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HomeMy WebLinkAboutM072588 . .... i ~~:t~~t~:r,f.~:~~~~:f.~~~5f.~~t~~t~::!~~2f.~~:~~~:~::!~t:~t~i::::!~~::!~:~t:~:~:~r,{x:~:~~:~~:~ji.t~r,fit:~*::~~~*::!~:~~: ~:~:~:'II~~II_;llmlliljjfJi.fI~mi~rl~ft~~~r<<€!1tt~~ ;:~;~;.II{I MINUTES WEEK OF JULY 25, 1988 Chairman B. G. Brown calleq the meeting to order in the presence of Commissioner Larry W. Dennison and Commissioner George C. Brown. HEARING re: Proposed Budaet Appropriation/Extensions, Various Coun'tV Departments: Chairman Brown opened the public hearing for the proposed budget appropriations/extensions requested by the following County departments: Assessor $23,161.18: Auditor/Elections $1,906.19: Cooperative Extension $540.58: Health $14,521. 00 : Mental Health - Human Services $24,000: Developmental Disabilities - Human Services $10,990.00: Juvenile and Family Court Services $9,000.00: and Prosecuting Attorney $11,105.50. Hearing no public comment the Chairman closed the hearing. Commissioner Dennison moved to approve and sign Resolution No. 76-88 ordering the budget appropriations and extensions as requested. Commissioner George Brown seconded the motion which carried by a unanimous vote. Mr. Alex Beraeson re: Emil Road: Mr. Bergeson came before the Board to ask that Emil Road not be vacated or abandoned by the County and that the County maintain the road. The Board advised Mr. Bergeson that they would check further into the status of this road and report back to him. Public Works Director Gary Rowe then explained that a portion of this road is listed on the County Road Log. Some property owners in this area claim that the road goes 200 feet further than the portion that is maintained by the County. The Public Works department will research their records and make a site inspection and report back to the Soard at a future date. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS BID OPENING re: Groutinaand Caulkina of Windows at the Jefferson Countv Jail: Public Works Director, Gary Rowe, opened and read the bid received for grouting and caulking the windows at the jail as follows: ~ \101. 14 rA&t If! 2436 .. Commissioners' Meeting Minutes: Week of July 25, 1988 2 BIDDER: TOTAL: Tollshark Construction for 54 windows $21,648.00 plus tax $29,804.54 Engineer's Estimate 30,000.00 After discussion of the ineed for grouting of all the windows, Commissioner George Srown moved to accept the bid presented. Commissioner Dennison seconded the motion which carried by a unanimous vote. AGREEMENT. SUP1j)lement No. 2 re: Preliminary Enaineerina, CR0799, Upper Hoh Road; Northwes1:ern Territories, Inc.: This supplement to the agreement with Northwest~rn Territories, Inc. is for an extension of time on the contract, Gary Rowe reported, to allow them to do flagging and marking of right-of-way as requ~red by the State Department of Natural Resources. There is no increase to the cost of the contract. Commissioner Dennison moved to approve the Supplemental Agreement wi th Northwestern Territories, Inc. as submi tted. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. I AGREEMENT re: TemPOrarv Help; Karen Bailev:. This agreement is for Karen Bailey to provide supervision and testing for the striping contract, Gary Rowe reported. Commissioner Dennison moved to approve the Temporary Help Agreement with Karen Bailey for $9.19 per hour. Commissioner George Brown seconded the motion which carried by a unanimous vote. HEARING NOTICE're: Petition to Vacate a of Portion of Willow Street Lvina Adjacent to Lots 27 and 28 of Block D and Lot 19 of Block E; Paradise View Estates: Commissioner Dennison moved to approve the hearing notice and set the public hearing for August 15, 1988 at 10:30 a.m. on this petition to vacate county road righ~-of-way. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. , NOTICE OF COMPARATIVE BID PURCHASE; 216, 12 foot. 4 Inch bv 4 Inch Brown Tone Treated Sian POsts: Gary Rowe reported that three quotations have been received for supplying 216 brown tone treated sign posts: Carl's Building Supply $6.99 pe~ post; Hadlock Building Supply $1.90 per post, and Port Townsend Lumber $6.80 per post. Commissioner Dennison moved to approve the purchase of the sign posts from Port Townsend Lumber after the notice has been posted for the reqUired period of time. Commissioner George Srown seconded the motion which carried by a unanimous vote. PETITIONS To Name Private Roads: Lindsev Road, Dietz Drive and Smith Lane: These three,requests for private road name changes are all for portions of a road off of the Hazel Point Road. Mr. & Mrs. Dietz were sent a letter explaining the 'Department's concern about having three different names for portions of the same road, Gary Rowe reported. Naming the road in this manner could cause problems for emergency services organizations being dispatched to the area ~ i The Board advised that they will contact the petitioners about these requests. ReQUest from Solid Waste Advisorv Committee; 1) Review of the Septaae Manaaement StudY and 2) Recommendation' on Allowina Alternates to Serve for Members of the,SWAC Committee: Property Manager, Carter Breskin, reported that the members of the Solid Waste Advisory Committee have requested to be allowed to review the septage management plan and ordinance before the County takes ~ny action on these ite~s. , , The SWAC Members also voted at their last mee iing, to recommend that the Board disallow the use !of alternates to sit n fQr appointed committee members. This is noted i~ the Solid Waste Adviso y Committee By-Laws and the ~ VOL 14 fA'()f if) 2 37 '~ Commissioners'. Meeting Minutes: Week of July 25, 1988 3 Committee members would like to see it removed. Commissioner Dennison moved to approve the change in the Solid Waste Adv.isory Committee By-laws as requested. Commissioner George Brown seconded the motion which carried by a unanimous vote. Discussion of Block Grant Application for the Port Townsend Communi'tV Center Renovation Project: Gary Rowe reported. that a public hearing will be scheduled later in the year regarding whether or not the County should 'submit a block grant application to the State Department of Community Development for the Port Townsend Community Center renovation project. Only one block grant application per year is allowed per County, and the public hearing is held for the Board to make a determination that this application is the one the County prefers to present if there are competing applications being considered. Discussion re: Lake Leland Coun'tV Park: Swimmina: (See also Minutes of July 111 1988) Carter Breskin reported that she and Warren Steurer have checked with other counties regarding their policies on swimming at County parks, and insurance coverage for this activity 1 and found that. other count.ies are facing the same problems. A written policy needs to be developed with input from the Prosecuting Attorney, the Sheriff, the Superior Court Judge and the Parks Manager, Ms. Breskin added. She suggested that "Swim at Your Own Risk" signs be placed around Lake Leland. Commissioner Dennison stated that the county's insurance carrier has advised that the County has the following options with regard to this insurance coverage: 1) Put up "No swimmingfl signs, 2) Provide lifeguards at the Lake or 3) Drop the insurance coverage. After discussion of the options and the County's liability, the Board directed that Homer Smith be contacted about finding another insurance carrier for this coverage. Later that Dav: Homer Smith III came before the Board to clarify the insurance carriers position on swimming at Lake Leland. He reported that if the County places fiNo Swi~ingfl signs at the Lake the insurance will cover the County's liability if someone drowns. If a lifeguard is on duty at the Lake, the liability would also be covered even if someone drowns when the lifeguard is not on duty. The insurance carrier only cited swimming at Lake Leland because that is the only County park which has swimming advertised in a brochure. After discussion of the options available to the County, the Board directed that a lifeguard be hired ror the Lake Leland Park for the months of August and September. The hours the lifeguard will work will be determined at a later date. Homer Smith III will notify the insurance company that the County is hiring a lifeguard for the Lake Leland Park. PoliCY re: Fires on County Park Beaches: Carter Breskin reported that she has had an inquiry about the County's policy on beach fires. There is no written policy on beach fires, she added. Fires are not allowed on the State and National Park beaches. Commissioner Dennison moved to put the policy that fires will not be allowed on County Park beaches, into writing. Commissioner George Brown seconded the motion. Final Closeout Report: Brinnon Senior Center Grant Fundina #B-85- DC-53-0001-8502: Washinaton State Department of community Development: The Chairman signed the final grant closeout report for the Srinnon Senior Center. t VOL 14 fACE ..0' 2438 Commissioners' Meeting Minutes: Week of July 25, 1988 tJ HUMAN SERVICES Ella Sandvia, Coordinator. Human Services re: Budaet Adjustments for Salaries Fundina: Ella Sandvig explained that eight of the sixteen employees of the Human Services Department have their salaries spread among several programs. This requires that time studies be done two to four times per year to determine what portion of those employees salaries should be charged to a particular program. The Board suggested that Ms. Sandvig work with the Auditor to devise a better method to keep track of the employee costs per program. PLANNING AND BUILDING Shoreline Manaaement Substantial DeveloPDlentPermi t SSDP88-009 : Improvement and Maintenance Dredaina . Snow Creek Research Station: Washinaton State Degartment of Wildlife, Applicant: Associate Planner, Jim Pearson, reviewed this shoreline permit application to construct improvements to the State's Snow Creek Research Station which is located approximately one mile south of Discovery Say on Snow Creek. The improvements center around the sediment basin and are being made to allow removal of sediment upstream from the station's fish weir. The sediment basin is filling up which causes the water to flow around both sides of it and cause fish to flow over the fish weir. The proposal is to construct a temporary low f low bypass pipe (hydraulic check structure) so that there will be no water flowing through the sediment basin to allow it to be dredged. This work is planned for the end of August or the beginning of September before Chum salmon start coming up the creek, and to assure that there are no fish eggs in the sediment. Since Chum salmon, which run up this creek, are very sensitive and will quit running if they encounter barriers or step grades, another amendment to this proposal is being requested. The applicant would like to place another hydraulic check structure 15 to 100 feet further up the creek as needed. The third part of this proposal is to construct a flood flow bypass channel . after (the dredging is done, Jim Pearson added. This channel would be 20 feet wide and two feet deep. This would divert high flood waters from running out onto the adjacent properties. Some fencing would be placed at the upper end of the flood flow bypass consisting of small logs that would be attached by cables into the creek. This facility has the longest continuous history of monitoring the fish population of any place in the Western United States. Jim Pearson then reviewed the suggested conditions for this project and the Shoreline Commission's recommendation to approve the permit for the amended project. Commissioner Dennison moved to approve Shoreline Substantial Development permi t #SDP88-0009 with the conditions as recommended by the Shoreline Commission. Commissioner George Brown seconded the motion which carried by a unanimous vote. Variance Reauest: Buildina.. Setback, West Maude Street: Denver Shoop. Applicant: Mr. Shoop is requesting a ten foot variance from a twenty foot setback requirement from West Maude Street in Irondale to build a 40 foot by 24 foot house with garage. The Public Works Department inspected the site and has no objection to the variance being granted. Commissioner Dennison moved to approve the setback variance as requested. Commissioner George Srown seconded the motion which carried by a unanimous vote. Interaovernmental Review: peninsula DeveloPDlent Association: County has no conflict wi th this Commissioner George Brown seconded unanimous vote. Application for Governmental Fundina: Commissioner Dennison moved that the application for governmental funding. the motion. The motion carried by a : VOL 14 rAGE 11 2439 Commissioners Meeting Minutes: Week of July 25, 1988 5 I CONTRACT #G88086 Amendment No. 1 and CONTRACT #WFG88030 Amendment No. 1 re: Water OUali'tVGra:nts; Washinaton State Department of Ecoloav: Commissioner Dennison moved to approve the grant contract amendments for the two water quality grants with the State Department of Ecology as presented. commissioner George Brown seconded the motion which carried by a unanimous vote. EMERGENCY SERVICES Appointment of Dennison moved to appoint Coordinator. Commissioner a unanimous vote. Emeraencv Services Coordinator: Commissioner Sob Henderson as the County . Emergency Services George Brown seconded the motion which carried by RECREATION AGREEMENT re: 1988-1989 Swimmina Pool Rental; Port Townsend School District #50-: Commissioner Dennison moved to approve the agreement with Port Townsend School District #50 for use of the swimming pool for County Recreation programs from September 1, 1988 to August 31, 1989. Commissioner George Brown seconded the motion which carried by a unanimous vote. The meeting was recessed at the end of the business day on Monday and reconvened with all Board member present on Tuesday. Marv Gaboury, Auditor and Chairman of the Salary Administration Committee re: Salary Administration PolicY Adoption: Mary' Gaboury, Chairman of the Salary Administration Committee, presented the final copy of the Policy and Procedures Manual and the Job Description Manual for the County's Salary System as adopted by Resolution 5-88 on January' 11, 1988. She reported that the Salary Administration Committee and the Employees Guild have reviewed and, after revisions were made, approved both of these manuals which are now submitted for the Board's adoption. The job descriptions include identification of Fair Labor Standards Act exempt positions. A copy of each of these manuals will be kept in the Commissioner's Office and by the Chairman of Salary Administration Committee. Mary Gaboury reported that she will send a letter to the Employees Guild requesting that a summary explanation of the salary system be. developed that can be given to each office. Commissioner Dennison moved to accept the final copy of the Salary Ad~ ministration Policy and the Job Description Manual as presented, and congratulate Mary Gaboury, the Salary Administration Committee and Lorna Delaney for their work. Commissioner George Brown seconded the motion which carried by a unanimous vote. 'Vm. 14 rACE r::-.i4A(l.. ,-" I;. ADPoin'tDlliUtt '.roPlanning' comm:1ssion: COl'DDlissionerDennison . moved. to appoint Sheri,L. Bandy of Gardine:r andM~ryW. ~agoIlof,Quileene,each to an1inexpired termon the PlannlngCommlssion. . . Each 'term will exp:lre September 30,. 1990. Commissioner George BrQwn.seconded"the motion. . The motion carried by a'tinanimousvote. ::/ . - - . JEJ']1ERSONCOUNTY BOAR1>OF COMMISS~ONERS ~j Brown, Chairman L. . . . - ; 4-<:i~~ ..- ;'r<t&~ .. GeorgeC.J3rown,Me1llber ........... ....