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HomeMy WebLinkAboutM071888 MINUTES WEEK OF 3ULY 18, 1988 The meeting was called to order by Chairman B. G. Brown in the presence of Commissioner Larry W. Dennison and Commissioner George C. Brown. John Parker, Jefferson County Fire Commissioners Association and Sheriff Mel Mefford re: 911 Fundina: John Parker reported that funding for the 911 system was put to a vote of the people some years ago and failed. In order to get the system started, the six east 3efferson County Fire Districts each agreed to provide a portion of the funding. The Fire District's would like to see this issue put to a vote of the people again, due to the increased demands being made on the Fire Districts and their budgets. Sheriff Mefford has developed figures to help determine what level of funding is needed so this issue can be placed on the ballot this fall. Sheriff Mefford then reported that in 1986 the Sheriff's Department had 3,141 emergency phone calls, while in 1981 that rose to 4,365. The Department averages about 363 per month. Each Fire District has contributed $921.00 per year to the 911 system which will drop to $493.00 per year this year. In order to make sure the public understands this issue, Chairman Brown suggested that the issue be placed on the general election ballot in November. There are currently over 8,698 telephones installed in Jefferson County, Sheriff Mefford continued. At $.50 per line per month ($6.00 per year) that would yield $52,188.00 which could be used to offset the costs associated with the 911 system. Commissioner Dennison suggested that the voters not be asked to approve more than is needed. The system cost approximately $28,000 per year plus the monthly charge paid for each line. These fees could also i~rease in the future, John Parker added. Sheriff Mefford will check into the ROW which governs this system and how it can be funded, and Mr. Parker will check with the telephone company about implementing a collection system and any costs associated with the collection system. Jefferson County Historical Society re: ReQUest for Third Quarter Pavmen~ of Ho~el/Motel Funds: Commissioner Dennison moved to approve the payment of the third quarter allocation of Hotel/Motel Funds to the Historical Society as requested. Commissioner George Brown seconded the motion which carried by a unanimous vote. ';OL 14 rACE o 2353 Commissioners' Meeting Minutes: Week of July 18, 1988 Page: 2 BUSXNESS FROM COUNTY DEPARTMENTS PUBLIC WORKS Paradise Bav Area Traffic Problems: Paradise Bav Road: Public Works Director, Gary Rowe, reported that in response to requests from area residents for the County to do something about .the traffic through the Paradise Say area. He has reviewed a previous plan to develop a road that would by-pass the Paradise Bay plat. The options are: Blue Option: Improve the existing road. Green Option: To build a by-pass which would start south of the intersection of the Tala Shores Road and the Paradise Bay Road and go to Highway 104. Yellow Option: 0 develop a by-pass road which would branch off near the Tala Shores PIa and cut off above the Paradise Bay Plat over to Highway 104. There are several p oblems with the two by-pass routes including a large hill, a water system and the impacts on existing properties. Estimated 1) costs are Blue Optio making Boa and wideni Green Opti re-constru s follows: : Improving the existing road which would include Drive and Paradise Bay Road intersection safer, g the road to include paved shoulders, $340,000. n, $420,000= or Yellow Option, $510,000: Totally t the road with limited' access being provided. 2) Mrs. Mrs. stated that the traffic already speeds on this road. She asked what would happen if the road was widened? Gary Rowe reported that the existing traffic travels this road between 45 to. 50 mph. Any improvement to the road would be designed to make the road safer for existing traffic. The shoulders would e paved which would make it safer for pedestrians and bicycles. John Kratz: Mr. Krat stated that the Paradise Bay residents are just asking for a little bit of protection from the County to get a road that by-passes this area. There is no protection in this area whatsoever. Improving the road would be fine, but there will still be the traffic through this area. Mary McClure: Mrs. McClure asked what the costs were with the three options described by Mr. Rowe. The blue option, Gary Rowe reported, is estimated to cost $340,000= the green option would cost approximately $420,000 and the yellow option would cost about $510,000. These cost estimates could change when the engineer is done. Mrs. McClure added that neither the Six Year Transportation Improvement Program or the road program for 1989 include any work in this area. She asked how the Board can be convinced that this work must be added to these programs? Frances Tavlor: Mrs.Taylor stated that she lives on Boat Drive and the traffic is terrible. Commissioner Dennison noted that no matter what the County does to this road, there will still be traffic that will speed through the area. prentis Danaerfield: Mr. Dangerfield said that everyone from the Paradise Bay area is concerned about getting the traffic off that road. Any improve- ments are going to enhance the speed and allow more traffic. Anything that is done will not solve the problem completely. As far as the concerns regarding the water system, there is an easement with a road built on it, to the water tank. . John Parker: Mr. Parker stated that this area is suffering from growing pains and with Port Ludlow growing, Paradise Bay is getting the pains. After discussion of an alternative route for a by-pass road, Mr. Parker thanked the 'jOL 14 rACE (] 2354 Commissioners' Meeting Minutes: Week of July 18, 1988. Page: 3 Board for improving the intersection at the top "Y". He reported that there have not been any accidents at the intersection since it was changed. Mr. Arthur Kratz: The accidents have moved from that intersection, Mr. Kratz reported, to the Paradise Bay Road/Boat Drive intersection. Mrs. McClure added that there have been 18 accidents at this intersection. Lloyd McGatt: Mr. McGatt stated that he thinks the Green option for a by- pass road is the ideal alternative. There are no homes in this area at the present time. All of the advertising for Port Ludlow, on radio and televi- sion, gives directions to turn on the first road off the bridge and use Paradise Bay Road to get to. Port Ludlow. Arthur Kratz: Mr. Kratz asked if the old Teal Lake Road is going to be developed in the next few years? Gary Rowe responded that there are. plans to improve a section of this road off of Paradise Bay Road, past the Golf Course entrance and part way up the hill, because pope Resources plans to develop some property across from the Golf course. Pope Resources agreed to participate in the cost of this improvement. There are no plans to improve any other part of this road. Chairman Brown advised that he does not feel that any more research should be done on the Blue option to improve the existing road, but the Green and Yellow options should be researched further as well as the alternative mentioned by Mr. Parker. It was a consensus of the Board to direct the Public Works Department to research the options as. stated by the Chairman. Lloyd McGatt: Mr. McGatt added that it is very important that any option that is explored be planned to connect with Paradise Bay Road. Gary Rowe stated that it will take a considerable amount of time to review all of theseal ternatives. This work will also have to fit in with the Department's existing work schedule, which may mean that it will be next year before more information can be put together on these al ternatives. Gary Rowe added that he would check the . work schedule to see when this work can be done and report back to the Paradise Bay residents. AGREEMENT re: Reimbursable Work: Port of Port Townsend: Commis- sioner Dennison moved to approve the reimbursable work agreement for oiling and graveling work to be done on the Airport Road for the Port of Port Townsend for an estimated cost of $500.00. commissioner George Brown seconded the motion. The motion carried by a unanimous vote. CONTRACT re: Aluminized Steel Culvert Pipe: Contech Contruction, Inc. : Commissioner Dennison moved to approve the contract wi th Contech Construction Products, Inc. of Olympia for furnishing aluminized steel culvert pipe per the bid award. Commissioner George Srown seconded the motion which carried by a unanimous vote. Project ProsPeCtus: Rural Arterial Fund (RAP) Projects: Public Works Director, Gary Rowe reviewed the Rural Arterial Project Prospectus for the following roads: 1) Dosewallips Road: The estimated project cost for this road is $191,200.00. Rural Arterial Project funds amount to $124,960.00. 2) Oak Bay Road: The total project cost for this road is $49,900.00 of which RAP funds would cover $36,420.00. 3) Beaver Valley Road: Of the $245,100 in cost, $166,160.00 will be RAP funds. 4) Beaver Valley Road: Total project cost of $358,530.00 of which $229,840.00 would be RAP funds. Commissioner Dennison moved to approve the application for RAP Funding for the projects as described. Commissioner George Brown seconded the motion which carried by a unanimous vote. VOL 14 rAGE o 2355 Commissioner ' Meeting Minutes: Week of July 18, 1988 Page: 4 Pe itions to Name Private Roads' Bell vue Drive and N& lor Creek Road: Soth of these petitions are from Elaine DeChantel, owner of the property that is adjacent to these two roads, Gary Rowe reported. She would like to have the road that comes off of Cape George Road named Bellevue Drive. The 0 her road is off of the West Valley Road and the suggested name for that roa is Naylor Creek Road. Commissioner Dennison moved to approve the following: Resolution No. 72-88 Establishing a Name for a Private Road; Naylor Creek Road Resoluti n No. 73-88 Establishing a Name for a Private Road; Bellevue Drive Commissioner George Brown seconded the motion which carried by a unanimous vote. No ice of Com ative Bid Purchase: SF-8100 Co ier: The Assessor's 0 fice needs a new copier and the following quotations were received on Sharp SF-8100 Copier; copier Maintenance Technology $2,495.00 plus $995.00 for a document feeder and Great West Business Machines $2,900 plus $895.00 for a document feeder. Commissioner Dennison moved to approve the purchase of a copier from Copier Maintenance Technology after the post- ing period ha expired. Commissioner George Brown seconded the motion. The motion. carried by a unanimous vote. AG re: Reimbursable Work' WashiD ton State De 'tment of Wildlife: T the standard annual agreement for reimbursable work with the State Dep rtment of Wildlife, Gary Rowe reported. Each specific request for work wil be approved as they are submitted. The general reimbursable work agreement with the Washington State Department of Wildlife was approved as submitted by motion of Commissioner Dennison, seconded by Commissioner George Brown nd passed by a unanimous vote. PLAJlBmG ABD BUILDING n commission Vacan Senior Planner Rachel Nathanson reported three people have applied for appointment to the two vacant positions on the Planning Commission from District #3. Rachel will set up interviews for the three applicants. Act Revi . Shoreline Permit #SDP88- Construct Stairwa Deck to Beach with BUlkhead Dabob sa . A licant: Planning and Building Director, David Goldsmith, proposal to build a 200 foot long series of railroad tie decks to form a trail down a 120 foot bank to the beach and to foot long bulkhead along the beach. The environmental check- reviewed, with David Goldsmith noting that the major environ- mental impact is from erosion caused by construction. The Planning Depart- ment has rev ewed the proposal and recommends a Mitigated Determination of Non-Significa ce to include a condition that the exposed areas of the pro- perty be re-planted to reduce the erosion potential. David Goldsmith further explained that this bulkhead and stairway would be exempt under the Shoreline Program, if there was a single family residence on the proper y. Since there is no residence a Shoreline Permit is required for this proj ct. After discus ion of the erosion impacts from the project and the proposed mitigation c ncerning that impact, David Goldsmith advised that this issue can be addre sed further when the Shoreline Permit is brought before the Soard for ap roval. commissioner Dennison moved to approve a Mitigated Determinatio of Non-significance and Lead Agency Status and to ask the applicant to rovide an engineering plan that indicates the type of erosion control that is needed for this trail. The motion died for a lack of a second.' I VOL 14 rAGE o 2356 Commissioners' Meeting Minutes: Week of July 18, 1988 Page: 5 Commissioner George Brown moved to issue a Mitigated Determination of Non- Significance with the mitigative measure as recommended by the Planning Department. The motion was seconded for the purpose of discussion by Com- missioner Dennison. The Chairman called for a vote on the motion: Commis- sioner George Brown voted in favor, Commissioner Dennison voted against the motion and Chairman Brown voted in favor of the motion, which carried. PRBLIMIKARY LONG SUBDIVISION: Bev View Villaae Lona Plat, Port Ludlow: Pope Resources, DeveloPer: David Cunningham and Alan Fure, pope Resources; Montgomery "Gummie" Johnson and Ann Quantock, Protect Ludlow Bay Committee were present when Senior Planner Rachel Nathanson reviewed this proposal to develop approximately 12 single family residential units on a 10 acre site located between Ludlow Bay Road and Paradise Bay Road on the south end of Ludlow Bay. The lot sizes would range from one acre tracts to cluster development sites of 1,200 square feet. All of the sites will be served by water, power, telephone, and cable television. Sewer hookups will be provided to the smaller lots, with the large acre tracts on the east side of the development being served by on-site sewage disposal systems. Half of the project area is left as open space. Landscaping and a pedestrian trail will be provided in the development. The proposal includes a variance request to allow the cul-de-sacs in the project to be reduced from the required 100 foot diameter to 90 feet. The specifications for the development, Rachel Nathanson continued, indicate that 30.1 acres is planned f~r residential homesites (43% of the total), with a gross density of one dwelling unit per acre. The average lot size is 18,518 square feet. The minimum lot size is 6,665 square feet with the maximum being 15,950 square feet (1 3/4 acres). 5.2 acres is allocated to public roads (1.2% of the total) with 50 foot wide rights-of-way. 34.9 acres (about 50% of the total acreage) is allocated to open space. Water will.beprovided by the Ludlow utility Company. Plans also include seven fire hydrants to be located within the development. Storm water runoff will be detained on site in a retention pond and routed to Ludlow Bay at a pre-development rate of flow. Oil/water separators in the storm water system will remove some of the suspended pollutants from the surface water before it is released into the Bay. Access easements will be provided and will insure a limited number of access points on the roads within the development. Rachel Nathanson then reviewed the findings, agency responses, other responses and proposed conditions for the project. The Planning Commission deliberations and recommendations were then review- ed. The Planning Commission unanimously recommends that the Board approve the variance as requested as well as the preliminary plat, subject to the conditions as stated. Rachel Nathanson added that she received a phone call on July 15, 1988 from Helen Devine, a resident of Port Ludlow, stating that she supports the Pope Resources development plans and feels that this pro- ject should be approved. A letter was also received from Robert and Nancy Peden, after the Planning Commission's meeting, which Rachel then read. Discussion ensued regarding the well protective radius requirements, and the possibility of maintenance agreements for septic tanks. Ann Quantock: Ms. Quantock noted with regard to the agency response from the Public Works Department, that ,the logging that is proposed for the area (#9 of the Findings) would have logging trucks using Ludlow Bay Road. The Public Works Department should review the possibility of the additional impact to the traffic and the road due to this logging operation. David Cunninaham: This site was logged about five years ago, David Cunnin- gham reported, but timber that was less than six to eight inches in diameter was left. The open space in this development will be left in a natural state. If it is disturbed during the course of construction, it will be replanted. '/0'. 14 rAr,r o 2357 Commissioners' Meeting Min Week of July 18, 1988 Page: 6 The area that is outside f the development plan in Port Ludlow is still part of the tree farm, Davi cunningham reported. The timber that is behind the remainder of Ludlow Be ch Tracts is the subject of a forest practice permit that was issued tod y. Pope Resources has written to the Protect Ludlow Bay Committee and SEggested that they meet to discuss the alterna- tives available to retain he trees in that area that are of some value. There is no set harvest sch dule for that area yet. Ann . Quantock: Ms. Quanto k further stated that the Protect Ludlow Bay Commi ttee has filed an ap eal of the Mitigated Determination of Non-Sig- nificance that the County ssue on the Port Ludlow Development Plan. This appeal is being sought due to concerns for the storm water runoff and pos- sible pollution of Ludlow Bay. Mrs. Quantock referred to condition #5 regarding a storm water ma agement system for this project and asked that the County look at the whol Port Ludlow development for cumulative impacts to the water quality of Ludlow Bay. Al Fure: Mr. Fure responde that the storm water management system that is being proposed for this p rticular project will not remove 100% of the pollutants. The proposed s stem i.s designed with the most advanced technol- ogy available for pollution control from storm water runoff. A bio-filtra- tion area will be used as ell as large, vault type, oil/water separator. Data is currently being ga hered on the effectiveness of this type of sys- tem. The moet recent dataLindicates that 60 to 70% of ths pollutants are being removed from the storr water runoff. David Cunningham: Mr. Cunn ngham presented and explained a map of the storm water management system. s part of the DOE discharge permit for the Port Ludlow Sewage Treatment PI nt an on-going water quality monitoring program in the Bay is required. Th s monitoring program will measure pollutants and if a problems develops, cor ective action will be required. The cumulative impacts will be monitored b this program. commissioner Dennison stat~d that cumulative impact data ie needed, but until the County knows ex ctly what kind of development is proposed, any data that may be available ay not be adequate or accurate. C. Mont omer IIGummiell Jo The goal for Housing and Residential Devel- opment as stated on Page 3 of the Comprehensive Plan, is to provide ade- quate housing for all Jeffe son County citizens. 95% of the housing that is being proposed in the Pope esources Development Plan isn't going to be for Jefferson County citizens. Page 31 (Item 2) says that the amount of land allocated for residential d velopmentshould be reasonably scaled to reflect projected demand. Mr. Jo on stated that according to the Port Ludlow Development Plan, Pope Res urces has indicated that they are planning to build between 100 and 1,10 residential units. Those numbers are greater than the number of Port Lu low addresses in existence today. Mr. Johnson asked if the County really considered if this project has been reasonably scaled to reflect projected demand? He stated that he does not believe that the County has done that. Chairman Brown stated that one interpretation of that statement would be that .the County does not w t any homes developed except for people who are now County residents. The ,iscussion turned to how the County does and does not use the Comprehensive lan, and the different interpretations that can be made of it. After discussion of the water quality monitoring program, Rachel Nathanson suggested that the Plannind Department. write a letter to the state Depart- ment of Ecology stating th.t the County would like to be involved in that program. Commissioner De ison moved to approve the variance as requested and the preliminary Bay Vie Village Long Subdivision subject to the condi- tions as stated. Commissi nerGeorge Brown seconded the motion which car- ried by a unanimous vote. Rachel Nathanson then pres nted a Memo from the Planning Commission to the Board which states that th County should address the following issues: 1) the Development Company sh uld make provisions for a solid waste transfer 'H'lt 14 fAr,~ o 23:-:;8 e"" . . Commissioners' Meeting Minu Week of July 18, 1988 Page: 1 station at Port Ludlow; 2) circulation study be initiated and provisions be made for a by-pass road or other measures to reduce traffic impacts on Paradise Bay Road, and 3) The Board work with the state Department of Natural Resources to ensure that proposed clear cutting of areas adjacent to Bay View Village does not dversely impact the water quality of Ludlow Bay or adjacent property owners. The Planning Department has sent a letter to the State Department of Natural Resources in response to th Forest Practices permit application in this area stating that the County has concerns about the traffic impact to Ludlow Bay Road and storm drainage i pacts to adjacent properties. Chairman Brown directed that a copy of thi Memo be sent to the Public Works Department. * * * John Parker re: R lations to Protect Human Life and the Nater Shortaae on the Peninsula: Mr. parker reported that a couple of years ago a child nearly drown in a an made pond in Beaver Valley. The same family had another group of child en at the same pond last year and another child fell in and drown. Mr. Pa ker suggested that the County consider adopting an ordinance to regulate sw mming pools and man made ponds, such as one that was adopted in Seattle. Th s ordinance would require any new swimming pools to have a chain link type f nce, five feet high, around it. Mr. Parker stated that he i very concerned about the water shortage 'on the Olympic Peninsula, and aske that the County consider limiting the number of wells that can be put in an area. Ila Mikkelsen T a Rachel Nat on Senior Planner re: Personnel PoliCY Adoption: Ila Mikkelsen and Rachel Nathanson, representing the Personnel Policy Commit ee, reviewed the Personnel Policy as re-written. Commissioner Dennison move to approve Resolution No. 74-88 adopting tbe Jefferson County Personnel Policy. Commissioner George Brown seconded the motion which carried by a u animous vote. Settin Commissi ners Salaries for the Years 1989 thro h 1992: Commissioner George Brown oved to approve and sign Resolution No. 75-88 establishing the salaries f r the County Commissioners as follows: Commissioner Districts 1 and 2: 1989 $28,000; 199 $29,000; 1991 $30,000; 1992 $31,000 Commissioner District 1989 and 1990 - u changed from 1988. 1991 $30,000 and 1992 $31,000. Commissioner Dennison secon ed the motion which carried by a unanimous vote. FmBA Reauest for vironmental Information; Fort Worden centennial Pavilion Loan: The request for environmental information on the Fort Worden Centennial Pavilion project from the FmHA was approved by motion of Commis- sioner Dennison, seconded b Commissioner George Brown. The motion carried by a unanimous vote. Jerdine C,.~c'Bf'-a~g, Clerk of the Boar L2 w. ennison, Member . ~;-~ ~~ -George Brown, Member '!f1f. 14 rAt;. n 2359