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HomeMy WebLinkAboutM042588 . . ':10'. _. '"' ---...- ., .. -, - -, J'DFBRSON COUlfTY BOARD OF COMMISSIODRS .. -, - -, District No. 1 Commissioner: Larry W. Dennison, Member .. 88' District No. 2 Commissioner: B.G. Brown, Chairman _ UB' District No. 3 Commissioner: George C. Brown, Member .- -, - _, Clerk of the Board: Jerdine C. Bragg - .., Public Works Director: Gary A. Rowe .. -, - JII' _ MIHUTES Week of April 25, 1988 Chairman B. G. Brown called the meeting to order in the presence of Commissioner Larry W. Dennison and Commissioner George C. Brown. Declarina An EmerGencv and Intent to Sell County Surplus ProDertv: Commissioner Dennison moved to approve Resolution Ho. 43-88 declaring an emergency and intent to sell county surplus personal property by public auction. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Notice of Public Bearina re: Intent to Bold Public Auction: Commissioner Dennison moved to approve and sign. Resolution Ho. 44-88 the notice of public hearing regarding the County's intent to hold a public auction to dispose of surplus personal property. The hearing was set for May 16, 1988 at 10:00 a.m. Commissioner George Brown seconded the motion which carried by a unanimous vote. BUSIOSS FROM COURTY DEPARTMENTS BUMAlf SERVICES COHTRACT re: Alcoholism and Drug Addiction Treatment Ser- vices: DeDartment of Social and Health Services: Commissioner Dennison moved to approve and sign the contract with the Department of Social and Health Services for funding Alcoholism and D~~g Addiction Treatment Serv ices through the Human Services Department.: Commissioner George Brown seconded the motion which carried by a unanimous vote. ' I Reauest for Out of State Travel: BWIUU1Services: Commis- sioner Dennison moved to approve the out of state travel request for the Human Services Department to send three employees to conferences in Portland and San Francisco. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. . PUBLIC WORKS Budaet Transfers: Public Works DeDar'tment : Resolution Ho. 4!i-88 authorizing the budget transfers requested by Public Works ~ vol 14 fAGt - 0 1508 ~ \. Commissioners' Meeting Minutes: Week of April 25, 1988 Page: 2 Department was approved by motion of Commissioner George Brown and seconded by Commissioner Dennison. The motion passed by a unanimous vote. 8m OPDINGre: FurnishinG the Public WorkS DeDa~tment with a Microfl1a Document Control and RetrIeval Syst:em: Public Works Direc- tor, Gary Rowe, opened and read the bids received for furnishing a microfilm document control and retrieval system as follows: Bidders: Bid Total Financial Systems, Seattle $30,425.00 sales tax 2,464.43 Alpha Information Management, Seattle Proposal #1 sales tax $33,810.00 2,738.61 Proposal #2 Sales Tax $33,810.00 2,738.61 Eastman Kodak, Mercer Island With sal~s tax $41,189.00 $44,525.31 Commissioner Dennison moved to direct the Public Works Department to check the bids for accuracy and make a recommendation for bid award. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. CONTRACT re: One Hew Tow-TvDe Asphalt Paver: Frav BauIpment: CGaDaDv: The contract with Fray Equipment Company for furnishing a new tow-type asphalt paver, as previously awarded, was approved and signed by motion of Commissioner Dennison, seconded by Commissioner George Brown. The motion passed by a unanimous vote. AdditIon of West PrederIcks street to OffIcial Countv Road .I!2su. ResolutlonBo. 4,8-88 approved by motion of Commissioner George Brown, seconded by Commissioner Larry Dennison, to update the Official County Road Log to include West Fredericks Street. The motion passed by a unanimous vote. Solid Waste Advisorv Committee: Property Manager, Carter Breskin, reported that there may be a vacancy on the Solid Waste Advisory Committee in the near future. An advertisement will be put in the paper for interested persons at that time. A letter has been received from a man interested in being appointed to this committee. The Public Works Department will advise him of the procedure. Request for a Solid Wast:e Coordinator: Gary Rowe reported that part of the Solid Waste Advisory Committee's recommendation regarding the increase in tipping fees at the landfill included the development of the position of Solid Waste Coordinator. This position could assume the following functions that are not being addressed presently: ,. * Recycling program coordination Li tter control and a summer litter pick up program. Solid Waste groundwater monitoring Solid Waste landfill upgrade cost evaluation ,. ,. Discussion ensued about this position, how it would be funded, and the County's relationship with the Bayshore Enterprises Recycling project. SDOrt:saen's Club Reauest: for Caretaker: The Sportsman's Club leases a piece of county property, Gary Rowe reported, that is used as tVOl . 14. ~Arl ~O 1509 " Commissioners' Meeting Minutes: Week of April 25, 1988 Page: 3 a shooting range. They have asked for permission to place a mobile home on the site so that there can be "live-in" caretaker. Chairman Brown explained that when this site, next to the landfill, was leased to the Sportsman's Club, there was no indication that the site would be developed to the extent that it has been. After discussion of the future utilization of this property, the Board concu;t"red that this request cannot be approved at this time. The Public Works Department will advise the Sportsman's Club of this decision. Authorization for Travel Payments to the Lake Leland and Oak Bav Park Attendants: Gary Rowe explained that in previous years the Board has authorized paYment of $50.00 per month to the Park Attendants for the Oak Bay and Lake Leland Parks who travel to and from the Courthouse to bring in their receipts. A deposit box has been in- stalled at the Sheriff's Office for use by the Solid Waste Drop Box site attendants, which could also be utilized by the Park Attendants. Public Works will review the travel reimbursement amount in view of the change in drop off location and bring this matter before the Board at a later date. PROSBCUTIBG ATTORRBY Budaet Transfers: Prosecutina Attornev's Office: The budget transfer requested by the Prosecuting Attorney was approved by passage of Resolution Ho. 46-88 on the motion of Commissioner' Dennison, seconded by Commissioner George Brown. The motion passed by a un- animous vote. IlBALTB DBPARTMBlft' Budaet Transfers: Health Department: The budget transfer requested by the Health Department was approved by passage of Resolu- tion Ho. 47-88 by motion of Commissioner Dennison, seconded by Commis- sioner George Brown. The motion passed by a unanimous vote. PLAnING AlfDBUILDIBG State Environmental Policy Act Review: Leavitt Planned Co_ercial DeveloDment. Airport cutoff Road: Dale and Bill Leavitt. ADD11cants: Planning and Building Department Director, David Gold- smith, explained that this proposal is to create a planned commercial development consisting of four buildings which will be leased out to other business. The development will be at the current Leavitt Trucking site on the eastern side of the Airport Cutoff Road across from the intersection of Theater Road. The businesses that will occupy the buildings will be service and repair oriented. A common access point for the four buildings is planned. The proposal will be develop- ed in three phases. David Goldsmith then reviewed the environmental checklist, findings and Planning Commission recommendation. The Planning Commission recommends that the Board find this project consistent with the Comprehensive Plan contingent on the 15 suggested conditions as amended. David Goldsmith explained in response to a question from Commissioner Dennison, that the Comprehensive Plan allows commercial development to occur in three ways: 1) Commercial development can occur at the intersection of two or more arterial roads. . 2) Adjacent to an existing commercial development. 3) In a planned commercial development. ! , VOL 14 ~AGE o 1510 . . Commissioners' Meeting Minutes: Week of April 25, 1988 Page: 4 This project is a "planned" commercial development and meets the intent of the Comprehensive Plan. Commissioner Dennison asked if any agree- ment had been reached with the project proponent regarding a definition of 50% screening as discussed in condition n~mber eight. David Goldsmith reported that this matter has not be resolved. Dale Leavitt of Leavitt Trucking asked what is meant by condition number on~ which .tates that the proposal shall be prepared as a "binding site plan." Commissioner Dennison explained that a binding site plan means that this project will be developed to a set of stated condi tions which must be met before a building permit and/or final occupancy permi t are issued. After further clarification for Mrs. Leavitt regarding the term "binding site plan" and buffers, Mrs. Leavitt asked for further clarification of condition number eight regarding the need for a thirty foot vegetative buffer along the Airport Cutoff Road and the remaining perimeter of the property. The impact of future residential development along the perimeters of this site were discussed as well as what that would mean to the Leavitt's buffer. Commissioner George Brown moved to issue a Determination of Non- Significance and Lead Agency Status contingent on the amended condi- tions of approval as stated by the Planning Commission. The language of condi t ion number eight will be modi f ied to address residential development in the future and the addition of a limit to the total square footage of the buildings on the site. Commissioner Dennison seconded the motion which carried by a unanimous vote. Variance ReQuest: Side Yard. Hiller Drive, Marrowstone Island: J'ohn Dugan, Applicant: Mr. Dugan is proposing to enclose his existing carport which is situated two feet over his side property line. Mr. Dugan would move the enclosed structure back from the property line eight inches, which will require a setback variance of four feet, four inches. Commissioner George Brown moved to grant the variance as requested if the neighboring property owner has no objec- tion. Commissioner Dennison seconded the motion. The motion passed by a unanimous vote. Environmental Policy Act Review: Mini-Storaae Units. Hiahwav 101, Quilcene: David Ward, Applicant: A 41 unit mini-storage building is being planned by Mr. David Ward, on a site across the street from the Qui 1 cene Liquor Store, David Goldsmith reported. Access to the site will be off Highway 101. After reviewing the environmental checklist and proposed conditions of approval, Commissioner Dennison moved to issue a Determination of Non- Significance and Lead Agency Status for Mr. Ward's project. Commis- sioner George Brown seconded the motion. The motion passed by a unanimous vote. COHTRACT, Personal Services #002-88 re: Water Qualitv Program: Northwest Institute for Historic Preservation: This contract, David Goldsmith reported, is for the legal review by the Northwest In- sti tute for Historic Preservation, of the lease arrangement for the conservation easement on the Shaw property. The $1,500 contract price will be reimbursed by the Department of Ecology grant. Commissioner Dennison moved to approve and sign the Personal Services Contract #002-88 as presented. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Hew Emplovee: Assistant Planner James Pearson: Commissioner Dennison moved to approve the Payroll status Form for James Pearson who has been hired as an Assistant Planner in the Planning Department. Commissioner George Brown seconded the motion. "Vol 1,'4 fAGf n 1.5!.1 '. Commissioners' Meeting Minutes: Week of April 25, 1988 Page: 5 * * * J'oseph Wheeler, Centrum Foundation: Bart Phillips,J'efferson County Economic Development Council and Glen Bellerud, Chairman, J'efferson County Centennial Committee re: Centrum Pavilion Reauest: Joe Wheeler reported that Centrum is proposing to expand the Fort Worden historic balloon hangar into a 1,600 seat pavilion. He sub- mi tted a letter of explanation dated April 11, 1988. The State of Washington has committed $250,000 in Parks and Recreation Commission funds to the total project funding goal of $1,250,000.00. Mr. Wheeler introduced Mr. Wayne McLaughlin, Chief Contracts Officer for the State Parks and Recreation Commission and' Glen Bellerud, Manager of Fort Worden State Park. In addition to the State funding, Edmund Littlefield, Jr., a Centrum Board member, has pledged $200,000.00. There are also private sector c::ommitments totalling $203,400.00. The City of Port Townsend has pledged $250,000 and has directed that an application be made for an Farm Home Administration loan. Mr. Wheeler asked that the County make a commitment of $150,000 to this project through a Farm Home Loan application, such as the City has authorized, which would be repaid from the Hotel/Motel Tax Fund. Commissioner Dennison asked what would happen if at some point the Hotel/Motel funds were not great enough to meet this loan obligation? Mr. Wheeler stated that there should be an indication of declining funds early enough that the County could plan to cover the loan repaYment. Commissioner Dennison moved that the County make a tenta- tive commitment to the Centrum Pavilion Project based on the assumption that a Farm Home Administration Loan can be secured for the $150,000. The County's Hotel/Motel Fund would be used to retire this debt. Commissioner George Brown seconded the motion which carried by a unanimous vote. Al 3akewav re: Dishwasher for the Ouilcene Community Center: Mr. Jakeway reported that the community is working to purchase a dishwasher for the Quilcene Community Center. An assessment needs to be done on the wiring and the plumbing for the installation of the dishwasher, and Mr. Jakeway asked if the County could help? Chairman Brown explained that the County does not have an employee who does electrical work and if a contractor is hired, they must be a Union contractor and be paid prevailing union wages. Sheriff Mel Mefford re: Kea Ordinance: Ordinance No. 2-86, regulating the sale and distribution of malt liquor in the county was passed on December 1, 1986 but has not be implemented, Chairman Brown reported, because of the need for a keg numbering system and forms for keeping track of the kegs. Mel Mefford reported that this Ordinance was intended to provide some control over "keg parties" because any keg that is purchased will have to be registered. The following costs associated with the implementa- tion of this ordinance were outlined by Sheriff Mefford: A sign for posting at all keg distribution points 50 signs at $.79 each = $39.00 Receipt for kegs (three part, pre-numbered form) 250 receipts at $.23 each = $57.50 Pre-numbered keg stickers (number matches receipt number) 250 receipts at $.62 each = $155.00 TOTAL $251.50 ======= , fA ; VOL) 'j fACE ti 1.512 ~ l.!~ . . . Commissioners' Meeting Minutes: Week of April 25, 1988 Page: 6 There are four taverns in the County that sell keg beer, and they will be provided the receipts, tags and signs. Commissioner Dennison thanked the Sheriff for taking the lead on making the necessary arrangements for implementation of this ordinance. It will take about three weeks to have all of the forms, signs and tags printed and dis- tributed. Commissioner Dennison moved to set the effective date for Ordinance No. 2-86 for May 15, 1988. Commissioner George Brown seconded the motion which carried by a unanimous vote. Mary Gabourv. 3efferson County Auditor re: ~nftn.l ReDOr't for 1981: Auditor Mary Gaboury provided the Board with a copy of the 1987 Annual Report. Bob Henderson. Traffic Enaineerina Technician, Public Works Department re: Safetv Committee ReDor't: Bob Henderson, Traffic Engineering Technician for the Public Works Department, reported that a Central Safety Committee was formed for the County in January. There is representation from almost every County department. Quar~erly meetings are being held. The State Department of Labor and Industries requires that there be a person with a First Aid Card in the work place. The Safety Committee is recommending that two employees per floor (in the Courthouse) be trained in First Aid. The Public Works road crew and Sheriff's Department employees will also need this training. Bob Henderson is arranging the necessary training classes. The Safety Committee also recommends that Fire Drills be arranged for the employees in the various County facilities. An accident review committee is also required by the State Department of Labor and Industries. The Sheriff, the Prosecuting Attorney, the Road Supervisor, Carla Schuck (who will serve as recording secretary) and Bob Henderson are the members of this committee. This committee will investigate accidents per request of the Sheriff or the Public Works Director. Another program required by law, Bob Henderson added, is a Hearing Loss Prevention Program for employees who work in a "noisy environment" (which means 85 to 90 db for an eight hour period). Truck drivers and dispatchers are the employees in the County that meet this criteria and will be involved in this program. APPROVAL OF MXBUTES: Commissioner Dennison moved to approve the Minutes of April 4 and 11, 1988 as written. Commissioner George Brown seconded the motion which carried by a unanimous vote. ADDlica'tion of Assistance from the Soldiers' and Sailors' Relief Fund: Commissioner Dennison moved to approve the following applications for assistance from the Soldiers' and Sailors' Relief Fund: Gus Ward $40.00 Raymond Burke Robert Spafford $500.00 $35.00 Commissioner George Brown seconded the motion which carried by a unanimous vote. * * * The meeting was recessed Monday evening and reconvened on Tuesday morning. All Board members were present for a meeting with !VoL 14 ~A(',f U :1513 , . ~ .' .. . Commissioners' Meeting Minutes: Week of April 25, 1988 Page: 7 Peter Simpson, Ruth Altus, and Russ Laase' of Clallam Jefferson Community Action Council and Treasurer Ila Mikkelsen. Increase toPettv Cash Fund: J'efferson County Auditor's Office: County Auditor, Mary Gaboury, explained that the auto licen- sing section of the ,Audi tor's Off ice is required to buy back from the bank, Non-sufficient funds (NSF) checks that customers give the County for auto license fees. The bank requires that the County buy back these checks with cash. The Auditor's Office is later reimbursed by the State Department of Licensing for these checks. Due to the number of these checks, the Auditor needs to increase their Petty Cash.Fund. Commissioner Dennison moved to approve and sign Resolution No. 49-88 authorizing the increase in the Auditor's Office Petty Cash Fund from $698.00 to $900.00. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Revised Addendum A to the Lease Agreement: Pioneer Building: J'ohn Clise: Commissioner Dennison moved to approve and sign the revised Addendum "A" to the Lease Agreement with John Clise for the Pioneer Building and the Consent to Installation and Waiver for U.S. Bank for Mr. Clise. (See also Minutes of April 11, 1988). Commissioner George Brown seconded the motion. JEFFERSON COUNTY BOARD OF COMMISSIONERS .' ., ~ B. G. Brown, Chairman . ,.... . . .... ATTEST: ~~:"~ ~ ~ George C Brown, Member r VOl: , 14 fAct - 'Ii ~514