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HomeMy WebLinkAboutM041188 -~ .. _I -, _I ., ., , -, _I _I -, .' - 1iia JEFFERSOH COtJIfTY BOARD OF COMMISSIONERS District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Larry W. Dennison, Member B.G. Brown, Chairman George C. Brown, Member - - - - - III - - - - Clerk ,of the Board: Public Works Director: Jerdine C. Bragg Gary A. Rowe MIHUTES Week of Apri1 11, 1988 The meeting was called to order by Chairman B. G. Brown. Commissioner Larry W. Dennison and Commissioner George C. Brown were both present. PROCLAMATIOH re: Recvclingand Clean UP Week: Commissioner Dennison moved to proclaim the week of April 16 to 24, 1988 as Recyc- ling and Clean Up Meek in Jefferson County. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Release of a Port1onof the Housing ~b1litation Funds to the Citv of Port Townsend: Commissioner Dennison moved to approve the release of $54,716.00 of Housing Rehabilitation Funds .to the City of Port Townsend for their Main Street redevelopment project contingent on the project's compliance with the requirements of the. grant. The Chairman is authorized to sign the release. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Application for Assistance from the Soldiers' and Sailors' Relief Fund: The application for assistance from the Soldiers' and Sailors' Relief Fund submitted for Gus Ward in the amount of $40.00 was approved by motion of Commissioner Dennison, seconded by Commissioner George Brown. The motion passed by a unanimous vote. BUSIDSS FROM COtJ1fTY DEPARTMElfTS HEALTH DEPARTMBBT CONTRACT re: Professional Services of the Health Department: City of Port Townsend: The contract for provision of health services to the City of Port Townsend by the Health Department was approved by motion of Commissioner Dennison, seconded by Commissioner George Brown. The motion passed by a unanimous vote. PUBLIC WORKS BEARIXO re: Intent to Establish A County Road: West Frederick Street: Public Works Director, Gary Rowe, explained that on December 10, 1984 a permit was granted to Dale Goddard to open the right-of-way at Frederick Stre~t west of SR20, to minimum county standards. The '~''''.~.-", County Engineer has "inspected the road and found that all conditions of ( L; .... 11.. t};,() 1350 . ' Commissioners' Meeting Minutes: Week of April 11, 1988 Page: ;l. the permit have been met and he recommends that West Frederick Street be established as a County Road. Chairman Brown opened the public hearing and asked for comments for or against the proposal. Hearing no comments the hearing was closed. Commissioner Dennison moved to approve and sign Resolution Ho. 39-88 Establishing West Frederick Street as a county road. Commissioner George Brown seconded the motion which carried by a unanimous vote. AGREE.ElfT, ,LOCAL AGElfCY J'e: SUDDlement Ifo. 1: CR0738 Oak BaV/Flagler Road: Washina'ton State DeDaJ''tJDent of TJ'aD.S1)Ortation and Revising CR0738 Oak Bav/~laaler Road Intersection: Gary Rowe explained that the original agreement with the State was for the preliminary engineering on this project. This agreement is for the right-of-way acquisition. The project is being revised to reflect an appropriation for this acquisition as well as for construction. Commissioner Dennison moved to approve the following instruments. Commissioner George Brown seconded the motion which carried by a unanimous vote. AGREEMENT, Local Agency Supplement No.1: Washing- ton State Department of Transportation: This supplement is for $24,000 for right-of-way. Resolution Ifo. 40-88 revising CR~738 Oak Bay Flagler Road Project. Right-of-way Plans COif TRACT re: J'alan Software System at Corrections Center: Compu-tech, Inc.and3alan: This contract with Compu-tech, Inc. and Jalan is for the computer jail management' system for the County Corrections Center. The Jail Manager and the Sheriff have reviewed this software program and feel that it will meet their needs. Commis- sioner Dennison moved to approve the contract as presented with Compu- tech, Inc. and wi th Jalan for the software license. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. BEARIHG HOTICE re: Petition to Vacate Certain Lot Lines in Block 23, Chalmers' Second Addition: Donovan/Stroeder. Petitioners: Commissioner Dennison moved to set the public hearing for the petition to vacate certain lot lines in Block 23 of Chalmer's Second Addition for May 2, 1988 at 10:30 a.m. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Hotice of COJDDarative Bid Purchase: Bot Water Pressure Washer for County ShoD: Gary Rowe reported that bids for a hot water pressure washer have been received as follows: Sunset Wire Rope $3,400.00; Middleton Motor Parts $3,995.00 and Dobson's $3,595.00. Commissioner George Brown moved to approve the purchase of the hot water pressure washer from Sunset Wire Rope for $3,400.00 after the posting period has expired. Commissioner Dennison seconded the motion. The motion passed by a unanimous vote. Approval of Awning Extension at Nul ti-Services Building for smoking Area: The Hospital has adopted a "No Smoking" policy and has requested that an awning extension be provided at the County's Multi- Services Building for a covered smoking area that the Hospital employees can use during their break periods. The Hospital will pay 50% of. the cost of this awning extension. A fabric awning will cost approximate $1,760.'00 while a glass type awning will cost $4,395.00. Commissioner Dennison moved to approve the purchase of a fabric awning as recommended. Commissioner George Brown seconded the motion which carried by a unanimous vote. ~... 14".. 0 1351 Commissioners' Meeting Minutes: Week of April 11, 1988 Page: :3 BID OPDIHG re: ,For the furnishing of One ( 1 ) !few Tow Tv'Pe AsDbalt Paver: Public Works Director, GarY Rowe, opened and read the bids received for furnishi~g one new tow type asphalt paver as follows: BIDDER: BID TOTALS: Fray Equipment, Seattle $19,809.22 includ.Tax Commissioner Dennison moved to have the Public Works Department check the bid for accuracy and make a recommendation for bid award. Commis- sioner George Brown seconded the motion. The motion passed by a unanimous vote. Later in the day The bid was awarded to Fray Equipment for their bid price of $19,809.22 including tax as recommended by the Public Works Department, on the motion of Commissioner George Brown, seconded by Commissioner Dennison. The motion passed by a unanimous vote. BID OPEHIHG re: For Furnishing of Four (4) Used Passenaer Vehicles: The bids were opened and read as follows by the Public Works Director for supplying four used passenger vehicles: BIDDERS: Budget Rent-A-Car Chevrolet Cavalier 1987-$28,010.84 1986-$25,356.50 Dollar Rent-A-Car No 1986 or 1987 model cars that meet specifications 1988 Chevrolet Corisca $11,737.00 each Hertz '88 Mercury Tracer '87 Pontiac Sunbird '87 Ford Tempo '87 Ford Escort $8,322.62 each $7,890.22 each $7,674.02 each $6,484.92 each x4 = $25,937.35 Dupont Enterprises 1987 Chevrolet Nova $8,642.60 each Quilcene Commissioner Dennison moved to direct the Public Works Department to check the bids for accuracy and make a recommendation for bid award. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Later in the day Commissioner Dennison moved to award the bid for four used cars to Budget Rent-a-Car for their bid price of $28,010.84 including sales tax, as recommended by the Public Works Department. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. LEASE re: Pioneer Building: J'ohn Clise: Gary Rowe reported that the lease agreement with John Clise for use of the Pioneer Building has been reviewed and approved by the Prosecuting Attorney. Mr. Clise will be borrowing the money necessary for the renovations of the first floor of the building from U.S. Bank and they require that the lease be assigned to them if Mr. Clise defaults on his loan. The Bank has asked for a statement from the County stating that the Default Assignment Clause is acknowledged and approved. The lease is specifi- cally for a grocery store and the bank would be required to maintain the lease in that manner. School District #50 has reviewed and approved the lease also. Later in the day... Commissioner Dennison moved to approve and sign the Lease Agreement and Memorandum "A" to the Lease Agreement with 30hn Clise for the use of the Pioneer Building as a food store. The wording on the first page of the lease agreement was changed to read "No use of ~ WI.. 14 fat Jha5Z Commissioners' Meeting Minutes: Week of April 11, 1988 Page: i the second floor or third floor or adjoining property shall occur by lessee except in conjunction with the use of the leased property." Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. PLAlfHDlG ABD BUILDING S~ate Environmen~.l Policv Ac~ Review: Po~en~ial Commercial 8uildina Permit: McClanahan Construction for Courtesy Ford: Planning and Building Department Director, David Goldsmith, reported that he had asked the project proponents to submit more information. A letter was then received from Bill Broughton, an attorney representing McClanahan Construction, asking that the project be reviewed today. A packet of information was submitted to the Board including; an environmental checklist, a memo from the Planning Department, a copy of the SR20 Corridor Policies, a copy of a letter dated 3/25/88 from the Planning Department to Mr. Hern, Courtesy Ford and McClanahan Construction, a letter dated April 1, 1988 to the Planning Department from Michael Broughton, attorney, and finally a letter from the State Department of Transportation regarding access on to Highway 20. The environmental checklist for this project to construct a car sales lot, was then reviewed by David Goldsmith. A building is planned to house a car showroom, office space and a car service area. A planting area 8 feet wide and the length of the frontage is planned to include evergreen juniper trees, rhododendrons and flowering cherry trees. The site is currently a flat field. Under the land use section of the checklist (Item 44), David Goldsmith noted that the site is designated commercial and industrial by the Comprehensive Plan, but the proposed project does not comply with the SR20 Corridor Policy specifically as it relates to access and buffering. The SR20 Corridor Policy, Mr. Goldsmith explained, deals with the visual integrity of the Highway Corridor into the City of Port Townsend and buffering measures are outlined to provide a visual screen. This proposal does not include a visual screen from the highway, however, it does in~lude landscaping. Under Transportation, David Goldsmith reported that the issue is access to the site from of SR20, which would be inconsistent with the SR20 Policy. In order for the permit to be mitigated to the point that it would meet the policy criteria, or to be denied as a result of its' impact to the environment, David Goldsmith stated, an environmental impact statement must be required. The only other option is to deny the permit based on the State Environmental Policy Act. William H. Brouahton, Attornev: Mr. Broughton explained that he represents McClanahan Construction. The potential tenant on this property is concerned with access as well as the site's visibility to the passing public. Mr . Broughton stated that in his opinion the County cannot impose the State Environmental Policy Act because a proposed use violates the comprehensive plan. The comprehensive plan is not necessarily a legally binding document. It is a statement of what the County would like, to see happen. There is no problem with access to the site from SR20 in terms of traffic safety. In terms of buffering, the proposal calls for a thirty foot buffered strip from the di tch line (eight feet on the property and twenty feet on the State right-of-way) . The landscaping plan would provide some buffer but would still allow for advertising and allow the traveling public to see that there are cars for sale on the site. Commissioner Dennison asked.if Mr. Broughton had seen the letter from the State Department of Transportation? He advised he had seen the letter and discussed this issue with the State. Mr. Broughton stated that limi ting access onto the Highway is a State matter and he is prepared to deal with the State about that issue. Commissioner Dennison added that this access is a safety issue as stated in the letter from the Department of Transportation. ~'Ol 14 ~A&E o 1.353 Commissioners' Meeting Minutes: Week of April 11, 1988 Page: .5 David Goldsmith explained that the State Environmental Policy Act has been invoked on this project because of the nature of the project, not because the project does not meet all of the criteria of the SR20 Corridor Policy. Under RCW 43.21.C (State Environmental Policy Act) the environment includes both the natural and built environment and that includes transportation, and land use including the relationships of land use to plans and designations. The discussion continued regarding the County's Comprehensive Plan including the SR20 Corridor Policy and the legal issues involved. Commissioner Dennison stated that the most important issue to him is access. Commissioner Dennison moved to issue a Determination of Significance and request for comments on the scope of the EIS. The main issue identified for discussion by the EIS is acce~s. Commis- sioner George Brown seconded the motion which carried by a unanimous vote. SEPA Threshold Determination: Preliminary LODQ Plat: Port Ludlow Bav View Villacre: PODS Resources: This proposed subdivision, David Goldsmith reported is for 72 single family residence lots on approximately a 70 acre site. 56 of the lots will be served by the Port Ludlow sewer system, with the remaining residence sites having on- site sewage disposal systems. 50 percent of the site will remain in natural open space. David Goldsmith then reviewed the environmental checklist for this project. Commissioner George Brown moved to issue a Determination of, Non- Signlf icance and Lead Agency Status for the Port Ludlow "Bay View Village" Subdivision. Commissioner Dennison seconded the motion for discussion. Discussion ensued regarding how water run-off will be handled and what effect that might have on the water quality of Port Ludlow Bay. The Planning Department was directed to ask Pope Resources for more information on their plans for storm water run-off as it pertains to water quality and their long range plans for the development of the Port LudlOw area. The Chairman called for a vote on the motion which carried unanimously. Shoreline Setback Variance Request: Discovery Bav: J'ames Olsen, Auplicant: Jim Pearson, Associate Planner, explained that this variance is being requested from the shoreline setback requirement by Mr. James Olsen, who owns Lot 2 of the Olsen Short Plat on Discovery Bay. There is a bulkhead on Mr. Olsen1s property which means that a 30 foot setback from the ordinary high water line is required. A 7 1/2 foot setback variance is being requested for the placement of the house proposed for the site. Commissioner Dennison moved to approve the setback variance as re- quested by Mr. Olsen. Commissioner George Brown seconded the motion which carried by a unanimous vote. J'ohn Heal, Water Qualitv Specialist re: Memorandum of Understanding for Shaw Pasture Easement Fence Maintenance: J'efferson Countv Soil Conservation District: Mr. Heal explained that a conserva- tion easement has been negotiated with Mr. Jim Shaw who owns the pasture at the head of QUilcene Bay. This pasture is adjacent to the portion of the Bay that was decertified for shellfish harvesting and the State Department of Ecology will monitor the effect that this area has on the water quality of the bay. This Memorandum of Understanding, Mr. Heal reported, is for the maintenance of the fence around this pasture easement which the Soil Conservation District helped Mr. Shaw install. Commissioner Dennison moved to approve and have the Chairman sign the Memorandum of Under- standing with the Jefferson County Conservation District for the Shaw Pasture Easement. Commissioner George Brown seconded the motion which carried by a unanimous vote. VOL 1 ~ ~AGf 01354 .' . Commissioners' Meeting Minutes: Week of April 11, 1988 Page: IP TREASURER Petitions for Property Tax Refund (3): Commissioner Dennison moved to approve the following petitions for property tax refunds as submitted by the Treasurer: Thelma Duncanson $134.86, $118.52, and $116.24 Commissioner George Brown seconded the motion which carried by a unanimous vote. Statement of Rece1Dts and Disbursements from J'anuary 1, 1988 to March 31. 1988: Commissioner Dennison moved to approve and sign the statement of receipts and disbursements for the period from January 1 to March 31, 1988 as submitted by the Treasurer. Commissioner George Brown seconded the motion which carried by a unanimous vote. MEETING ADv~URN~D JEFFERSON COUNTY BOARD OF COMMISSIONERS ~/ B. G. Brown, Chairman ~ . "~~~ Larry,. c ennison, Member ~ ~ ~-~~ George . Brown, Member .VOl 14 fAGE . 01355