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HomeMy WebLinkAboutM030788 . , " ~ , District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Larry W. Dennison, Member B.G. Brown, Chairman George C. Brown, Member & & & e - & _..m. - e & e. &1 &, _I &1 BlI _I _I _I &1 I &' 3EFFERSONCOONTY BOARD OF COMMISSIONERS Clerk of the Board: Public Works Director: 3erdine C. Bragg Gary A. Rowe & -.. ~ M I NUT E S Week of March 7, 1988 The meeting was called to order at the appointed time by Chairman B.G. Brown in the presence of Commissioners Larry W. Dennison and Commissioners George C. Brown. Penny Henderson re: Smoke Free Courthouse: Penny Henderson read and submitted a written statement along with ancillary information about smoking in the work place. Chairman Brown reported that the Board has asked the Facilities Management Department to look into alternatives for people who smoke if the courthouse is declared "smoke free" . Commissioner Dennison advised that a representative from the Smoking Policy Institute in Seattle will be meeting with the Board next Monday. Facility Management Department Property Manager, Carter Breskin, will be back from vacation next Monday, Gary Rowe reported, and may have some information then. Lars Watson re: Payroll Deduction for Contribution to Port Townsend Library ExJ:>>ansion Project: Mr. Watson explained that the Port Townsend, Library is planning to remodel and expand the existing Carnegie Library which is 75 years old. The new library will include a meeting room that will be open for use even when the library is closed and will be handicapped accessible. The total building expansion and remodeling project is estimated to cost about $800 , 000. Federal Funding through the State will pick up about $300,000 of that figure. All but $125,000 of the necessary local matching funds have been raised. Since the County is one of the major employers in the County, Mr. Watson asked if a payroll deduction system could be arranged for county employees to make a contribution? He also asked if the Board members would urge anyone they know to give to this worthwhile project. Chairman Brown advised that he is not aware of any statute that would prevent this type of payroll deduction, but the Auditor would have to be asked about the impact that this system would make on her department before any decision is made ,on this request. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS Solid Waste Fees: The Chairman reported that a letter of recommendation has been submitted by Greg Wright, Chairman of the Solid Waste Advisory Committee, on the proposal to raise the solid waste tiping fees. Mr. Wright explained that the Committee did not make dollar amount recommendations at this time because they would like an indication from the Board of their commitment to these recommendations and the priorities they have been given. ~-_.~-- rv~. 14 r ~f,~ r 00920 Commissioners' Meeting Minutes: Week of March 7, 1988 Page: 2 The recycling program cost Projections as worked out by Gary Rowe would allocate a 30% diversion for recycling which is 300% greater than the amount of material currently being handled. In order to handle this increased amount of recyclable materials, provisions must be made for the expansion of the facility and replacement of the existing equip- ment. The discussion then turned to the need for a Solid Waste Coor- dinator in the future. Gary Rowe reported that the possibility of grant funding from the State Department of Ecology for a litter control program and recycling programs are being researched. This type of research places an added burden on the staff in the Public Works Department. He stated that he has done a financial analysis for the solid waste rates and can show the Board where the cost of such a position can be factored into this income. Chuck 0' Conner, member of the Solid Waste Advisory Committee, stated that with reference to recommendation #4 (Need for a coordinator) the County will be building' and operating a facility that over its life cycle will cost a minimum of $10 million and up to $18 million. This facility will be operated with many new techniques and technologies and will require a person with proper training to keep it operating in a manner that will meet the State requirements. William Michael, member of the Solid Waste Advisory Committee, advised the Board that the Committee was united with regard to their feeling toward the importance of this position because of the magnitude of the job. Chuck Wallin said that he has been concerned about the expense of hauling garbage into just one landfill. Chairman Brown advised that the problem with having two landfills is the high operating costs. Public Works Director, Gary Rowe, then reviewed the financial analysis work he has done with regard to the proposed rate increase in the solid waste tipping fee from $30 per ton to $50 per ton. William Michael, added that the Solid Waste Advisory Committee feels that it is imperative that any engineering and construction costs that can be, be postponed. It is more important to put some funding aside for recycling, including a capitalization fund to replace the equipment at the Recycling Center. Agness Walker, OlYmpic Disposal stated that her company will need at least thirty days before the rates take effect to allow them to apply for a rate increase with the Utilities Commission in OlYmpia. Chuck 0' Conner stated that the Solid Waste Committee also urges the Board to vigorously pursue requesting the appropriate variances based on the unique situation of the 3efferson County Landfill. Mr. O'Conner added that he feels that if the County buys the time and does not increase the rates to the full amount now, it will allow the Solid Waste Advisory Committee to work with the Public Works Department to design approaches to vigorously pursue' these variances. The' most important variance to apply for is the one asking for more time to meet the minimum functional standards. Greg Wr iaht, speaking as Manager of the Recycling Center, urged the Board to implement the portion of the tipping fee increase that has to do with the recycling program and facilities. After discussion of increasing the fee incrementally to allow time for the Solid Waste Advisory Committee and the Public Works Department to review all the alternatives and apply for the necessary variances, Commissioner Dennison moved to approve and sign Ordinance No. !=!! establishing the fees for the Solid Waste Division of the Public Works Department as set forth with the General Disposal Rate per ton of $40.00 to be effective April 15, 1988. Commissioner George Brown seconded the motion which carried by a unanimous vote. VOL 14 rAGE [0 0921 Commissioners' Meeting Minutes: Week of March 7, 1988 Page: 3 NaminQ' of Xavier Way: This road, Gary Rowe reported, runs from Adelma Beach Road to access some private beach property. Commis- sioner Dennison moved to approve Resolution No. 21-88 to name Xavier Way as requested. Commissioner George Brown seconded the motion which carried by a unanimous vote. NaminG of Lindsey Road: This road serves the lots of the Lindsey Short Plat, Gary Rowe reported. Since there is already a Lindsey Hill Road in Quilcene, the Board suggested that this road be named Lindsey Lane or something else that is acceptable to the ap- plicant to avoid confusion. Gary Rowe will discuss this with the applicant and bring this matter back to the Board at a later date. CONTRACT re: CrushinQ' and Stockpiling Gravel; Tom Martin Construction: Commissioner Dennison mQved to approve the contract with Tom Martin Construction for crushing and stockpiling gravel as previou- sly awarded. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. CALL FOR BIDS re: PortaGe Canal BridGe Approach Slabs CS0690: (See also Minutes of February 22, 1988) Bids were opened on the Portage Canal Bridge Approach Slab project, but were all higher (20% or greater) than the Engineer's Estimate and Gary Rowe recommended that the bids be rejected and re-advertised. Commissioner Dennison moved to reject all bids as opened at the February 22, 1988 bid opening and to advertise a new bid call and set the bid opening for March 21, 1988 at 11:00 a.m. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Order of Vacation of County Road RiGht-of-Way; Portion of South Point Road. in Division 3 Plat of BridQehaven; Larry Matson. petitioner: This vacation was approved at the January 11, 1988 meeting contingent on the receipt of the required compensation. That compensa- tion has been received, Gary Rowe reported. Commissioner Dennison moved to approve and sign Resolution No 22-88 ordering the vacation of a portion of South Point Road as requested by Larry Matson, applicant. Commissioner George Brown seconded the 'motion. The motion passed by a unanimous vote. - PostinG Notice: Purchase of Culvert: The Notice to the Public for posting and subsequent purchase of 500 lineal feet of plain aluminized, corrugated, steel culvert pipe and associated bands to be delivered to the Hadlock shop was approved by motion of Commissioner Dennison. seconded by Commissioner George Brown. The motion passed by a unanimous vote. The best price quote received was from Contech of OlYmpia for $3.368.75. Grant Application re: Litter Control and Recycling; washinG- ton State Department of EcoloGY: Commissioner Dennison moved to authorize the Public Works Department to apply for a Department of Ecology grant for Litter Control and Recycling and that the Chairman be authorized to sign the grant application. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. AGREEMENT. TEMPORARY HELP re: Karen Bailey: This temporary help agreement is for Karen Bailey to do the aggregate sampling in conjunction with the County's crushing contract, Gary Rowe reported. Commissioner Dennison moved to approve the Temporary Help Agreement with Karen Bailey. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Payroll Changes: Commissioner Dennison moved to approve the payroll status changes for Earl Wells and Robert Nesbitt to reflect the VOL_ 14 rAG~ 100922 Commissioners' Meeting Minutes: Week of March 7, 1988 Page: 4 cost of living increase approved for county employees. Commissioner George Brown seconded the motion which carried by a unanimous vote. AGREEMENT ADDENDUM re: Public Works Labor Aareement: Team- sters Local #589: Commissioner George Brown moved to approve the Labor Agreement Addendum for the Public Works Department and Teamsters Local #589 for the period January 1, 1986 to December 31, 1988 adding the classification of Parks Maintenance Worker with an hourly rate of $7.95 effective March 1, 1988. Commissioner Dennison seconded the motion. The motion passed by a unanimous vote. PLANNING Dave Hyser. WashinGton State Parks and Recreation Commission re: Mystery Bay Pumo Out Facility. Alternate Locations: (See also Minutes of February 22, 1988) Planning and Building Department Direc- tor, David Goldsmi t,h, reported that when the Board reviewed this proposal at their previous meeting action was delayed on the proposal, in response to concerns raised by the local residents, and to give the State Parks and Recreation Commission a chance to look into alternative locations for this pump out facility. David Goldsmith then introduced David Hyser representing the Washington State Parks Commission. Mr. Hyser stated that he is the Chief Environmental Coordinator for Washington State Parks. He stated that one of his involvements is with the Puget Sound Water Quality Authority, who have indicated a need to deal with boat wastes and the provision of facilities for disposal of these wastes in an effort to minimize illegal dumping. This is especially important in shallow confined bays which include recreation- al and/or commercial shellfish harvesting activities. The PSWQA directed the Parks Commission to begin a program of installing pump out facilities in State Parks, and the legislature funded the program. Mr. Hyser reported that he has researched all conceivable alternatives for the location of this pump out station in Mystery Bay. The follow- ing alternatives were researched: 1) Relocating the float to the other end of the dock - The problem with this proposal is that this location is in slightly shallower water and will cause a further impediment to the passage of boats from the boat launch. It would also require the pumping of the waste to a secondary station, which would increase the price of the facility and add to the system's complexity. 2) Turning the float on end This would mean that the neighbors would see the twelve foot end of the station instead of the thirty two foot side of it. This will work and can be accomplished with the pump designed for the project. It breaks up the pattern for boats to tie up to the dock, however, and would make it hard for large boats to navigate into the dock. It would also eliminate some of the existing dock space for boat rafting. 3) Other locations along the floats - Putting the facility at the opposite end of the dock (where the impact on the neighbors view would be lessened) would be an impediment to navigation and would require the second pump. These facilities were designed with the idea of making them as inexpen- sive as possible and still as close to 100% performance as possible. This is one of the reasons why this facility was located at this specific location on the dock. There is a deadline of July 1 for the installation of this facility Mr. Hyser continued, and the Department cannot do any work from February 15, to June 15, because a required hydraulics permit cannot be obtained from the Department of Fisheries periods of herring spawn or the presence of juvenile salmon fry. This site will be obscured from sight from Mrs. McDonnell 's house by at VOL 14 rAGS , 0923 , . . , , Commissioners' Meeting Minutes: Week of March 7. 1988 Page: 5 least one tree, Mr. Hyser added. The float itself will be nearly invisible. The shore side of the devise will pe painted an earth tone color so that it will not appear different than the existing float. After reviewing all these alternatives, Mr. Hyser, said that there is no al ternative that will work any better than the location that has been proposed, from the standpoint of the boaters and the operations and maintenance of the facility. The lighting has been lowered and will only show from the water side. The discussion continued with regard to alternatives for placement of this facility on the floats which would accommodate the concerns noted by the local residents and still not raise the cost of the project. Commissioner Dennison suggested that an alternative of moving all the floats down to 'the west and putting this facility on the end, be considered. This would mean no additional length being added to the dock on the east end. , Mr. Hyser stated that he would have to review such a proposal with the department Director. He also asked if this alternative is considered that the Board approve it with no further delay. Mrs. McDonnell stated that her concern is that they are planning to place the pumpout facility on the east of the dock. Mr. Hyser added that the Parks Department is trying to be a good neighbor to the residents in this area. Chairman Brown stated that the Board would like to have the upland landowners concerns addressed if it is at all possible, and he is not sure that this new alternative will do that. Lee W. HeinzinQer: Mr. Heinzinger added that his concern is the water quality in the area. He has been monitoring the salt water penetration into the aquifer in this area. Mr. Heinzinger asked what the effect will be on the security of the water in this area? He added that the volume of water used by the boaters at this facility is drawing down the well causing the salt water intrusion in the aquifer. Mr. Hyser reported that the volume of water used at the park will increase sl ight I y with the addition of this pump out station. The Project Engineer, Steve Wright, reported that there would be no modification, whatsoever, to the existing water system. The projected change in water use when this project is complete is so small that it cannot be enumerated. The aquifer will not be impacted by this facility because there will be no change to the water system at the park. Darvl Goodwin: Mr. Goodwin stated that he has several concerns about this project, some of which have been discussed already. His main concern is to get the pump out station on to the west end of the dock which is more in the middle of the park. He added that he does not see why this facility can not be placed in the center of the park where it is out of view and is not in close proximity to either property line. Stanley Lvbeck: Mr. Lybeck asked if the Fort Flagler Park was ever considered for this pumping station? Mr. Hyser stated that Fort Flagler was considered and rejected for two reasons; 1) the large amount of fetch in the area and high wave and wind damage exposure making safety a concern. and 2) commercial shellfish beds are very close to that dock facility. Lois McDonnell: Mrs. McDonnell stated that the possibility of the installation of a section of dock containing a holding tank that could be pumped out instead of pumping the wastes in a pipeline to the shore. has not be discussed. This dock section could then be pulled around and taken up to shore and pumped out by a truck. Chris Kaufman, Chief Engineer for the project, stated that this type of system was research- ed. One of the priorities for these facilities is usability, which means having, wherever possible, a power conn- ection. Mr. Hyser stated that, this project would have to be totally re-designed to accommodate this suggestion and it may be that moving the float and pumping the tanks would be damaging to the environment because of the higher possibility of spillage. VOl 14 fAC~ rt: 0924 . c ' . , Commissioners' Meeting Minutes: Week of March 7, 1988 Page: 6 The discussion continued regarding the placement of this facility on the dock and the aesthetic, cost, and maintenance impacts of the various alternatives. Ted Buckland: Mr. Buckland said that he does not think that profes- sionalism has been seryed with respect to this project. The budget figures have not been given out accurately, the area residents have not been consulted, and the figures on boating population are questionable. Mr. Buckland also stated that he questions the need for this facility. Mr. Hyser responded that Mrs. McDonnell has been contacted several times about this project, which Mrs. McDonnell added that no contact was made wi th her until after the meeting on this project when she expressed concern about it. Mr. stated that he feels that if the "good neighbors" can't be flexible on this project then the County should deny the permit. Chairman Brown reported that the County can not deny this permit without good cause. Commissioner Dennison moved to grant approval of the Shoreline Substan- tial Development Permit for this project based on a compromise that would provide for a dock on the east side of the facility no longer than 42 feet and contingent upon the Board's final approval of a revised project design to be submitted to the Board next week. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. State Environmental Policy Act Review: (SEPA Threshold Determination) Placement of a Lana Line Net System for arowina Oysters: Discovery Bay: Port Discovery Seafarms: Planning and Building Depart- ment Director, David Goldsmith, reviewed this two part project to grow shellfish in Discovery Bay. The first p~rt is a intertidal operation which includes a set of steel racks to be located in the intertidal zone which will hold bags of oysters off the tidelands. The second part of the operation will include a series of long lines attached to buoys which will suspend a series of baskets containing oysters, muscles and scallops. The buoys will be located about 300 feet offshore and will encompassed an area approximately 800 feet long by 250 feet wide. There is an operation similar to this just off of Hood Head. The long lines will be serviced by boat. The applicant owns the upland property and plans to build a storage shed on it. David Goldsmith then reviewed the environmental checklist for the Board. The Planning and Building Department recommends that the Board issue a Declaration of Non-Significance for this project with one mitigative measure to require that aids to navigation be installed to mark the four corners of the floating structure. Commissioner Dennison moved to issue and Declaration of Non-Significance and Lead Agency Status with the one mitigative measure as recommended by the Planning and Building Department for this project. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Amendment to the River Valley View LonQ' Plat: Senior Planner, Rachel Nathanson reported that the River Valley View Long Plat was originally approved in 1980. A petition was received from all of the property owners in the Long Plat asking that the open space area be relocated and reduced. The original plat identified 4.42 acres of open space area located in the southeastern section of Lot 1. The property owners would like this reduced to 2.5 acres and moved to the southwest corner of Lot 1. The Subdivision Ordinance requirement for open space on this plat is two acres. Commissioner Dennison moved to approve Resolution No. 23-88 amending the River Valley View Long Plat as requested by the property owners. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. 'iOL 14 rAL~ IJ 0925 ....1'- ....,. $(. u.. \.',.r_ C01llJllissionersIMeeting'Minutes: Week of March '1., 1988 Page: 7 COR'lRACT #87-0.03 ( llre: Personal~ervices: ,water Qualitv SDeCialist; Janet Welch: Commissioner Dennison moved.' to approve the PersQnal Services Contract Amendment for Janet Welch assubmi tted. Commissioner. George Brown secOnded the motion which carried by a unanimous vote. MEgTIN$3A1)30URNED ~;~.. _ ....<,c;~ ',f...; JEFFERSON'COUNTY aOARDOF COMMISSIONERS ..~ , .. B . G. . Brown, Chairman ~.. '.. ~--?'~~ .... arry i. .. D$nn$Qn. .MEimber. . b. - ~.-i--<- GeQrg~.BrQ"', Member 'VOL' 14 rAG~ IT 0926