contract Alternate 2 - One Year Contract $198,1135.00 , 98,,613.00 Del Hur Industries, Port Angeles Alternate 1 Alternate 2 , i " 213,:150.00 96 ,j120. 00 Fred Hill Materials, Hadlock Alternate 1 Alternate 2 , 268,1260.30 119,i690.34 Tom Martin Construction, Olympia Alternate 1 Alternate 2 I 164 ,!915. 00 84,1810.00 puget Sound Sand & Gravel, Everson Alternate 1 Alternate 2 165 ,!450. 00 83,'200.00 Commissioner Dennison moved to refer the bids to the Public Works Department to check for accuracy and make a recommendation for bid award. Commissioner George Brown seconded the motion wh~ch carried by a unanimous vote. , Thursday February 18, 1988: Commissioner George Brown moved to award the bid to Tom Martin Construction of Olympia for their Alternate 1 (two year contract) bid in the amount of $164,915.00. Chairman B. G. Brown seconded the motion in the absence of Commissioner Dennison. The motion passed by a unanimous vote. HEARING re: Petition to Vacate County road Riaht-of-way; Portion of Forest Drive in Williams Addition, Brinnon; Calvin and Erma Ray, petitioners: Public Works Department Property Manager, Carter Breskin reviewed this request to vacate a portion of Fqrest Drive in Brinnon which lies 30 feet north of the centerline and adijacent to Lots 11, 18, 19 and 20 of the Williams Addition. Mr. &i Mrs. Ray are petitioning for vacation of this road right-of-way to benefit all : VOl 14 rAGf , , I 1 ~50 ()" Commissioners Meeting Minutes: Week of February 16, 1988: Page: 3 , adjacent property owners since the area has not been used or maintained as part of Forest Drive. Comments from agencies: Public Works: If the area is vacated a projecbtion of property lines through the vacated portion of Forest Drive will be used to apportion the vacated right;....of-wayto the adjacentl property owners. This would leave Lot 18: wi th no , . access and Public Works recommends a pondit~on on the vacation that a legally 4escribed access easement be developed for: Lot 18. Another condition requiring legal eas~ment for the utilities present in the area 'was sug- gested. Assessor: The assessed value of the area to be vacated is a to en value of $100.00. Because the adjacent lots are valued on a per si~e basis, a small nlargement of a lot has not effect on its' val Mason County PUD: The in will require a power line! easement his area. , The of the vacation is desi~nated as "resid ntial" by the Brinnon C~mmunity Developm nt Plan. . The Planning Commission reviewed the request and reco~ends approval subject to the following con itions: i 1) Written approval 0 the vacation from Fire Dist~ict #4, 2) Wri tten approval from the owner of Lot 18! for the proposed access ea ement for that lot , 3) A legal easement be provided to the PUD arid to the Williams Additi n Owners Association for ~he fire hydrant and water ontrol lines, and ! 4) Written approval f the request from the owners of Lot 11, 19 and 20 of W lliams Addition. Planninq: Chairman Brown opened the p blic hearing and asked for comment for or against this proposed vacat~on. Mr. Ray, petitioner and owner of Lot 19, submi tted a wri tten c mment from Fire District #4:. He further stated that the only portio of the cul-de-sac in this: area that is accessible is that portion a jacent to his lot. The restl of the right- of-way is located over a teep bank. He further stated that an easement has been signed wit the PUD, and a proposal has! been made for I access to Lot 11 of which he owner, Mr. Thomas, apprqves. He then submitted a letter from the owners of Lots 18 and 20 sta~ing that they have no objection. ' Sam Swanson from the Planni g Commission then reviewed their findings on this vacation request. After discussion of the topQgraphy of the area and the access problems of the lots involved, the Cpairman closed the hearing. Commissioner Dennison moved county road right-of-way as upon the conditions as ou Public Works Department. motion. The motion passed b o approve the petition for t~e vacation of ubmitted by Calvin and Erma ~ay contingent lined by the Planning Comm~ssion and the Commissioner George Brown! seconded the a unanimous vote. I BEARING re: Petiti with certain Lot Lines in C Jensen, petitioner: This vacate that portion of Rhod through 29 in Block 21 of platted lot lines in all n to Vacate Count Road Ri ht-of-Wa alon almer's Second Addition to rondale. Gar request, Carter Breskin reported, is to dendron Avenue lying adjacent to lots 11 halmer' s Second Addition tq Irondale and f Lots 16 through 29 in B'lock 21. The VOl 14 fAG~ (f' !751 Week of February 16, 1988' Commissioners Meeting Minute Page: 4 following agency responses w re received: Public Works: A condi ion be required that 10 fpot strip adjacent to Rhody Drive at Lot 16 and 11 of Block 1 be dedicatsd for right-of-way purposes and a ten foot strip adjacept to the north s xty feet of Rhododendron .f\.venue be retaine. by the County for right-of-way purpose. The assessed value of this dedi- cated area should be deducted from the compensa ion amount and a deed for tnis right- of-way ill be wri tten by the Public Works Departme t for Mr. Jensen to execute.: If this area is acated lots 2 through 10 of! Block 23 (south 0 the requested vacation) wil:l be land locked, a condition requiring that each of these 1 ts be provided a legally idescribed easement over the vacated area is suggested. Assessor: The asse sed value of the area to be vacated i s $ 1 0 1 0 0 . 0 0 . Com p e os a t ion J, 0 u 1 d be $5,350.0 . . Planning: This are is designated as "commercia,l" by the Tri Area Community Development Plan. . Adjoining property owner W. . Shold has testified agains!t the proposed petition, Carter Breskin urther reported, because of! the need for accessibility to lots in the area. ; The Planning Commission has not made a recommendation on this vacation request and tabled action until their April meeting. The Planning Commission feels that they need the following items before they can proceed with their review of this petition: i Assurance that a egal deed for the right-of-~ay along the south boundar of the alley in Block 21 i could be I acquired. , A review of the p oposal by the Public Works Department including whether or not alright-of-way acros~ lots 28 and 29 would be ecessarYI to allow construction of a proposed road. The lot lines in Bock 21 w~uld have to be vaca!ted. A review by the Public Wprks Department of i the site distance at the ap roach of i the alley at Lot 21: to Rhody Drive. ri Ten feet of addit onal rig~t-of-way from Lot ~6 and 11 of Block 21 dedica ed to the county. i A letter of inten from M~. Jensen outlining: his plan and how he propo es to cbnstruct the road iincluding I , clearing and stump ng of th, new right-of-way. i A statement of in ent fromjMr. Stroeder concer.. ning the vacation of the 10 lines i, Block 23. ' , , I Chairman Brown opened the pu lie hearing and asked from c.omments for or against this vacation petit on. Carter Breskin added that Mr. Jensen has asked that he not be equired ~o pay the compens~tion for this vacation since he will be edicatingj the additional rig-ht-of-way and building a road to county st ndards. I ! i Commissioner George Brown m ved to qontinue this hearirt-g until April 11, 1988 after the Planning Commissi~n' s April meeting,. so that their recommendation can be prese ted. Cci>mmissioner DennisoIl. seconded the motion which carried by a un nimous vtte. , , i 1. 2. 3. 4. 5. 6. 1. , f Count Road Riht-of-wa . East Moore Street. Michael Bowen a l.cant: (!See also Minutes of December 21, 1981 and January 4, 1988) Public Wdrks Director Gary Rowe explained that Mr. Bowen owns Lots 1 , 20, 21~ 22, 23, and 24 of the Irondale Addition. Mr. Bowen has built a she~ and carport at the! corner of 4th Avenue and East Moore Street, that encroaches on the southerly three feet of the right-of-way ad .acent to! lots 19, 20 and 2i. The Public vot 14 rAGE 10- ~52 I , Week ~f February 16, 1988j I I I this ~equest and recomme~ds that it be I i ! to approve the license to use county road Michaelf'Bowen. commissione~. George Brown ried by unanimous vote. , I I , Si ation re:1 Local Coo eration A work on the Little ui1cene iver Ad cent to Wi.ldwood Ro'ad- De artment of the Armv: Commissioner ennison moved to approve ana sign Resolu- tion No. 18-88 authorizing he Chairm~n of the Board of County Commis- sioners to sign all docum nts nece.sary for the work 'on the Little Quilcene River as outlined n the lodal cooperation agrebment with the I , Department of the Army. Co issionerlGeorge Brown secon~ed the motion. The motion passed by a unani,ous vote, I Commissioners Meeting Page: 5 Works Department has approved. Commissioner Dennison moved right-of-way as submitted b seconded the motion which ca Initiatin Rock Brook Rdad Im rovement Pro ect #CR0165: This resolution will appropriate $1 ,000 for engineering, $8,000 for right-of-way acquisition and $100,0001.00 for construction on the Rocky Brook Road project CR0165 from milepost .0 to milepo'st 0.31. The I improvements will consist of widening~ grading, drainage and surfacing. Commissioner Dennison moved to approye and sign Resolu~ion No. 19-88 appropriating the funds for the Rock~ Brook Road Improv~ment Project. Commissioner George Brown seconded th~ motion. The motion passed by a unanimous vote. ! ! I I i I I CONTRACT CHANGE 0 ER re: IBrinnon Senior Center. Tollshark Construction: This is the final ch~nge order for the Brinnon Senior Center contract with Tollsh rk Const~uction, Gary Rowe reported. The net change order is in th amount I of $415.20 which: is for items including repair of a bathroom, scr~ening vents in crawl area, exits signs, door closures, etc. commissiorer Dennison moved ~o approve" the final contract change orde for thel Brinnon Senior Ce~ter. Commis- sioner George Brown secon ed the ~otion_ The motion passed by a unanimous vote. I I I I I I re~ Water S stem. B~innon Senior this change order ; results in a ce of $318.56 for a list ofl changes, Gary Dennisonlmoved to approve th~ change order George !Brown seconded the I motion, which , I I I I I CONTRACT CHANGE Center- Tollshark Constru decrease in the contract pr Rowe reported. Commissioner as submi tted. Commissione carried by a unanimous vote. Re uest for State of ua11fications for Materials Testin : In prior years, Gary Rowe e plained, consultants have been hired to do materials testing as part 0 project! contracts_ The consultants were chosen by the successful bi der. The State Department qf Transporta- tion has advised that the C unty, not the contractor, s~ould hire the necessary consultant. The D T agreed! that the. County car- do this once annually for specifically ientified ~rojects. The proj~cts that will need a consultant for materi Is testi*g in the next year ~re: Upper Hoh Road (CR0149), Oak Bay/Fl gler Ro~d Intersection (CR. 0138), Point Whitney Road (CR0528) and the Portage Canal Bridge ~pproach Slabs (CS0690). i Commissioner a~thorize the Public! Works Depart- ment to advertise a reque t for statements of qualifications for materials testing for the pr jects li$ted and to have the' Chairman sign the Memo authorizing the ublic Wcj)rks Department to: proceed with selection of a consultant. Commissidner Dennison seconded the motion. The motion passed by a unani ous vote1 VOL 14 ~Ar,~ n 753 Commissioners Meeting Minutes: Week of February 16, 1988 Page: 6 ADPlication to Open County Road Riaht~of-Way: HaYden Street, Irondale; Charawell Construction, Port Ludlow: The application to open county road right-of-way, requested by Charawell constr~ction, is to provide access to residential home sites. The Public Works Department reviewed this request and recommends that it be approved with access being constructed to. county road standards. The right-qf-way will be located and staked by the County Engineer and after the road is constructed it will be maintained by the County. Commissioner Dennison moved to approve the application to open county road right-of-way as submitted by Charawell Construction and as recommended by the Public Works Department. Commissioner George Brown seconded the motion. The motion passed by a unanimous vo~e. PLA!l1fING AND BUILDING Extension ReQUest: state Environmental PoliCY Act Review re: Olvmpic Sea Farms Prooosal, South Point: Planning and Building Department Director, David Goldsmith, reported that the 15 day comment period for the Declaration of Non-Significance issued by the Board on the Olympic Sea Farm project at South Point has expired. Five pieces of correspondence have been received on this proposal. The Department of Fisheries has advised that they will ~espond to the County's concerns regarding this proposal's conflict wit:h the capture fishery (gilnetters) on or about March 3, 1988. David Goldsmith asked that the Board extend the comment period until March 14, 1988 so that this response is received. Commissioner George Brown moved to extend the public comment period on the DNS for the OlYmPic Se~ Farms, South Point proposal, to March 14, 1988. Commissioner Denniso~ seconded the motion for the purpose of discussion. After discussion 6f the written testimony received, the Chairman called for a vote on the motion which passed unanimously. Mike Ajax, Buildina Inspector re: Buildina Code Exemption Reauest: .Jean Anderson, Architectural Desianer, House Remodel .on Marrowstone Island: Mike Ajax explained that there are two building permits involved with this house'remodel project on Marrowstone Island. The first permit was issued in 1980. A frame inspectiqn was done on .January 21, 1985 by Mr. Ajax. The previous inspections' were done by Jack Padia. One of the corrections noted on the frame inspection was to the east facing windows in the living room. The new building permit was issued September 2, 1981 and the previous corrections were men- tioned on that permit. Two comments were made on the plan check performed by Mr~ Ajax regard- ing the windows currently in the addition and in the ki:tchen and the stairway. The Uniform Building Code states that in hazardous locations safety glass must be provided in certain instances. · One of these instances where safety glass is required is when the placement of a window is wi thin: twelve inches of a door edge and le~s than sixty inches from the floor. The stairway specifications on the plans were correct but the stairs were not built to code. The Uniform Building Code allows an eight inch maximum riser height for stairs in residential constructiCi>n. Mike Ajax stated that he does not grant a variance to any "safety" items. Variances are only granted for things like setbacks where a code which was developed as a safety standard is not being deviated from. Planning Director David Goldsmith added that thei County has a duty to uphold the codes that have been adopted. The discussion continued regarding the County's liability if the code is not met on a building as well as the options available for this homeowner. The Board directed the Planning Department to draft a letter to Mrs. Anderson for their signatures, which ad~ises her that she must comply with the items noted by the Building Inspector. : v<<. 14 tlGf o n.'~S4 "lJ f ~ . ' Commissioners Meet.ing Minutes: Week of February 16, 1988 Page: 1 BOMAN SERVICES CONTRACT re: Personal Services; Frank McNabb and Denise McBriar; CounsellinG Services: Commissioner George Brown moved to approve the personal services contract with Frank McNabb. and Denise McBriar to provide counselling services for the Human Se.rvices Depart- ment. Commissioner .Dennison seconded the motion whicb carried by a unanimous vote. SHERIFF Out of State Travel ReQUest: Commissioner George Brown moved to approve and sign the out of State travel request as s~bmitted by the Sheriff's Department. Commissioner Dennison seconded th~ motion. The motion passed by a unanimous vote. * * * I Mrs. KathY Buxston re: Complaint about Nuisance on Property owned bY Lionel Cochran: Mrs. Buxston submitted pictures and a letter asking for help with regard to the mess on the property owned by Lionel Cochran. The Board advised Ms. Buxston that they would have the appropriate departments look into this matter to see if there is anything the County can do to require that the property be cleaned up. Homer Smith III, Insurance AGent: Doua Frank, Director, Washinaton Municipal Insurance Pool Proaram for Independent AGencies, and John Ravmond, Prosecutina Attorney re: Washinaton Insurance Pool: Doug Frank, Director of the Washington Municipal Insurance Pool Program for Independent Agencies explained that he represents a trade associa- tion of independent insurance agents in the State of Wa~hington, much like the Washington State Association of Counties does for county governments. The Washington Municipal Insurance Pool is a program which puts smaller governmental entities into a self insurance program, like those handled by risk management departments of larger counties. i The coverages offered in this program are auto, general, and public officials liability. The marketing and underwriting of this program will be done by American Risk Pooling with claims and loss control being handled by the Crawford Company (an independent company). The Pool has a Board of Governors who oversee its' total operation. Mr. Frank then explained how the pool works for costs, claims and claims experience. The Board explained that many counties in the State including Jefferson County have joined together in a Washington Counties Insurance Pool program. The discussion continued regarding the concept of insurance pooling. The meeting was recessed at the end of the business day on Tuesday and reconvened on Wednesday afternoon for a meeting with John Heal regarding watershed ranking and management committees. Commis- sioner George Brown and Commissioner B.G. Brown were present. Commis- sioner Dennison was at a meeting out of town. . Request for Pavment of First Quarter Hotel/Motel Funds for 1988: Jefferson County Historical Society: Commissione4 George Brown moved to approve the payment of the first quarter Hotel/Motel Fund allocation to the Jefferson County Historical Society. as requested. Chairman B. G. Brown seconded the motion. . '.'01_ 14 fACE (lC.. 755 . 4 . Commissioners Meeting Minutes: Week of February 16, 1988 Page: 8 Payroll Status Chanaes: Commissioner George Brown moved to approve the payroll status changes for the following employees: Jerdine Bragg, Penny Hubbard and Bob Richardson. Chairman B.G. Brown seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS ~ ~,. B.G. Brown, Chairman ,,. ';"i:, .1',." It SEAL''',~?,':1Jj.-t'i ,,' '14' 4-'. .:';:~":4 e-',. ,. . . ( 'T.$ (f'f C) ". A _ ~~_~__ ~~rown, Member vm 14 r~~r n 75f