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HomeMy WebLinkAboutM100388 Ii., -;t " ~~m~@~:@Imglg:@i:!j:m~g~~I~&I_lmll_M~iW=~~:~~ri~I:~__~lj_:~}g~lm~ml~~II~:m!~:~~:M~#jlMf ::::.}[t;;i.~~:Q~~~~%~;~~~i~Jf.f.f:f.~~if~i:ft: M~lrii.jf~gmilt~=~&::f.~:8t=w:&~mf~~~~f:~~~~jli:::;:~;~;;:t:~~~~~~~iif~j~l~~~~~;!.i:~::;:~;i;:~t:~:;~t~~;i:t~~~;~~~~~~2}:~t~t:;:~t~;: g@=!=f~~~lf=ft=g:~I_ii~Ji~irMW1fJ.11~lf~r.~:!1fg~g;gW!~!:II=if:=m:M~=tiififgw:gl:MM:@giiMi1gi~~flgMg a I I MINUTES WEEK OF OCTOBER 3, 1988 The meeting was called to order by Chairman B. G. Brown in the presence of Commissioner Larry W. Dennison and Commissioner George C. Brown. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS BID OPENING re: For the Furnishina of One (1) Brush Chipper: The bids for furnishing one brush chipper were opened and read by Public Works Director, Gary Rowe, as follows: BIDDERS: BID TOTAL: Utility Equipment, Inc. Seattle $11,457.43 Commissioner Dennison moved to have the Public Works Department review the bid for accuracy and make a recommendation for bid award. Commissioner George Brown seconded the motion which carried by a unanimous vote. Application to ()pen County Road Riaht-of-Wav; Washinaton and Charles Street, Irondale Acre Tracts; Pope and Talbot, Applicant: (See also Minutes of September 19, 1988) This application, Gary Rowe reported, was approved on the condition that a dust control program be developed and approved. Pope and Talbot submitted a dust control program dated September 28, 1988 which states that they will use water to control dust, on a daily basis, or as often as the County representative deems necessary, during the construction period. Commissioner George Brown moved to approve the application to open County road right-of-way since the condition has been met. Commissioner Dennison seconded the motion. The motion carried by a unanimous vote. Recommendation for Bid Award R00741; Courthouse Renovation Phase II: Gary Rowe read a Memo recommending that the bid be awarded to Tollshark Construction, Chimacum, for a corrected bid total of $281,594.70. An error was made in the calculation on the inclusion of a $20,000 contingency amount in the bid. Each bidder miscalculated how to include this amount. The Prosecuting Attorney was consulted and advised that each bid should be re- calculated and the bid awarded to the low bidder after the recalculation is ~VOL 14 rAC~ ttJ ,3440 Commissioners' Meeting Minutes: Week of October 3, 1988 Page: 2 done. After re-calculation of each bid, Tollshark Construction was the low bidder, and the recommendation is to award the bid to them. Commissioner George Brown moved to award the bid to Tollshark Construction as recommended by the Public Works Department. Commissioner Dennison seconded the motion which carried by a unanimous vote. Hot:J.ce froll State DeD&r1:llent of . aOJlDllUD.:l tv Develomaent re: 1989 Loan AMJl:J.cations for Public WOrks Trus't I'1md l'inancJna: Chairman B. G. Brown read the notice from the State Department of Community Development that the county's application for Trust Fund financing was not included on the list of projects that will be funded. HEALTH DBPARTMElfT BudaetTransfer Reauest: Commissioner Dennison moved to approve and sign Resolu~1on Ho. 98-88 authorizing the budget transfer requested by the Health Department. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. PLAIfIIDfBABD BUILDXBG State Bnv1romaen'tal PolicY Act Review: Inner Harbor Subdivision and Shoreline Perm:J.-t ,Port Ludlow: PODe Resources, AMJl:J.cant : (See also Minutes of September 26, 1988) David Cunningham, Pope Resources, reminded the Board that they asked for more information on the storm water impacts of the proposed Inner Harbor Village project. The Board asked that Pope Resource calculate the volume and quantity of storm water runoff from this project and provide that information to water quality engineers, who would then make a determination on the impact the runoff would have on the water quality of Port Ludlow Bay. A letter dated September 30, 1988 from Harper Owes was then submitted by Mr. Cunningham. The quantity of runoff from the project of 3.8 cubic feet per second, was calculated based on a 100 year storm frequency (which is 4 inches of rainfall in 24 hours). The daily salt water exchange coming from Admiralty Inlet into Port Ludlow Bay is about 1,500 cubic feet per second. This exchange would provide approximately a 400 to 1 dilution of the storm water runoff that would go into the Bay from this project. To determine what impact this would have on the water quality of the Bay, an analysis of the composition of untreated storm water was used which was developed for the City of Seattle. To protect the water quality of the Bay, turbidity and nitrogen should not be raised. Untreated storm water runoff going into the Bay at the 3.8 cubic feet per second would raise the turbidity and ni trogen in the Inner Harbor about 3 or 4% from where it is now at background levels. This would be totally un-managed storm water, with no biofiltration, no oil/water separators and no detention at all. When these storm water control measures are employed, the amount of turbidity and nitrogen would be reduced by half (roughly 1 1/2 to 2%). David Cunningham added that the only other topic that might be raised, but was not included in the environmental checklist, is the possibility of docks that may be built in association with some of the lots. Pope Resources does not plan on building any docks, but private owners may plan to build a dock on their individual lots. In order to build a dock the property owner would have to have a building permit, an Army Corps of Engineers permit, a State Department of Fisheries hydraulics permit and permission from the Homeowners Association. Ann Quantock: Ann Quantock asked if the Board has considered the cumulative impacts to the Inner Harbor area which already includes a marina, a log storage area, a log dump, Ludlow Creek, the Madenbower Yacht Club and the proposed project by the Seattle Yacht Club, wetlands, and a tidal lagoon. The water quality studies that have been done on Ludlow Bay indicate that l VOl 14 rACiE R03441 Commissioners' Meeting Minutes: Week of October 3, 1988 Page: 3 there are problems with Class AA water quality standards and the impacts are most severe in the area surrounding the Inner Harbor. At the Marina there are fecal coliform deposits which violate water quality standards during part of the year. Around the log dump and log storage area there are violations of the dissolved oxygen concentrations in the water for as many as five months out of the year. There is some fecal coliform contribution from Ludlow Creek also, Mrs. Quantock added. The Inner Harbor itself violates fecal coliform, water quality standards in both the 1985 water quality study and the 1981 water quality assessment done by Harper OWes. All of the negative influences should be considered when the Inner Harbor is considered. Nutrient levels, and water clarity need to be addressed. Ms. Quantock concluded that there is reduced dilution in the Inner Bay area compared to the rest of the Bay. David cunningham responded that fecal coliform is one of the water quality indicators of the most concern with regard to the water quality of the Bay. Fecal coliform comes from animal and human waste. There are no septic tanks around the Inner Harbor and there will not be any septic tanks around the Inner Harbor from this development. Nutrients and turbidity are of concern in all of Port Ludlow Bay as :well as the Inner Harbor area, and those items have been addressed in the Harper OWes letter previously discussed. The worst case flushing of the volume of water for the entire Bay is 9 days. Commissioner Dennison asked if David cunningham would comment about the possible use of pesticides by property owners. More than half of the units will be managed by a landscaping company, David Cunningham responded. The remainder of the lots will have residences built by their owners, which makes the control of how pesticides and herbicides used, more difficult. One suggestion to help control how much pesticides and herbicides get into the storm water runoff is to require a vegetative area along the road side of each lot which would help' absorb these chemicals. The building setback requirements from the beach and the placement of the sewer line will help assure this vegetative buffer along the road. Restrictive covenants w:J.ll require that the Homeowners Association approve cutting of trees on these lots. 3im Pearson, Associate Planner, stated that this information was provided to the Planning Department just before this meeting and they have not had a chance to review :J. t in detail. David cunningham added that if he would have known that the Planning staff wanted to review this information, he would have submitted it last Friday. Senior Planner, Rachel Nathanson explained that there was a Ilisunderstanding about when the information would be made available to the staff, and they would like to have a chance to review it, especially in light of Ms. Quantock's comments. Further review and possible action was delayed until Tuesday October 4, 1988 at 8:30 a.m. Tuesdav October 4, 1988: Marty Harper of Harper OWes and David Cunningham, Pope Resources were present to discuss the impacts from storm water runoff from the Inner Harbor project into Port Ludlow Bay. Chairman Brown asked if Mr. Cunningham and Mr. Harper had a chance to see the concerns noted by the Protect Ludlow Bay Committee? Mr. Harper advised that he was given a copy of them this morning. The Planning Department staff was asked for a report on what they found after reviewing these concerns and the information submi tted at yesterdays meeting. Associate Planner 3im Pearson reported that there was an agreement with Al Fure, Triad Associates, stating that the following information, would be presented: existing runoff volumes from the area as it is now: what quantities of potential pollutants would be in the runoff water and what effect that would have on the water quality of the Bay. In looking at the information provided yesterday, the staff did not feel that this information was provided. There was confusion regarding the difference between Inner Harbor as referred to in the subdivision and the Inner Harbor referred to in the dilution of storm water runoff, which is a larger area. The information provided yesterday and reviewed by County Engineer Bob Nesbi tt and Water Quality Planner, 30hn Heal, addresses total suspended t VOL 14 rAtE f) ,- 3442 El Commissioners' Meeting Minutes: Week of October 3, 1988 Page: 4 solids, turbidity and nitrogen, Jim Pearson continued. The items that possibly should be addressed are lead and asbestos (from automobile parts), oil, grease, hydrocarbons and perhaps pesticides and herbicides. Since some of these items bind themselves to sediment, and total suspended solids (TSS) may be a way to determine the quantities of pollutants that would be in the storm water runoff. David Cunningham stated that his understanding of what was asked for was a runoff calculation for post development and a qualitative determination with and without storm water management systems. Marty Harper, Harper Owes, explained that ~he 3.8 cubic feet per second (cfs) of storm water runoff going into the Bay is the post development figure and is based on,about 11 percent of impervious surface in the project. If you assume that there are no streets or rooftops in the pre-development condition that 11% would be reduced to zero and resul~ in a 3.0 cfs. Mr. Harper clarified the d:J.fference between the inner harbor and the inner Bay. The inner harbor flushing rate is probably a quarter of the flushing rate that was estimated for the inner Bay area. On the basis of that, the dilution that is achieved in the inner harbor area is approximately 100 to 1 and by the time that storm water gets to the inner Bay, the flushing rate of 400 to 1 would be achieved. Many of the issues raised by the Protect Ludlow Bay Oommi ttee' are issues that are dry weather problems. The likelihood of these problems occurring during a 100 year storm event are extremely remote. Rachel Nathanson reported that the Water Quality staff has taken samples from Port Ludlow Bay on a monthly basis and found that fecal coliform levels were consistently below the standards except for the July 4th weekend when there is a great deal of boating activity in the Bay. Mr. Harper then addressed the issues raised by the Protect Ludlow Bay Committee: Fecal Coliform: This has been addressed (see above). Reduced dissolved oxvaen levels in the vicinity of the loa dump: This problem is a resul t of the suspended algae that are under the log rafts and are consuming oxygen as they sit there. The algae conditions occur during the summer. Storm water runoff would not effect this. Ludlow Creek: This is also a fecal coliform issue. Inner Bay: Again a fecal coliform issue that is effected by the boating activity and the Marina. Madenbower Yacht Club and the Seattle Yacht Club Proposal: Can't comment on these items. Jim Pearson asked what happens to suspended solids that enter the Bay and what impact that would have on the shellfish in the Bay. Mr. Harper advised that suspended solids that enter saltwater will Settle to the bottom and they would probably stay tied up with the sediments on the bottom of the Bay. Water Quality specialist, John Heal, stated that the program that Pope Resources has developed for storm water management is good. The ponds have been designed with enough volume to handle the runoff in a large storm so that the water is detained for a period of time to allow the sediments to settle out of the water before it is discharged into the Bay. Ann Quantock asked what the Class AA water quality standards are and if there will be enough of any of the pollutants running off of this project to violate those standards? Marty Harper answered that it is his opinion that the water quality standards will not be violated by the storm water discharges. He added that he will submit a more detailed explanation of his opinion in writing. The water quality criteria in the standards are: Ph, dissolved oxygen, fecal coliform and turbidity. The storm water will not ~ VOl 14 rA~E (J'~' 3443 . . . Commissioners' Meeting Minutes: Week of October 3, 1988 Page: 5 effect the Ph and will not cause a problem with the dissolved oxygen in the Bay. Turbidi ty level from the storm water is less than one unit and the standards allow an increase of one unit. David Cunningham stated that the question is what the long term effects are going to be on Port Ludlow Bay. The question on each development has been what are the cumulative impacts on the water quality of the Bay. Harper Owes has determined that these standards will not be violated. The State Department of Ecology is now asking that a second water quality monitoring program be done for Port Ludlow Bay, in addition to the one that is part of the permit issued for the sewage treatment system. Commissioner Dennison moved to issue a Mitigated Determination of Non- Significance and Lead Agency Status for the Inner Harbor Subdivision with the condi tions as submitted. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. Variance ReQUest; Setback to an Allev, Rhodv Drive, Hadlock; Garv Jensen, Sonnv's R. V., A'Pplicant: Senior Planner, Rachel Nathanson, reported that Mr. Jensen, Sonny's R.V.,has asked for a zero setback from an alley for the expansion of his business. Currently a corner of the building that houses Sonny's R.V. is setback 2 feet, five inches from the alley. Mr. Jensen would like to enlarge this building which would bring the southern building line up against the alley at the south edge of his property. The Public Works Department inspected the site and have no objection to the zero setback requested. Commissioner Dennison moved to approve the setback variance as requested by sonny's R.V. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. ReQUest for TempOrarv Sale Office; Paradise Bav Road at Hiahwav 104: ERA Real Estate, A'Pplicant: Tom Beavers of ERA Real Estate is request- ing permission, Rachel Nathanson reported, to locate a temporary (120 days) sales office on Paradise Bay Road where it intersects with the State Highway 104 right-of-way. This property currently belongs to Pope Resources. This temporary sales office would be housed in a 23 x 8 foot trailer. The trailer would be setback at least twenty feet from any County or State right-of-way. Access to the site would be away from the intersection and would meet all the requirements of the Public Works Department. A parking lot sufficient for six cars will be cleared. No more than one sales person would be on site at any time. All signs will meet existing codes and be on premises, and there will be no exterior lighting on the property. The trailer is completely self contained with water and a septic holding tank. All sewage will be pumped on a thirty day or sooner basis at an approved dump station~ The Public Works Department reviewed the proposal and recommends approval as long as an access permit is approved for Paradise Bay Road. The Health Department reviewed the proposal and recommends approval provided the use does not exceed 120 days in duration and that the sewage holding tank meet all requirements and be pumped on a monthly basis with reports to be submitted to the Health Department. Commissioner Dennison moved to approve the temporary sales office as requested by ERA Real Estate. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. Harvev Flemina Resignation from the Planning Commission: Commis- sioner Dennison moved to accept Mr. Fleming's resignation from the Planning Commission and to write a letter to Mr. Fleming expressing their appreciation for his five years of service. Commissioner George Brown seconded the motion which carried by a unanimous vote. The Planning Department was directed to advertise for a person to replace Mr. Fleming on this commission. !VOl 14 Mtt: (J ~ 3444 ,.", fI "" Commissioners' Meeting Minutes: Week of october 3, 1988 Page: 6 Recruest for Full Reconvevance; Loan No. 87-001 Housina Rehabilita- tionLoanAareement;.lune P01)e: Planning Director, David Goldsmith, reported that the property owner has installed the septic system that this loan was for and have paid back the loan in full. Commissioner Dennison moved to approve the request for reconveyance and sign the release form for Housing Rehabilitation Loan #87-001 for June Pope. Commissioner George Brown seconded the motion which carried by a unanimous vote. 01< * * APPROVAL OF MINUTES: The Minutes of August 22, and september 6, 1988 were approved as read by motion of Commissioner Dennison, seconded by Commissioner George Brown. The motion carried by a unanimous vote. Acceptance of PolicY; Washinaton Counti'es Risk Pool: Commissioner Dennison moved to accept the Washington Counties Risk Pool Joint Self Insurance Policy with the insurance declarations as proposed and authorize the Chairman to sign the policy. commissioner George Brown seconded the motion which carried by a unanimous vote. Licruor License Transfer, State Licruor Control Board; Valley Tavern, Charles Russell to Russell's Valley Incorporated: Commissioner Dennison moved to approve the transfer of the liquor license for the Valley Tavern from Charles Russell to Russell's Valley, Inc. Commissioner George Brown seconded the motion which carried by a unanimous vote. Application for Assistance from the Soldiers' and Sailors' Relief I'und: Daniel L. Rubv: Commissioner Dennison moved approve the application for assistance from the Soldiers' and Sailors' Relief Fund as submitted for Daniel J. Ruby. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS ; ',",-.. ;;/;...;. ~ B.G. Brown, Chairman I ~- f.U'7/A7J.-i La r. ison, Member ~ rL-~ George~, Member . VOl 14 rAC~ r [J 3445