Loading...
HomeMy WebLinkAboutM032888 . < ~ -, _I I _I -I _I I BlI E' -, _I E' - J'EFFERSON COUNTY BOARD OF COMMISSIONERS - - - - District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Larry W. Dennison, Member B.G. Brown, Chairman George C. Brown, Member - - - - E Clerk of the Board: Public Works Director: Jerdine C. Bragg Gary A. Rowe - - - MINUTES Week of March 28, 1988 The meeting was called to order by Chairman B.G. Brown. Commissioner LarryW. Dennison and Commissioner George C. Brown were both present. BUSINESS FROM COUNTY DEPARTMENTS: DISTRICT COURT AGREEMENT Re: Municipal Court Services; Ci ty of Port Townsend: Commissioner Dennison moved to approve the agreement between the City of Port Townsend and the District Court for municipal court services for 1988. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. ASSESSOR BudGet Transfer ReQUests: Assessor and Prosecutina Attorney: Commissioner Dennison moved to approve and sign Resolution No. 33-88 authorizing the budget transfers as requested by the Prosecuting Attorney and the Assessor. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. Birina of a Cartoarapher for the Assessor's Office: The payroll voucher for Cartographer in Assessors Office was approved by motion of Commissioner Dennison. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. PARKS DEPARTMENT Reauest for use of Memorial Field: Rhododendron Festival: Pam McCollum, the Grand Parade Coordinator for the Rhododendron Festival, has submitted a request to use memorial field on May 21, 1988 for a dispersal area, awards ceremony, bus parking and to keep the restrooms open during the grand parade for public use. Commissioner Dennison moved to approve the use of Memorial Field as requested by the Rhododendron Festival for a dispersal area, awards ceremony and bus parking. The bus parking will only be allowed if the field is not too wet. Commissioner George Brown seconded the motion, which carried by a unanimous vote. : VOL i 4: fA(,t n u 1207 Commissioners Meeting Minutes: Week of Marcn 28, 1988 Page: 2 TREASURER Petition for Pro>>ertv Tax Refund: Commissioner Dennison moved to approve the petition for property tax refund as submitted for RaYmond A. Gonsalves in the amount of $8.78. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. PUBLIC WORKS Grant Request re: Hazardous Waste Plan: Public Works Director, Gary Rowe, reported that a grant request has been submitted to the State Department of Ecology for development of a hazardous waste plan for the County. If the grant is approved a grant contract will be required. This project is in conjunction with Clallam County so that the plans are coordinated. GRANT CONTRACT NO. 86.60.13. AMENDMENT re: Re>>lacinG Radiator Steam Valves and Tra>>s: Nashinaton State Enerav Office: Some additional steam radiators were found that need steam valves and traps, when this work was started which means that the grant contract must be increased by $657. Commissioner Dennison moved to approve the contract amendment with WSEO for the additional radiator steam valves. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. CALL FOR BIDS re: One Dew Tow-TYPe Asphalt Paver: After discussion of the need for a tow type asphalt paver, Commissioner George Brown moved to approve the call for bids and set April 11, 1988 at 11:00 as the bid opening date. ommissioner Dennison seconded the motion. The motion carried by a un nimous vote. Annual Certification: Co t Road Administration Board: This annual certification is reqUirid by the Road Administration Board, Gary Rowe reported. Commissioner D nnison moved to approve and have the Chairman sign the annual certif cation for 1987 as submitted by the Public Works Department. Commissio er George Brown seconded the motion. The motion carried by a una imous vote. Purchase of Blinds for Mu ti-Services Buildin: Property Manager, Carter Breskin, explained 1t:hat the window blinds in the Multi- Services building are in poor condi ion and need to be replaced. A proposal has been received from War Windows and Sunshine for instal- lation of new blinds on all of the indows. Four style choices were proposed. Commissioner Dennison m ved to approve the least cost blind style, after a quote is received fr m another source. Commission Brown seconded the motion which carried b a unanimous vote. Draft Cit Coun Memor Dis>>osal: A draft memorandum of und CH2M Hill to address theseptage, 1 being discussed by the County and t document with the Board. The Count and leachate at the Port Townsend f the cost for design, construction, plant necessary for septage and lea City and dispose of it at the landf provide capacity for treating septa new facility, use the landfill site through composting and land applica able costs for handling of sludge a and maintain open communication in um of Understandin re: SeW8 e rstanding has been submitted by achate and sludge disposal issues e City. Gary Rowe reviewed the would agree to: Dispose of septage cility, pay an equitable share of nd operation of the City treatment hate treatment, accept sludge from II. The City would agree to e and landfill leachate in their for beneficial reuse of the sludge ion and pay equitable and reason- landfill. Both agree to cooperate n effort to resolve the issues : IOL 14 rAGE fa 1208 Commissioners Meeting Minutes: Week of March 28, 1988 Page: 3 involved, and to enter into an interlocal agreement based on this. document a~d subsequent studies. Gary Rowe further explained that the concern now is how much the County is willing to invest in, engineering costs. If an agreement cannot be reached on how these costs should be shared the estimate is that the County would have to pay up to $16,700 for engineering costs for the changes needed in the City's facility. The State Department of Ecology has agreed to pay for 50% of the engineering costs. Discussion cont- inued about the impact on the City's treatment facility due to the County's propo$ed use of it and the best way to share the costs as well as the best way for the County to proceed. Gary Rowe stated that he will ask CH2M Hill for a letter which outlines the design schedule so the County will know when to expect the various phases of the project to be completed. He will work with the City and CH2M Hill on this project before this draft agreement is finalized. Desianated SmokinG Area in Cour~house: Chairman Brown read a Memo from Property Manager Carter Breskin, regarding the use of the Jury Room on the second floor for a designated smoking area. The Board advised that they do not feel that this is a good alternative. Commissioner Dennison moved to declare the second floor landing area (that is currently designated as a smoking area) as a "no smoking area". Commissioner George Brown seconded the motion for the purpose of discussion. He then asked if there was any way to put some sort of ventilation in to handle the smoke on the second floor. Carter Breskin stated that the cost of such a system would be prohibitive. The Chairman called for a vote on the motion which carried unanimously. Commissioner Dennison moved to make this effective April 5, 1988 and direct the Public Works to do the necessary sign changes and department notification. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. Lease of Pioneer BuildinG: 30hn Clise: Commissioner Dennison moved to direct the Public Works department draft a lease with Mr. Clise, as recommended. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. Commissioner Dennison asked that plans be made for the renovation of the upstairs portion of that building for future public use. MAINTENANCE AGREEMENT re: Maintenance of the Fire alarm SYStem at 3ail: Simplex: The minimum maintenance contract for the alarm system at the jail is $620.00 per year, Carter Breskin reported. Commissioner Dennison moved to approve the maintenance agreement with Simplex as presented. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. Automobile Purchases: The Chairman read a memo from Gary Rowe regarding the need to purchase four automobiles by the ER & R Fund. Gary Rowe recommended that the County issue a bid call for used vehicles to serve the needs of the county. Commissioner Dennison moved to call for bids and set the bid opening for April 11, 1988 at 11:00 a.m. for purchase of used automobiles as recommended. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. Glen CoveSR20 Transoortation and Traffic Circulation Plan: The Planning Commission request to have a transportation and traffic circulation plan developed for the Glen Cove area is estimated to cost less than $10,000.00, Gary Rowe reported. Issues on road development, right-of-way acquisition and financing can be addressed. Commissioner Dennison moved to direct the Public Works Department to develop a scope of work for a Glen Cove transportation plan. . Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. VOL 14 fACE 01209 Commissioners Meeting Minutes: Week of March 28, 1988 Page: 4 PLANNING AND BUILDING CONTRACT #001-88. Personal Services re: Research into Seal Contribution to Bacterial Pollution: Cascadia Research: This contract, David Goldsmith reported, is for Cascadia Research to do research to differentiate between the amount of marine and land mammal excretions in Quilcene Bay. The goals is to identify the contribution of Harbor Seals to the pOllution in Quilcene Bay. The State is going to re- imburse the County for the cost of this study. Chairman Brown ex- pressed concern over the value of this study, especially since the study that was done previously was highly criticized by many of the area residents. David Goldsmith advised that the County must have this information before any kind of plan can be developed to work toward cleaning up the bay. Commissioner Brown moved to approve the contract with Cascadia Research for a total of $12,400.00, for the study as submitted. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. Shoreline ManaGement Substantial DeveloDment Permit No. 88- 002: LonGline System for Shellfish Cultivation: Discovery Bay: Port Discovery Seafarms. aDolicant: David Goldsmith explained that this proposal is to establish a shellfish aquaculture facility in the southern portion of Discovery Bay. This project will include, 1) Shoreside: An access road, a staging area, and a storage building, 2) Intertidal area: a series of elevated racks for the growth of oysters which will cover approximately one acre, and 3) Floating Structure: a long line system for the growth of shellfish. The shellfish are placed in baskets suspended from lines attached to buoys. The long line system will occupy 4.6 acres. Oysters, scallops and little neck clams will be grown on this system. The Shoreline Commission reviewed this project and recommends that the permit be approved with the following conditions 1) The outside four corner buoys are to be marked in accordance with Coast Guard regula- tions, 2) The maintenance/storage building be finished in such a way as to blend with the surroundings, 3) The facilities are to be main- tained, and 4) The sediments under the floating system be monitored on an annual basis after an initial study is done to determine what is on the bottom. Commissioner Brown asked if there was any concern about oysters being brought into the Bay that could possibly expose the native shellfish to harmful things such as Oyster Drill. David Goldsmith reported that the Department of Fisheries regulates the oysters that are brought in, to control this problem. Commissioner Dennison moved to approve the Shoreline Substantial Development Permit for the Port Discovery Sea Farms as conditioned and recommended by the Shoreline Commission. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. State Environmental PolicY Act Review: Salmon Net Pen Farm. South Point: Olympic Sea Farms: (See also Minutes of February 16, 1988) This proposal was reviewed previously after comments were received from various agencies. Two issues have been defined on this project which are: 1) The conflict with the traditional capture fisheries in the area and 2) The proposal does not comply with the Interim Guidelines established for aquaculture projects. The project deviates from the Interim Guidelines because some of the pens are located further in shore than the Guidelines allow and geoduck are located in the area proposed for the pens. The easiest way to deal with these issues is to require that an environmental impact statement be done for this project, David Gold- smith reported. A mitigated Determination of Non-Significance is not appropriate for the County to issue on this project, because in the , VOL 14 f'AG: o 1210 Commissioners Meeting Minutes: Week of March 28, 1988 Page: 5 case of the capture fishery issue, the County does not manage the fishery resource and could not address proper mitigation. Commissioner Dennison moved to issue a Determination of Significance and request for comments on a scoped environmental impact statement to deal with the impacts on the capture fishery (Indian and non-Indian), and the impact of the project not meeting the Interim Guidelines for aquaculture projects. Commissioner George Brown seconded the motion for the purpose of discussion. David Goldsmith clarified what was meant by a scoped environmental impact statement. The Chairman called for a vote on the motion. The motion carried by a unanimous vote. State Environmental Policy Act Review: Wood Boat Buildina Business: Industrial Area. Seton Road: Christopher Colby. Aoplicant: David Goldsmith reviewed the environmental checklist for this proposal for a boat manufacturing business at the corner of Otto Street and Seton Road in the Glen Cove Industrial Park. The proposal would include a 4,800 square foot main building for manufacturing with offices and restrooms and a drying shed and pole barn. There are no significant environmental impacts. The mitigative measures suggested for this project include: hooded lighting, a means for ingress and egress, parking sites, and access onto Seton Road. The Planning department recommends that a Determination of Non Sig- nificance be issued. Commissioner Brown moved to issue a Determination of Non-Significance and Lead Agency Status including the mitigative measures as submitted. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. ReQUest for Petty Cash Fund Increase: Commissioner Dennison moved to approve and sign Resolution No. 34-88 authorizing the increase in the Planning Department's petty cash fund as requested. Commis- sioner George Brown seconded the motion. The motion carried by a unanimous vote. Memorandum of UnderstandinG: Shaw Pasture Easement; 3efferson County Conservation District: Mr. Shaw, who owns the wetlands at the mouth of Donovan Creek, has entered into to conservation easement on this 25 acre parcel of property. This easement will protect the wetlands and a fence will be built to enclose the area. The Conserva- tion District will oversee the maintenance of the fence on this property if the County will agree to support the Conservation District in the futu~e. Discussion ensued regarding what this memorandum may mean to the County in the future. The Board advised that they will review this memorandum further before making a decision on it. * * * Request for Hotel/Motel Funds for 1988: Centrum: Commis- sioner Dennison moved to approve the paYment of the first half of the allocated Hotel Motel funds to Centrum as requested. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. Apoointment of Library District Trustee: Commissioner Dennison moved to appoint F. T. Reithel to the Library District Board of Trustees for a five year term which will expire April 1, 1993. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. Gwen Boward re: Payroll Deduction for Port Townsend Library Donation: Mrs. Gwen Howard came before the Board to discuss the payroll deduction for county employees to make a contribution to the ~ VOL 14 fAG~ ro 1211 , . .. i Commissioners Meeting Minutes: Week of March 28, 1988 Page: 6 Port Townsend Library building fund. Mrs. Howard presented a copy of a form used by the School District for this purpose. The Board advised that if this form is acceptable to the Auditor it is acceptable to them. Representatives of the Port Townsend Library will visit each county office to advise employees about this program. Mrs. Howard took the form to the Auditor for her approval. MollY Peal'son. 3efferson RecyclinG Proaram and Lois Sherwood, 3efferson County Water Quality Proaram re: Sorina CleanuD Program: The Spring Rally Clean Up Committee has met with several service organiz- ations (Boy Scouts, Girl Scouts, etc.) about the spring clean up, Lois Sherwood reported. These groups have requested that they be allowed to dump garbage for free at the landfill during the rally week. The request was also made that the landfill be opened for a period of time to allow free dumping to county and city residents. Discussion ensued regarding the costs for dumping at the landfill. Carter Breskin, Public Works Department, stated that the Department would prefer to allow only the service organizations to dump for free. Commissioner Dennison moved to allow the service organizations that will be participating in the Spring Rally Clean up to dump free at the landfill for the week of April 16 to 23, 1988. Commissioner George Brown seconded the motion. The motio~ carried by a unanimous vote. The free public dumping request was not acted upon for this year due to the need for a more detailed plan on haw it would be handled. Library Board of Trustees re:' Presentation of Annual ReDort: Elaine Naylor and four members of the Library District Board of Trustees presented the Board with a copy of their annual report. Mrs. Naylor also explained and presented a copy of a policy manual developed by the Library Board. She reported further that a new book mobile has been purchased and more public space has been made available in the Library. A computer and laser disk sys,tem has been purchased with grant funds from the State and a donati,on from the Friends of the Library. Almost 1,000 people per week use the Library. The Library Board is now going to set some new goals for the next five years. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS ~ B. G. Brown, Chairman e.;!l < .' ~.." 4", . :.: .. ... tI'-. ~ . , ~A7/--J rr . ennison, Member d~.~ VOL 14 fAC~ ~ fO 1212