Loading...
HomeMy WebLinkAboutM050988 .. ,t ~ ~. .. HI HI I HI .1 HI HI HI I H' H' J'EFl'ERSON COUNTY BOARD 01' COMMISSIONERS - H - - - District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Larry W. Dennison, Member B.G. Brown, Chairman George C. Brown, Member - -. - - - H - - Clerk of the Board: Public Works Director: J'erdine C. Bragg Gary A. Rowe MINUTES Week of May 9, 1988 Chairman B. G. Brown called the meeting to order in the presence of Commissioner Larry W. Dennison and Commissioner George C. Brown. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS HEARING re: Budaet Appropriation: Brinnon Senior Center Project: This budget appropriation in the amount of $55,000 is being requested, Chairman Brown explained, to allow the completion of the Brinnon Senior Center remodeling project. Public Works Director, Gary Rowe, added that there are funds available from the Capital Improvement Fund and this appropriation will put that needed funds into the Brinnon Senior Center Project budget. Chairman Brown opened the public hearing. When no comments were heard for or against the proposed appropriation the Chairman closed the hearing. Commissioner Dennison moved to approve and sign Resolution No. 50-88 ordering the budget appropriation as requested for the Brinnon Senior Center Project. Commissioner George Brown seconded the motion which carried by a unanimous vote. MEMORANDUM 01' UNDERSTANDING re: Waste Water Treatment: Ci tv of Port Townsend: (See also Minutes of ___) This Memorandum of Understanding is to clari fy the County and Ci ty roles, including funding levels, in the development of the City of Port Townsend's waste water treatment facility. This facility will be built with enough capacity to handle waste treatment for the County. The County, in return, will allow the City to dump sludge at the landfill. Commis- sioner Dennison moved to approve the Memorandum of Understanding with the City of Port Townsend. Commissioner George Brown seconded the motion. Commissioner Dennison then moved to- authorize the Chairman sign ~he Memorandum for the County. Commissioner George Brown seconded the motion. Both motions carried by unanimous votes. Vacation' of Lot .Lines: Cbalmer' s Second Addition to Hadlock: (See also Minutes of May 2, 1988) Commissioner Dennison moved to approve and sign Resolutjon No. 51-88 ordering the vacation of the lot lines in Block 23 of Chalmer's Second Addition to Hadlock. Commis- sioner George Brown seconded the motion. The motion passed by a unanilJlous vote. Vil. 14 ,f)[jf ~. 1688 Commissioners' Meeting Minutes: Week of May 9, 1988 Page: 2 Petition to Name Private Road: Sunset Road: A petition has been received from a majority of the property owners along a private road located near Ci ty Lake, Gary Rowe reported, to name the road Sunset Road. There is a Sunset Boulevard in the Cape George Plat. After discussion of the possibility for confusion, Commissioner George Brown moved to approve the name of Sunset Road as requested for this private road. Commissioner Dennison seconded the motion. The motion pas$ed by a unanimous vote. Notice of Comoarative Bid Purchase: Gary Rowe reported that quotations were solicited for 500 lineal feet of 18 inch diameter, plain, aluminized, corrugated steel culvert pipe with bands to be deliver to the Hadlock Shop. The following quotations were received: Contech, Olympia $5.15 (Total $3,368.15 including bands and sales tax) per- foot and Northwest Steel and Pipe in Tacoma $6.10 (Total $3,865.98 including bands and sales tax) per foot. Commissioner Dennison moved to authorize the purchase of the culvert pipe from Contech of Olympia after the three day posting requirement has been satisfied. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Annual Bridae Inspection Report: Gary Rowe presented the annual bridge inspection report which he explained is an update of the inspections that were done previously. The Queets River bridge is under construction and expected to be open for traffic early this summer. The old bridge will be closed when the new bridge is opened. New approach slabs have been installed on the Portage Canal Bridge and a proposal will be sent to the State for replacement of the bridge fenders. - Response to Letter from 3efferson County I'ire Protection District #6 re: Middle Point Road: (See also Minutes of May 2, 1988) Gary Rowe reported that the Public Works Department inspected this road, and found that a gate with a turn around area was in place at the end of the county road. A road was later built around the gate. Since the County road ends at the turn around area in order to stop access to the bluff area, the road would have to be blocked on private property. The County could possibly incur some liability if work is done to block this road. Commissioner Dennison moved to direct the Public Works Department advise the Fire District to work with the property owner to block off this access, because it is inappropriate for the County to do such work on private property. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. The Sheriff's Office will be alerted to the trespass problems in this area. Letter from Chester Prudhomme. Director. 3efferson County Alcohol/Drua Abuse Center re: Safety of Parkina Lot at Multi-Services Buildina: Commissioner Dennison read the letter from Chester Prudhomme regarding parking problems at the Multi-Services Building. Gary Rowe reported that the parking around this building has recently been made worse by the construction at the hospital. One suggestion, Gary Rowe reported, is to have the building employees park on the side street, leaving the parking lot for the public. The parking lot could be expanded to the south and/or the few parking places that are placed in the trees could be re-designed into a full parking lot, but this would require removal of some of the trees. The Board agreed that the Public Works Department develop some alternative plans for increasing the parking lot at this building to include cost estimates for the neces- sary work on each alternative. 'JOt 14 rAGE ~O 1689 Commissioners' Meeting Minutes: Week of May 9, 1988 Page: 3 Solid Waste I'und Loan from the County Road Fund: There is a cash flow problem in the Solid Waste budget, Gary Rowe reported and asked that a loan be approved from the Road Fund to the Solid Waste Fund for $65,000.00, to be paid back by May of 1989. Commissioner Dennison moved to approve and sign Resolution No. 52-88 authorizing the loan of $65,000 from the Road Fund to the Solid Waste Fund as re- quested. Commissioner George Brown seconded the motion which carried by a unanimous vote. Retail .1raworka Stand Permit: Support Parents of the Scouts: Gary Rowe reported that a review was done and approval is recommended for the Retail Fireworks Stand Permit submitted by the Support Parents of Boy Scouts. The stand is to be placed in Reed's Parking Lot at the corner of Ness' Corner Road and Irondale Road. Commissioner George Brown moved to approve the fireworks stand permit as submitted. Commissioner Dennison seconded the motion which carried by a unanimous vote. PLARNING AND BUILDING DEPARTMElfT David Cunninaham. Representina PO'De Resources re: S'torm Water DrainaGe for PropOsed Development Area South of Ludlow Bav: Senior Planner Rachel Nathanson reported that in the Board's review of the Pope Resources Bay View Village development (12 lot subdivision), the Board raised some questions about storm drainage in the general area that will be developed. David Cunningham was then introduced to explain the Pope Resources plans for this area. Mr. Cunningham introduced Al Fure of Triad Associates, the company that provides the engineering services on the Port Ludlow projects. He then explained that the storm water quality plan will be included on a bigger environmental checklist that will be presented for review at a later date. An environmental checklist will be submitted on the whole Port Ludlow development plan which will allow the Board to see the whole range of prospective impacts. The puget Sound Water Quality Authority was consulted regarding management of storm water going into Port Ludlow Bay, Mr. Cunningham reported. They advised that they do not have any mechanical guide- lines, but they do have policies and objectives outlined in the Puget Sound Water Quality Plan. With the sewage treatment facility in place at Port Ludlow and the plans for handling storm water, Port Ludlow's project is consistent with the policies of the Water Quality Authority for handling storm water. The PSWQA suggested that the State Depart- ment of Ecology be consulted for guidelines. Techniques used by King County and the City of Bellevue have been used as guidelines for the Port Ludlow development. Mr. Cunningham then explained a chart on the amount and type of water entering Port Ludlow Bay. Mr. Al Fure, from Triad and Associates, a land development consulting firm located in Kirkland, then explained that the emphasis on manage- ment of storm drainage has changed from concern for quantity to concern for the quali ty of the water. The goal is to maintain stormwater drainage from new developments as close to the existing quality status as is possible. Two major water quality issues are: 1) The construction period when a site is opened up for clearing and the possible erosion that can occur. Strategies for dealing with these concerns include ponds, filtering, planning the system so that inter- mediate settling occurs and finally maintenance of the system during construction. 2) After the site development is completed, then the long term concern is for handling oils from paved surfaces, as well as fertilizers and pesticides from landscaped areas. Long term pianning should include intermediate settling through catch basins or water separators, bio- filtration and maintenance of the system. 'J(I! . 14 t AGE rf 1690 I. Commissioners' Meeting Minutes: Week of May 9, 1988 Page: 4 Mr. Fure then explained in detail how filtration systems for storm water operate. David Cunningham concluded the presentation, explaining that Pope Resources just wanted the Board to know that they are paying attention to the management of storm water drainage created by the development of the Port LUdlow area. Mr. Montgomerv .Johnson: Mr. .Johnson explained that he is representing the Protect Ludlow Bay Committee, Inc. Mr. .Johnson then read and submitted a written statement. David Cunningham asked that comments on specific projects not be heard today, to avoid procedural problems when these projects are reviewed in the future. Planning and Building Department Director, David Gold- smith, explained that the focus of this meeting was for Pope Resources to make a presentation on water quality with reference to their original environmental checklist. Chairman Brown advised the public present that comments made today are to be on the Pope Resources presentation made today and the impacts on water quality. Mr. .John Chesterly: Mr. Chesterly asked if erosion of land is under consideration today? Commissioner Dennison ~dvised that erosion can be discussed. Mr. Chesterly stated that he owns Lot 14 of Ludlow Bay Beach Tracts #2. He is one or five or six people who experience the disastrous effects of erosion on their property. This erosion occurred in the late 1960's and early 1910's. During meetings with the County Commissioners at that time, Mr. Chesterly advised, they promised that the County would not approve any development by Pope and Talbot (now Pope Resources) which did not make ample provision for the conducting of surface runoff water from their projects to the beach. Mr. Chesterly questioned if such provisions have been made for the 70 acre area? Chairman Brown responded that erosion is a concern and will be ad- dressed as part of the total project. The discussion continued about erosion and the total project area. David Cunningham clarified that the drainage basin (total project area) is 10,600 acres, the total development project is 150 acres and that roughly 15% of the 150 acres will be covered by an impervious surface (this will include commercial areas, parking lots, houses, driveways, etc.). Mr. Ozzie Basora, 685 Ludlow Bay Road: Mr. Basora stated that he is concerned with storm water runoff. He feels that the plans presented today would work properly if the system is maintained. Mr. Basora added that Ludlow Bay Road should be considered as a whole with regard to storm water runoff. Robert Midkiff, Port Ludlow Bav Road: Mr. Midkiff said that his concern is for the creeks in the area; long term mitigation; and the construction period. Creeks can take as long as three to five years to get back to being able to maintain their banks, etc. He does not feel that this has been addressed in the overall plan. Mr. Fure responded that part of the design of the plat is to buffer and maintain existing vegetation along stream banks. George Randolf, Port Ludlow Bay: Mr. Randolf stated that he is not worried abou1: the development planned by Pope Resources because they have a good track record. He is concerned about the kind of develop- ment where a person moves a travel trailer on to a piece of property and uses it without even an out house. He is also worried about septic systems that are being altered and repaired illegally. Rampton Harvey, a resident of Port Ludlow: Mr. Harvey stated that he is concerned about the list of. motions submitted to the Board by Mr. .Johnson of the Protect Port Ludlow Bay Committee, being too specific for the ground rules set for this meeting. He questioned whether the Board should accept the list today. '! \. 14 ~AGE ~ 01691 Commissioners' Meeting Minutes: Week of May 9, 1988 Page: 5 Discussion ensued regarding proper procedures for this discussion and what should be done about the list of motions submitted by the Protect Ludlow Bay Committee. Commissioner Dennison stated that this list addresses. concerns about several developments, some of which have already been reviewed by the Board, and he feels that it is within their right to list their concerns. Commissioner George Brown ex- plained that his understanding of Mr. Johnson's action is that a meeting of the Protect Ludlow Bay Committee was held and the motions were developed as a result of that meeting. The Board advised that they will keep the list of motions. .John Hudson, resident of Port Ludlow: Mr. Hudson stated that he is speaking on behalf 'of the people that sports fish in Port Ludlow Bay. He is also involved in the restoration of Port Ludlow Creek. He said that he feels the plan is adequate if it is developed as proposed and is monitored and maintained. Dale and Bill Leavitt re: Leavitt Commercial Development. Airport Cutoff Road: (See also Minutes of April 25, 1988) David Goldsmith reported that the Board, after their review of this proposed commercial development, requested modifications to the conditions of approval for the project dealing with the provision of buffers adjacent to areas where no development currently exists (north and east sides), and the type of parking standards to be applied on the site. The proposed project includes four (4) 40 foot by 60 foot buildings (2,500 square foot buildings) and that the maximum square footage of all of the structures would not exceed 10,000 square feet. David Goldsmith added that the following statement is proposed regarding the maximum development on the site, "This binding site plan shall con- stitute the maximum development approved as, a) the number of building does not increase and b) no individual business structure exceed 10,000 square feet. Further this binding site plan will become null and void in the event that the area in question is re-designated to allow said activities. The development will be subject to the rules in effect at the time of re-designation or subsequently amended." This statement is proposed to address the concern stated by the Leavitt's, that if the Airport Cutoff Road (or that area) was re- designated due to future land use considerations, that they would be bound to something that would not be applicable to their neighboring properties. Mrs. Dale Leavitt explained that when she originally approached the Planning Department she had a person interested .in placing a home occupied business on their site~ Subsequently when that plan was reviewed by the Planning Department staff, Mrs. Leavitt was informed that there was no such thing as a "conditional use" and the suggestion was made that this project could be proposed as a "planned unit commercial development." At that time, Mrs. Leavitt added, she had no idea what the process was for that type of project. When she put her proposal together, the buildings noted on the plan were just for an indication of building location and were not specific for size. The first list of conditions after the Planning Department's review of the project, Mrs. Leavitt continued, included thirty foot, site obscuring, buffers all the way around the site and all sort of items that .had never been mentioned in prior discussions, plus the require- ment of a binding site plan. Mrs. Leavitt added that she has asked, all through this process, what a binding site plan is and has been given a variety of answers to this question. It is now her understand- ing that there will be a contract or an agreement that is drawn up between Mrs. Leavitt and the County in some form. There does not seem to be any policy that states a specific form for this plan, which she feels amounts to an encumbrance on the land. - After the last meeting with the Board, Mrs. Leavitt continued, she discussed the binding site plan with David Goldsmith, who stated that he would like to draw up a "notice to title". This notice would then be recorded in the Audi tor's off ice and become an add! tion to her ';i}l" 14 ~AGt lJ 1692 " . Commissioners' Meeting Minutes: Week of May 9, 1988 Page: 6 property title. After talking with an attorney about this request, Mrs. Leavitt advised that her understanding is that a "binding site plan" in any form is a binding contract between her and the County. Mrs. Leavitt advised that she does not want to encumber her land with provisions for a 50% vegetative buffer because she doesn't understand and has never been given a good reason why a business should be hidden from public view. Limiting the visibility of a business, harms that business. She asks what impacts are being mitigated by the buffer? Senior Planner Rachel Nathanson explained to Mrs. Leavitt that the Planning Commission review of her proposal was requested by the Board, through the SEPA process. The project site, as noted on the environ- mental checklist, is not defined as commercial by the Comprehensive Plan, so the Board asked that the Planning Commission review the land use proposed for the site. Dale Leavitt stated that her original impression was that she was applying for a re-designation of her property for this project. Rachel Nathanson clarified that Mrs. Leavitt had the option to ask for a re- designation for this property or approval as a planned commercial development. The discussion turned to the need for the buffering on property boundaries where land use designations change, and the intent of the Comprehensive Plan regarding commercial development. Commissioner Dennison asked Mrs. Leavitt, after more discussion of the issues, what would work for her? She stated that she would be willing to enter into a contract with the County in which everything is clarified. Chairman Brown asked that Mrs. Leavitt, and an attorney if she would like, modify the conditions to put them in a form that she feels can be understood, and are agreeable to her. After lengthy discussion of the procedures, buffering, the Planning Commission review of this project, and the needs of commercial busi- nesses. David Goldsmith added that if Mrs. Leavitt should re-configure her proposal as she would like it to be and then re-submit it to the County for review. Final .Dederer Short Plat. SP12-81: Port Ludlow: This is a three lot short plat, Rachel Nathanson reported which is located on Paradise Bay Road. Two of the lots are over an acre and a half each with the final one being a little less than an acre. All three lots have been approved for sewage disposal permi ts by the Heal th Depart- ment. The road access to be used by all three lots has been approved by the Public Works Department. Commissioner Dennison moved to approve and sign the final Dederer Short Plat SP12-81. Commissioner George Brown seconded the motion which carried by a unanimous vote. .JUVENILE AND FAMILY COURT Budaet Transfer: .Juvenile and Familv Court Services: Commissioner Dennison moved to approve and sign Resolution No. 53-88 approving the budget transfer requested by .Juvenile and Family Court Services. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. HUMAN SERVICES I CONTRACT #1410-67745 re: Human Services Community Alcohol and Drua' Abuse Center: Washinaton State Department of Social and Health Services: Commissioner Dennison move~ to approve the contract amend- ment with the State Department of Social and Health Services for the Human Services Department Communi ty Alcohol and Drug Abuse Center project. Commissioner George Brown seconded the motion which carried by a unanimous vote. 'f i}\.. 14 "ACt f.O 1693 . ' , . ~ Commissioners' Meeting Minutes: Week of May 9, 1988 Page: 7 * * * AGREEMENT re: Rental of Brinnon Senior Center for the Operations of the Senior Nutrition Program: Clallam .Jefferson Community Action Council. Inc.: Commissioner Dennison moved to approve the agreement with the Clallam .Jefferson Community Action Council, Inc. for rental of the Brinnon Senior Center by the Senior Nutrition Program. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. AGREEMENT. Amendment re: For the Operation of the Brinnon Motel: Clallam-3efferson Community Action Council. Inc.: This amend- ment to the original agreement will allow the Community Action Council to deposit the monthly motel receipts with the County Treasurer. Commissioner Dennison moved to approve the amendment to the Agreement with the Community Action Council as submitted. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Application for Assistance from the Soldiers! and Sailors' Relief Fund: The following applications for assistance from the Soldiers' and Sailorsl Relief Fund were approved by motion of Commis- sioner Dennison, seconded by Commissioner George Brown: AmVets Post #6 $240.00 for hall rent Albert Davis 400.00 .Joe H. Honnbuckle 400.00 Gregory B. Brooks 500.00 .Jerrold E. Larson 500.00 The motion passed by a unanimous vote. Issuance of Revenue Refundina Bonds of the Industrial Development Corporation of the Port of Port Townsend: Commissioner Dennison moved to approve and sign Resolution No . 54-88 approving the issuance of revenue ~efunding bonds of the Industrial Development Corporation of the Port of Port Townsend. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. .JEFFERSON COUNTY BOARD OF COMMISSIONERS ~J B.G. Brown, Chairman ';oL . 14 r~f,~ n 1.694