Loading...
HomeMy WebLinkAboutM060688 '. ~~., '- ./ JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. 1 Commissioner: Dis~ric~ Bo. 2 COmmissioner: District Bo. 3 Commissioner: Larry W. Dennison, Member B.6. Brown, chairman George C. Brown, Member Clerk of the Board: Public Works Director: ::Jerdine C. Bragg Gary A. Rowe -- ~o~.-...... ~ ---~~~ M I NUT E S Week of ::June 6, 1988 Chairman B. G. Brown called the meeting to order at the appointed time with Commissioner Larry W. Dennison and Commissioner George C. Brown both present. Bervl Thorsen. Office Suoervisor. Prosecutina Attornev's Office re: AGREEMEBT re: ::Juvenile Detention: Cowlitz County: Beryl.Thorsen came before the Board to report that a juvenile offender from Oregon, was found guilty of some burglaries here and was sentenced to do time in Cowlitz County because there was a possibility that the State of Oregon would be bringing charges against him and that he would be required to go to court. The County does not have a housing agreement with Cowlitz County Juvenile Detention, and they have requested that one be signed. Commissioner Dennison moved to approve the Agreement with Cowlitz County for the use of their Juvenile Detention facilities. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. BUSINESS FROM COUNTY DEPARTMEBTS PUBLIC WORKS AGREEMENT re: Reimbursable Work: ::Jefferson Transit: This agreement. for chip sealing of the Jefferson Transit parking lot at the new bus terminal is for an estimated $5,200, Public Works Director, Gary Rowe reported. Commissioner Dennison moved to approve the Reimbursable Work Agreement with Jefferson Transit as presented. Commissioner George Brown seconded the motion. The motion passed by a unanimous vote. CONTRACT re: Personal Services: prooertv Aooraisal. Wildwood Road Project f Richards & Associates: Right-of-way and easements needs to be acquired for the Wildwood Road project, Gary Rowe reported, and explained that this personal services contract is for right-of-way appraisal. Commissioner Dennison moved to approve the personal services contract with Richards and Associates in the amount of $1,800.00 as presented. Commis- sioner George Brown seconded the motion, which carried by a unanimous vote. CONTACT #1-87-443-43 AMEBDMEBT re: Quilcene Loa .Jam Removal: State Deoartment of Community Development: Gary Rowe reported that this amendment is to combine two previous grants for the Quilcene Log Jam Removal project into one grant contract. Commissioner Dennison moved to approve the contract amendment as submitted. Commissioner George Brown seconded the motion, which carried by a unanimous vote. . VOL 14 fACE. 0 1869 . '. Commissioners' Meeting Minutes: Week of June 6, 1988 Page: 2 LICENSE TO USE COUNTY ROAD RIGHT-OF-WAY re: Hiller Drive off Oak Bav Road: Audrev Seidel: Mrs. Seidel made a request to use County road right-of-way across from her property, Gary Rowe advised. Thisright-of- way is a lIV" shaped parcel between Oak Bay Road and Hiller Drive which has been used by several adjacent property owners for years for stacks of wood, parked cars, a chicken coop, etc. Mrs. Seidel reported that the chicken coop has been removed. Gary Rowe added that she is requesting to use the right- of-way for a parking area and garden. It is not uncommon to find portions of the right-of-way used by adjacent property owners along the length of Hiller Drive. This is a sixty foot right-of-way but the road is not in the center of it in many places. The houses along the road, in most cases, are not setback twenty feet from the road. County Engineer, Bob Nesbitt, inspected the site and recommends that each property owner along Hiller Drive be contacted and requested to apply for a license to use the right-of-way adjacent to their property. Gary Rowe recommended that a license not be issued for any right-of-way that is not immediately adjacent to an individual property owners lot. Discussion followed regarding the Public Works recommendation, sight distance in the area, and the condition of the intersection. Mrs. Audrey Seidel stated that there are two property owners that are using the right-of-way being discussed. All she is asking for is 65 feet of the right-of-way. Commissioner George Brown moved to approve the License to Use Right-of-way as applied for by Mrs. Seidel. Commissioner Dennison seconded the motion which carried by a unanimous vote. Commissioner Dennison moved to direct the Public Works Department to contact all of the property owners along Hiller Drive, who are using the right-of-way for some form of improvement, other than landscaping, and advise them that they need to obtain a license for that use. Commissioner George Brown seconded the motion which carried by a unanimous vote. LICENSE TO USE COUNTY ROAD RIGHT-OF-WAY re: Leland Avenue and 13th Street. .Junction City Plat, Discoverv Bav: .Julius and Elizabeth Pedersen: Gary Rowe reported that Mr. << Mrs. Pedersen own Lot 1 through 6 of Block 1 of the Junction City Plat. They own a cabin and landscaping which is on the south 30 feet of the Leland Avenue right-of~way adjacent to lots 1 through 6 and 60 feet of 13th Street right-of-way lying adjacent to lot 1. Commissioner Dennison moved to approve the license to use county road right- of-way as requested by Mr. << Mrs. Pedersen. commissioner George Brown seconded the motion which carried by a unanimous vote. CALL FOR BIDS re: Stri1)ina' of VariousCountv Roads for 1988 MT0766: Commissioner Dennison moved to call for bids and set the bid opening for June 27, 1988 at 10:45 a.m. for striping of various county roads in 1988. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. Smokina in the Board of EQUalization Room: Third Floor of Courthouse: Property Manager, Carter Breskin, reported that there are occasions when the Board of Equalization members, who use the third floor room they share with the Water Quality Department, smoke in that room. The County policy on smoking is that it is now allowed during public meetings, however, smoking is allowed in individual offices. Penny Henderson of the Planning Department explained that smoking in that room effects people in the hallway as well. There have been occasions where smoking has occurred in the hallways and in the elevator, which are public areas and smoking is not allowed. Jesse Mincks a member of the Civil Service Commission (which also uses the third floor room for meetings) stated that he does smoke in his office, but that his office is too small for Civil Service Commission meetings. Chet Dalgleish, Chairman of the Board of Equalization, reported that the BOE members do not smoke in their meeting room when they have appellants in the room. 'VOl 14 rACE o 1870 , Commissioners' Meeting Minutes: Week of June 6, 1988 Page: 3 After discussion of the issue, Gary Rowe reported that an agreement was developed between the Planning and Building Department Director (for the Water Quality Program) and the members of the Board of Equalization for joint use of this room. If this agreement is not workable, the Water Quality Program staff will have to be moved into the Planning and Building Department offices. Janet Welch stated that the Water Quality staff not having free access to this room was acceptable in light of the alternative of adding five people who are on the phone and in contact with the public, to an already busy Planning Department office. It makes more sense, Ms. Welch added, to use the available space in the Courthouse. The Chairman advised that a solution for this problem will be investigated. Tidelands at the Indian Island Park: Carter Breskin reported that she was contacted by WaYne Hill who represents the Navy about a proposed Navy tideland exchange which involved Indian Island tidelands. This exchange is currently in limbo. The exchange for tidelands in the Everett area is still being considered, however. Request for Use of oak Bavpark: National Multiole Sclerosis Society: The National Multiple Sclerosis Society has requested permission, Carter Breskin reported, to use the lower Oak Bay Park on July 16, and 17, 1988. The park would be used as a rest area for their lIAround the Sound" tour between 2 and 4 p.m. on these dates. They Society would have volunteers clean the area after the tour is finished. Commissioner Dennison moved to approve the National Multiple Sclerosis Society request. Commissioner George Brown seconded the motion which carried by a unanimous vote. Apoointment of City Reoresentative Alternate on the Solid Waste Advisory Committee: The Chairman read a letter from Port Townsend Mayor Brent Shirley asking that Tess Sapia be appointed as his alternate on the Solid Waste Advisory Committee. Gary Rowe stated that there are two issues regarding this request: 1} the Mayor is asking for an alternate that is not a City employee and 2} if alternates are allowed to serve for members there is the possibility that the Solid Waste Advisory Committee could become a committee of alternates. Solid waste is a big issue and the Committee needs people that are committed to the issues. Gary Rowe will discuss these issues with the Mayor before any action is taken on this request. Grant Aooroval: Solid Waste Recvclina and Litter Control: State De1)artment of Ecoloav: The Department was advised by phone that the State has approved the grant application submitted by the County for a solid waste recycling and litter control program for approximately $79,000.00. An advertisement will be published this week for the positions of Solid Waste Coordinator and supervisor for the litter control project. Bayshore Enterprises is losing grant support for some of their programs and have requested that they be allowed to re-negotiate their contract with the County for the operation of the Recycling Center. Chairman Brown stated that the County needs to look into management and administration of the Recycling Center by County staff for 1989. Bayshore Enterprises wants to re-negotiate the 1988 contract for funding as soon as possible. The Board concurred that the Public Works Department, Bayshore Enterprises and the Board meet to discuss alternatives for the present and future operations, of the Recycling Center. Dishwasher for the OUilcene Communi tv Center: Chairman Brown advised that the Quilcene Community Center Board has asked that the County participate in the purchase of a commercial dishwasher. Carter Breskin reported that she had discussed this with Al Jakeway, who has also asked that VOL 14 rACE o 1871 commissioners' Meeting Minutes: week of June 6, 1988 Page: 4 the County have the wiring in the Center upgraded to handle such a dish- washer. The Board concurred that the Public Works Department do the work necessary to buy the dishwasher and upgrade the wiring. The Community Center Board will reimburse the County for their portion of the cost. PLARBING AND BUILDIBG CONTRACTS #87-003,87-004, AND 87-005 re: Nullification and Voidance of Personal Services: .Janet Welch, .John Heal and Patrick Rubida: Planning and Building Department Director, David Goldsmith reported that due to a determination made by the County Auditor, Janet Welch, John Heal and Patrick Rubida, who have been working under personal services contracts for the Water Quality Section of the Department, are now to be co~sidered County employees. . The appropriate budget corrections have been made and their personal services contracts will be voided as of June 1, 1988. Commissioner George Brown moved to approve the nullification and voidance of the personal services contracts for Janet Welch, John Heal and Patrick Rubida as submitted. Commissioner Dennison seconded the motion which carried by a unanimous vote. FINAL SHORT PLAT #SP7-87 Connolly Short Plat: Whitney Point Road, Brinnon: Mrs. Connolly. Develooer: This two lot short plat located on the Point Whitney Road, Senior Planner Rachel Nathanson advised, has been approved by the Health Department for sewage disposal. Access is provided from the County Road. Commissioner George Brown moved to approve the Connolly Short Plat #SP7-87. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. FINAL SHORT PLAT #SP3-88 Hoy Short Plat: East OUilcene Road: ::Jim Hov. Develooer: Rachel Nathanson reported that this two lot short plat is located on East Quilcene Road. One of the lots has a residence on it. The Health, Public Works and Planning and Building Departments have reviewed and signed off on the short plat. Commissioner Dennison moved to approve the final Hoy Short Plat. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. State Environmental Policy Act (SEPAl Review: Courtesy Ford Car Lot, Airoort cutoff Road/Hiahwav 20 Intersection:. .John Hern: Senior Planner, Rachel Nathanson reviewed the Environmental Checklist and suggested mitigative measures for the Board. The site of this Courtesy Ford car sales lot is Lot i of the Cecil Freeman Short Plat at the intersection of Airport Cutoff Road and Highway 20. The proposed building is 6,600 square feet in size and would house a new car showroom, office, and parts and service area. The access will be off of the Airport Cutoff Road which is currently used by B. J. Realty. A community well will be used for the project and roof runoff will be piped to a dry well outside of the 100 foot well radius. All of the parking area will be asphalt and a dry well will be placed in front of the structure to handle storm drainage and runoff. A septic system will be placed on the site. The suggested mitigative measures were then reviewed by Ms. Nathanson with the following being noted: * Drainage on the site must be disposed of in a manner so as to not adversely affect adjacent properties or public rights-of- way. A drainage plan must be prepared by a licensed engineer and submitted for approval of the Public Works Department. * An all weather surface be provided for all outside storage areas and roadways. * Landscaping of the site is encouraged. I . lil1l. 14 r~r~ f1 1872 Commissioners' Meeting Minutes: Week of June 6, 1988 Page: 5 * The thirty foot wide easement along the western property boundary shall not be used for any permanent uses or struc- tures. Security and other lighting shall be hooded or directed away from adjacent streets and properties and not create glare to passing traffic. Illumination of signs shall not adversely effect passing traffic. No additional off premise. signs shall be permitted. Parking and loading areas shall be designed in such a manner that all the traffic will be traveling in a forward motion when entering or leaving the project site. Access off the Airport Cutoff Road shall be subject to the approval of the Jefferson County Public Works Department. No access onto Highway 20 shall be permitted. Adequate means for the efficient ingress and egress of emergency vehicles shall be provided on the project site. * * * * * The site is designated as commercial currently and the existing real estate office will be removed from the site. . Tom McClanahan, representing Courtesy Ford, stated that he does not see the necessity for a drainage plan prepared by an engineer. Rachel Nathanson reported that the site plan presented by the project proponent, indicated that asphalt covering is planned for all the areas around the building, and the Public Works Department suggested this mitigative measure. Their concern is that all of the drainage from these areas slopes to the drainage ditch on the County right-of-way. They are also concerned about the contents of the runoff which may include oils from the cars, solvents, etc. After discussion of the percentage of the site that will be covered by an impervious surface and the issue of runoff, Chairman Brown advised that the requirement that a licensed engineer prepare the drainage plan is to provide the County the assurance that the plan is developed properly. This is a requirement for all projects which have this high a percentage of their area covered by an impervious surface. Commissioner Dennison stated that at the very least, the county would require that a drainage plan be submitted and if it was not prepared by a licensed engineer, it would have to be reviewed by one. Tom McClanahan stated that he would agree to working with the. Public Works Department on this mitigative measure. Rachel Nathanson added that there is a 15 day comment period after a SEPA determination is issued, and if the applicant would like to work with the Public Works Department during that time to change this mitigative measure, that can be done. Commissioner George Brown mo~ed to issue a Mitigated Determination of Non- signif icance and Lead Agency Status as presented. Commissioner Dennison seconded the motion which carried by a unanimous vote. ReQUest for Fundina: peninsula Develooment Association (PDA) AQuaculture Survevand .Jefferson Countv' Moratorium on Net.Pen AQUaculture: Planning and Building Department Director, David Goldsmith, explained that a request was received from the PDA for $2,000 to help fund a mail survey of citizens in Clallam and Jefferson Counties regarding aquaculture and specifically salmon net pen project's. Clallam county is being asked for $2,000 also. Bart Phillips, representing the PDA, explained that the questionnaire was developed from questions submitted by elected officials of both Counties. David Goldsmith reported that on June 10, 1988 the .Jefferson County moratorium on net pen aquaculture will expire. A draft report on the County policies on aquaculture has been prepared and will be given to the Board later this month. If this PDA survey is approved, this would provide information on the public's view of aquaculture in the County. The State Environmental Impact Statement on aquaculture is also progressing and they expect to have the draft ready by this fall. David Goldsmith Made the suggestion that the county wait until all of this information is available before the final development of policy on this issue. No more applications 'VOL 14 rACE U. 1873 Commissioners' Meeting Minutes: Week of June 6, 1988 Page: 6 for net pen projects have been received since the County instituted the moratorium. Commissioner Dennison moved to approve funding in the amount of $2,000 for a joint Clallam Jefferson County survey of citizens regarding aquaculture. Commissioner George Brown seconded the motion which carried by a unanimous vote. commissioner Dennison moved to extend the Jefferson County Moratorium on net pen aquaculture (See Resolution No. 89-86) for another six month period to December 10, 1988. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. * * * stuart Blocker and Pat McIlrov. Representatives, State Deoartment of Natural Resources re: Green Crow Timber Prooertv Exchanae: Mr. Stuart Blocker introduced Pat McIlroy from the State Department of Natural Resources who stated that he would be discussing the following: 1} The Green Crow land exchange, 2} the future of several parcels of State owned land in eastern Jefferson County and 3} a response to the Board regarding the less intensive management of State timberlands. Green Crow Land Exchanae: This proposed land exchange has been moving through a series of processes which include public hearings, etc. During these processes it has been found that the Green Crow land ownership which is intermingled with DNR lands, is more extensive than was originally thought. The DNR is going to take more time to review their ownership pattern. The purpose of the land exchange statute is to effect economy of scale. The actual exchange, when and if it happens, will probably be in a different form than was originally proposed. The future of several parcels of State owned land in eastern Jefferson Countv:' There are several parcels of State owned land in eastern Jefferson County that are on the DNR' s long term disposal plan. One parcel is adjacent to an undeveloped State park. There are several options available to the State for disposing of these parcels: 1} use them in other land exchanges, 2} sell the parcels, or 3} if the County feels it is in its' best interest that these parcels remain in public ownership, there are options available for public entities to acquire them. Commissioner George Brown asked why there is so much school land in Jefferson county? Mr. McIlroy responded that at statehood in 1989, the federal government granted every Section 16 and 36 to the State that was not reserved settled or otherwise set aside, for the support of schools. In areas where Section 16 and 36 were already set aside or settled. the State was granted other lands in lieu of those sections. There is a 130,000 acre block in the Hoh Clearwater area that was acquired in this manner. Discussion of several parcels in Jefferson County then ensued. Mr. McIlroy added that since the Green Crow land exchange is being reviewed further, it would be helpful if the County could advise the DNR of any parcels of property that are of particular interest to the County. Response to the Board reQ'ardina the less intensive manaaement on State timberlands: The duty of the DNR is to manage the School Trust asset to produce the maximum revenue consist with good management, and stewardship. Mr. McIlroy stated that he is a professional forester. The DNR has made substantial changes in three areas of their timber management practices: * Reduced the number of trees planted per acre. Research has found that there is a negative growth factor if trees are planted to close together. * Slash Burning is being reviewed. It costs about $140 per acre to burn slash. Slash burning has been used in the past to reduce forest fire hazard and to create planting spaces. It has been found that about 90% of the sites meet minimum stocking requirements without any kind of site preparation, which means that there is no need to burn slash as has been done in the past. 'IJOL 14 rACE (0 1874 Commissioners' Meeting Minutes: Week of .June 6, 1~88 Page: 7 * Vegetation Management: The DNR is moving away from their aerial spray program and toward a more socially accep- table approach. The aerial application of herbicides will be a last resort approach. Mr. McIlroy continued by noting that the forest management practices are being subjected to rigorous financial and professional analysis which has resulted in better management for less cost. Audi tor Mary Gaboury re: 1989 Budaet Process: Audi tor Mary Gaboury came before the Board to discuss the 1989 budget process. She asked that the Board adopt the alternate adoption date. Based on this later budget adoption date, she then presented a schedule for the process. A~ 8, 1988 Budget call for preliminary budgets to departments, Non Departmental, Hotel/Motel and Special Purpose Districts SEPTEMBER 12, 1988 completed budget requests submi tted to Audi tor's Office. SEPTEMBER 26, 1988 Auditor will submit preliminary budget to Board. Will....2.E OCTOBER 24-28, r~ schedule preliminary budget hearings. NOVEMBER 21, 1988 Final budget hearings are scheduled and advertised for two weeks. Copies of preliminary budgets available to public. D~ 5, 1988 Final budget hearings begin. .Q~ 9, 1988 D~ 16, 1988 Budget adopted. Copy of final budget submitted to the State Auditor and copies are made available to the public. The Board agreed to adopt the schedule as presented by the Auditor. * * * The meeting recessed at the end of the business day and recon- vened at 7:30 p.m. at City Hall for a joint meeting with the City Council regarding the Port To send Community Center proposal. The meeting was recessed at the concl sion of that session, and reconvened the following morning, with all Boar members present for the following business: David Cunni Vice President Land Use Po Resources re: state Environmental J:l Ii Act Review' Port Ludlow Develo ment Plan: 31 interested area reside ts were present when Senior Planner, Rachel Nathan- son, updated the Board on the status of this project. On April 11, 1988 a Determination of Non- ignificance was issued by the Board for the Pope Resources Bay View ViI age project. The Board requested additional informa- tion at that time on i pacts from storm drainage for the overall Port Ludlow development area. On ay 9, 1988 Pope Resources presented a detailed storm drainage management pI n for the Port Ludlow development. Due to concerns expressed by the publi at that presentation, Pope Resources has volunteered to review their over II development plan through on expanded checklist. They also requested th t the Bay View Village project be put on hold as far as further Planning Co ission and Board review. This has been done. Pope Resources has vided an expanded checklist with a copy of their overall development An additional letter from David cunningham dated June 6, 1988 with addi ional information requested in response to questions from the Public Works, Health and Planning departments, was also provided. . VOL 14 f~C;f o 1875 , commissioners' Meeting Minutes: Week of June 6, 1988 Page: 8 Davild Cunningham stated that Port Ludlow in a sense, is intended to be a self sustaining community. The original plan for Port Ludlow was done in 1968 and it envisioned something larger and more complex than what is in the current plan. The development plan is conceptual. The prospective number of dwelling units ranges from less than 700 to as high was 1,100. This environmental checklist uses the figures in the upper ranges so that the full spectrum of impacts can be addressed. The density in the plan is roughly one dwelling unit per acre. The County comprehensive Plan allows five units per acre for that area. Mr. Cunningham continued noting that the checklist that the Board was given is not ,the total checklist. There are other environmental studies and related documents that have been done on Port Ludlow Bay and have been adopted by reference as part of the checklist. The most important part of the process, is that it is continuing. A full environmental review will be done as each phase is developed. No environmental analysis is any better than the detail that is given and at the conceptual level it is hard to provide very much detail. Mr. Cunningham then introduced Al Fure from Triad and Associates; Dr. Marty Harper, Harper Owes, Inc. and Richard Wilson, Attorney. Rachel Nathanson then reviewed the environmental checklist. The Port Ludlow Development Plan is a conceptual guide and is expected to be implemented over the next 10 to 15 years. The plan is comprised of 11 separate sub- areas which each include a mixture of single family units on large lots, single family detached cluster housing on smaller lots, single family at- tached duplexes or four-plexesand some low density multi--family units. In addition there would be an expansion of the commercial retail center at the Oak Bay and Paradise Bay Road intersection, as well as a nine hole addition to the existing golf course. A community center, church site, and security center are also included. David Cunningham's response to a request for additional information covers the following items: * Quanti tv and quali tv of Storm water runoff: Quantitative information on the drainage basin was developed by Triad Associates, with qualitative interpretation of the impact the runoff will have on the water quality of Port Ludlow Bay done by Harper Owes. * Material svstem: disposal federal, collected durinq maintenance of storm water drainaae This material will be deposited in an upland waste site. The site will be approved by any appropriate state and local agencies. * Moni torinq Proqram: managemen t program monitoring program. The effectiveness of the storm water will be measured through an on-going * Handlinq of SeDtic .Tank Effluent: The treated septic tank effluent could reach ground or surface water if the systems are improperly designed, installed or maintained. On-site septic systems will be approved by the Health Department. Lot sizes generally exceed the minimum standards, as do the 100 foot se~back standard from neighboring wells. * Traffic: Information on existing traffic counts as well as estimates of future traffic at the minimum and maximum development levels provided. (Exhibit C) * Suqqested following 1} Mitiqative Measures: The proponent suggested the mitigative measures for the project: Unstable slopes exceeding 15%, and flood hazard area zones, should not be developed unless detailed engineering and analysis suggest otherwise. Storm water management systems be designed and constructed to minimize both quantitative and qualitative impacts. 2} 'Iml 14 ~~f,~ {j 1.876 Commissioners' Meeting Minutes: week o{'June 6, 1988 Page: 9 3} Water quality monitoring programs required in conjunction with sewage discharge permits should address non-point source impacts such as those from septic tanks and storm water. 4} Road and intersection improvements required as a direct result of planning and implementation will be made consistent with the requirements of the Public Works Department and special attention will be given to road/trail intersections. 5} Additional surface water withdrawal from Ludlow Bay and tributary streams must not conflict with exist- ing water rights or standards of the Department of Fisheries or Ecology. 6} All utilities will be underground and will accom- modate adjacent non-planned properties where practical. Commissioner Dennison stated that he would like to see a mitigative measure added that would require that the standards adopted by the Department of Ecology for storm water runoff, as suggested by the puget Sound Water Quality Authori ty be followed. David Cunningham advised that Pope Resources is willing to abide by such standards when they are adopted and available. Mr. Marty Harper, Harper Owes, then explained the information he provided on storm water runoff and the impacts it can have on water quality. The follow- ing public comment was taken after the Board questioned the representatives from Pope Resources about items on the checklist. Jean Brvant: Mrs. Bryant questioned the real estate market demand in the Port Ludlow area. She stated that information she received from a local Real Estate Agent is there have been 13 homes and 20 lot sold per year over the past two and a half years. There are currently 67 homes, 27 condominiums and 213 lots listed for sale. She added that the plans presented are impressive, but she stated concern that these plans are designed to work on an assumed maintenance, and she is not comfortable that this maintenance is going to be adequate. She also stated concern about the preservation of the environment, especially around Ludlow Falls and the impact on Ludlow Bay. Bob Sanders: Mr. Sanders stated concern for the drawing of additional water from Ludlow Creek. He has been planting fish in this stream for the past four years in an attempt to rehabilitate it. Montaomerv II Gummv" Johnson: written statement. Mr. Johnson read and submi tted a four page Glenn Schroeder: Mr. Schroeder asked how many residents there are on the South shore of Port Ludlow Bay? Mr. Schroeder stated that Mr. Johnson does not represent him in any way. Mr. Schroeder added that there are fewer boats using the Bay now than there were in the early 1950's. The Bay has been cleaned up since Pope and Talbot started their development. GeorQ'e Randolph: Mr. Randolph stated that he has lived on Ludlow Bay Road since 1968 and owned the property since 1949. Mr. Randolph asked why a statement of positive impacts that the development will bring are never sought? The present Port Ludlow development has brought the County over $100 million in assessed evaluation. He does not want to see any more leaky septic tanks, travel trailers and campers on property without any sanitary facilities, or septic system within 30 feet of streams and saltwater marshes. The Coun~y needs to look at the alternatives for this land if the plans Pope Resources presented do not get approved. Mr. Randolph added that he is not represented by the Protect Ludlow Bay committee either. Robert Mitchell: Mr. Mitchell stated that he lives at 270 Cameron Drive in the South Bay community, near the Golf Course. He is very much in favor of this development, and feels that it will add to the community. This develop- ment will bring more tax base into Jefferson County. The County needs to bring in the type of people that the Port Ludlow development will bring in. I!,'l 14 -,.-. j tJr 1877 F~rr ,. Commissioners' Meeting Minutes: Week of June 6, 1988 Page: 10 Mr. Mitchell noted two concerns: 1} The County Commissioners have a responsibility to see that conditions are set up for Pope Resources to make them follow through on the commitments they make, and 2} Need to integrate the South Bay and the North Bay communities. Ron McElrov, President, Jefferson County Economic Development Council: Mr. McElroy read a letter from the EDC in support of the issuance of a Determina- tion of Non-Significance for the Port Ludlow Development plan. Ramoton Harvev: Mr. Harvey stated that he has lived within the Port Ludlow development for the past 10 years. He advised that the name of "Pope II through its' various subsidiary companies have been responsible for some high quality residential development throughout the puget Sound area. Mr. Harvey added that he is in favor of this plan. Rav Grove: Mr. Grove stated that he is also a south shore resident and he is in favor of pope and Talbot. Ann Quantock: Ms. Quantock said that question #'17 on the environmental checklist refers to the disposal of waste materials to surface waters. The applicant has stated that the projects in the development plan will utilize about 40% of the secondary waste water treatment plant's capacity. If all of the units planned and existing are developed (2,300) the treatment plant would be at maximum capacity. Anticipated waste water flows during peak months in July and August could be in excess of the proposed plant capacity. It appears that the capacity of the sewage treatment plant will be inadequate to handle peak season flows even at the previous full development estimate of 1,868 units. The full development estimate is now 2,317 units, which is 450 more than originally proposed. Ms. Quantock asked that the County ask the proponent of a more detailed description of how the sewage treatment plant will handle the proposed development. David Cunninaham: Mr. Cunningham responded that there are 1,200 lots and condominiums developed at Port Ludlow now. The new sewage treatment plant will accommodate approximately 1,900 to 2,000 units. The sewage treatment plant is the ultimate cap on the development of Port Ludlow. If there isn't adequate sewage treatment capacity, there won't be any more development approved by the County. In rough numbers there can be about 700 more units developed. Commissioner Dennison asked how many of the sites that can be developed will have on-site sewage disposal systems? Mr. cunningham reported that the only si tes that will be considered for on~si te septic systems are the acreage tracts. Sub-area 11 (8 five acre parcels) and sub-area 16 (18 one and one half acre tracts) and some in sub-area 15. Greg McCarry, Pope Resources, clarified that this proposal is a conceptual plan which gives a range of possibilities. The 1,100 unit figures uses the high end of the range on each sub area. Mr. Cunningham added that he doubts that there will ever be more than 800 units total in the future. Ozzie Basora: Mr. Basora lives at 685 Ludlow Bay Road, and stated he is apprehensive about the responsibility placed on a Homeowners Association (see Page 27, Item 56). He is concerned about who is responsible if there is ever damage to his home which is located doWn slope from sub-area 16. The Homeowners Association, David cunningham responded does not own the Utility Company. The discussion turned to the possibility of the Port Ludlow Development providing water and sewage treatment to homes on the south shore. Ramp Harvey: Mr. Harvey stated that there has been so much language in respect to the maintenance of systems (settling systems and pond systems). There is a twenty year track record in the Port Ludlow/North Bay community on system maintenance. It is a somewhat self policing situation. The surrounding property owners, who are being impacted by something not working properly are quick to let the Home Owners Association or the County know that there is a problem. J.D. Morrison: Mr. Morrison said that one of his pet peeves is the very bad intersection at the entrance to the golf course. More and more people are using that road to go to the Hood Canal Bridge. The people in the Paradise . VOl 14 rAr,~ o 1878 r Commissioners' Meeting Minutes: Week of June 6, 1988 Page: 11 Bay area are upset about the increased traffic on this road. Mr. Morrison asked who will pay for the increased services that will be needed by this project? Mr. Morrison also expressed concern regarding damage to lowland property from development to the upland area. Robert Midkiff: Mr. Midkiff explained that there are sewer problems in the area where he lives and he appreciates the opportunity to be able to hook up to the Port Ludlow sewer system. He added that Pope Resources has been very kind. about working with him on sewer and water problems.. He is already hooked up to the Port Ludlow water system. The creek in the area (which passes through the Golf Course) is a continuing problem, because it is always plugging up with sediment. David cunningham stated that he feels it would be a good idea to have a water quality monitoring checkpoint on that stream. John Chesterlv: Mr. Chesterly, who lives on Ludlow Bay Road, added to the concern expressed by Mr. Basoras regarding who is responsible for damage created by waste water runoff from the development. Gordon Wonder: Mr. Wonder asked how solid waste disposal will be handled? David cunningham reported that Olympic Disposal handles all garbage pick up services in the Port Ludlow area. Mr. Wonder added that the sewage treatment plant concerns can be put to rest because the State Department of Ecology will require an upgrade of the system in the future. When that upgrade is required, Ludlow Utilities will have to update the plant. David Doualas: Mr. Douglas stated that as a member of the Board of Equaliza- tion he has been concerned about development in Jefferson County as well as problems with surface water runoff. There are three basic problems which the people of Port Ludlow have to resolve among themselves: 1} The terrain in the area will limit the number of residences that can be built, 2} The relationship of the existing Homeowners Association with the Association for the newly developed area. These concerns have been pointed out to Pope Resources and work is being done to resolve the issue, and 3} The residents of the south Bay and north Bay areas need to join together to solve the problems as a whole community. Mr. Douglas concluded by noting that he supports the goals of this development plan. Leonard Pedersen: Mr. Pedersen is a Fire Commissioner at Port Ludlow who stated that he supports this development plan. The fire and EMT services that can be provided to the Port Ludlow area now are limited. Increased building would bring more funding which would allow the Fire District to provide more services. Several letters and a petition with over 200 signatures has been received, Chairman Brown reported, in support of this development. Commissioner Dennison reminded those present that a SEPA determination on the development plan is what is being considered at this meeting, not a permit for . the project. He then asked if the issuance of a Mitigated Determination of Non- Significance would preclude an Environmental Impact Statement being required on any future phase or portions of the development at a later date. Planning and Building Director, David Goldsmith, stated that an EIS could still be required on any phase of the development reviewed at a later date. Chairman Brown thanked everyone for coming and reported that the Board needs to review the information presented to determine if it is adequate or not adequate for the issuance of an environmental assessment. Commissioner Dennison moved to table action on this environmental assessment until June 13, 1988 at 2:00 p.m. Commissioner George Brown seconded the motion which carried by a unanimous vote. OONTRACT NO. 1440-62179(2) Amendment re: Addition of Alcohol and Drua Abuse Treatment and Rehabilitation: Washinaton state Deoartment of Social and Health Services: Commissioner Dennison moved to approve Amendment #2 to the contract between the Washington State Department of social and Health Services and the Jefferson County Human Services Department to include federal Alcohol and Drug Abuse Treatment and Rehabilitation funds to the contract. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. 'VOL 14 r~r,~ o 1879 . .~#'o, Commissioners' Meeting Minutes: Week of June 6, 1988 Page: 12 CONTRACT #87015-LC. Amendment re: Makina Promotional Materials Available to Counties: 1989 Washinaton centennial Commission: Commissioner Dennison moved to approve the amendment to contract #87015-LC with the Washington State Centennial Commission to make promotional materials available to the county. Commissioner George Brown seconded the motion which carried by a unanimous vote. Establishina the Dates for the 1989 Budaet Submission, Review Hearinas and Final Ado1)tion: Resolution No. 61-88 selecting the alternate date and establishing the dates of the 1989 .budget submissions, review hearings and final adoption was approved by motion of Commissioner Dennison, seconded by Commissioner George Brown. The motion carried by a unanimous vote. Reauest to Rent Memorial Field for Circus: .Jefferson Search and Rescue Rebresentina Gai tti Productions: After discussion of concerns for the possibility of damage to Memorial Field by the Circus animals, the Board delayed taking action on this request until they have a chance to discuss the matter with Recreation Director Warren Steurer. Letter from Port Townsend Hiah School re: Field Maintenance and Safety Features at Memorial Field: The Board directed that the Recreation Department check into the cost of removing the softball backstop at Memorial Field, as requested by Port Townsend High School Athletic Director Vince Lux. Aoolication for Retail Fireworks Stand Permit: Garv E. Winbera: Commissioner Dennison moved to approve the application for a retail fireworks stand permit as submitted by Gary E. Winberg. The stand will be located in the parking lot at Stan Johnson Realty in Brinnon. Commissioner George Brown s~conded the motion.' The motion carried by a unanimous vote. Apolication for Assistance from the Soldiers' and Sailors' Relief Fund: Commissioner Dennison moved to approve the application for assistance from the Soldiers' and Sailors' Relief Fund as submitted by Daniel L. Ruby in the amount of $185.00. Commissioner George Brown seconded the motion which carried by a unanimous vote. A~oointment of Clerk of the Board to Substitute on Behalf of the Board of County Commissioners Durina Election Canvassina Procedures: Commissioner Dennison moved to approve the appointment of the Clerk of the Board to substitute on behalf of the Commissioners during the elections canvassing procedures to be held later this week when the Board members will be out o~ town. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS ~) B. G. Brown, Chairman fS !, ::;j$.i ~~.' #>' ~~/~4l ) ~~ rv-~ .,. George C. own, Member \!n-t 14 ; ~ f~r,~ o 1.880