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HomeMy WebLinkAboutM042087 I'll, - -, ,- M' J'EFFERSON COUR'l'Y BOARD OF COMMISSIONERS , !II _, 1- RBI District No. 1 Commissioner: Larry W. Dennison, Chairman' .. 86' District No. 2 Commissioner: B.G. Brown, Member , .. ., District No. 3 Commissioner: George C. Brown, Member I_ .' ,. mB, Clerk of the Board: 3erdine C. Bragg , ., Public Works Director: Gary A. Rowe , M ., I .' M MINUTES week of April 20, 1987 The meeting was called to order at the appointed time by Chairman Dennison with ~ommissioner B.G. Brown and Commissioner George Brown present. APPROVAL OF MINUTES: The minutes of April 6, 1981 were approved as read by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown. Purchase of County Insurance Packaae for 1981: After discussion of whether to buy a one million or two million dollar aggregate package of liability insurance, Commissioner B.G. Brown moved to purchase the one million aggregate at a cost of $55,134.00 and to raise the bond coverage on County employees from $10,000 per employee to $25,000 per employee, with a $250 deductible per claim for a total premium of $944.00. Commissioner George Brown seconded the motion. Kathv Loaa, Reporter, Peninsula Dailv News re: Availabilitv of Information on Items submitted for Commiseioners' WeeklY Meetina AGenda: Kathy Logg explained that the newspaper needs advance notice on the items that come before the Board weekly. The Board advised Ms. Logg that they like to have an open agenda to be able to give the best possible service to the public, which sometimes makes it hard to give out information in advance on an item that will be .considered at any particular meeting. Any matter that requires public notice is adver- tised and the Board will ask that discussions of items that may be controversial be re-scheduled to a later date and time to allow for public input. The Board suggested that the newspapers contact the departments directly for what they expect to bring before the Board weekly, as well as checking with the Clerk of the Board. BUSIDSS FROM COOlfTY DEPAR'l'MER'l'S PUBLIC WORKS J'im Worthinaton re: Easement across County proDertv off of SR20: Public Works Director, Gary Rowe, explained that Mr. 3im Worthington has requested an easement across County property which is surrounded by the Twigg Short Plat (off SR20 near Old Fort Townsend VOL 13 . It; r t\l;_ , --1.393. Commissioners' Meeting Minutes: Week of April 20, 1981 Page: 2 State Park Road) to gain access to his property. After discussion of the situation that triggered this request, Chairman Dennison asked why the County should be concerned about letting Mr. Worthington use this easement? Gary Rowe explained that, 1) the use of this easement will not give Mr. Worthington access all the way to this property, and 2) The policy in the past has been that easements are not given across County property. Mr. Worthington stated that the only options available to him for obtaining access from the other adjacent property owners is to either purchase their whole piece of property, whi.ch Mr. Worthington advised he is not in a position to do, or obtain the County property and then trade that parcel for an easement across their property. His only other option, Mr. Worthington continued, is to go to Court to resolve this matter. The Board concurred that they are not ready to grant Mr. Worthington an easement until all other alternatives have been ex- hausted. AGREEMENT re: Memorandum of: Summer Youth Emolovment: Northwest Services Council: This agreement is for the Public Works Department to hire youth to work on the Summer Vegetation Management Program, Gary Rowe reported. Commissioner B.G. Brown moved to approve and sign the Memorandum of Agreement with the Northwest Services Council for summer youth employment. Commissioner Geor.ge Brown seconded the motion. AGREEMENT Re: Riaht-of-Way Acauisition Service for Leland Creek Bridae Project CROS81: Ken Endorf: Commissioner B.G. Brown moved to approve the Agreement with Ken Endorf for Right-of-wayacquisi tion services on the Leland Creek Bridge Project CR~581. CODlmissioner George Brown seconded the motion. LICDSERe: Use of County Road Riaht-of-Wav:Charles Russell. Chimacum Road: This license to use County road right-of-way, Gary Rowe explained, is to allow Mr. Russell to place a planter box in front of his place of business in Hadlock. The planter box would be located between the right-of-way line and the sidewalk in front of the Valley Tavern. Commissioner B.G. Brown moved to approve and sign the license for use of County road right-of-way as requested by Mr. Charles Russell. Commissioner George Brown seconded the motion. COR'l'RACT re: Chanae Order: Queets River Bridae Project: This change order for the Queets River Bridge Project is just a minor wording change which will involve no change in time or cost and has been approved by the State Engineer. Commissioner B.G. Brown moved to approve the Change Order for the contract on the Queets River Bridge Project as submitted. Commissioner George Brown seconded the motion. BID OPDING re: 'OR.S89. Bastinas Avenue West Road Improve- ments: The Public Works Director opened and. read the bids for the Hastings Ave West Road improvements at the appointed time as follows: BIDDER: BID TOTALS: Ace Paving, Bremerton Seton Construction, Port Townsend Delhur Industries, Port Angeles Scarsella Brother, Inc., Seattle Bill 0' Brian<< ' Sons, Inc.., Everett Washington Road Builders, Inc., Bothell OlYmPic Construction,Bremerton Bruch << Bruch Construction, Pt. Angeles $188,910.60 164,411.00 191,145.30 153,044.00 159,361.61 151,190.15 209,321.30 182,305.11 Engineer'S Estimate 226,118.00 ~ VOL 13 ~~G~, r( 1394 1 Commissioners' Meeting Minutes: weJk of April 20, 1981 I I Commissioner B.G. Brown moved to h.ve the Public Works Department check the bids for accuracy and make a, recommendation as to the most ad- vantageous bid to the County for b~d award. Commissioner George Brown seconded the motion. I ! ! Page: 3 April 21, 198'7: Commissioner B.G. Brown moved to award the bid. to Scarsella Brothers, Inc. of Seatt~e for $153,044 ',00 as recommended by the Public Works Department. Commissioner George Brown seconded the motion. I i I PLARRIRG IDEPAR'lMD'l' I , , , I Amendina the Puaet Southern Properties Short Plat #SP14-85: The Puget Southern short plat wa, approved in 1986, Senior Planner, Rachel Nathanson reported, but there was an error in the third line of the legal description which shoul~ read SE. Commissioner B.G. Brown moved to approve and sign Resol~tion No. 34-8'7 to amend the puget Southern Properties Short, Plat as ~eco,rded in Vol 2 of Short Plat, Page 89, to correct the third line 0.1.1 the legal description to read SE. Commissioner George Brown seconded Ithe motion. I I A roval of Freeman Shbrt Plat SP2-86 Extension est. SR20/A1rDort cutoff Road: This s, ort plat owned by Cecil Freeman ,is located at the northeast corner of IAirportCuto,ff Road and SR20, Rachel Nathanson reported has been giv~n preliminary approval which will expire on April 25,1981. A six I month extension for finalizing the short plat, is being requested to lallow Mr. Freeman time to meet the requirements of the Coordinated Water System Plan. Mr. Freeman has State approval to do his devel~pment in phases to meet the fire protection standards.. Commissionelr B. G. Brown moved to grant the six month extension for finalization lof the Freeman Short Plat #SP2-86. Commissioner George Brown seconded Ithe motion. , I I Five Acre ExemDtion pOlidv: ProDosal from Plannina DeD8%'tment and Assessor's Office: (See al~o Minutes of March 23, 1981) All subdivision exemptions other than Ithose for five acre parcels have to go through the exemption applicat~on process in the Planning/Building Department which requ,ires a $25.00 lapplication fee. Problems have come up since the five acre parcels ~re not required to go through this exemption process. The Planning/Bqilding Department and the Assessor's office staff feel it would be fair to make all five acre parcels pay I the fee and go through the same I exemption process. In an instance where a party is creating a larg~ number of five acre parcels, they would be given the option of haviqg a survey done and having it filed wi th the County Auditor which wquldmeanthey would pay the fee one time. If they brought in each fivF acre parcel separately without the survey they would have to pay the ~ee for each one. 1 85 five acre, parcels were segre~ated by the County in 1986. This proposal would not create any' ad~i tional workload on the Assessor' s Office because they already chepk each one of these segregations, however, the Planning/Building de~rtment would have a certain amount of additional workload. Since tJ;1e Assessor's Office does not check whether adequate easements have ~een provided, this will have to be done by the Planning Department. [t is estimated that 10 to 15 of the five acre parcels that are segrlegated each year have resulted in violations of the County Subdivisiqn Ordinance. I I Thec,oun,ty,s SUbdivisi,onord ,inanceJ' ,r, e,quires thateac,h five a,cre parcel created have a sixty foot wide 1 gal access, Rachel Nathanson added, and this is not checked for under the current system. The discussion continued regarding the requireme ts on the recording of surveys, the additional workload that this swstem will create for the Planning Department, how dedicated right-of";'way and easements are treated in the 1 , I ki01395 Commissioners' Meeting Minutes: Week of April 20, 1981 Page: 4 total acreage of a parcel and the way an assessment is calculated on a parcel of land that includes right-of-way. Commissioner B.G. Brown asked how this policy would become apart of the subdivision ordinance. Rachel Nathanson stated that the current fee ordinance includes a fee for this, that the County by past policy has not be charging. CommissionerB.G. Brown stated that 'if the County is going to change its' policy on the way these five acre parcels are handled then something has to be done to educate the public that a change in policy is being made. Rachel Nathanson suggested that sending a memo to all area developers, title companies, attorneys and real estate firms as well as an article in the newspaper would help to inform the public of this policy change. Commissioner B.G. Brown moved to table the matter" of a change in the five acre parcel exemption policy until a later time. Commissioner George Brown seconded the motion. Rachel Nathanson stated that she would send a memo to title companies, attorneys, real estate companies and other developers advising them that the County is considering a change in policy for implementation by a specific date, which will be discussed at a public meeting set for a specific time and date. Port LudlowVillaae. Oak Bav Road: Request for relief from one condition of,aPDroval: Gas St:ation,Sian Liahtina: The Port Ludlow Village.. development proposed orginally by John Lea on Oak Bay Road received approval subject to certain conditions. The project is now being finished by Pope Resources. One condition of approval is that any signs that were placed on the development were to be illuminated by indirect means only. Pope Resources is appealing that condition of approval to allow the gas station moving into the development to have a sign illuminated from within. The sign does meet the policies of the Comprehensive Plan and will not create a traffic hazard or nuisance. The sign will only be illuminated from dusk to normal closing time of about 10:00 p.m. Even though this development is in a residential area there are no more than one full time and two part time residences located within 1,000 feet of the sign. The sign is not in direct view of any residence. The sign is of nominal size and will be located well off of County road right-Of-way. This a typical Mobil gas station sign that is plastic on the outside with the illumination coming from inside. The issue, Chairman Dennison noted is the sign being a nuisance in a residential area. The original condition regarding signs was placed on the project because this was a commercial development in a residential area, Rachel Nathanson added. After reviewing the information and request submitted by Pope Resources, Rachel Nathanson advised that she would do a site inspection to clarify what has been done by the project proponent, why they feel they cannot comply with this condition and what the new proposal is and report back to the Board. Setback Variance Requests: StavneV. Seidl and Bofacher: Dr. Bud Stavney - 251 Old Ferrv Road, Hadlock: Rachel Nathanson reported that Dr. Stavney is requesting a six foot variance from the 20 foot setback required from road right~of-way for a two story garage and storage building on his property on Lot 15 of Portage Bay Park plat. The Building Official has inspected the site and recommends approval of the setback variance request. Commissioner B.G. Brown moved to approve the setback variance as requested by Dr. Stavney. Commissioner George Brown seconded the motion. Donald Seidl, 400 Seal Rock Road. Brinnon: Mr. Seidl is requesting a setback variance from Highway 101 in Brinnon for placement of a mobile home on his property. The access to Mr. Seidl's property is from Seal Rock Road. Mr. Seidl is requesting to be allowed to set the mobile home eight feet from the Highway 101 right-of-way. His septic system drainfield is located between the mobile home and Highway 101. In 1986 VOL 13 r~(;~ frj l39H,. I I I , Commissioners' Meeting Minutes: Week of April 20, 1981 Page: 5 Mr. Seidel was denied approval by the Heal th Department for this property because it appeared that the mobile home was placed on top of the drainfield and ,that vehicles were being driven over and parked on the drainfield, a~ well as problems with the water system, and a variety of other problems. The mobile home has since been placed on the property wi tho'Ut a building permit. Bill Glasser of the Health Department has recently stated that there are no further health related concerns on this bu~lding permit application. The Board will discuss this si tuation with Environmental Health Director, Bill Glasser at the Health Board meeting on April 21, 1981, before taking any action on the request. 3ames and Marv Hofacher, Portaae Way Road, Hadlock: The Hofacher' s want to add a 14 foot by 14 foot addition to their existing home which is currently setback ten feet from the Portage Way Road right-of-way. This addition would also be setback 10 feet from the right-of-way as well as having the. corner of the addition set directly on top of the septic tank. The Health Department has approved this addition provided that a crib is built to keep the weight of the house off of the septic tank and that access for cleaning the septic tank is not blocked. There is a question of the regulations regarding setback from a septic system which the Board advised they would take up with the Environmental Health Director at the next Health Board meeting. April 21, 1987: Mr. Sans Vodder, Architect, representing the Hofacher's came befQre the Board to explain that an additional variance is needed for this building permit to allow the structure to be built over the top of the septic tank. The house can be constructed in such a manner that there will be no stress on the septic tank. The access to the tank will not be obstructed by this construction. Commissioner B. G. Brown moved to approve the variances as requested for this structure addition wi th the condition that the Building Department concur that the contractor will construct the structure over the septic tank in such a way as to not put any stress on the septic tank. Commissioner George Brown seconded the motion. AODlication for Technical Assistance Loan: Coastal Revolvina Federal Assistance Loan Program: Planning Director David Goldsmith presented the application for the Technical Assistance Loan Program in the amount of $30,000.00 for the Board's review. The application is due in Olympia on April 21, 1981. Part of these funds will be used to work on the changes to the Shoreline Management Master Program that will be needed to lift the moratorium on floating mariculture in the County. The rest of the funds will be used to fund the County's portion of the water quality grant. There will be no interest charged the first three years of this eight year loan and thereafter be charged a prorated interest rate. Commissioner B.G. Brown moved to approve and submit the application for the loan from the, Washington Coastal Revolving Technical Assistance Loan Program for the programs as outlined by the Planning Director. Commissioner George Brown seconded the motion. The payback for this loan will be made through the County Current Expense Fund which will have line items aI1.d an emergency appropriation established for such when the loan is approved. Sartain Sewaae DisDosal' Svstem: Commissioner B. G. Brown moved to have the! Chairman sign the letter to Mr. << Mrs., Sartain advising them of the Board's determination that their septic system does not meet the minimum setback requirements from the river and that their sewage disposal permit is no longer valid. Commissioner George Brown,seconded the ~otion. 'VOL 13 rAGE ~"O 1397 Commissioners' Meeting Minutes: Week of April 20, 1981 Page: 6 Refund Reauest: J'ames caldwell: The refund request in the amount of $30.00 submitted for 3ames Caldwell due to the denial of the Current Use Tax Assessment application was approved by motion of Commissioner B.G. B~own, seconded by Commissioner George Brown. IIUMAH SERVICES CONTRACT #87-10-03 re: Personal Services: Mental Health Counsellor: Marv H., Moraan: Commissioner B.G. Brown moved to approve the personal services contract for the Human Services Department with Mary H. Morgan to provide mental health counselling services. Commis- sioner George Brown seconded the motion. out of State Travel Reauest: The request from the Human Services Coordinator to allow a staff member to attend a workshop in Portland Oregon was approved by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown. ASSESSOR Budaet Transfer Reauest: Assessor's Office: Commissioner B.G. Brown moved to approve and sign Resolution No. 35-87 to allow the budget transfer as requested by the Assessor's Office. Commissioner George Brown seconded the motion. AUDITOR ApDlication for Dance License: The Old Aloohol Plant Restaurant: Commissioner B. G. Brown moved to approve the dance license as submi tt~d for the Old Alcohol Plant Restaurant. Commis- sioner George Brown seconded the motion. HEALD DEPAR'l'MERT Bew Environmental Bealth SDecialist Assistant: Steve Rice: The payroll authorization for Steve Rice the new Environmental Health Specialist Assistant in the Health Department was approved by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown. PARKS/RECREATION DEPAR'l'MERT Authorization to Pay Travel EXDenses: Park Attendant: Commissioner B. G. ,Brown moved to approve the payment of $50.00 per month to Glen and/or Beverly Luchich for reimbursement of travel expenses to and from Oak Bay, Chimacum and Indian Island parks effec- tive April 1, 1981. Commissioner George Brown seconded the motion. SHERIFF Reauest for Installation of Additional Phone Lines to the Emeraencv ODeratioDB Center at the J'ail Facilitv: Commissioner B.G. Brown moved to approve the installation of the additional phones lines in the EOC as proposed by Stan Betts, coordinator of the Emergency Services exercise. . Commissioner George Brown seconded the motion. * * * VOL 13 f~rT; ~. (I 1.398 :l 'i~t 0J:~ 0:, 'J- L!. .":. .: l.<- . ,.0.' ;jJ t~ -- " 'j J (~ . ~ . ,.'_'!' .~.~~rT .). ~)C-, ': L ~ fil 'f t. '; - - ,'), , :;-L)j-~ C~t:".~ '. .,~,!;jj: C,~,-.' ,!l~i. :.>:,-. ~ ",' i " '~::1~, s - - \. . : . \ '~, ~ .:.:;:; f ,"T. r!,.') -,1' ' ~ ... , ~ ~l ~ ~ . ,t.", .: ",-,- ,'"~ .. _,Iv '..:.. 2'r. '_F ,.-1 ~~ 8~~~;,~; ~~. ~ J " L . - f~ I - 4: ~ c~ :; ',>: ~--, "--,': , '~~.I r .' J f::-J ;~~ :0.1 't< , .r ... Commissioners' Meeting , i I Minu~es: 1 Week of April 20, 1981 Page: 1 ADDlication fori Retail Fireworks Stand Permit: support Parents of Scouts: Commis~ioner B.G. Brown moved to approve and sign the Application for a ret.il fireworks stand permit for the Support Parents of Scouts to be located at Nesses Corner Road arid Irondale Road. Commissioner George ,rown seconded the motion. A'DDlication for Assistance from the Soldiers' and Sailors' Relief Fund: ':t'he application for assistance from the Soldiers' and Sailors' Relief Fund for Dan Ruby was approved in the amount of $325.00 by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown. The meeting was recessed for the Board to attend a meeting of , the Mental Health AdvisoryiBoard honoring Father Walter L. Truitt who served as a, member of th~s Advisory Board for fifteen years. The meeting reconvened on Tu.sday morning with all Board members in attendance for a presentattion by Mike Cronin, DNR and Assessor 3ack Westerman regarding the DNR's six year cutting program. MEETING AD30URNED 3EFFERSON COUNTY BOARD OF COMMISSIONERS - Chairman SEAL ~) B.G. Brown, Member b-~ . George . Brown, Member IVOL 13 rAf,~ t, D1399