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HomeMy WebLinkAboutM052388 ~ """""'''...----... .. .. _I _ -I .)uJr&tSOll COUftY BOARD 01' COI8IISSIORERS _ ., .. BEl District No. 1 Commissioner: Larry W. Dennison, Member 8m -I District No. 2 Commissioner: B.G. Brown, Chairman _ RBI District No. 3 Commissioner: George C. Brown, Member _ ., - .-, Clerk of the Board: .Jerdine C. Bragg .. -I Public Works Director: Gary A. Rowe .. ., III .' .. MIlIUTBS week of Nay 23, 1988 Chairman B. G. Brown called the meeting to order at the appointed time in the presence of Commissioner Larry W. Dennison and Commissioner George C. Brown. Reaues't for Second. Ouar'ter PclYmen't: Ho'tel/Mo'te1 1'1mds: Por't Townsend Cbaaber of CoaM6rce: Commissioner Dennison moved to approve the second quarter payment of Hotel/Motel Funds to the Port Townsend Chamber of Commerce as requested. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. APPROVAL 01' MIBUTBS: The Minutes of May 9, 1988 were approved as corrected by motion of Commissioner George Brown, seconded by Commissioner Dennison. The motion passed by a unanimous vote. BUSIDSS PROM COUftY DEPARDIBlITS PUBLICWOlUCS AGREJDIElft" re: ReiDlburseable WOrk: S'ta1:e Parks and Recrea'tion Co~fssion: (See also Minutes of May 16, 1988) Public Works Director Gary Rowe reported that this is the specific work agreement with the State Parks and Recreation Commission for approximately $22,000 of road work in Fort Flagler State Park. Commissioner Dennison moved to approve the reimburseable work agreement wi th the State Parks and Recreation Commission. Commissioner George Brown seconded the motion which carried by a unanimous vote. LICElISE re: Use. of COUD'tV Road Riah't-of-Wav: Mamie St:reet. Tukev's Addi'tJ.on: Port: Townsend CheVY Chase. Golf Club: Gary Rowe reported that the Chevy Chase Golf Club currently has a license to use county road right-of-way for a golf cart shed that was constructed on the Mamie Street right-of-way. They would now like to construct an additional 24 by 10 foot golf cart shed on this right-of-way. The Public Works Department recommends approval of this license. Commissioner George Brown moved to approve the License to Use County Road Right-of-Way as submi tted by the Port Townsend Chevy Chase Gold Club. Commissioner Dennison seconded the motion which carried by a unanimous vote. . VOL 14 rACE tl ~ :177~ Commissioners' Meeting Minutes: Week of May 23, 1988 Page: 2 Revising County Road Project CS0690: Portaae Canal Bridae Approach Slabs: The final costs for this project were increased by $6,000 due to the increased price of the contract after the project was revised and bids called for a second time, Gary Rowe reported. The total contract cost is now $43,500.00. Commissioner George Brown movep to approve and sign Resolution Ro. ~ 88 revising the Portage Canal Bridge Approach Slabs Project CSQJ690. Commissioner Dennison seconded the motion which carried by a unanimous vote. UpdatinG OfficialCountv Road Loa: McMinn Road Extension: (See also Minutes of May 2, 1988) This extension of McMinn Road, Gary Rowe reported, was listed on the County Road Log in 1969, but is not now. The road as it is presently defined will be added to the road log even though over the past twenty years the width has varied due to encroachment from trees and brush. Commissioner George Brown moved to approve and sign Resolution No. 60- 88 updating the Official County Road Log to include' the extension of McMinn Road from milepost .52 to .12. Commissioner Dennison seconded the motion. The motion passed by a unanimous vote. Recommendation for Award: Microfilm Document Retrieval and Control System: The bids and microfilm document retrieval systems were reviewed and the Public Works Department recommends that the bid be awarded to Financial Systems Products corporation for their Cannon system at the bid price of $30,426.00 (tax not included). Commissioner Dennison moved to award the bid to Financial System Products Corpora- tion as recommended. Commissioner Brown seconded the motion which carried by a unanimous vote. Grantee Closeout. Performance Regort re: Big OUilcene River Loa 3am Removal: State Department of Community Development: This report, Gary Rowe advised, is a requirement of the Department of Community Development for the two grants the County received to do the log jam removal on the Big Quilcene River. Commissioner Dennison moved to authorize the Chairman to sign the Closeout Performance Report for the grants as requested. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Solid Waste Advisory Committee: The Solid Waste Advisory Committee elected Chuck O'Connor as the new Chairman at their last meeting, Gary Rowe reported. Fred Apstein will was elected as the Vice-Chairman. Sale of Wine and Beer bv Aldrich's Food Store at Pioneer Buildina: The Washington State Liquor Control Board has asked for the approval of the property owner (the County) of the request by Aldrich's Food Store (the Lessee) to sell wine and beer' at their store in the Pioneer Building (1020 Water street). Commissioner Dennison moved to authorize the Chairman to sign a letter to the Washington State Liquor Control Board stating that the County has no objection to the request by Aldrich's Food Store to sell beer and wine from their Water Street location in the Pioneer Building. Commissioner George Brown seconded the motion which carried by a unanimous vote. AGREEMENT re: Reimburseable Work: City of Port Townsend: This reimburseable work agreement with the City of Port Townsend is for pre-leveling and seal coating 1.69 miles of City streets and intersec- t ions, Gary Rowe advised. The estimated cost of the work is $24,400.00. Commissioner George Brown moved to approve the reimburse- VOL 14 f'AGE r 0 1773 Commissioners' Meeting Minutes: Week of May 23, 1988 Page: 3 able work agreement with the City of Port Townsend as submitted. Commissioner Dennison seconded the motion which carried by a unanimous vote. Memorandum from the 3efferson County Manaaement and Decision Commi tteere: County Manaaement Retreat: Commissioner George Brown moved to approve the budget for the County Management Retreat to be held .June 28 and 29, 1988 as requested by the Management and Decisions Committee. Commissioner Dennison seconded the motion. Commissioners George Brown and Dennison voted for the motion. Chairman Brown voted against the motion. The motion carried. PLANNING AJO) BUILDING Current Use Tax Assessment Application C1-81: Timberland Desianation: Marrowstone Island. Jonathan and 30yce Rowell: Senior Planner Rachel Nathanson explained that the Rowell's are applying to have 8.15 acres of their total 9.15 acres of property designated as timberland for current use tax assessment. One acre would be withheld for a future homesi te., The property is located on the eastern side of Griffith Point Road on Marrowstone Island. A timber management report dated .July 8, 1981 was submitted which stated that 80% of the total acreage is stocked with 15 to 20 year old alder and maple trees and that the other trees on the site are Douglas and Grand Fir. The report also stated that the alder trees must be removed prior to reforesting with bare root fir seedlings. Douglas Fir seedlings must be planted at a rate of 500 trees per acre. An update to the forest management plan dated December 21, 1981 stated that several acres of the site have been cleared and that the Rowell's were prepared to reforest with Douglas Fir seedlings. This property is currently designated as rural with an assessed value, on Tax Parcel 85 of $24,000 and $7,090 on the east half of Tax Parcel 90, which is a total value of $31,090. If this application is approved the revised assessed value on the timberland (8.15 acres) would be $4,650, which would result in a tax shift to County taxpayers of $215 per year. Conditions of approval for this application were suggested as follows: * The property owner will submit an updated Timber Management Report to the Assessor every four years based on an inspection by a professional Forester. * The Assessor's office recommends that the two parcels be consolidated into one, if this application is approved. Rachel Nathanson then reviewed the Planning Commission's findings and stated that their recommendation is that the Board approve the applica- tion subject only to the first suggested condition. One member of the Planning Commission asked that the approval be contingent on including time frames for the thinning, cutting and re-planting of the existing trees in the Timber Management Report. . Commissioner Dennison asked why the Assessor recommended that the two parcels be consolidated? The Assessor had two reasons for this recommendation, Rachel Nathanson advised: 1) A septic system permit was denied on Tax 90 and the Assessor felt because of that, it would make sense to combine the two parcels, and 2) The bookkeeping on the property, especially if the Current Use Tax application is approved for both parcels, would be easier if they were combined. A minimum of five acres is required for an application to be considered for this program, Rachel explained, which would mean that the Rowell's could take a portion of the property out of the program in the future. However, they would have to pay the previous seven years of back taxes with a 12% penalty which accrues each year on the taxes that are owed. . VOL 14 rAGE o 1774 . , Commissioners' Meeting Minutes: Week of May 23, 1988 Page: 4 Mr. .John Rowell stated that he has no objection to the forest plan suggestion that the maple, cherry and the willow be removed from the property. He would like to wait, however, until the alder, which is currently about half way through its' life span, matures and becomes marketable before selectively removing it and re-planting the area. Commissioner Dennison moved to approve the Current Use Tax Assessment Application for .Jonathan and .Joyce Rowell (Cl-81) as recommended by the Planning Commission with condition number one only. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Current Use Tax Assessment Application C2-87: Timberland Desianation: Marrowstone Island: Martin and 3udv Peterson: This application, Rachel Nathanson reported, is to designate 15.21 acres of property located on the eastern side of East Marrowstone Road as timber land . 'The Peterson's own a total of 16. 21 acres and one acre would be withheld from. the designation for their existing homesite. A forest management report dated December 21, 1981 states that the property was heavily logged in the 1960's and there are a few residual Douglas Fir and Cedar trees (10 to 15 trees per acre) on the site, as well as a thick stand of 20 year old maple and alder trees. The forest management plan states that the hardwood trees should be cleared and within one year of clearing, conifer seedlings should be planted. This application is for two parcels of property, one known as Lot 14 and one as Lot 15 of the Olson and Hambleton's Addition. The property is designated as rural. The current assessed value of Lot 15 is $19,440 and Lot 14 is $49,130 making a total assessed value of the acreage $129,110. This figure reflects the improvements on the property also. The revised assessed value if this application is approved would be $15,145 which would result in a tax shift of $562.00 per year. Rachel Nathanson then reviewed the Planning Commission's findings and recommendations. The following conditions of approval were recom- mended: * The Assessor's Office recommends that if the application is approved that one acre from each lot be withheld for the designation due to the improvements on the property. This would result in allowing 14.21 acres into the program. * A Timber Management Report be submitted every four years. The Planning Commission recommends that the Board approve 14.21 acres to be designated as timberland subject to the conditions of approval as stated. Commissioner George Brown noted that he is concerned about how long it will take to remove the alder trees. Mr. Peterson stated that there is no time frame for removal of the alder trees. When the trees are ready for harvest, he will re-plant with fir trees. Commissioner Dennison stated concern that if there is no time schedule for taking the alder trees out and re-planting, then he doesn't feel that the forest is being managed. Discussion ensued regarding management of forest lands. Commissioner George Brown moved to approve the Current Use Tax Applica- tion as recommended by the Planning Commission with the conditions as suggested. Commissioner Dennison seconded the motion which carried by a unanimous vote. State Environmental PolicY Act Review: Shoreline Substantial Development Permit SDP88-006: ReDlacement of a Private Recreational Mooring Buov in Mvstery Bav: Keith D. 3ackson: Associate Planner .Jim Pearson explained that Mr. 3ackson is proposing to replace a private, recreational, mooring buoy in Mystery Bay approximately 350 feet north . VOl 14 i'M,E ~O 1775 Commissioners' Meeting Minutes: Week of May 23, 1988 Page: 5 of Tax Lot 59 on Griffith Point. Tax Lot 59 is owned in common by 11 upland property owners. The buoy would be held in place by a concrete anchor attached to a galvanized chain. It would be placed in the sub-tidal area, at about the minus 15 feet mean low or low water and would have a maximum swing of 150 feet. .Jim Pearson then reviewed the environmental checklist for the Board. Commissioner George Brown moved to issue a Determination of Non- Significance and Lead Agency Status for this project as presented. Commissioner Dennison seconded the motion which carried by a unanimous vote. State Environmental PolicY Act Review: Shoreline Substantial Development Permit: Placement of Rip RaP. Lot 2 Tract 2 of the WBshina- ton State 0 ster Reserve and a Portion of the Common Area of t e Ol ic Canal Tracts' Ol ic Cana Maintenance Com : This proposed project by Olympic Canal Maintena ce Company, .Jim Pearson reported, is to place approximately 450 cubici y rds of rip rap on a lot adjacent to Hood Canal about a half a mile sou h of the Duckabush River in Brinnon. This project is to improve the co on area parking lot for the Olympic Canal Tracts along 430 feet of an eight to twenty-eight foot bluff on the beach. The rip rap will be ive feet high and set approximately two feet into the ground. The Planning Department recommen s that the Board issue a mi tigated determination of non-significance because excavation is required for the placement of the rip rap. A uggested mitigative measure for this project is that the excavated mat rial be removed from the site. .Jim Pearson then reviewed the environm ntal checklist for the Board. Commissioner Dennison moved to Non-Significance as recommended project. Commissioner George Bro passed by a unanimous vote. ssue and Mitigated Determination of the Planning Department for this seconded the motion. The motion State Environmental Poli Act Review' Shoreline Substantial Develo ment Permit SDP88-00S' C nstruction of a Plank Bulkhead and I'loatin Dock on Two Lots in B id ehaven North Balf of Lot 9 in Division 1 and Lot 10 of Division 2 . Duane A. Wells A licant: Mr. Wells has applied to put a bulkhe d and floating dock on each of two separate lots that he owns in Brid ehaven, .Jim Pearson reported. Each bulkhead would be at the 8.1 f ot tide level with a 6 by 40 dock connected to it by a 40 foot wid ramp. These bulkheads would be in line with existing bulkheads in th s area. The environmental checklist was th n reviewed by .Jim Pearson who noted that the bulkheads are needed to alt shoreline erosion. Commissioner Dennison moved to issue and Deter ination of Non-Significance and Lead Agency Status as recommended by t e Planning Department. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. Tam ora Recreational V hicle Park Re est. Ever reen Coho Escapee Retreat Camper Club: Rac 1 Nathanson reported that the Board granted preliminary approval for the Evergreen Coho Escapee Retreat Camper Club project in the Hadlo k area. They are requesting per- mission for a temporary recreational vehicle park to bring in ap- proximately fifteen to twenty recr ational vehicles over the summer to do construction work on the site. The access for the project has been approved by the Public Works Department and the Planning Depart ent feels it is acceptable for this temporary park. . VOL 14 r'A~E ~O. 1'(.,6 Commissioners' Meeting Minutes: Week of May 23, 1988 Page: 6 The applicants would like to the ninety day approval period for the temporary park to begin when the recreational vehicles first appear on the si te. The applicant would contact the Planning Department with this information. Goodman Sanitation will provide Sani-Cans for the site which is acceptable to the Health Department. Garbage will be removed from the site and delivered to the County L~ndfill on a weekly basis by the applicant. The Board concurred, after discussion of the starting date issue, that this request be brought back before them when the applicant is ready to start the ninety day permit period. * * * Bonita I'laaa, Bavshore Animal Control re: Animal Control Services: Boni ta Flagg presented and discussed the report of animal control services provided to the County by the Bayshore Animal Shelter. The meeting was recessed Monday evening and reconvened on Friday morning with all Board members present. Peter Simgson. Director. Clallam Jefferson Community Action Council and Representatives of the Brinnon Seniors re: AGREEMENT for the Administration of the Drinnon Senior Center: Chairman B. G. Brown reviewed the.;ifollowing points of the proposed agreement between the County and the Brinnon Seniors for operation of the Brinnon Senior Center: * The County gives authority to the Brinnon Seniors to operate the Brinnon Senior Center. Programs and services will be provided to all .Jefferson County residents over the age of 60 who reside in the Brinnon area, wi th emphasis being on services for low income people. Ole Brekke stated that the reference to low income "people" should be changed to Seniors. The Board advised that this is not a significant change and can be made at any time in the future. The Chairman add~d that this review of the agreement is to make sure that the parties to this contract understand their roles as defined by the contract. * With funds provided by the County, the Brinnon Seniors, using sound management practices, will provide daily operation and staffing of the Center to include program planning, scheduling of events and group use, and janitorial services. Ole Br~kke questioned the use 'of proceeds from the motel. Chairman Brown explained that the proceeds from the operation of the motel are County funds which are to be used for the operation of the Center. The funds will 'blf deposited with the County Treasurer. The County Audi tor will issue a warrant quarterly to the Brinnon Senior Organization per the budget. The Chairman further explained that the Brinnon Senior Center/Motel is a County building. The Brinnon Seniors organization is a non-profit corporation that is contracting to operate the Senior Center. The vouchering procedures were then discussed. Commis- s i oner George Brown asked if the Br innon Seniors have submitted a budget for operations? Ole Brekke explained that a budget proposal was submitted in .January by the Communi ty Action Council which needs to be revised somewhat. VOl 14 I~\'c o 1777 .I ...) Commissioners' Meeting Minutes: Week of May 23, 1988 Page: 1 * Monthly Financial Report: Ole Brekke asked if a quarterly financial statement would be sufficient? The Board asked for a copy of the monthly financial transac- tions. * Ole Brekke advised that the Senior Organization had questions regarding Section 8 and Section 9. Since there is a termination clause in Section 9, he ques- tioned the need for Section 8. He asked that Section 8 be deleted in its' entirety. Chairman Brown explained that this is standard contract language. After further discussion of the agreement, the use of accumulated funds for the completion of the Center, the operation of the Senior Center and the role of the Brinnon Seniors, as well as the role of Clallam .Jefferson Community Action Council. Commissioner Dennison moved to approve the Agreement with'\the Brinnon Seniors of Brinnon for operation of the Brinnon Senior Cent~r. Commissioner George Brown seconded the motion which carried by a unanimous vote. MEETING AD.JOURNED .JEFFERSON COUNTY BOARD OF COMMISSIONERS ~) B.G. Brown, Chairman .- ~~{l--~ George C. own, Member ~ VOl.. 14 i'A(,€ o 1778