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HomeMy WebLinkAboutM080188 .~ la,~ : >< y c;;'? :MWj~jI~~!~Mr~m~:~!~:!:nffmw.~!!!jjWMIS_~~Ifr'.I:!~lj!!~l=_jlfllif!~lmg~t!M~:~~mt~m~:~gm!!m:m:; !"':'i~"ifi"'~4f"""i~~i'~1i!"ll>''''i'''''''''''';1i!l{_;:li'..l~ .................... ~1'..u..;>"'..l'u.."'I'U, .................... .................... ;i~i~liii~i\l~~~~i~it~i~!2.il~g~~H{i:i~i:~:~:~iiij;~r~f~~;~iJ.J.f:~ili[f~f~~~I;~;~~i~li~~~~:i..~~~~i~~ii~iii~;~ii~*~~i:~*~~*;~*iii{igf~ijgg I1Jl~=lli~tN==]leI~~~~~:I~flIfti~~mgimmmt.lf~!ft!!!!!!Mmml&=illl=jm;f.t.~:~~tffmf.Ifm:[~l:flt.@:tWllft.~gm~f.fj!!f~fIf I , MINUTES WEEK OF AUGUST 1, 1988 Chairman B. G. Brown called the meeting to order at the appoin time in the presence of Commissioner Larry W. Dennison and Commissio George C. Brown. BartPhilli s Director Economic Develo ment Council re: Econo ic Development Administration (EDA) Project Grant Local Match Reauest: B rt Phillips explained that as part of the Economic Development Administrat'on (EDA) grant contract with that the Peninsula Development Association, e ch County (Clallam and Jefferson) was to provide cash and in-kind match ng contributions. The EDA project grant runs ona fiscal year that is from J ne 30, 1988 to July 1, 1989. A commitment is needed, now from the County or the required local matching funds-for the next fiscal year. Jefferson Cou ty needs to provide $3,750 in matching funds for this project. Commissioner Dennison moved to approve signing a letter of commitment the local matching funds for the Economic Development Administration proj grant. Commissioner George Brown seconded the motion which carried b unanimous vote. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS CONTRACT re: Pavement Markin 1988 MT 166' Roc 'sRoad Stri n Company: Commissioner Dennison moved to approve the contract with Rock 's Road Striping Company to provide pavement marking services to the County in 1988. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. Petition to Chan e Private Road Name: McGee Road to Ma eeRo Public Works Director Gary Rowe explained that Lester West, Christopher He and Connie Miller have petitioned to change the name of McGee Road to Ma Road. They have done research into the people the road was named after determined the proper spelling of their name. This is a quarter of a m long road (off the Snow Creek Road) that runs between parcels of prope owned by the petitioners. Commissioner George Brown moved to approve changing the spelling 0 Road to Magee Road as petitioned. Commissioner Dennison seconded th whi.ch carried by a unanimous vote. ','fil. 14 tJr;~O 2513 ~ Commissioners' Meeting Minutes: Week of August 1, 1988 Page: 2 Reauest for Statement of Qualifications; Flood Control Grant: T request for Statements of Qualifications is f.or engineering services develop the Comprehensive Flood Control M~nagement Plan for the Big Quilc and Dosewalllps Rivers. The development of this plan is estimated to c $80,000.00 which will be funded through the Flood Control Assistance Acco program. The County will provide 25% of the funding from the Flood Cont District Funds that have been accumulating over the last three years. Commissioner Dennison moved to approve the Request for Statement Qualifications for engineering services to develop the Comprehensive Fl Control Management Plan for the Big Quilcene and Dosewallips Rive s. Commissioner George Brown seconded the motion. The motion carried b a unanimous vote. HEARING NOTICE re: Communit Develo ment Block Grant A licat for the Port. Townsend Community Center Renovation Project : Commissio Dennison moved to set th,e public hearing for the proposed block gr application for the Port Townsend Community Center Renovation Project or August 15, 1988 at 10:00 a.m. Commissioner George Brown seconded the mot'on which carried by a unanimous. vote. * There are currently remnants of this old road visible, grownup in it. ry re ReQUest from Mr.A. L. Beraeson for Maintenance on Emil Road: Rowe reported that a site insp~ction has been made and past records researched on this road and the.. following was found: * In December 1986 Mr.. Bergeson asked where the county road ends. r.1arch of 1987 a si t,einspection was made of the road and it was fo that the road that went to the old Post Office in the area had not Maintained over the years. The original road, established in 1908, was called the Fisherma Harbor Road which ended at. a dock where the Post Office may have b located. A thirty two foot wide right-of-way was established along length of the road.. It is unclear when the maintenance was stopped the portion of the road that went to the Post Office. * Commissioner George Brown advised that Mr. Bergeson would like to have road graded approximately another 80 feet past where it is maintained no . The County has a legal right to maintain or .work on any portion of t thirty two foot right-of-way, Gary Rowe reported. There are two ways to d with this right-of-way: 1) if the County wants to maintain it, it must put on the Official County Road. Log, or 2) if a property owner wants to a portion of it for access to their property, they can ask to be allowed open the right-of-way. Mr. Bergeson is asking to be able to have access to his property by t is road. The question is whether the County should maintain the road to prov' de this access or if Mr. Bergeson should be given permission to use the rig t- of-way for access with the maintenance being his responsibility. Commissioner Dennison moved to direct that the Public Works Departm measUre the additional portion of Emil Road to be added to the County R Log for maintenance as requested by Mr. Bergeson. Commissioner George Br seconded the motion which carried by a unanimous vote. PLANNING AND BUILDING Leavi tt Planned Unit Development: Planning and Building Departm nt Director, David Goldsmith., reported that the original proposal submitted by Dale ~nd William Leavitt !was to construct buildings to house four additio al I \,':"\1 14 t~r,~ 0\ 251.4 Commissioners' Meeting Minutes: Week of August 1~ 1988 Page: 3 businesses on the site of their home occupied business on Airport Cutoff R ad across from Theater Road'. March 21, 1988 During the environmental review process the Board asked the Planning Commission to review and make a recommendation on the issue of land use capability. APril 6 and 13, 1988 The Planning Commission conducted public hearings (consistent with RCW 36.70 the State Planning Enabling Act) on this issue and came to the conclusion and made the recommendation that the project, as proposed, could be found consistent with the Comprehensive Plan contingent on 15 mitigative conditions. April 25, 1988 The Board accepted the Planning Commission IS recommendation and issued a Mitigated Determination of Non-Significance. There was discussion at that meeting about what this determination meant; if the mitfgativeconditions were b.indingto the property; and how they would effect ownership of the property now and in the future. June 20, 1988 Dale Leavitt submitted a changed proposal which basiFally broadened the scope of the project and asked that no mitigation be placed on it. It was her Attorney's opinion that mitigative measures can not be binding. The size of the buildings was increased to 10,000 square feet (maximum per build- ing with the total development being no more than 40,000 square feet), from the original 3,200 square feet. There was no requirement for a buffer, in the new proposal and buffers along adjoining property would only be required if something occurred on the adjoining property. Two signs,' with lighting, would be allowed for the project. Mrs. Leavitt also asked that! no limitation be placed on the type of businesses that would be allowed on the site. Since the project was changed in this manner and because the Leavi t Attorney indicated that the County does not have the authority to pI mitigation on this project, the matter was sent to the Prosecuting Attor for his review. The Prosecuting Attorney has stated that the new propo has changes in it that would likely have some significant adverse environm n- tal impacts. He recommends that the Mitigated Petermination of ~on-S'g- nificance be withdrawn on the revised proposal and that a Determination of Significance be issued in its' place. This would require that an Environm n- tal Impact Statement be prepared which would facilitate the development of the appropriate mitigation. If a Determination of Significance is requi ed the pr~ject proponent is allowed to modify the project to reduce the adve se impacts, and then the County can review the modified project and change he environmental designation back to a Determination of Non-Significance. The Board needs to either withdraw the DNS on the modified proposal and is and DS or re-review the proposal underSEPA, David Goldsmith explained, that Mrs. Leavitt will know how to proceed with her project. Senior Planner, Rachel Nathanson, added that the MitigatedDNS was issued the original project based on land use consistency as determined by Planning Commission and the Board. Chairman Brown asked if the applic agreed to the mitigative conditions? Mrs. Leavitt did agreed to th condi tions at the Planning Commission hearing, but when the matter c before the Boa.rd she stated that she did not want to bind her property to conditions. The applicant is not required to go forward with this proje Rachel Nathanson added, they could drop this project and resubmit a proposal. There are two items that must be dealt with on this project: 1) the DNS the original proposa.l, a~d 2) 'the new proposal must be put through the S Ill'll 14 t~C: @ 251..5 Commissioners' Meeting Minutes: Week of AU.gust 1, 1988 Page: 4 process by review of a new environmental checklist and a threshold determi tion being made on it, David Goldsmith added. Chairman Brown asked if Mrs. Leavitt und~rstands the processes involved w'th her project and what. will be required of. her depending on what action is taken by her and/or the Board? David Goldsmith stated that she was sen a copy of the Memo that the Board has explaining the options, but he has ot discussed this with her directly. COmDlissioner Dennison moved to ta Ie action on this matter until the Planning Department discusses the ramifi a- tions of the actions that can be taken on this project. Commissioner Geo ge Brown seconded the motion which carried by a unanimous vote. Lois Sherwood ~ Water Ii t am Education Coordinator ADlended Contract for pu et Sound Water uali Authorit Grant and a Contr for the . Hood Canal Coordinatina Council:. A Public Information Educat' on grant has been received from the puget Sound Water Quality Authority for w rk wi th County 4-H groups, Lois Sherwood reported. Due to a change in he County's procedures with regard to contract employees, the Personal Serv'ce contract for Lois Sherwood nE!eds .to be approved for this grant work, Da id Goldsmith added. Another Personal Services Contract needs to be approved -or work that Lois Sherwood will be doing in conjunction with the Hood Ca al Coordinating Council. Commissioner Dennison moved to approve the following Personal Contracts with Lois Sherwood: Contract #88-004 For work Qn the puget Sound Water Quality Authority Grant. For work in conjunction wi th the Hood Canal Coordinating Council Contract #88-005 Commissioner George Brown seconded the motion. unanimous vote. The motion a Janet Welch Water Pro am re: Re ort on Recent Meetin Chimacum: Best ManaaementPractices for. Aariculture: Janet Welch repor that the Water Quality Section held a meeting in Chimacum to discuss program for residents of the area. The ~eason for the meeting was that agricultural aspect of the water quality clean up has not been on tr because there has been very little action from the agricultural communit installing Best Management Practices. Most of the farmers who attended meeting indicated that if they installed fencing (which is an aspect of B st Management Practices) voluntarily for water quality, problems could ar'se with the State Department of Fisheries. The farmers want to work with he Department of Fisheries and then conside~ using Sest Management Practice . A artment Com lex for Moderate Income Families and the Elder Farmers Home Administration: Rachel Nathanson reported that a land consultant working on behalf of the Farmers Home Administration hasadvi the County that a 40 unit apartment complex for moderate income families the elderly is being proposed for the Hadlock area. The complex would developed on 5.5 acres located on Mason .Street, west of Cedar Street. consultant has asked that the County submit a letter of support for project to the Farmers Home Administration. Janet Welch reported that another meeting will be scheduled with the S Conservation Service, the Water Quality staff, the State Department Fisheries and the puget Sound Water Qp.ali ty Authority to discuss th issues. . Commissioner Dennison moved to authorize the Chairman to sign a letter of support to the Farmers Home Administration in support of this proje t. Commissioner George Brown seconded the motion which carried by a u.nanim us vote. II!,! 14 r~r,: o 251.6 . , t Commissioners' Meeting Minutes: Week of ~ugust 1,1988 Page: 5 Penny Henderson re: courthouse Smoking Issue: penny Hender came before the Board to ask the Board to either declare the Courthous a "Smoke Free" building or ,at least put a qan on smoking anywhere on the th'rd floor, as was done previC>usly on the second floor. A written policy sho Id be developed if the builaing is not declared to be smoke free. After d's- cussion of the issue, the need for a written policy, and the alternatives to declaring the courthouse: IISmoke Freell, Commissioner Dennison moved to e- clare all of the pupliq meeting spaces in the Courthouse off limits to smoking and that a wri ~ten policy be developed to reflect that acti enforcement measures anq an option for people to smoke in their offic Commissioner George Browq seconded the motion for the purpose of discussi Chairman Brown clarified! that the motion would declare public meeting ar off limits to smoking and leave the office areas as smoking areas if people in the office do not object. The discussion continued-regarding w I rooms are "public" meeting rooms. The Chairman called for the vote: C missioner Dennison voted! in favor of the motion; commissioners B. G. Br and George Brown voted a~ainst the motion. The motion failed. ole ole ole Homer Smith IIll Homer Smith Insurance re: Alternative Insur proarams: Homer Smith I~I presented information to the Board on the Wa ington Government Entity Insurance Pool Proposal as an alternative providing insurance for !the County. Doug Frank of the Independent Age Association which represents this insurance pool, was then introduced Homer Smith. Mr. Frankl explained the differences between this insur ce pool program and the one ibeing presented by the Washington State Association of Counties. . Bob Henderson and Public Works Director Ga Rowe re: Bob Bend . r- son's Appointment as Jefferson County Emergencv Services Coordinator: G ry Rowe asked the Board wha~ their expectations are with regard to appoint'ng Bob Henderson, who is an! employee of the Public Works Department, to se ve as the County Emergency ~ervices Coordinator? The Board advised that t ey received a letter from Sqeriff Mel Meffo~d recommending that Bob be appoi t- ed to this position with!a copy of a letter from Bob stating his interest in the position. This has: always been a voluntary position and i twas he Board's understanding th$t the work would not be done on County time. Many of the meetings that: the Emergency Services Coordinator needs. to att are held during theworl(day, Gary Rowe ;reported. After discussion of position, the scope of work and how much time it will require, Gary R we suggested.that all the p~rties involved have a meeting to discuss the dut"es of the Emergency service$ Coordinator and what is expected from this po i- tion and what ramifications that will have on Bob IS. posi tion with Pub ic I Works Department. . S ecisl Occasion Li or License A lication: Trade Association Sea Kavakinq: The speci,l occasion liquor license application for the Tr BUDGET. TRANSFE~ re: Non-DepartmentalFund.:Commissioner Geo Brown moved to approve R.solution No. 77-88 authorizing the budget trans as requested for the Non+Departmental Fund. Commissioner Dennison secon the motion which carried by a unanimous vote. APPROVAL OF MI~ES:CommissionerDennison mqved to approve Minutes of July 5, 11, and 18, 1988 as read. Commissioner George Br seconded the motion. Th, motion carried by a unanimous vote. Re est for Seond Half Allocation of Hotel Motel Funds: Cent The second half allocation of Hotel/Motel Funds was approved for payment Centrum by motion of CODmhssioner Dennison, seconded the Commissioner Geo Brown. The motion carri+d by a unanimous vote. \inl.... 14 r~.C~ o 251.7 'fI ,...- .. Commissioners' Meeting Minutes: Week of August 1, 1988 Page: 6 Association of Sea Kayaking was approved by motion of COmmissioner seconded by Commissioner George Brown. The motion carried by a vote. AGREEMENT re: writer Maintenance' Steve's Office E ime t Seauim: Commissioner Dennison moved to approve the agreement for typewri er maintenance services for 1988 wi th Steve's Off ice. Equipment of Sequim. Commissioner George Brown seconded the motion which carried by a unanim us vote. A lications for Relief from the Sol iers' and Sailors' ReI' ef Fund: The following applications for relief from the Soldiers' and Sailo s' Relief Fund were approved.as presented by motion of Commissioner Dennis n, with the exception of Gregory Mowers application which will be approved -or $125.00. This will bring him up to the limit of $500.00 per calendar ye r. The motion was seconded by Commissioner George Brown and carried by a animous vote: ~ Walter S. Zergman Gola A. Bare Richard M. McWatters JohnR. Worthington Gregory L. Mowers $275.00 500.00 500.00 296.00 125.00 JEFFERSON COUNTY BOARD OF COMMISSIONERS - .~ .~ .. ~ &f'~~A~1 B.G. Brown, Chairman ~ Lar y . . . .... n son, Member ~~ George. .. Brown, Member .,~,"",_. . ~~~//~ dine C. Brg-' -- Clerk of the Board '/01. 14 r~J;~ o 251.8