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HomeMy WebLinkAboutM032387 t !&ii. _ .-1 1- _I JEFFERSON COUNTY BOARD OF COMMISSIONERS I Iii _I 1- -I Distriot No. 1 Commissioner: Larry W. Dennison, Chairmanl - _I Distriot No.2 Commissioner: B.G. Brown, Member I .. _I Distriot No.3 Commissioner: George C. Brown, Member I Iii _I 1- _I Clerk of the Board: Jerdine C. Bragg I .. _I Publio Works Direotor: Gary A. Rowe I - _I ,- lIIIi' - M I NUT E S Week of Maroh 23, 1987 Chairman Larry W. Dennison oall the meeting to order in the presenoe of Commissioner B. G. Brown and Commissioner George C. Brown. Bud Porter and Other Veteransre: The Soldiers' and Sailors' Relief Fund: (See also Minutes of November 24,1986) Don Ash asked that the Board oonsider rebuilding the Soldiers' and Sailors' Relief Fund. There are veterans in the oommunity who are in need of food and shelter. Chairman Dennison explained that the levy for the Soldiers' and Sailors' Relief Fund was raised by 6% ($12,600.00 was budgeted for 1987) whioh is the same amount that the property tax levy was raised, and an addi tional $1,500.00 was put into the fund (this brought the budgeted total to $14,100) so that funds would be available during the months before the first tax oolleotion date of April 30, 1987. Elmer Assman explained that an interpretation of RCW 73.08.010 and RCW 73.08.030 was obtained regarding the distribution of funding to a nationally ohartered Veterans group. Proseouting Attorney John Raymond reviewed these seotiona of the RCW and feels that the funding for the Soldiers' and Sailors' Relief Fund should be handled as it is for any other County department. The Proseouting Attorney will be forwarding a letter to the Board regarding this opinion. The disoussion oontinued wi th the Chairman explaining the differenoe between funds being budgeted and funds available to be spent during the year, as well as how the taxes are distributed as they are oolleoted. Chairman Dennison explained that the Soldiers' and Sailors' Relief Fund has an amount budgeted for it, just like the other County departments, with the exoeption that it levies taxes separately. He further explained that the State Auditor has advised the Board in writing that the County Commissioners are direotly responsible for.!!..!!.!. money, inoluding the Soldiers' and Sailors' Relief Funds, that are disbursed by the County. Bud Porter reported that the State Attorney General's offioe advised him in writing that the County Proseouting Attorney has the respon- sibility to give an opinion on who is to administer this fund, whioh he says is the responsibility of the nationally ohartered veterans organi za t i on. The Board will ohe ok with the Proseouting Attorney regarding his opinion on this matter. Mr. Assman asked that th. B6ard vote another increase in this funding. Jane Assman stated that .the Veterans need this funding desperately. Discussion oontinued regarding the need to inorease th~ funding level, how the veterans use this money, and how the tax funds are budgeted and distri buted. Mr. Assman asked eaoh of the Commissioners to state if they feel if there is anything that oan be done to help the veterans . VOl 13 rAGE o 1012 Commissioners' Meeting Minutes: Week of March 23, 1987 Page: 2 right now. Commissioner B.G. Brown stated that an emergency appropria- tion from the Current Expense unencumbered cash is an option. The tax levy amount can not be changed for 1987. Mr. Assman stated that the veterans are asking for $.05 per thousand, not the maximum of $.27 per thousand. Chairman Dennison and Commissioner George Brown rei terated Commiss ioner B. G. Brown's statement that the onl y option open to the Board at this time to raise the funding level is an emergency bUdget appropriation, which requires a public hearing before it can be approved. Chairman Dennison asked Prosecuting Attorney John Raymond about his statement to Bud Porter regarding funding the Soldiers' and Sai lors' Re lief Fund. John Raymond stated that the S & S Fund has its' own specific funds (like the Road Fund) which is presently levied at 1 1/8 cent~ per thousand which is the minimum required by the statutes. It is his interpretation of the statutes that this fund should be ad- ministered by the officers of the nationally recognized veterans organizations. In response to Commissioner George Brown's question regarding the procedure for approval of the vouchers submitted by the veterans organization, Mr. Raymond stated that he feels they should be handled the way vouchers are handled for other County departments. He added tha t the f i na I au thor i t y fo r voucher a,pproval 1 ies wi th the Commissioners. After the Clerk of the Board checked the pending applications, Chairman Dennison reported that there are approximately $2,400.00 in applica- tions wai ting for funding to become available. Commissioner George Brown moved to start the proceedings for a $5,000.00 budget appropria- tion for the Soldiers' and Sailors I Relief fund, from the current expense unencumbered cash. Commissioner B.G. Brown seconded the motion. Boaer Saith III re: Renewal of County Insurance: Homer Smith I I I repo r ted t hat the quoted premi um for general liabi I i ty coverage ($1,000,000.00 in coverage) is $62,435.00 it ,was $63,240.00 during the last policy year. Automobile insurance coverage in 1986 cost $48,102.00 and the new quoted premium is $36,011.00. Property in- surance in 1986 was $13,409.00 which is now quoted at $12,415.00. After further discussion of the coverage, Commissioner B.G. Brown moved to accept the million dollar aggregate coverage, the auto coverage and the property insurance coverage as quoted by Homer Smith III. Commis- sioner George Brown seconded the motion. .D1ll Pollak. Project Mana2er. Drinnon Senior Center Project re: Second Call for Dids for Drinnon Senior Center Water Systea: (See Also Minutes of March 16, 1987) The one bid received on the installa- tion of the water system at the Brinnon Senior Center Project was from General Construction and has been reviewed carefully because the bid amount was almost double the Engineer's estimate. The figures have been revised, Mr. Pollak reported, but there is still a $15,000.00 disparity_ The major disparity is in estimated costs is in the plumbing. There was then discussion of the options regarding the water system such as hooking up to the Piccini well or calling for bids again. Bill Pollak stated that he has checked into the Piccini well before and it was found that it would have to be re-engineered and upgraded which is the same thing that is necessary for the water system ,that exists on the property. Mr. Pollak does not feel that this alternative would save the County any money. The Board directed Mr. Pollak to check into the Piccini well again while he is pu~ting together the information to call for bids a second time. Chairman Dennison also asked that Mr. Pollak draft a letter to the Engineer, through the Architect, asking for an explanation of the need for an 800 amp service. Structural ReDair Bid: (See Bid Opening March 2, 1987 Minutes and Bid Award March 9. 1987) After Prosecuting Attorney John Raymond explained the contractor bond requirements for the Board as they are set out in VOL . 13 tAr,~ o 1013 Commissioners' Meeting Minutes: Week of March 23, 1987 Page: 3 the R.C.W.'s Commissioner B.G. Brown moved to waive the ten day time frame for McClane Construction to enter into a contract and directed the Prosecuting Attorney to draw a surety agreement to cover the contract. Commissioner George Brown seconded the motion. PUBLIC WORKS AGREBMENT re: ACQuisition Services for Point Whitney Road: Kenneth Endorf: and CONTRACT re: Personal Services. Appraiser: Point WhitneY Road and Bee Mill Road: Public Works Administrative Assistant Carter Breskin explained that the rightt-of-way acquisition is being planned for Point Whitney Road. Mr. Endort is the person that does the actual right-of-way acquisition after ~n appraisal is done by John Siebenbaum. . Commissioner B.G. Brown moved to sign ithe Acquisition of Services Agreement with Ken Endorf and the Personal Services contract with John Siebenbaum for appraisal and acquisition of right of way. Commissioner George Brown seconded the motion. , I CALL FOR BIDS re: CROS89: Hastinks Avenue West: This project is a continuation of a previous project ~nd will incilude wi4ening the road, doing drainage work, and real ignment of the road. Commissioner B.G. Brown moved to sign the call for bid~ and set the bid opening for April 13, 1987 at the hour of 2:00 p.m. las recommended by the Public Works Department. Commissioner George Bro~n seconded the motion. I , I CONTRACT re: Purchase and insitallation ot a Snow Plow' Hitch: Swain EQuipment: Commissioner Bi.G. Brown moved to sign the I contract with Swain Equipment Company for the purchase and installation of a snow plow and hi tch as previously aiwarded. Commissioner George Brown seconded the motion. CONTRACT Commissioner B.G. Equipment for the Commissioner George re: Purchase of a Ford Tractor: Sahlberg EQuiPBent: Brown moved to sign the contract with Sahlberg purchase of a Ford Trllctor as previously awarded. Brown seconded the mot~on. ! CONTRACT re: Purchase of a C~b 'Chassis for Dump Truck: Kenworth Northwest: Commissioner B.G. Brown moved to sign the contract with Kenworth Northwest for the purchase ~f a cab and chassis for the dump truck as preViously awarded. Commi~sioner George Brown seconded the motion. Property Exchange with the Commnnity United Methodist Church ot Hadlock: Carter Breskin explained that this property exchange with the Community United Methodist Church iof Hadlock is necessary to acquire the balance of the right-of-way needed for Church Road. The Church has deeded the agreed property to ~he County and approval of a Deed for the property the County is givi~g the Church is all that is needed to complete this transaction. ' i Commissioner B.G. Brown moved to appr~ve and sign the Statutory Warranty Deed to the Communi ty Uni ted Me~hodist Church in Hadlock as recommended and presented by the Public Wo~ks Department. Commissioner George Brown seconded the motion. i ORDER to Vacate County Road Road: (See Also Minutes of August 20, gone through the necessary procedures Road. A new road was constructed Right-ot-Way: Lower Aldema Beach 1984) The County has previously to vacate the Lower Adelma Beach yeafs ago making the old road I I I I i , VOL , - f 3 ~AGE L; .0101.4 I I i I z ~) ..~~ c ;::. -, a f f~ q l:3p 'j" : '10 ,) q ;'on Tflqt::(, ",: J (~ .. ~ .f 'J ~!;J ~;, ! n . ~ "! n W~f! (()'1 '1;) 1;::1,,)1'1-.":- ,; ,ft~' ,f i'~ r ;:J!'}' . ' ',", [, ! r~ ; : j'": <; ,~~ :) ! 'J. .J !'I cL, t ,r.} li~' ,~ '! ~l1 : .., 'I" J i :i1', ' . , " 4 ,,_.ID 'I)'j-;; .( ': II 'j <f!! tl " ,., '~ -:,: n r 'i I'll :1 il f) 1'. t~ )~i [\ ;,~ 4f ';;~. t. ~:~_~i ~ 8 ". ::. L ~I f 1:: S c' 91 : IU~~:J .-x ~, ;1 d ."1 : .t _ll~~ P. ',.t ., " ,e !I C,. j E 1j f.j ,; <1 fi f iJ f~ f; ;:' ;~ f. [j '_; ,~ J,f q j H '::' m Ii ;;. I,:' p d f! J f"i ,~ n 'J ,:nJod : ")', 1 ) A .H T if. U 'J 'T (: .1 'J i.~, .-.~ ~~r~ R to ~2Dd~lG :-, <To', ._-~ ~J .,~ I~ q Jt. n '-I ~ 1 ~ f. .~~~ .:~ f~ f~ ~,) ~ (j t~; I" - ., . '!' ,;-~ fl f!; t:j j) ! !\ I '~j { f! i; ".; ',' " f{<_:t ';~j~~~ ~ ,:_~ :,~~t)-1J :-:;'r -t~~; .in~, .-J th.~m.a;;:', >> fie :-, ji : ~, f ~J -'l -lliT;,' It ',~ 'f /~ ,-. t i~ ~t' ~ .P ~,q fi '-' ,,;'1 ;X 9 [I j I, !J ., !~ r; ':t 0 ~','~ I' f1:; 5. r: '1 : 9 'I 1 ,","', Of. ;;) : j 8 ',i/1 f~ ~, '1 i; ~ I :!' 'f I) -.~ f( 9)1 IHW :1 ; J" (," )- i 'll':<;JHri1:J:'", ') j ; ,H]I] '1 .::; l. ~r j 11 ~, 0 :_ i t) }- Ii,~ "J ',1 0 " r f; ~:;, fI '.,1' '-'-- :1'-'''11.'611' ie' . cr.,~ Ii Commissioners' Meeting Minutes: Week ~f March 23, 1987 Page: 4 unnecessary. During the vacation hearings! it was found that one of the property owners in the area would be 'required to provide access easements to some land locked properties. The necessary access easements have been obtained and are currently being recorded in the Auditor~s Office. i I Commissioner B.G. Brown moved to approve ~nd sign Resolution No. 23-87 ordering the vacation of the Lower Adelma Beach Road right-of-way. Commissioner George Brown seconded the mot~on. InitiatinRProjectXR'729: Wa~hout of the OuinaultSouth Shol'e Road: The total appropriation for this project is $60,000.00 with $48,000.00 to be refunded by a DOE grant and the remaining $12,000.00 Doming from the County Road Fu~d, Carter Breskin explained. The construction will be done by County forces. i C omm i ss ioner B. G. Brown moved and Commi ss ioner George Brown seconded the motion to issue and Determination pf Non-Significance for this project which will affect the rip rap in the Quinault River. due to the emergency road repair. After more information was Commissioner B.G. Brown moved initiating Project #XR0729 to Shore Road in the West End. motion. provided by! the Public Works Department to approve and sign Resolution No. 27-87 repair the washout on the Quinault South Commission~r George Brown seconded the Annual Certification for the 'County Road Administration Board: This report provides the County Road Administration Board with information about the operations of the RQad Department and includes a report on construction projects in progress. Commissioner George Brown seconded Commissioner B.G. Brown's motiion to approve- and sign the appl i cat i on f or the Annual Cer t i fica ti'on from the County Road Ad- ministration Board. Apartment Above the Boiler Room at the Hospital: Fire Damalle R e p ai l' : The Pro see uti n g At tor n e y has in for m e d the Pub 1 i cWo r k s Department that because the insurance carrier will be paying for 70% of the repair work, the County is not required to go through the normal bid procedures for the repair work. An es~imateof $10,000.00 has been r e c e i ve d fro m Mar k M 0 ria r i t Y 0 f Po r t t.u d low fa r t his w 0 r k . The insurance carrier has issued a check for i $7,272.19 toward the comple- tion of this work. The Board directed th.t the Public Work Department seek another proposal on this project. BID ADDENDUM re: Bid Call forVotinR and Vote Tabulation System: Commissioner B.G. Brown moved to approve and sign Addendum No. 1 to the Bid Call for the new voting land vote tabulation system, changing the bid opening from April 6, 198~ at 2:00 p.m. to May 4, 1987 at 2:00 p.m. Commissioner George Brown seiconded the motion. DISTRICT COURt i AGREEMENT re: Municipal Cou'rt Services: City of Port Townsend: Commissioner George Brown seconded Commissioner B.G. Brown's motion to appr~ve the Municipal Court Sertices Agreement with the City of Port Townsend for 1987. VOL 1'1',. tl} fACt to 1015 Commissioners' Meeting Minutes: Week of March 23, 1987 Page: 5 PLANNING DEPARTMENT SEPA Review: Installation of Three Oil Tanks. Glen Cove Industrial Park; Oil Beat Company of Port Anfleles: Senior Planner, Rachel Nathanson reviewed this proposed project to install three storage tanks for motor oil at the Oil Heat of Port Angeles faCility in the Glen Cove Industrial Park. The tanks are approximately eight feet in diameter and twelve feet in height, and hold 4,000 gallons each. This oil would be repackaged and sold in various size containers. Spill hazard during oil delivery and repackaging is a concern. The project proponent will only refill containers on the concrete slab and there will always be two employees present during all oil transferrals. The larger tanks have gauges to prevent over filling and the hose and pump used for filling smaller containers have emergency check valves. These tanks will be visible from Highway 20 and will be painted the same color as the rest of the facility. The conditions suggested for this pr~ject, Rachel Nathanson continued, deal wi th drainage, surfacing of storage areas, hoods for security lighting. and assurance that site access, parking and loading areas are not impacted. Landscaping the si te is encouraged. Commissioner B. G. Brown moved to issue a determination of non-significance and lead agency status on the Oil Heat Company of Port Angeles proposal and to include the six mitigative' measures as recommended by the Planning Department. Commissioner George Brown seconded the motion. SEPA Review; Proposed Preliminary Plat, Kala Point: New Kala Point Limited Partnershio: This proposal is to subdivide the last approximately 10.28 acres left on the Kala Point site and develop it into a 14 lot planned unit development for single family residences to be called Kala Heights. The proposal is in two phases; ,phase A- includea the first four lots with phase B being the development of the balance o~ the lots. The Board will review this proposal again for its compliance to the subdivision regulations. This acreage was included in the Environmental Impact Statement that was done for the Kala Point development, Rachel added, and it will not make any greater impacts than were dealt with in the original review. Commissioner George Brown moved to issue and determination of non- significance and lead agency status for the New Kala Point Limited Partnership proposal. Commissioner B.G. Brown seconded the motion. Commissioner B. G. Brown asked if the change in the project proponent from Kal a Po in t Deve 1 opment, I nc. to the New Kal a Po i n t L imi ted Partnership, would make any difference. Ms. Nathanson responded that the difference. as she understands it, is that the original partners' have split and now one partner is responsible for the existing develop- ment as well as the development aspects of the bare lots (Kala Point Limited Partnership} while the other partners are involved with the resale of already improved lots (Kala Square developers). This New Kala Point Limited Part~ership includes the same people that have been involved in the development of this project in the ~ast. Commissioner B. G. Brown moved to issue and Determination of Non-Significance and Lead Agency Status for the New Kala Point Limited Partnership as recommended. Commissioner George Brown seconded the motion. Setback Variance Request; Second Mobile Home on Property on Old Dosewallips Road: Robert Gray: A five foot' setback variance is be I ng requested from the normal twenty foot setback required from a portion of unused right-of-way by Robert Gray to allow placement of a second mobile home on his property located on the Old Dosewallips Road. When the new Dosewallips Road was constructed, ~ loop in the right of way was created and Mr. Gray owns all of the property surrounding this unused loop. Commissioner B. G. Brown moved to grant the variance as requested by Mr. Gray. Commissioner George Brown seconded the motion. \l0l 13 fAGf o 1.0tf Commissioners' Meeting Minutes: Week of March 23, 1987 Page: 6 Policy on Five Acre Subdivision Exemotions: Rachel Nathanson reported that currently the Planning Department reviews all subdivision exemption requests wi th the exception of five acre parcels. A $25.00 fee and appl i ca tion are required for these I'eviews which helps the department keep track of these requests and make sure that they meet the requi rements . Thi s cr iter ia has not been I'equi red for five acre parcel exemption requests. A change of policy is being suggested to include five~cre parcels in the same review that all other exemptions are required to undergo. This would mean that before a deed is filed the parcel is checked to make sure it is actually five acres in size and that there is legal access. The Assessor's office and the Planning Department recommend that this policy change be made. If the Board concurs a letter wriuld be sent to all the Realtors and Title companies in the hope that notice of this change will be given to as many people as possible. Assessor Jack Westerman stated that the five acre parcel divisions occur quite often and it, has put his office in the role of policing these requests and then forwarding them on to Planning. Rachel Nathanson added that 50% of the subdivision violations are caused by five acres parcels that don't meet the size requirements. This change in procedure would create an addi tional workload but wi 11 eliminate dealing with the violations after the fact, which is also an addition to the workload. Discussion of the problem and the options for a solution followed. The Board asked that the Departments involved wri te up a recommended policy and suggested fee schedule for this proposal. HUMAN SERVICES E 11 a S an d v 1 fl . Coo r din a tor . Human S e r vie e s r e : Va r i 0 u s Department Matters: Ella Sandvig came before the Board to discuss the following items: Basement Conference Room in the Mul ti-Services Building: The whi te marker boards that have been installed on the walls in the basement conference room have been ruined by improper cleaning, and the boards are not usable. Ms. Sandvig asked if it could be replaced with a blackboard. The Board advised Mrs. Sandvig to purchase a replacement board that she feel is suitable for that room. Computer Purchase for Human Services: The computer for the Human Services department, Ella Sandvig reported, is being purchased by the State on their contract and will be owned by the State4 Telephone System: A new phone system is being investigated for the Human Services offices and an estimate has been received of $7,700.00. Th is sys tem wou I d save $450.00 per month after it is purchased and installed. The Board advised that any item over $3,500.00 must be put out for bid. The present phone system is antiquated and can not be purchased to eliminate the leasing charges, Ella Sandvig added. A new phone system for the Courthouse is being researched and the Board advised that they will check into having the Human Services department included in this project. Storafle Area used in the Basement of the Multi-Services Building: The need for a storage area in the Multi-Services Building, which can be locked and is easily accessible is necessary for the Human Services Department. Reappointments to Alcohol/Drug Abuse Advisory Board and the Development Disabilities Advisory Board: Commissioner B.G. Brown moved to appoint Commissioner George C. Brown to a three year term on the Alcohol/Drug Abuse Advisory Board and a three year term on the Developmental Dis- VOL 13 t'A&E o t n1.7 Commissioners' Meeting Minutes: Week of March 23, 1987 Page: 7 abilities Advisory Bo.rd. Chairman Dennison seconded the mction. The following reappointments were made by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown: Alcohol/Drug Abuse Advisory Board: (All to three year terms) A. M. O'Meara Father Truitt Lois Smith Marie Schipper Tom Duke Developmental Disabilities Advisory Board: Louise Raymond to another three year term. Resignation from the Mental Health Advisory Board: Ella Sandvig reported that Father Walter Truitt has resigned from the Mental Health Advisory Board,' HEALTH DEPARTMENT Establishment of a Health Department Community Health Nursing Advisory Board: Resolution No. 26-87 was approved and signed by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown establishing the Community Health Nursing Advisory Board. * * * Request for Extension of the Port Townsend Contract for Design of a Secondary Sewage Treatment Facility: Economic and Engineer- ing Services. Inc.: Commissioner B.G. Brown moved to approve the application to the Washington State Department of Ecology for approval of the extension of the City of Port Townsend Sewage Treatment Facility project to include enough capacity to accept septage from Jefferson County. Commissioner George Brown seconded the motion. A letter will be written to Bob Wubbena of Economic and Engineering Services, Inc. directing him to proceed with the scope of work and the application to the Department of Ecology. CONTRACT re: Amendment to Contract No. 86136-LC: State Centennial Commission: The Clerk of the Board explained that this contract amendment includes a clause that the County will not dis- criminate against any group or person. Commissioner B. G. Brown moved to approve the amendment to the contract wi th the State Centennial Commission. Commissioner George Brown seconded the motion. Establishment of an Official County Centennial Committee and Authorizing It to Conduct Activities: Commissioner B.G. Brown moved to approve and sign Resolution No. 24-87 establishing an official Jeffer- son County Centennial Committee and authorizing it to conduct ac- tivities. This resolution repeals Resolution No. 86-85 (passed November 18, 1985). Commissioner George Brown seconded the motion. Applications for Liquor Licenses: Washington State Liquor Control Board: Commissioner B.G. Brown moved that there is no objec- tion to issuance of liquor licenses for the following: Discovery Bay Lodge and the Port Ludlow Village Store. Commissioner George Brown seconded the motion. Reappointments to the Open Space Advisory Board: Robert Bundy and Joe Kawamoto were each reappointed to another four year term on the Open Space Advisory Board by motion of Commissioner B.G. Brown, 'Jot. 13 rAGE O '1 ~10 ,""" ,.,," 0 < '", " Commis-sioners' Meeting MInutes: seconded'by Commi ssioner' Geol"ge I.' ' '" L. Budaet Bzt:ensJ.OIlS aDd. ADDrovriat101lS: ' CODDD1.s1~1'8 ,Office. PubJ.~c Worb. Sheriff. Vetel"aDS Relief ,,1'1PI4 . thePaz'b DeD8l'UleDt: Commi&ls.i-oner B. G. , Brown>movedtoapproY'eands1gn.:Reso1u'tion Ro. 25-87 the hearing notice for the budget appropriations for various county Df!partments. ,fhehear1ngWillbeApr1l6, 1987 at 10:.30a:.Jil. Commis- , s10ner~eors:eBrownseconded .the motion. MEET:tNG'ADJOURNED