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HomeMy WebLinkAboutM090688 ... ~*~;~I~iii;;~~J.Wii~~~~~~~~#i~~*~*i~*~~;i~*i~~~~*~~~~;~i~~~*~~~~*~~;~ilii!l~i~~~~~~I~~~;~~*ii~~tiHt~~r~t~t~~~~l~$.~!i;*%~ii: it1f:~~~~~~~~g:.:.:........... ......::::::::::::::::::::............. .::~::::::::::::~:~~:::::::~::::~::::::~~:::::::::~:::~::::::~::::::::::::~:::~::~:::::::::::::::::::::~::::::.......:....:::::....::..::::::::. ...:.:.:~.:.:.:.:..:.:.:<<.:.:.:~.;::..:::.:.:~.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.,::.:.:.:.:.........................:::::~:::::::::::~:::::::::::::::::::::::::::::~:::::::x~:::::::::::::. , ~ MINUTES WEEK OF SEPTEMBER 6, 1988 Chairman B. G. Brown called the meeting to order in the presence of Commissioner Larry W. Dennison and Commissioner George C. Brown. ';p HEARING re: ProDosed Budaet ADDroDriations/Ex"tensions, Various County DeDartments: Chairman B. G. Brown opened the hearing to discuss the proposed budget appropriations requested by the Planning and Building Department for $14,200, Equipment Rental and Revolving $425,000.00, Sheriff $5,525.00 and Facilities and Parks $15,000.00. The Chairman asked for comments for or against these proposed budget extensions and appropriations. Dale Leavitt: Dale Leavitt asked if the appropriation requested for the Equipment Rental and Revolving Fund is offset by funds? Chairman Brown explained that the E.R. & R receives all of its' funding from the rental of equipment and the sale of materials purchased for County roads. It is a self replenishing fund. Commissioner Dennison asked why more funding is being requested for the new County phone system? Carter Breskin, Public Works Property Manager, was contacted about this and reported that the cost of the phone system was not budgeted through E.R. & R., but in another budget. Hearing no further public comments, Chairman Brown closed the hearing. Commissioner Dennison moved to approve Resolution No. 81-88 ordering the budget extensions and appropriations as requested. The motion carried by a unanimous vote. APPROVAL OF MINUTES: The Minutes of August 8, 1988 were approved as corrected by motion of Commissioner Dennison, seconded by Commissioner George Brown. The motion carried by a unanimous vote. BUS~NESS FROM COUNTY DEPARTMENTS PUBLIC WORKS , .~ ..~q. AGREEMENT re: CRflJ149 Purchase of Riaht-of-Wav, UDDer Hoh Road: Washinaton State DeDartment of Natural Resources: Public Works Director, Gary Ro~e, explained that this agreement is for the purchase of right-of-way for the first one mile section of the Upper Hoh Road project. The property is all owned by the State Department of Natural Resources. The cost of the ~.,,~ ..'- J4 : ,.: h- i 3009 Commissioners' Meeting Minutes: Week of september 6, 1988 Page: 2 needed right-of-way is $69,516.00 which breaks down to $2,538.00 for the property and $61,038.00 for the timber. A separate timber removal contract will be negotiated. Commissioner Dennison moved to approve the Agreement with the State Department of Natural Resources to purchase right-of-way for the Upper Hoh Road Project as submitted. Commissioner George Brown seconded the motion which carried by a unanimous vote. INTENT TO EXCHANGE PROPERTY with the City of Port Townsend: Property Manager, Carter Breskin, reported that there is a piece of property that the County owns which is located south and east of Washington Street in the City. This property makes up a portion of the parking lot in the area behind two blocks of buildings on Water Street downtown. The County is proposing an exchange of this property for the vacation of a portion of Jefferson Street that runs in front of the courthouse. There are a number of individual propane tanks that serve the buildings located in the two blocks of Water Street adjacent to this piece of County property. The Port Townsend Fire Chief has requested that several of the individual propane tanks be combined into one large tank to serve the various businesses. The best place to place this larger tank would be on a portion of the County property. Commissioner George Brown moved to approve Resolution No. 88-88 stating the County' s intent to exchange property with the Ci ty of Port Townsend. Commissioner Dennison seconded the motion for the purpose of discussion. The value of the two properties was discussed. Gary Rowe explained that there are intangible benefits that must be considered in addition to the value of each piece of property involved in the trade.. The Chairman called for a vote on the motion. The motion carried by a unanimous vote. Plans and Revision CRflJ149, UDDer Hoh Road ImDrovement Project: Gary Rowe reviewed the plans for the Upper Hoh Road Improvement Project and explained that $215,000 was initially estimated for the construction p~rtion of this project. Because of changes in the design standards and additional right~of-way costs this figure has been revised to $420,000. Commissioner George Brown moved to adopt the road plan and approve Resolution No. 89-88 revising the funding for CR9J149 the Upper Hoh Road Improvement Project. Commissioner Dennison seconded the motion which carried by a unanimous vote. Request for Statement of Qualifications for Solid Waste Manaaement Plan: Gary Rowe reported that the State has matching grant funding available to help with the cost of the development of a County Solid Waste Management Plan. A consultant will be used for. a portion of the work on this plan, with the County providing a portion of the work. The Solid Waste Advisory Committee will be working on some of the components of the plan. Commissioner Dennison moved to approve the Request for Statement of Qualifications for consulting work on the Solid Waste Management Plan. Commissioner George Brown seconded the motion which carried by a unanimous vote. AGREEMENT re: Reimbursable work and Reauest for. Reimbursable Work: Ouilcene School District: Commissioner Dennison moved to approve the Agreement between the Public Works Department and the Quilcene School District for reimbursable work as presented, and to approve the reimbursable work request to pre-level the parking lot with asphaltic concrete and chip seal. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. LVDL 14 rACE [0 3010 Commissioners' Meeting Minutes: Week of September 6, 1988 Page: 3 Reauest to ODeD County Road Riaht-of-Wav: East Maude Street and Third Street. Irondale:Gordon Rowe. AODlicant: Administrative Secretary, Eileen Simon, explained that Gordon Rowe has requested that 200 feet of county road right-of-way along East Maude Street be opened for a private access road. County Engineer, Bob Nesbitt has reviewed this request and the site and recommends that it be granted with the condition that the County receive 50% of the mill value of the timber removed from the right-of-way. Commissioner Dennison moved to approve the request to open right-of-way submi tted by Gordon Rowe as recommended by the County Engineer wi th the condition as noted. Commissioner George Brown seconded the motion which carried by a unanimous vote. Addendum re: R0141 Bid. Call for Jefferson County Courthouse Renova~ion Phase II: Commissioner Dennison moved to authorize the Chairman to sign the Addendum to the Bid Call for thb Jefferson County Courthouse Renovation project changing the bid opening date from September 12 to September 19, 1988 at 10:30 a.m. Commissioner George Brown seconded the motion which carried by a unanimous vote. I I I I I I I PLAlfNmG AND BUILDING i i I I Shoreline Se~back Variance Reauest!: Residence Brid ehaven- Bruce and Sharon Me er .A: licants: Assistant Planner, Jim Pearson, reported that the Meyer's have applied for a shoreline setback variance of five feet. The averagin method used for determining shoreline setbacks would require that the Meuers place their residence 25 feet back from the bulkhead. A house located two lots north of this property has a 20 foot setback and another house loeated two lots south of this property has a 15 foot setback. The house loc~ted adjacent to this property is setback 25 feet from the bulkhead, but the lowners have submitted a letter stating that they have no objection to the se~back variance being requested by Mr. & Mrs. Meyer. i I Commissioner Dennison moved to approve the :five foot setback variance . as requested by Mr. & Mrs. Meyer. Commissioner G~orge Brown seconded the motion which carried by a unanimous vote. ! I i ! I I I State Environmental PoliCY Act Review: Microwave Tower and Buildina. Mount Blvn: Washinaton State Patrol1.ADDlicant: The Washington State Patrol has submitted a proposal to plac~ a 150 foot, self supporting, microwave tower and a 16 x 40 foot fabricated building .on a site on Mount Bl Yn near six other microwave towers, Senilor Planner, Rachel Nathanson reported. ! I I Rachel Nathanson then reviewed the environment.l checklist for this proposal. Commissioner Dennison moved to issue and det$rmination of non-significance and lead agency status for the Washingtonl State Patrol's proposal as submitted. Commissioner George Brown second~d the motion which carried by a unanimous vote. i I I I I I i FINAL SHORT PLAT APPROVAL: SP1-81 Bill Hixson: North End of Jacob Miller Road: This four lot short plat, Rachel!Nathanson reported, is located on the north end of the Quimper Peninsula. lEach of the lots is over two acres in size. Approval has been received on this short plat from all of the required departments. Lots 2, 3, and 4 tiave a reserve drain field area that is located on Lot 1. ~ VOl..: 14 ~AGf o 301.1 Commissioners' Meeting Minutes: Week of September 6, 1988 Page: 4 Commissioner Dennison moved to approve the final Hixson Short Plat #SP1-87 as submitted. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. FINAL SHORT PLAT APPROVAL: SP1-88 Jerry R. & JudvE. Lindsev: CaDe Georae Road: Rachel Nathanson reported that this four lot short plat is located off of the Cape George Road. Three of the lots range from 1 3/4 acres to 3 acres, with the fourth lot 18 acres in size. Lot 4 may be subdivided into five acre parcels in the future. The necessary department approvals have been received. Commissioner George Brown moved to approve the final Lindsey Short Plat as submitted. Commissioner Dennison seconded the motion which carried by a unanimous vote. Setback Variance ReQuest: Addition to Existina Suildina, Correia's Addi tion to Irondale:. John lCeeaan, A1:J1)licant: John Keegan owns Lots 4, 5 and 6 in Block 1 of Correia's Addition to Irondale on Irondale Road. Mr. Keegan would like to make an addition to his existing structure on this site. The existing structure in setback three feet from the rear property boundary where a five foot setback is required, Rachel Nathanson explained. Mr. Keegan would like to add to this structure and keep the same line as the existing building, which will require a setback variance of two feet. The Building Inspector, Mike Ajax, made a site inspection and recommends approval of the variance. Commissioner Dennison moved to approve the setback variance as requested by Mr. Keegan. Commissioner George Brown seconded the motion which carried by a unanimous vote. Buildina Permit Fee for Picnic Area Shelter at Srinnon Senior Center: Brinnon Seniors of Srinnon: Rachel Nathanson reported that she received a call from Ole Brekke of the Brinnon Seniors of Brinnon, regarding their plans to build a 19 x 28 foot picnic area shelter (cement slab with a roof over it). Mr. Brekke asked if the building permit fee of $15.50 could be waived. Commissioner Dennison stated that the County has never waived building permit fees for non-profit organizations and moved to deny this request. Commis- sioner George Brown seconded the motion which carried by a unanimous vote. Interaovernmental Review: VISTA Project ADDlication: Clallam Jefferson Community Action Council. Inc.: Commissioner Dennison moved that the County has no conflict with the VISTA Project Application for federal funding submitted by the Clallam Jefferson Community Action Council. Commissioner George Brown seconded the motion which carried by a unanimous vote. Comments on Determination of Non-Sianificance Issued on Port Ludlow Community Center Project: PODe Resources: David Cunningham, Pope Resources, was present when Rachel Nathanson reviewed the comments received on the mitigated DNS (with eight conditions of approval) issued on the Port Ludlow Community Center. A letter was received from Ann Quantock, President of the Protect Ludlow Bay Committee, Inc. Their concern is regarding the cumulative impact that the Pope Resources projects will have on Ludlow Bay. The condi tions placed on this project address tracking the water quality of Ludlow Say through a monitoring project to be done by the County and the State Department of Ecology. An agreement has not been developed yet between the agencies which defines this monitoring project. ~voc 14 ~AGE ,0 3012 Commissioners' Meeting Minutes: Week of September 6, 1988 Page: 5 Another comment was received from Donald Bales, of the Environmental Review Section of the State Department of Ecology. The DOE states that a shoreline permi t will be required for this project because it is part of a larger proposal which involves substantial development under the jurisdiction of the Shoreline Management Act. DOE feels that an Environmental Impact Statement should be required for the entire Port Ludlow Development Plan. Rachel Nathanson report that she has talked to Bruce Smith of the Environmen- tal Review Section of the Department of Ecology, and he noted that the DOE concern is based on past court cases which have ruled that if a portion of a project is within the shoreline jurisdiction, the entire project must be reviewed under the Shoreline program and requires a shoreline permit. The Communi ty Center project is on a separate parcel of property from the interbay harbor area and is not under the Shoreline jurisdiction, Rachel Nathanson explained. The discussion continued regarding these comments. David CUnningham stated that the cumulative impacts were discussed in the conceptual plan. A month ago a water qua Ii ty monitoring program was drafted by the treatment plant operations personnel, the design engineers and the water quality engineers. This draft was then presented to the State Department of Ecology and the County Planning Department. Rachel Nathanson reported that a letter has also been received from Brian McFerron, Fire Chief, Fire Protection District #3, who ~equested that two requirements be added to the Community Center proposal: 1) A fire hydrant be located at the drive through in front of the building, which consists of two 2 1/2 inch ports and one 4 inch port and 2) That a hard packed, four foot wide path be installed around the entire building. Commissioner Dennison moved to sustain the issuance of the Mitigated Determination of Non-Significance and Lead Agency Status dated August 15, 1988. Commissioner George Brown seconded the motion which carried by a unanimous vote. * * * John Boulton, Chaj,rman: Frank Petrich. District Water Ouality proaram Manager: and Al Jakewav: 3efferson County Soil Conservation District re: 1989 Sudaet Reauest and Grant Matchina Fund Reauest: Jefferson County Soil Conservation District Manager, John Boulton, explained that the District is applying for a grant, in conjunction with Clallam County, to hire a Conservation Field Technician who would work with Kerry Perkins, District Conservationist. Each County would need to approve a local cash match for this grant in the amount of $4,062.50 (12.5%), and an in kind match of $4,062.50. Frank Petrich explained that he will be submitting the District's 1989 budget request to the District Board of Supervisors o~ Wednesday and then submit it to the County on Friday. The meeting was recessed on Tuesday evening and reconvened Wednesday morning with all members of the Board in attendance. PLAlfNIBG AND BUILDING Rachel Nathanson. Senior Planner re: State Environmental PolicY Act Review: Savview Village. Pope Resources, ADDlicant: Rachel Nathanson, Senior Planner read a memorandum to the Board regarding an error in the environmental checklist for the Bayview Village Subdivision, Port Ludlow. A mitigated DNS was issued for the Bayview Village Subdivision on April 11, 1988 and preliminary plat approval was granted on July 18, 1988. ~VOL 14 rAC~ o 301.3 Commissioners' Meeting Minutes: Week of September 6, 1988 Page: 6 The information on question number 5 of the environmental checklist regarding the amount of grading and filling proposed for the project was in error. A typographical error and miscalculations made by the proponent's engineers resulted in the inaccurate checklist information. The checklist stated that approximately 4,000 cubic yards of material would be moved. It should have stated 40,000 cubic yards (this was the typographical error). After a detailed grading plans were completed the proponent's engineers clarified that the volume of cu~s and fills will be approximately 136,000 cubic yards. Additional information was requested from the project proponent and several site inspections were made. An construction phase storm water and erosion control plan has been submitted to and approved by the Public Works Department and the measures necessary to ensure containment of storm water and erosion of material on the site have been implemented. Rachel Nathanson then reviewed the five additional measures taken by the project proponent to handle any impacts from this greater amount of grading and filling. The Planning Department staff is satisfied with the erosion control measures implemented on the site and there is not expected to be any major impacts asa result of this greater amount of filling and grading. County Engineer Bob Nesbitt stated that he has inspected the site and feels that the erosion protection measures taken for the additional amount of grading and filling are adequate. Commissioner Dennison moved to sustain the issuance of the preliminary plat approval for the Bayview Village Subdivision in Port Ludlow with the addi tional condition that the analysis by the soils engineer and the additional measures already taken be continued. Commissioner George Brown seconded the motion. David Cunningham, Pope Resources, stated that it is important to them that the County continue to be given creditable information on this project and that the conditions that are required of them are actually carried out. Al Fure of Triad Associates, Engineers then explained for the Board why the projected volume increased so dramatically from 40,000 to 136,000 cubic yards. The Chairman called for a vote on the motion. All three Commissioners voted for the motion which carried unanimously. FINAL SHORT PLAT APPROVAL: SP9-81 Richard Woodward: Quilcene: This two lot subdivision is located on Highway 101 in the Quilcene area, Rachel Nathanson reported. Each of the lots is three acres in size. The necessary department approvals have been received. Commissioner Dennison moved to approve the final Woodward Short Plat #SP9-87. Commissioner George Brown seconded the motion which carried by a unanimous vote. HOMAN SERVICES Ella Sandvia. Human Services Coordinator re: Letter of SUDDOrt for Student Assistance Project: Ella sandvig, Coordinator, Human Services Department, explained that a grant proposal is being submitted in conjunction with Kitsap, Clallam, and Mason Counties as well as Educational Service District #114 and the local schools, for a Student Assistance Project for substance abuse problems in school aged youth. Commissioner Dennison moved to endorse the grant request from the Bureau of Alcohol and Substance Abuse for the Student Assistance Project. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. ~. V1l. 14 rA~ 0301.4 Commissioners' Meeting Minutes: Week of September 6, 1988 Page: 1 HEALTH DEPARTMENT COIfTRACT re: Consolidated Children Youth and Familv Services ADDlication for 1989: washinaton State DeDartment of Social and Health Services: Commissioner Dennison moved to approve the 1989 contract application for the consolidated Children Youth and Family Services Funding from the State Department of Social and Health Services. commissioner George Brown seconded the motion. The motion carried by a unanimous vote. * * * ADDlication for Assistance from the. soldiers I and Sailors I Relief Fund: Commissioner Dennison moved to approve the following applications for assistance from the Soldiers' and Sailors' Relief Fund: Elmer E. Assman Russell Scott Tupac $215.00 100.00 Commissioner George Brown seconded the motion which carried by a unanimous vote. MEETING ADJOURNED 1 '_.~, _...~, JEFFERSON COUNTY BOARD OF COMMISSIONERS ~/ B.G. Brown, Chairman ATTEST Member r!.- ~ ~VOL 14 rAGE' 03015