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HomeMy WebLinkAboutM091988 . . ;, :.:~.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:~.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.;.:.:.:.:.:,"::.:.:.;."::.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.;.-::.:.:.:.:.:.::.:.:~.:.:.:.:.:.:.:.:.:.:.:.:'"::.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:~.:.:.:.:.:.:.:~.:.:.:.:~.:.:.:.:.:.:.:.:.:.:'"::.:.:.:.::::.:.:.:.:.:.:.:.:.:.:.:.:.:'"::.:.:.::.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:~:.:.:.:.:.:.:.:.:.:.:.:.:~.:.:.:.:.:.:.:.:.:.:.:~.:.:.:~.:.:~.:.:."::.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:~.:.:.:.:.:~~.:.:.:. :i~~i~~_&ii:~i:m . . ................. . . ................. . ................. ............................................ ......N....U.....................V........................':............'ff. , ............................................... ............................................... ............................................... ............................................... :*i~*~~~i~~g~~~;~i~~~r~~~~2~~i~~~~r:;;:~m~~;;~~i~f.t~j~~~j~~r~~i~~jjt~j~~~;~j~~t~*~~~i~~#;~~~g;~~~iKigg~:;tj~jjt~~~~f.jtit~jt)j;jtjjt~~~~~;;~~j~ !Zf~=lfit~f~1==ll}g~~~~bxx!::::;~ .f.~imlJ1:~!lt~~fi}tli!gN._fttifl':~I=:~!:lm!fm:itfgf~lttMJ.1~~!~i!ltii~:~t.&rt. o..c' MINUTES WEEK OF SEPTEMBER 19, 1988 The meeting was called to order by Chairman B. G. Brown in the presence of Commissioner Larry W. Dennison and commissioner George C. Brown. BUS~NESS FROM COUNTY DEPARTMENTS PUBLIC WORKS BID OPENING re: Courthouse Renovation, R00141: Public Works Director Gary Rowe opened and read the following bids received on the Courthouse Renovation project: BIDDERS: BID TOTALS: Tollshark Construction Company, Chimacum Nordland Construction, Port Townsend Melco, Inc. Sequim Cedar Ridge Construction, Port Angeles $281,000.00 325,321.00 286,000.00 299,900.00 Engineer's Estimate 262,502.14 Commissioner Dennison moved to have the Public works Department check the bids for accuracy and make a recommendation on which bid is most advantageous to the County. Commissioner George Brown seconded the motion which carried by a unanimous vote. Pre-ADDlication for Federal Assistance from the Farm Home Administration for the Port Townsend Community Center: Gary Rowe explained that this application is for financing approximately half ($484,011.00) of the renovation of the Port Townsend Community Center. of the total project cost estimated to be $974,151.00, a Community Development Block Grant application is being made for $3~0, 000 with local funding accounting for $140,000.00 and the balance being applied for from the FHA. Commissioner Dennison moved to approve the application for Farm Home Administration funding for the Port Townsend Community Center renovation project. Commissioner George Brown seconded the motion for the purpose of discussion. Gary Rowe further reported that the, renovation will cost about $54.00 per square foot. The Chairman called for a vote on the motion. All three Commissioners voted in favor and the motion carried unanimously. VOL 14 . f'Mj~ 11:- 3260 . , Commissioners' Meeting Minutes: Week of September 19, 1988 Page: 2 Permi t to ODen county Road Riaht-of-Way: Washinaton Lane and Charles Avenue: Irondale Acre Tracts: PODe and Talbot, Inc.. ADPlicant: Pope and Talbot is requesting to open a portion of washington Street to the westerly boundary of the plat and to open Charles Avenue along the boundary of their 80 acre parcel of property, Gary Rowe reported. He submitted and reviewed his written recommendation that this permit be approved for opening a 12 foot gravel road including adequate drainage and the conditions suggested for that approval. Gale Becker, representing the three families that live on Washington Lane, stated that she has the following questions and concerns about opening this right-of-way. 1) Her family and the family across from them have four children. Ginger and Matt McCarthy, who she is representing, have two children who have asthma and dust is a major problem for them. They would like any road in this area to be oiled. She added that she is concerned about dust because she has an orchard and a large garden. 2) That the speed of the trucks on this road be kept to 10 m.p.h., because this is a dead end road and children play in the area. She asked how many acres of trees that Pope and Talbot plans on logging from this area? Gary Rowe reported that he understood that Pope and Talbot would be logging approximately 20 acres. Commissioner Dennison moved to approve opening the right-of-way as requested by Pope and Talbot under the condition that dust control measures be developed and submitted to the Public Works Department for approval prior to any work being done on the access road. These measures would be to control the dust in the neighboring areas. commissioner George Brown seconded the motion. The motion carried by a unanimous vote. Port Townsend Community Center Renovation Project: proaram DisDlacement: Chairman Brown read the Memo from Public Works Property Manager, Carter Breskin, regarding the displacement of the Senior Nutrition and Head Start programs, during the renovation of the Port Townsend Community Center. In reviewing this si'tuation with the Clallam Jefferson Community Action Council, it was determined that the best place to provide these services during the nine month renovation period, is the Fairgrounds. The Fair Board will have to be consulted about these arrangements, to make sure there are no conflicts with their programs. The Clerk of the Board will write a letter to the Fair Board about this matter. HUMAN SERVICES Re-ADPointment to Human Services Advisory Boards: The following people were each re-appointed to serve .a three year term on the Human Services Advisory Boards noted by motion of Commissioner Dennison, seconded by Commissioner George Brown: Alcohol Drua Abuse Advisory Board: Judi th Alexander, Judi th Tavenner and Dr. J. Douwe Rienstra. Their respective terms will each expire on April 6, 1991. Developmental Disabilities Advisory Board: Ruth Colleen Gunn. Her term will expire on April 6, 1991. Mental Health Advisory Board: Lois Smith, Victor Dirksen. Their terms will expire on May 31, 1991. Barb Anderson whose term will expire on April 6, 1991. The motion carried by a unanimous vote. PLANNING AND BUILDING Preliminary Bindina Site Plan ADProval: Everareen Coho EscaDee Retreat CamDer Club: Anderson Lake: Road. Chimacum: The original proposal for the Evergreen Coho Escapee Retreat Camper Club recreational vehicle park was for a site located behind Nancy's ijestaurant, Senior Planner, Rachel Nathanson reported, to the Board and several interested area residents. A t Vat! l~ fACE Iff 3261 Commissioners' Meeting Minutes: Week of September 19, 1988 Page: 3 new site is being proposed which encompasses about 30 acres of land which is located on the northern side of Anderson Lake Road in Chimacum (about a third of a mile west of Rhody Drive). The site is currently undeveloped. The project would include a 186 unit recreational vehicle camper club which would be owned and operated by the Evergreen Coho Corporation. This corporation is a non-profit organization of members who hold a lifetime leasehold agreement for the lots within the development. 116 of the sites would average 40 x 10 feet, accommodate one recreational vehicle as well as an attendant and guest vehicle, and would have complete utility hookups including electricity, water and sewer. An additional 10 sites would be served by utilities and would be available for guests. An 8,000 square foot clubhouse (80 feet by 100 feet), 1,000 square foot laundry building, and a facility for showers and toilets are also proposed. The Evergreen Coho Corporation owns an additional 13.5 acres adjacent to this site. Access to the site is provided via Anderson Lake Road with a 50 foot wide access road. An emergency access would be provided at the eastern property boundary onto Anderson Lake Road. A total of 1.6 miles of roadway, using about 6.4 acres (21.4%) of property are planned within the site. 9.4 acres (31.1%) is allocated to open space, including a community facilities area and a surrounding greenbelt of 25 feet in width. Water will be provided by the City of Port Townsend and individual sewage disposal hookups will be provided on site. The density is 6.3 sites per gross acre. That figure is calculated without using the area that the corporation is holding for future develop- ment. Rachel Nathanson then reviewed the findings, suggested conditions of approval and the Planning Commission's recommendation. Discussion ensued regarding the Jefferson County Camper Club Ordinance, and the possibility of the temporary nature of the recreational vehicle park, changing to something more permanent in the future. Rachel Nathanson suggested that condition #14 be updated to include the following: "All recreational vehicles must be licensed and shall not be permanently placed on the site," to clarify the temporary nature of the RV Park. Chuck Courtney: Mr. Courtney stated that he lives at 10 Pine Way, Port Ludlow (Paradise Bay). He said he has been a member of the Escapee group since 1984, and has been involved in this project since 1985. He explained that he is in this group because it is the only one in the U.s. that was founded on two words -- "Sharing and Caring." The members of this group are from all walks of life. These people own RV units that range in price from $15,000 up to $250,000. The vehicles allowed in this park are required to be a recreational vehicles and the wheels can not be taken off. Dick Leonard, President, Everareen Coho Escapee Retreat Camper Club: Mr. Leonard stated that all of the conditions that have been suggested have already been agreed to by the club. The Club is asking that the Board reconsider the condition regarding the location of the dump station. Mr. Leonard agreed that the station should not be located on the east side of the property, but added that he would like to have it placed on the right hand side of Coho Drive, just inside the gate. This would place the facility 235 from the east property boundary and fifty feet from the center of Coho Drive. The recreational vehicles need to have easy access to this facility and this location would provide the proper clearances. Mr. Leonard explained the concept of the Escapee Camper Club and this retreat. Commissioner Dennison stated that his concern is for what will happen with the recreational vehicle park in the future. He would like to see some way to condition this binding site plan to insure that in 10 years the project is being used in the manner that was originally intended. If the dump station is to be re-located, Chairman Brown reported, the Health Department will be required to issue a septic tank permit for the new location. Rachel Nathanson suggested that the condition regarding the dump station be re-worded as follows: liThe dump station shall be located a minimum of 235. feet from the eastern property boundary." Mr. Leonard suggested that the condition say "a minimum of 200 feet" to give some leeway in the location of the septic system. tvol 14 rAtE ,g 3262 Commissioners' Meeting Minutes: Week of September 19, 1988 Page: 4 Commissioner George Brown moved to approve the binding site plan for the Evergreen Coho Escapee Retreat Camper Club as recommended by the Planning Commission with the additional amendments to the language of condition 14 and 16 as suggested by the Planning Department. Commissioner Dennison seconded the motion which carried by a unanimous vote. Redesianation Reauests (2): Thomas Hart and Virainia Buck; Chimacum Road: Rachel Nathanson reported that these two redesignation requests are located across Chimacum Road from one another. Thomas Hart Request: This request is to redesignate one acre of undeveloped, residential property as commercial. This property is located 110 feet north of the Chimacum, Center, and Beaver Valley Road Intersection. The proponent wishes to move the Economy Garage, an existing auto repair shop, to this site from an adjacent property to the north. The current location of this business would return to residential use. Any property within 660 feet of the Rhody Drive, Beaver Valley, Center and Chimacum Road intersection is designated commercial. Mr. Hart does not own the property he wishes to relocate 'his business on and the purchase of the property is contingent upon the approval of the redesignationrequest. The redesignation would require an amendment to the Tri Area Community Plan and the map. The property to the south of this site is designated commercial, but is undeveloped. The property to the north is the current site of the Economy Garage, which is a grand- fathered business in a residence. The property to the west is designated and developed residentially and the area to the east is designated as residential. Rachel Nathanson then reviewed the Planning Commission recommenda- tion to approve this redesignation. She reported that the Planning Commission position was that if the Hart and Buck property and then the Shuff property were all redesignated commercial, this would create an extension of the commercial boundary from the 660 feet to the northern boundaries of these properties. The Planning Commission also discussed the need to have this overall area reviewed as a whole. Commissioner Dennison stated that the Shuff property was not redesignated in 1981 because it was felt that the overall area along Chimacum Road needed to be reviewed. The Tri Area plan was developed through a public process in that community and should be considered in these requests. Chairman B.G. Brown, asked why the icurrent site of the Economy Garage would revert back to a resid~ntial use if this request is approved and the business is moved ~o the new site? The Economy Garage, at its' present site is a cO$mercial use in a residential area. David Goldsmith reported tha~ there is no permit required to change the use of a building, a~ was done with the Economy Garage, and that is why a commercial: business is located within a residential area. There are several businesses along Chimacum Road which are located outside of the commercially designated area which need to be addressed, David Goldsmith reported.! A year ago the Board tabled the redesignation request submi ttep. by the Shuff's. Public testimony was taken on the request, iand adjacent property owners were notified of the request, at that time, and the Board could take action on it now. Chairman Brdwn stated that the Board has two choices; 1) Bring the Shuff re~est off the table and take action on it, or 2) Deal with the ~wo re-designations reques;ts today and make a determination on ~he shuff request at a later I date. ~ VGl 14 rACE o 3263 Commissioners' Meeting Minutes: Week of sFptember 19, 1988 Page: 5 ,J. Ii , I The Chairman read a letter from the Communi ty United Methodist Church in Hadlock, in support of the! redesignation requests. Thomas Hart: Mr. Hart stated that :there has not been any public opposition to this redesignation re~est, throughout the review process. I : Virqinia area but business Airport. : i Buck: Ms. Buck stated that: there isn't anything in this commercial uses. She explained that she wants to move her to a site in this area wh~n she has to move from the I ; i !; Shari Hart: Mrs. Hart stated that the people that have talked with her have been in support of their re~esignation request. : . Rachel Nathanson re-read the planning Commission recommendation: "Recommend that the Board of commissioners approve the redesigna- tion request for Thomas Hart and I virginia Buck and further recommends that the Board remove the Shuff redesignation request from the table and approve it." i , I : ! Virginia Buck Request: This request is t~ !redesignate approximately one acre of residential property as commercial. The property is located about 800 feet north of the center,! Chimacum, and Beaver Valley Road intersection. An existing hous~ would remain on the site and a 50 x 100 foot metal building wou+~ be constructed to house an electronic manufacturing company. ' , Rachel Nathanson reviewed the planning Commission recommendation to approve the request. There was ~o testimony received against this redesignation request. ' 1 i i 'i The Board tabled action on the Shuff',s redesignation request, Rachel Nathanson reported, until the verall are~i is reviewed. Mr. Shuff's business was approved as a home occup tion. Chai~man Brown reported that since Mr. Shuff's redesignation was not approved, h~ did not proceed with his project, because a home occupied busin ss would not suit his needs. . " , , Commissioner George Brown moved to bring the Shuff redesignation request back , , off the table for discussion. The motionidled for lack of a second. : i , , Commissioner George to ap~rove the redesignation requests submitted by Thomas Hart and irginia BUq~. Commissioner Dennison seconded the motion for discussion, an reminded tqe Board members that this redesig- nation, if approved, is not f r use of thel property as a garage only, in the case of Mr. Hart's request. The propert~ could be used for any commercial activity in the future. Co issioner Geqrge Brown added that the property could still be used for a res dence under I a commercial designation. : i Rachel Nathanson stated that per RCW 3~i.10, a redesignation of property should be based on specific fi dings. The IPlanning Commission didn't prepare any findings on these two req ests. Chairman Brown asked why findings were not presented today? The PI nning Commission didn't create any findings, Rachel Nathanson reported, wh ch is not t~e normal procedure. The Board can place their own findings on th se requests~ or propose a redesignation in the area and send that to the PIa ning Commis$ion for review. Commissioner Denni~on moved to table action on these two redesignation requests until findings of fac are develqyped. Chairman Brown suggested that the Planning Department staff be directed' !not to bring a proposal before the Board if findings have not be developed ~or it. Commissioner George Brown seconded the motion to table ction on these reques.ts. The motion carried by a unanimous vote. : ' : : i i The Chairman apologized to th project p~oponents because action could not betaken on their requests t day. He s~ated that as soon as the proper procedures have been finished, these re~~sted will be taken off the table for action and the project proponents will be notified. , : YOL 14fAf;E : , , , 8'- :)264 , i Ii I' , Commissioners' Meeting Minutes: Week of S~ptember 19, 1988 Page: 6 i Commissioner Dennison moved to bring the Shuff redesignation request off the table and put it on next week's meeting agenda for consideration. commis- sioner George Brown seconded the motion which carried by a unanimous vote. , State Environmental Policy ActiReview and AdoDtion of Shoreline Manaaement Master. proaram Amendments: Planning and Building Department Director, David Goldsmith, brought the ~bard up to date on the amendments proposed to the Shoreline Management Master Program. A year ago the Shoreline Commission set out to revise! the Shoreline Management Master program in a number of areas. In Jul~ they submitted a recommendation dealing with the following sections: Ur>>an, Landfills, Mooring Buoys, and criteria for permanent division (WAC change). The Union Wharf proposal was reviewed by the Shoreline Hearings Board! in March of this year and in the settlement agreement for that project, th~ Hearings Board directed that the County revise the Shoreline Management Program urban section to reflect the redevelopment of a historic wharf insideithe City of Port ~ownsend. i The Shoreline Commission held public hearings on these amendments, and forwarded a recommendation to the Board fot adoption of them, David Goldsmith reported. He then reviewed the proposed~endments for the Board. Most of the changes to the Master Program deal w1th the City of Port Townsend. The policies add a "Port Townsend special Di~~rict" to the urban section of the master program. ! i , , , Today the Board ne~ds to: 1) review the i ienvironmental checklist for these amendments and 2) deal with the Shorelin~ Program amendments as presented. The environmental checklist was then reviewed by David Goldsmith. The proposed action is to modify the Shoreline Program in section 2, 4, 5, 6, 7, 8 and Appendix A. There are four coursesQf action the Board can take today: 1) Issue a Determination of Non-signJ,ticance, 2) Issue a Mitigated Determination of Non-Significance, 3) Iss~e a Determination of Significance which would require that an Environment~~ Impact Statement be done, or 4) table action on these amendments. Since t!his is a joint county/City program the City of Port Townsend will review the~e amendments also. Commissioner Dennison moved to issue and!iDetermination of Non-Significance on the Shoreline Management Master program! update. Commissioner George Brown , . seconded the motion which carried by a unanimous vote. i I Commissioner Dennison moved to approve! the amendments to the Shoreline Management Master Program as submitted. ~ommissionerGeorge Brown seconded the motion. Commissioner Dennison then ~ended his motion to say that the amendments to the Shoreline Management M~ster Program would be approved as written with concurrence of the Port To~send City Council. If the Port Townsend City Council makes any changes, those changes would be reviewed by the Board before final approval. Commissioner George Brown seconded the amended motion, which carried by a unani~?us vote. * * * AGREEMENT re: Donation of Historic Books and pa ers. Jefferson County Historical Society: commissioner,ennison moved to approve the gift agreement with the Jefferson County His'tforical society and authorize the Chairman to sign the agreement. Commi$!sioner George Brown seconded the motion which carried by a unanimous vote.'! i i ; i Vern Jones, Chairman. & Bob Hend~rson. Coordinator, Local Emeraencv Plannina Committee and Sheriff Mel Mefford. County .Emeraencv Services Coordinator re: Hazardous Materials Manual': Vern Jones explained that a copy of the draft manual entitled "Hazardous Materials Waste/Spills 'contingency Plan" will be sent to each Jefferson courity Fire District for their review and comments. Public hearings will be held before this draft is finalized. The Washington State Patrol has been dcF'signated as the Incident Command i! ! ! i I Ii I : VOl 14" fACf II 3265 ! . < Commissioners' Meeting Minutes: Week of september 19, 1988 Page: 1 Agency in all counties throughout the S~ate, unless a County chooses to appoint another Incident Command Agency. . I :! Jefferson County, the Port of Port Townsend and the City of Port Townsend have designated the County Sheriff' s Del?~rtment as their Incident Command Agency. The washington State Patrol sent' a letter outlining what they will not do during a hazardous waste spill. I Vern Jones asked that the Board recommend that all of the Fire Districts pass their own resolution designat- ing the Sheriff's Department their Incident Command Agency. ; ! Commissioner Dennison moved to send a let~er to each of the Jefferson County Fire District's recommending that they each pass a resolution similar to the one passed by the County, designating the: ICounty Sheriff's Department as the Hazardous Materials Incident Command ~~ency and that the Chairman be authorized to sign that letter. Commi~sioner George Brown seconded the motion which carried by a unanimous vote.: , , Bob Henderson asked that the Board ad~ress designating an office as a receiving and storage office for all of'l the information received on this plan. This information must be available; jto the public. A person also needs to be appointed as the Public Informatiop Officer for this plan. It was a consensus of the Board that the Local Emergency Planning Committee be allowed to designate the office and appoint the P~blic Information Officer. I Commissioner Dennison commended Bob Henderson, Vern Jones and Mel Mefford as well as the rest of the Local Planning CO$ittee members for the effort that they have put into this project. ii i I License Transfer: Discoverv Bat Tavern: Washinaton State Liauor Control Board: Commissioner Dennison moyed to approve the liquor license transfer for the Discovery Bay Tavern as submitted. Commissioner George Brown seconded the motion. The motion ca~ried by a unanimous vote. GUY McMines, ReDresentative, OUinault Indian Nation re: Proposed Land Transfer: Chairman B.G. Brown repot~ed that Congressman Al Swift will be introducing a bill into Congress to :~ransfer 15,000 acres of Natio~al Forest Land located mainly in Grays Harbor County, to the Quinault Indian Nation. currently Jefferson County receives about $30,000 per year in revenue for the Road Department from the, I sale of timber on this land. The Board is working with Congressman swifti'ls office and the Quinaul t Indian Nation to insure that when the transfer is made the revenue will be replaced by some other source. APPROVAL OF MINUTES: Commissidner Dennison moved to approve the Minutes of August 15, 1988 as corrected. ,Icommissioner George Brown seconded the motion which carried by a unanimous vote. ~ VOl. 14fAGf (I 3266 .. <II ~ ~ ~ ,. Commissioners' Meeting Minutes: Week of September 19, 1988 Page: 8 Robert R. Braun, Jr., EmDlovee Relations Services, Seattle re: Presentation on the County's Salary svstem and ProDosed Market Study: Mr. Robert R. Braun introduced ___, who reported that Employee Relations Services has reviewed the County's salary system, which they felt was a relative value type of program. The system requires extensive personnel functions on an on- going basis, and will require that work descriptions and job performances are continuously modified and upgraded. There are some dangers in this type of program and which have some limitations, especially in the case of a recruitment problem for a particular type or classification of < position. Competent personnel management assistance would be of significant value to the County, Mr. ___ added. The discussion continued regarding the services that Employee Relations Services, Inc. could provide the County. JEFFERSON COUNTY BOARD OF COMMISSIONERS / ~) B.G. Brown, Chairman ~e~~ d~~ :YOl 14 fAGE t~. 3Zg7