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HomeMy WebLinkAboutM081588 ".. ,'" '\. , . \' MINUTES WEEK OF AUGUST 15, 1988 The meeting was called to order by Chairman B. G. Brown in the presence of Commissioner Larry W. Dennison and Commissioner George C. Brown, HEARING re: ProDosed Block Grant Ap'Plication: Port Townsend Communi tv Center Renovation Project: Public Works Department Property Manager, Carter Breskin, reported that this block grant application is to be presented to the State Department of Community Development for the renovation of the Port Townsend Community Center. Ten interested area residents were present. Mr. Hildt then reviewed the Block Grant program and its' guidelines. He noted that the City and County have been working together on this project. A meeting was held at City Hall in June to discuss whether or not the project should go forward, and if so, how it would be funded. At that time the Board and the City Council passed a joint resolution (See County Resolution No. 64- 88) asking that the appropriate County and City staff members prepare the necessary applications toward a funding package which would include a block grant application in the amount $360,000 of the total estimated project cost of $975,000.00. The Block Grant process requires that the citizens of Jefferson County be asked what they think the priori ties should be in applying for block grant dollars for the 1989 federal fiscal year. This is an advertised hearing on that question. The Block Grant program is a federal program stemming from the 1974 Housing and Community Development Act. Portions of the program allocation goes to the State for distribution to small cities and counties. The goal of the program is to assist in the development and maintenance of strong independent communities by providing technical and financial resources for local housing, economic development, public facilities, and comprehensive projects. It is intended that these projects will primarily benefit low and moderate income households. Benefits to communities include reduction or prevention of slums and blight, development of public facilities and infrastructure, job creation or retention, general economic development, housing rehabilitation and resolution of problems which pose an immediate threat to public health and safety. Overall, not less than 61% of the State's 1989 fiscal year f\:!.nds will be used to benefit low and moderate income households. There is a list of objectives established to guide distribution of these funds, which are also used as a basis for the evaluation criteria that the State staff uses for determining which grants are awarded. These objectives are: * Support local effort toward solving public facility problems. . VOl 14 rAGE tf'\ LJ 2731 .. 'I ,~. Commissioners' Meeting Minutes: Week of August 15, 1988 Support improvement of housing conditions and conservation of existing housing supply. Support revitalization of deteriorated or declining residen- tial neighborhoods and business districts and other efforts to prevent or eliminate slum or blighted areas. Respond to situations posing a serious imminent threat to a community's health or welfare. Support economic development activities which will result in business development and job creation or retention. Provide an entrepreneurial perspective and spirit combined with the expertise of the Department of Community Development of the State, to assist local governments and communities to anticipate and manage change. Address several problems whose impacts pose a hardship for local communities, particularly low and moderate income residents, where local resources have proven inadequate. Encourage local community efforts to combine and coordinate community development block grant funds with other available private and public funds whenever possible. Ensure that block grant policies and resources respond to the needs of local communi ties through a rigorous public consul ta- tion process including a strong advisory committee and effective on-going, communication with eligible communities. Provide sound pro~ram management, technical assistance, and other related act~vities to ensure all applicants of equal access to program tunds and services. To ensure that projects are completed in a timely and effective manner, wi thin budget and in comformance with applicable progranj. requirements and solid management prin- ciples. Encourage coordination of the Block grant program with other appropriate State c,tgencies which offer Department of Community Development Programs such as, the Public Works Trust Fund, Local Development ~atch Fund, Community Revitalization Team, Development Loan Fund and Housing Programs. Chairman Brown opened the ~ublic hearing and asked for comments for and against the application for ~lock grant funds for this project. Page: 2 * * * * * * * * * * * John Baker: Mr. Baker stated that he lives in Port Townsend and for the past two years has been a member of the County Recreational Advisory Committee. He has had the opportuni tyto see the condition of the Recreation Center building as well as becoming familiar with the uses of the building. This rehabilitation and expansion project is necessary and is worthwhile to the community from and human and social standpoint, in terms of the types of services it has provided an~ will continue to provide in the years ahead. Mr. Baker said that he has ~een the architectural design and feels that it is in line with what has happened at the community center in the past and will continue to happen and that it represents an extended group of users of all ages. Mr. Baker conc[uded by noting that the location of the center and the fact that over the y~ars it has served the needs of seniors as well as young children, is a binding factor in the community, and he hopes that the County and the City 01[ Port Townsend will recognize this and work together to make this projec~ come to a successful conclusion. Wayne Hackett: Mr. Hacket,t stated that he is a member of the Senior Association. Mr. Hackett r~ported that the Association had two booths and a raffle at the Jefferson County Fair to raise funds. They also conducted a survey to find out how th~ people of the County felt about this project, There was about 99% approva~ of 400 to 450 people surveyed. These people were in favor of the idea of renovation and the type of project that is being presented. A survey was taken of 122 people who use the Center and the results of it will be used ip the grant application. Hearing no further comment, Chairman Brown closed the hearing. Commissioner Dennison moved to direct th~ Public Works Department to work with the City to make a grant application to the State Department of Community Development for the Port Townsend Commttni ty Center renovation project, Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. ',VOL 14 rAfJ~ .~. iY" 2732. . . . ." Commissioners' Meeting Minutes: Week of August 15, 1988 Page: 3 BUSINESS FROM COUNTY DEPARTMENTS HEARING re: Proposed Vacation of a Portion of Willow Street. Paradise View .Estates. Elizabeth B. Sherris. Applicant: Carter Breskin reported that this application for vacation of county road right-of-way has been withdrawn. Eileen Simon, Administrative Secretary, explained that the request was to vacate Willow Street adjacent to Lots 27 and 28 of Block D and Lot 19 in Block E in the Plat of Paradise View Estates. On August 3, 1988 the request was reviewed by the Planning Commission. There was discussion that the amount of right-of-way that would be usable after an easement was allowed for the water line on Willow Street, would be about five feet. A motion was before the Planning Commission which was seconded but not voted upon, to deny recommending the approval of the petition because of possible future traffic circulation needs. The petitioners have submitted a letter asking that the petition be withdrawn. CONTRACT re: Personal Services~ ADDraisal for Oak Bay/Flag'ler Road rntersection CRS738; Richards & Associates: Carter Breskin explained that this contract is for the appraisal work for the property that must be acquired for the Oak Bay/Flagler Road intersection project. There are 21 parcels to be acquired. Commissioner Dennison moved to approve the personal services contract with Richards and Associates for appraisal services. Commissioner George Brown seconded the motion which carried by a unanimous vote. Naming' a Private Road; Pocket Lane: A petition has been signed by a majority of the adjacent property owners to name this road which is near the Cape George/Beckett Point intersection on Cape George Road, Pocket Lane, Carter Breskin reported. Commissioner George Brown moved to approve and sign Resolution No. 80-88 Naming the private road described, Pocket Lane. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. Call for Bids; Courthouse Renovation Phase II: This call for bids is for the work to renovate the basement of the Courthouse, Carter Breskin explained. The Public Works Department space, a space for the Sheriff, new restrooms and a public meeting room would be included in this phase of the renovation. The plans and specifications have been revised and are now complete. After the Board reviewed the plans, Commissioner Dennison moved to call for bids and set the bid opening date for September 12, 1988 at 10:30 a.m. Commissioner George Brown seconded the motion which carried by a unanimous vote. Clearwater Annex Conservation Loan; Gray Harbor PUD#l: Late last year an application was made to Gray Harbor PUD #1 for a loan to weatherize the Clearwater Annex and make it a more heat and energy efficient building. This work will cost $5,999.07 of which the loan would cover $2,616.00 with the balance of $3,383.07 to be paid by the County. The loan will be paid back over a five year period. There is no money in the Facilities Management budget to cover this expense for the Clearwater Annex. commissioner Dennison moved to table action on this loan application until more information is received on the terms of the loan agreement. Commissioner George Brown seconded the motion which carried by a unanimous vote. PLANNING AND BUILDING State Environmental PolicY Act Review: Port Ludlow Communi tv Center, Paradise Bav Road; Pope Resources: David Cunningham representing Pope Resource and Al Fure were present when Senior planner Rachel Nathanson reviewed the environmental checklist, proposed mitigative measures, and Comprehensive Plan's Parks and Recreation policies, for this project to construct a Port Ludlow Community Center on Paradise Bay Road. . Val 1 ~ rAt:. tf 2733 . " ~ ;'~ Commissioners' Meeting Minutes: Week of August 15, 1988 Page: 4 The community center would include an auditorium, classrooms, craft and hobby workshops, exercise room, a. covered swimming pool and administration offices. The main structure is 16,000 square feet and an adjacent sales and informa- tion building would be 2,000 square feet in size. Parking would be provided for eighty cars .with access to the center off of the Paradise Bay Road. A pedestrian trail is proposed which will connect to a 400 square foot observation Gazebo on the knoll to the east of the main structure. The Community Center site is about 11.2 acres and is located on the inner harbor property. The site will go through different phases of development. The community center is the first phase of development in the inner harbor area. Construction is proposed to begin about September 1, 1988 and be finished in March of 1989. Rachel Nathanson then presented a more detailed plan of the storm drainage system for the Board. to review, as prepared by Triad and Associates. The engineering is being done currently for the community center and the overall area around it that will be utilizing the same system. A mitigative measure has been developed to address storm water drainage which says "the storm water management system shall be designed by the proponent for the project site to assure that runoff entering the Bay from the project will not reduce the Class AA classification of the Bay, and County review and approval of the storm water management system shall be completed prior to issuance of the building permit." Commissioner Dennison asked how and when it would be best to look at cumulative impact from this project if the site is going to be developed in phases? Discussion followed regarding when to address cumulative impacts. Chairman Brown stated that the Public Works Department engineers will be reviewing this project to see that cumulative impacts are being addressed. Rachel Nathanson added that there are two parts to this issue: 1) To quantify what the actual amounts of storm water drainage will be as each sit is developed and more specific detailed information is available, and 2 What the storm water drainage does to the water quality of the Bay. Th overall mitigation for the Port Ludlow Development Plan calls for analysi~ of the water in the Bay and the County will be working with the Stat Department of Ecology on this issue. David Cunningham stated that when the overall development plan was reviewed by the County and the storm water and water quality issues were discussed, Pope Resources presented information developed by Triad and Associates that estimated total runoff from the proj~ct. This information was then reviewed by Harper OWes, Water Quality specialists, who reported that as long as a storm water system is installed to handle the runoff for each phase of the project, the cumulative impacts are being addressed. The monitoring program for Ludlow Bay is the most reliable, on-going, scientific measure of the water quality of the Bay, Mr. Cunningham added. After review of the rest of the environmental checklist and the mitigative measures, David Cunningham introduced Bill Hansen, from the Architectural firm that designed the community center. Mr. Cunningham stated that the mitigative measures are fine, but he noted that the standard of review for projects in Jefferson County has been raised as a result of the Port Ludlow development. Commissioner Dennison moved to issue a Mitigated Determination of Non-Significance and Lead Agency Status for the Port Ludlow Community Center Project. Commissioner George Brown seconded the motion. The motion carried by a unanimous yote. Land Use Redesianation ReQUest: Discovery Road: Lindsey Earnest: Planning Commission Recommendation: Commissioner George Brown excused himself from deliberating on this request because he sold the property to Mr. Earnest. Rachel Nathanson reported that Mr. Earnest has asked to have his undeveloped five acre parcel of residential property redesignated as commercial. The property is located at Four Corners, immediately north of Discovery Road and west of the Black Bear Road. He owns lots 2, 3 and 4 of the Earnest Short Plat which is directly across Discovery Road from the Seton Construction, Inc. office and equipment shop. His request is based on nearby land uses because there is an auto wrecking yard located immediately east of Black Bear Road; the Seton Construction office and equipment shop is located l Val 1 ~ r~CE u 273:1, . ' ~ I' Commissioners' Meeting Minutes: Week of August 15, 1988 Page: 5 south of the road and the Halco Fence Company is nearby on the southern side of the road. The request includes a stipulation from the property owner for a twenty foot wide greenbelt along the northerly and westerly property boundaries. The greenbelt would be enhanced by additional plantings to create a buffer between commercial uses and adjacent residential uses that exist along these boundaries. Rachel Nathanson then reviewed the Planning Commission findings and recommen- dation which is to deny the request based on the following findings: a) The property was originally subdivided for residen- tial use. b) There is abutting residential use. c) There is uncertainty of the impacts from commercial use on the surrounding residential use. d) Traffic impacts from commercial activities to Black Bear Road would be substantial. e) The need for additional commercial area is uncertain and there is a substantial portion of commercially designated area around Four Corners that is not being used. (Based on goal and policy #1 on page 38 of the Comprehensive Plan). Commissioner Dennison stated that redesignation requests without a specific proposal attached should stay within the context of the policies that are outlined in the Comprehensive Plan. Impacts and needs can be assessed for specific proposals which require a redesignation, but speculative commercial redesignation doesn't correspond with the intent of the Comprehensive Plan. Rachel Nathanson explained that redesignating property for a specific proposal still changes the designation of that property for all time to the new designation. The County does not have a conditional use approval for specific proposals. Commissioner Dennison moved to deny the redesignation request as recommended by the Planning Commission for the Lindsey Earnest property on Black Bear Road. Chairman Brown seconded the motion which carried~ State Environmental Policy Act Review; Camper Club. Anderson Lake Road; Everareen Coho Escapee Retreat: This proposal, Rachel Nathanson reported, is to develop approximately 30 acres as a camper club on the northern side of Anderson Lake Road. This proposal was reviewed once previously at a site behind Nancy's Restaurant in the Hadlock area. That property was tied up in a court case and the Camper club decided to find a new site for their project. This is a membership camper club and the new site is approximately .3 miles west of Rhody Drive, on a currently undeveloped piece of property. 186 camping sites will be developed for members. The Camper Club is a non-profit organization and the members have lifetime leasehold agreements for lots within the development. An 8,000 square foot clubhouse is also proposed, as well as a 1,000 square foot laundry building which will be located north of the clubhouse. A shower and toilet facility will also be constructed. Each camper site will have complete utility hookups including water, sewer, electricity and is adequate to accommodate one recreational vehicle as well as an attendant vehicle and guest vehicle. Ms. Nathanson then reviewed the environmental checklist for the project. Commissioner Dennison asked what the density is per acre of the recreational vehicle park? Rachel Nathanson reported that a maximum of 8 units per acre are allowed for Recreational Vehicle Parks. This proposal has 6.3 units per acre. 31 percent of the site is in open space which exceeds the 10% requirement. Commissioner George Brown moved to issue a determination of non-significance and lead agency status. The discussion turned to the use of a binding site plan and the need to issue a mitigated determination of non-significance. Commissioner Dennison asked the Planning Department to develop a list of mitigative measures to be considered for inclusion in a mitigated ~VOL 1 ~ rACE u 2735 . " " ;, Commissioners' Meeting Minutes: Week of August 15, 1988 Page: 6 determination of non-significance. Commissioner George Brown withdrew his motion. Auaust 16, 1988: Rachel Nathanson reviewed the list of mitigative measures to be attached to the Environmental Review of the Evergreen Coho Escapee Retreat as requested by the Board. These measures are: 1) Attached to Item 22 on the Environmental Checklist: "A storm drainage management plan shall be submitted to the Jefferson County Public Works Department for approval and implemented prior to final approval of the Camper Club.1I 2) Attached to Item 36: IIAll leaseholders shall have a twenty five foot water hose attached to a water faucet while they are in residence." 3) Attached to Item 36: "All automotive repairs, oil changes, etc. shall be performed only in an area designated for such activities. Oil and grease shall be placed in containers and removed to recycling centers." 4) Attached to Item 60: "Securi tyand outdoor lighting shall be hooded or directed away from adjacent streets and properties and not create glare to passing traffic or neighboring properties. II Commissioner Dennison moved to issue a mitigated determination of non- significance and lead agency status for the Evergreen coho Escapee Retreat. Commissioner George Brown seconded the motion which carried by a unanimous vote. Remand Land Use Issue to P lannina Commission for Review and Recommendation: Hadlock. Thomas Hart and Virainia Buck: Rachel Nathanson explained that Thomas Hart and Virginia Buck have each made a request for land use redesignation for their separate properties on Chimacum Road in Hadlock. The properties are currently designated as residential and the requests are to redesignate them as commercial. Mr. Buck wants to relocate his business known as Economy Garage and Mrs. Buck wants to relocate her existing electronic manufacturing company. The two pieces of property to be redesignated are located across the street from each other. Rachel Nathanson explained that each of these project applicants has sub- mitted an environmental checklist in accordance with SEPA and one of the questions that SEPA asks is whether or not the proposal meets the land use criteria of the Comprehensive Plan. These project do not meet this criteria and that is why they are asking for the re-designation, The Planning Department recommends that these redesignation requests be remanded to the Planning Commission for their review and recommendation. Commissioner George Brown moved to remand the redesignation requests from Mr. Thomas Hart and Ms. Virginia Buck to the Planning Commission as suggested. Commissioner Dennison seconded the motion which carried by a unanimous vote. State Environmental PoliCY Act Review: Hatchery Improvements. Bia OUilcene River: U.S. Fish . and Wildlife Service: Associate Planner, Jim Pearson, explained that this proposal to improve the Quilcene Fish Hatchery by the U.S. Fish and Wildlife Service will be done in four phases. The first phase will move approximately 900 cubic yards of sand and gravel from behind a diversion dam on Penny Creek. The second phase would remove 250 cubic yards of sand and gravel from the area adjacent to the hatchery water supply, upstream from the hatchery. L VlJL 14 rAC~ o 2736 " I , r Commissioners' Meeting Minutes: week of August 15, 1988 Page: 7 The third phase is the construction of approximately ,115 lineal feet of rock diversion sill and 175 feet of rip rap to I insure the reliable operation of the hatcheries water intake. I , The fourth phase is the construction of approximatelyl 65 lineal feet of rip rap along the left bank of the Big Quil,cene River adjacent to the hatchery residence. Each of the phases will have minor, temporary impacts on noise, transporta- tion, plants and wildlife during their construction, however there would not be any permanent imPacts. Jim Pearson then reviewed the environmental checklist for each of the phases of the total improvement project. One mitigative condition is recommended on this project which is "work would be conducted during low flow period of the river, or that a diversion method be used, so that work is not done in the flowing channel." Chairman Brown stated that the State Department of Fisheries will regulate any work that is done in the river. Commissioner Dennison moved to issue a mitigated determination of non- significance and lead agency status for the U.S. Fish and Wildlife project for improvements to the Quilcene Fish Hatchery. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. HEALTH DEPARTMENT AGREEMENT re: Interlocal: For all PurDoses Pursuant to ESSB6221, Section 801. AIDS O~bus Bill: Southwest Washington Health District: This agreement, Chairman Brown reported, is for Health Departments in Region 11 (including Jefferson County) to work cooperatively to dev~lop a plan for administration of funding and education on AIDS. Commissione~ Dennison moved to approve the Interlocal Agreement with the Southwest Washington Health District as presented. Commissioner George Brown seconded the motion which carried by a unanimous vote. HUMAN SERVICES CONTRACT re: No. 1440-62143. Amendment #1: Youth Substance Abuse Prevention: Department of Social and Health Services: Commissioner Dennison moved to approve the amendment adding $5,000 in funding to the contract for youth substance abuse prevention with the Department of Social and Health Services. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. * * * AGREEMENT AND RESOLUTION re: Creating the Washington Counties Risk Pool and ADDrovina the Terms of the Interlocal AGreement providina for the Creation of the Washington Counties Risk Pool: Commissioner Dennison moved to approve the Interlocal Agreement creating the Washington Counties Risk Pool and Resolution No. 81-88 approving the terms of the Interlocal Agreement providing for the creation of the washington Counties Risk Pool and es- tablishing Jefferson County as a member of the pool. Commissioner George Brown seconded the motion which carried by a unanimous vote. The meeting was recessed on Monday evening and reconvened after the Health Board meeting Tuesday afternoon with all Board members present. Budget Transfers: Various County Departments: Commissioner George Brown moved to approve and sign Resolution No. 82-88 authorizing the budget transfers requested by the Human Services, Auditor and Superior Court. Commissioner Dennison seconded the motion which carried by a unanimous vote. ~ VIJL if! rAC~ o 2737 ..~ .1/...... .., Commissioners' Meeting Minutes: Week of August 15, 1988 Page: 8 Jefferson County Centennial Committee re: Endorsement Reauests: Reed's ShoD Rite and Nancv's Place: Reed's Shop Rite has submitted a request to use a representation of ~the Jefferson County Flag in their advertising circular, and on tee shirts and sweat shirts. Nancy' Place Restaurant is asking to be allowed to use the County's flag logo on place mats in the restaurant. Commissioner Dennison reported that the Centennial Committee Chairman has suggested that if the County flag logo is to be put on tee shirts and sweatshirts, the company or group using the logo be required to pay a royalty. These royalties could then be put into a fund to help offset the cost of the County flags in the future. Chairman Brown stated concerns about how a royalty fund would be regulated and stated that the use of the County flag would be a promotion of Jefferson County. Any use of the logo, however, should be approved by this Board and should not be used in conjunction with any other advertising or wording on an item. Commissioner Dennison moved to approve the use of the County flag logo as requested by Reed's Shop Rite and Nancy's "Place Restaurant with the condition that the only other wording allowed with the flag logo on an item be "Washington State." Commissioner George Brown seconded the motion which carried by a unanimous vote. Marianne Walters. Clerk re: Pre-Budaet Apgropriation Authorization: Marianne Walters, County Clerk, reported that the Clerk's Office needs another personal computer. The computer that is in the office now is used full time for transcriptions of court proceedings. Due to the lag between order time and actual receipt of the computer, a budget transfer to cover only two to three months of the rental fee would be needed this year, but $2,400 would be needed in 1989 to cover the yearly computer rental fee. Commissioner George Brown moved to approve the rental of another personal computer by the Clerk's Office as requested. Commissioner Dennison seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS ~~~I B.G. Brown, Chairman ~~~ Larry . Dennison, Member ~O-~ George C Brown, Member " ~ Vrn.. 14 f"AGE 0--2738