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HomeMy WebLinkAboutM101088 ,- ~ l,. _-::.,:.,....II".-:!!" off" ..................................................... .:..::........:::....:..........:........:......:....:::..:,..................:..:::::. .................................................... ..................................................... MINUTES WEEK 01' OCTOBER 10, 1988 The meeting was called to order by Chairman B. G. Brown in the presence of Commissioner George C. Brown. Commissioner Dennison arrived after the meeting was in progress. Ella Sandvia, Director, Human Services re: Reauest for City Allocation for Human Services for 1989 and Other Matters: Human Services Director, Ella Sandvig, reported that she has prepared a request for funding from the City for Human Services and the Board concurred that she could send her request to the Mayor. A copy of the letter will be for- warded to the Board so that they can follow up on it during their negotia- tions with the City. New Alcohol Counsellor, Alcohol Program: A new Alcohol Counsellor position is being requested in the 1989 budget, Ella sandvig reported, and she asked permission to recruit someone for this position as soon as possible. If a suitable applicant is ready to come to work November 1, she asked permis- sion to be allowed to bring them on board. There is money available in the Clerk Hire line of the 1988 budget to pay this person for the last two months of this year. The Board agreed that this position be filled as soon as possible. Public Emplovees Relations Committee: A survey of all employees, Ella Sandvig reported, was done by the Public Employees Relations Committee and the employees have indicated that they would like a quarterly newsletter, and an employee recognition dinner. To fund these activities a request is being made from the 1989 Non Departmental budget for about $800.00. Ella Sandvig will submit a letter outlining this 1989 budget request. . Budaet Transfer Reausst: Human Services Deoartment: Commissioner George Brown moved to approve Resolu~ion No. 99-88 authorizing the budget transfer as requested by the Human Services Department. Chairman B.G. Brown seconded the motion which carried by a unanimous vote. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS Recommendation for Bid Award: Brush Chiooer: Chairman Brown read the recommendation from County Engineer Bob Nesbitt, stating that the bid for one brush chipper be awarded to Utility Equipment Company, Inc. J VOL 14 rA(;t It 35:1!! ,o' Commissioners' Meeting Minutes: Week of October 10, 1988 Page: 2 Commissioner Dennison moved to award the bid to Utility Equipment Company, Inc. as recommended. Oommissioner George Brown seconded the Ilotion which carried by a unanimous vote. rRBASUftB1t Statement of Kece:l.Dts and Disbursements: Commissioner Dennison moved to approve the Statement of Receipts and Disbursements for the period July 1, 1988 to September 30, 1988 as submitted by the Treasurer. Commis- sioner George Brown seconded the motion which carried by a unanimous vote. PLAIUtDm ABD BUI:LDDlG DEPARTMENT David Goldsmi'th, Director, Plannina and Buildina Department and Staff re: Draft I:JIl1)lementina Ord:J.nance: Planning and BUilding Department Director, David Goldsmith, presented for the Board and 34 interested County residents, the Planning Commission's action and the draft County develop- ment code. This draft is presented to the Board pursuant to RCW 36.10 (the Planning Enabling Act), and is the result of an effort that began in 1982. The Planning Commission has had a number of public workshops and two public hearings on this document which has been substantially modified over the past three years. On September 28, 1988 the Planning Commission passed a resolution recommending approval of the Jefferson County Development Code, an Or- dinance implementing the provision of the Jefferson County comprehensive Plan. David Goldsmith then read the Planning Commission Resolution. He added that there was not unanimous agreement among the Planning Commission members regarding this recommendation as was reflected in the 6-3 vote on the Resolution. In addition to a copy of the proposed ordinance, a copy of the comments received on the draft, as well as the minutes of their meetings were also forwarded by the Planning Commission. Pursuant to the Planning statute, David Goldsmith continued, the Board's responsibility today is to set a meeting date at which time this document will be either adopted or rejected as written, or if changes are proposed, a public hearing would be set. Prosecuting Attorney John Raymond then read RCW 36.10.620 which outlines the procedure for adoption of this ordinance. Be reiterated that if the Board chooses, at a public meeting to be schedul- ed, to modify the ordinance presented by the Planning Commission, another public hearing is required. Al Boucher stated that if the Board is attempting to follow correct procedure on the issue, that the Resolution must be corrected. Chairman Brown responded that Mr. Boucher could be right about the resolution, but it is not a resolution passed by this Board, it is a Planning Commission resolution. The County Commissioners cannot correct a resolution passed by the Planning Commission. John Raymond concurred with this. Commissioner Dennison asked if the Board could meet with the Planning Commission to discuss their intent with respect to the draft ordinance and their perception of the public comments they received? Be added that he feels it is important that the Board hold public hearings on this draft ordinance. John Raymond explained that there is no requirement regarding the length of publication time for the date of the public meeting. If the Board decides, at the public meeting to hold public hearings, the RCW requirements on public hearings would have to be followed. Gina Brown: Ms. Brown asked if these meetings could be held in the evening so that more people could come and not have to take time off from work? Chairman Brown reported that in the past, public hearings have been held in the evening to make it easier for people to attend. ! V9b 14 fAri! 0--' ~_3515 Commissioners' Meeting Minutes: Week of October 10, 1988 Page: 3 Gene Seton: Mr. Seton stated that before the Board's public hearing in Chimacum, a sign in sheet was not used by the County that allowed people attending the hearing to indicate if they were for or against the topic or indicate that they wanted to speak at the hearing. The Planning Commission did not have that type of sign up sheet. The county should adopt a policy that requires the use of this type of sign up sheet. The discussion continued regarding public hearing procedures. Chairman Brown reported that a petition was submitted by M.L. Anderson with approximately 240 signatures, which states that they are against the passage of the Implementing Ordinance and the Development Code in its' present form because it is too complicated and restrictive for rural Jefferson County. Beverlv Simmons: Ms. Simmons asked how the Board expects people to know about this issue, since there have only been two public hearings in six years? She also asked about the difference between a public meeting and a public hearing? Chairman Brown explained that the public hearings that have been held were held by the Planning Commission. All meetings held by ~he Board of County Commissioners are public meetings, Chairman Brown con- tinued. When a public hearing i set everyone is given an opportunity to express their concerns. John Illman~ Marrowstone Island: been two public hearings, but th public meetings on this issue. Mr. Illman stated that there have only Planning Commission has had countless Al Boucher: Mr. Boucher stated hat the next step is a public meeting where the Board can either adopt or reject the draft ordinance. This is on the premise that the Planning CO~iSSion has submitted a recommendation to adopt th~ ordinance. The Planni g Commission resolution is defective on i its' basis. The Board can go into a hearing only after a recommendation is received from the Planning Commission. In the absence of a recommendation for approval from the Planning 0 ission, the Board has a right to initiate action to develop an official control, which is a separate procedure. John Raymond stated that he will look into this further and discuss it with the Board. Marv Phillips: Ms. Phillips stated that she is concerned about the Planning Commission's recommendation also because she was at the September 28 meeting and Barry Pollard was going to vote against the Resolution unless the "approval" wording was changed. This wording was taken out of the last part of the resolution, but not out of the first part. John Raymond stated that he feels the Board would be safe in setting a public meeting date to discuss t is proposed document. Bud Porter: Bud Porter asked if e could have a copy of the Planning Commission's resolution. David Goldsmith said that copies will be avail- able from the Planning Department. Ken McMillen: Mr. McMillen asked :J.f he had the procedure straight: first a workshop with the Planning Co ission, then a meeting at which time a motion will be made to have a he ring, then a hearing and then another meeting to adopt this document? commissioner Dennison stated that the purpose of this procedure is to eet the legal requirements and to get the information. John Raymond then reviewed the process again. Beverlv Simmons: She stated that according to what she's heard the meeting next Monday, is not a hearing an the Board does not legally have to listen to anything anyone has to say. So, next Monday this document could be accepted and that would be that. Commissioner Dennison responded t at he is hearing a fear that the Board will take some action before a p lic hearing is held, and all three of the ~ ., , '..'r)l_ r.;l~'A' t:.t H.r ~~3516 , ^ Commissioners' Meeting Minutes: Week of October 10, 1988 Page: 4 Board members have publicly stated to the press that it is their intent to take this matter to public hearing. Commissioner Dennison added that there are more people who come to a public hearing, than testify, and if people are not testifying because they are uncomfortable speaking in front of a crowd, they should submit their comments in writing. Written comments will be accepted, before, during, and for a fifteen day period, after the hearing. Chairman Brown stated that the Board would take into consideration the request to have the next meeting in the evening. Charlie Simmons: Mr. Simmons stated the main reason that he is at this meeting is because of a rumor he heard that this Ordinance was going to be adopted real fast. If the Board only allows a week's notice of the next meeting, that's way too fast. He suggested that the Board make it two weeks before the next meeting. Commissioner Dennison again explained that the only three options that the Board will be dealing with in their next meeting (without public comment) will be; 1} accept the ordinance as it is, 2) reject the ordinance out- right, or 3) to go to public hearing. Heidi Stohler: Did I hear you say, if you go to a public hearing? Commissioner Dennison stated for the record that he is in favor of a public hearing, and will vote for one. Bill perka: Mr. perka asked if each one of the Commissioners would state their intention regarding holding a public hearing on this issue. Chairman Brown stated that the Board members are supposed to go in to a meeting with an open mind. He added that no one has to worry that the Board is going to jam this ordinance down their throat. John Raymond added that if the Board stated today what they intend to do.at their next meeting, that would be an error in the proceedings and he recommends that the Board follow very carefully the statutory requirements as they are set down. John Brown: John Brown asked what will be done with the comments taken at a public hearing? The public comments, Chairman Brown responded, are taken and the document is changed as much as possible to make it acceptable to as many people as possible. Harrv Pollard: Harry Pollard stated that he has been a member of the Planning Commission for many years. The Planning Commission listened to all of the testimony and rewrote the ordinance and then took it out to public hearings in communities around the County. All of the testimony was considered. Mr. Pollard added that when the Planning Commission voted on sending this draft ordinance to the County Commissioners at their meeting on September 28, he voted in favor of passing it on, but he was not in favor of the document itself. Commissioner George Brown moved to set a meeting for next Monday October 17, 1988 at 11:00 a.m. for deliberation on what to do with the draft implementing ordinance as submitted to the Board by the Planning Commis- sion. Commissioner Dennison seconded the motion which carried by a unanimous vote. State Environmental PolicY Act Review; Lumber Manufacturina, Center Road Near Center Valley Store: Gerard west, Inc. A'Dl)licant: Chairman Brown reported that he owns the property across the road from the site for this proposed project. This proposed project, Senior Planner, Rachel Nathanson reported, is for a lumber manufacturing business which will include a sawmill, re-saw, and ancillary wood working machinery. The sawmill would have a three sided wooden structure around it eventually. The hours of operation for the facility would be 9:00 a.m. to 4:30 p.m. Monday through Friday. About 50 thousand board feet of logs and lumber would be stored on the site. ~.-... - - ""'1-4'-~ I~,l.- - jI- 3517 '\'''1 "(" f'/:f. - .'1-_ ,.~ . tJ ... .. , Commissioners' Meeting Minutes: Week of October 10, 1988 Page: 5 The environmental checklist and nine suggested mitigative measures were then reviewed, by Ms. Nathanson. There has been no information provided by the applicant on their plans to deal with the noise impacts. The applicant has been informed, however, Ms. Nathanson added that any further plans for the site that are not part of this environmental check- list will have to go through an environmental review at the time that they are proposed. Commissioner George Brown asked if a planing mill is planned for the site? Mr. Hendy stated that a planing mill is not part of the initial plans but it may be added eventually. Commissioner Dennison asked how this project relates to other projects of this type regarding the noise impacts? Rachel Nathanson reported that one sawmill project was at its' maximum noise level when they proposed the addition of a chipper to the project. The applicants were asked for verification on how they would meet the noise standards. Another project was an existing chipper operation which exceeded the 60 db noise level and they secured a variance to continue operating for 30 days, during which time they had a noise analysis done by a consultant in the field in order to design a way to meet the noise standards for the operation. An engineer designed a set of plans to build a structure around their chipper which allowed them to meet the noise standards. Commissioner Dennison then asked how close this site is to the nearest residence? There are residences within about 300 feet of the site, Mr. Hendy stated and this was taken into consideration when the location of the re-saw mill was determined. Commissioner Dennison asked Mr. Hendy if the equipment that will be used is commonly used so that information is available on the noise level generated by it? Mr. Hendy said that he would find out if noise information is available on the equipment. Commissioner Dennison stated that he would like to have that information before an environmental determination is issued. Commissioner Dennison moved to table action on this project until the applicant can provide more information on the noise levels generated by the sawmill so that it can be determined if this project will meet the noise guidelines, or can be mitigated in some way to meet the guidelines. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. State Environmental PolicY Act Review; Commercial Shellfish CUI tivation, Lona Line Svstem in Marine waters at Two Sites; All Seasons AQuaculture Farms: Bart Phillips, representing All Seasons Aquaculture was present when Assistant Planner, Jim Pearson, reviewed this proposal to install a commercial long line culture system for the raising of shellfish on two sites in Hood Canal. Each facility would have a total surface area of 2.9 acres and would measure 250 feet by 500 feet. The total area including the anchors would be 250 feet by 1,000 feet, and would be located in waters less than fifty feet deep. The mature shellfish would be processed off site. The tidelands that the facilities will be operated over are owned by the State Department of Natural Resources. ii' Site number one is located in Bywater Bay north of the Hood Canal Bridge and is between 780 to 1,160 feet offshore depending on the configuration of the shoreline. Site number two is in Thorndyke Bay, north of Elu Point and is between 750 and 1,500 feet offshore. The environmental checklist and suggested mitigating measures were reviewed. Commissioner Dennison moved to issue and Mitigated Determination of Non- Significance with the mitigation as proposed by the Planning Department. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. John Beal, water OUalitvSDecialist, and David Goldsmith, Director, Plannina Devartment re: watershed RankinG Committee: John Heal, fvm~ 1" '). .,1 ~ - . ~-3518 ~ r.r~ n f.. \ ;J'f ~ ~... . . ~' t.. r- Commissioners' Meeting Minutes: Week of October 10, 1988 Page: 6 Water Quality Planner, submitted a list of people suggested for appointment to the Watershed Ranking Committee. The Board asked John Heal to check with these people to see if they would be willing to serve on this commit- tee and then submit a letter of recommendation for the appointments. * * * Reauest for Fourth Quarter Payment of Funds from the Hotel/Motel Tax; Jefferson County Historical Society: Commissioner Dennison moved to approve payment of the fourth quarter allocation from the Hotel/Motel Tax Fund to the Jefferson County Historical Society. Commissioner George Brown seconded the motion. The motion carried by a unanimous vote. Application for Assistance from the Sold:J.ers' and Sailors' Relief Fund; Auaastus A. ward. Jr.: Commissioner George Brown moved to approve the application for assistance from the Soldiers' and Sailors' Relief Fund in the amount of $30.00 as requested for Augustus A. Ward, Jr. Commis- sioner Dennison seconded the motion which carried by a unanimous vote. ADDlicat:J.on for Buildina Rent Payment from the Soldiers' and Sailors' Relief Fund; VFN 7014 Port Townsend: Commissioner Dennison moved to approve the building rental payment for VFW 7014 Port Townsend in the amount of $120.00 from the Soldiers' and Sailors' Relief Fund. Commis- sioner George Brown seconded the motion. The motion carried by a unanimous vote. APPROVAL OF MINUTES: The Minutes of September 12, 1988 were approved as corrected and the Minutes of September 19, 1988 were approved as read by motion of Commissioner Dennison, seconded by commissioner George Brown. The motion carried by a unanimous vote. Bill Dentzel re: Park Project on Countv Property Located in the City: Mr. Dentzel and Bjorn Lunde came before the Board to discuss concerns they have for the plans to renovate the Port Townsend Community Center. Their main concern is for the plans for parking and the park (grounds surrounding the building). The final design plans for the use of that space have not been settled and the how the City residents will feel about that design has not been explored. Mr. Dentzel asked if another chance for people in the City to comment on the plans, could be arranged? The parking lot and parking situation for the building will change the traffic and people flow in this area of the uptown. Mr. Dentzel then explained his idea for a Carousel project on the corner of Lawrence and Tyler Streets. ~\ \ thing that the City the parking He is proposing to for parking and open green space as JEFFERSON COUNTY BOARD OF COMMISSIONERS . VOL 14 j r~r.~. ,,- ,,', 3519