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HomeMy WebLinkAboutM050487 # <"~ MI 1M MI J'EFFERSON COUNTY BOARD OF COMMISSIONERS 1 M MI 1 MI District No. 1 Commissioner: Larry W. Dennison, Chairman 1 M MI District No. 2 Commissioner: B.G. Brown, Member 1 M MI District No. 3 Commissioner: George C. Brown, Member 1 M MI 1M MI Clerk of the Board: .Jerdine C. Bragg I MI Public Works Director: Gary A. Rowe 1 M MI 1M M' M MINUTES Week of May 4,1987 The. meet ing was called to order by Acting Chairman B. G. Brown in the absence of Chairman Larry W. Dennison. Commissioner George Brown was present. APPROVAL OF MINUTES: The Minutes of April 20, and April 27, 1987 were approved as read by motion of Commissioner George Brown, seconded by Acting Cha.irman B.G. Brown. BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS Brothers: Scarscel1a as awarded motion. CONTRACT re: CRe 589. Hastinas Avenue West: Scarsce11a Commissioner George Brown moved to sign the contract wi th Brothers for work. on the Hastings.. Avenue West Project CRj2)589 on April 27, 1987. Acting Chairman B.G. Brown seconded the portaae Canal Bridae Al)J)roach. CRe 690: Public Works Director Gary Rowe reported that when the Portage Canal Bridge was rated it was reported that the bridge was originally designed for approach slabs which were never built. Timbers have been placed along the edge of the bridge and are rotting out. Heavy trucks put an extra dynamic load on the end of the bridge. Commissioner George Brown moved to approve Resolution No. 38-87 for the road project known as CSj2) 690, Portage Canal Bridge Approaches. Acting Chairman B.G. Brown seconded the motion. Rhodv Drive Overlay Project: CRe 730: This paving of Rhody Drive will extend from Milepost 2.3, (where A &: G Auto is located) to Four Corners (Milepost 3.65), a total of 1.3 miles, Gary Rowe ex- plained. The project 1s estimated to cost $200,000 of which $152,000 will be provided by RAP funds. Commissioner George Brown moved to approve and sign Resolution No. 39-87 for the Rhody Drive Overlay Project CRj2) 730 as presented by the Public Works Director. Acting Chairman B.G. Brown seconded the motion. VOl 13 ~AGE o 1.62Z , , Commissioners' Meeting Minutes: Week of May 4, 1987 AGREEMENT re: Permission to Enter County Road Riaht-of-Way as Necessary: Improvement Project for SR101 in the Vicinity of Gardiner Road: Washinaton State ,Department of Transportation: Commissioner George Brown moved and Acting Chairman B.G. Brown seconded the motion to approve the Agreement allowing the State Department of Transporta- tion enter county road right-of-way as necessary in conjunction with their improvement project for SR10l in the vicinity of Gardiner Road. Repair of Apartment (Fire Damaae) abqve Boil., Room at the HosJ)ita1: Gary Rowe reported that he received a second estimate on the repair work necessary at the County's apartment above the boiler room at the Hospital. Blue Heron Construction quoted $8,500.00 which is lower than the previous estimate. Commissioner George Brown moved to award the contract for repair work to Blue Heron Construction in the amount of $8,500.00. Acting Chairman B.G. Brown seconded the motion. Letter from the Port Townsend Fire DeJ)artment re: Fire Safety at the Courthouse: The following work is being done in response to the letter from the Port Townsend Fire Department regarding their inspec- tion of the Courthouse, Gary Rowe reported: * Existing fire alarm system: The company that did the original installation of the fire alarm system has been contacted to make an estimate on the repairs needed to make sure the system is functioning properly. * A contract for providing and servicing the required fire extinguishers is being written. * A copy of the current Life Safety Code has been ordered so that plans can be drawn for the improvements needed for egress from the building. Reauest to Hire TemJ)orary Summer Help: Gary Rowe reported that he is ready to begin taking applications and interviewing youths for temporary summer help positions in the department. The Board concurred that the Public Works Director proceed with the hiring of temporary summer help. SHERIFF REARING NOTICE re :ProJ)osed Ordinance for the Establishment of J'ai 1 Housina Fees for Certain Alcohol Related Offenses: Commis- sioner George Brown moved to approve and sign the hearing notice for the proposed Ordinance for the Establishment of jail housing fees for certain alcohol related offenses. The hearing was set for May 18, 1987 at the hour of 10:00 a.m. Acting Chairman B.G. Brown seconded the motion. AUDITOR BID OPEN'IN'Gre: A New Votina and Vote Tabulation System: The Public Works Director opened and read the bids for the new voting and vote tabulation system as follows: BIDDER: BID TOTAL: Business Records Corporation "Votamatic" Punch Card System $67,713.36 Page: 2 VOl 13 YAfl o 1623 Commissioners' Meeting Minutes: Week of May 4, 1987 Business Records Corporation $54,283.63 Optical Scan System Sequoia Pacific Systems $69,248.00 Com.missioner George Brown moved to have the Auditor and the Public Works Director check the bids for accuracy and bring back a recommenda- tion for award. Acting Chairman B.G. Brown seconded the motion. PLANNING HiahwaY20 Corridor Policy: planning Director, David Goldsmi th reported that he has incorporated the changes suggested by the Board at the Board's April 27, 1987 meeting. The changes to the policy wording on Buffers is found on Page 4, however, no change was made to the policy for buffering non-industrial type uses. Commis- sioner George Brown moved to accept the SR20 Highway Corridor Policy as rewritten by the Planning Department. Acting Chairman B.G. Brown seconded the motion. David Goldsmith then reported that this policy will be incorporated into the County Comprehensive Plan. YearlY ReQuest for One Day Variance from Conditions of AJ)J)roval: Thousand Trails: The Thousand Trails annual open house is scheduled for May 17, 1981, David Goldsmith reported and they are requesting a variance from their conditions of approval for one day t~ allow the transport of guests from. the, upper development to the Clubhouse on the beach. Commissioner George Brown moved to approve the one day variance as requested. Acting Chairman B.G. Brown seconded the motion. Reauests for Refund: Commissioner George Brown moved to approve the following building permit refund requests as submitted: 1) Oil Heat of Port Angeles $80.00 and 2) Robert J'ordan $60.00. Acting Chairman B.G. Brown seconded the motion. Temporary Recreational Vehicle Park: Lake Leland: David Goldsmith reported that a temporary R.V. Park to accommodate the overf low from the County's Lake Leland Park Camp Ground has been started in the yard of a residence at Lake Leland. Due to the poten- t ial heal th hazards and other problems associated with this type of operation and the fact that the County does not currently have an Ordinance to regulate such activity, the Board directed to the Planning Department to advise the property owner to cease this practice. Five. Acre ExemJ)tion Policy: (See also Minutes of April 20, 1987) Senior Planner, Rachel Nathanson, explained the proposed policy to the Board and persons in attendance. When five acre or' larger parcels are divided they are not currently required to go through an application process. When the deed are filed they are checked by the Assessor's office to make sure that each parcel is five acres (or larger) . If the Assessor finds that the property does not meet the five acre minimum it is then dealt with in the appropriate manner. A problem has been noted where five acre parcels have been segregated without the legal access easements being provided as required by the County Subdivision Ordinance. Reviewing for compliance to the require- ments of the Subdivision Ordinance is the responsibility of the Planning Department, but this review can not be done before the deed is filed. Page: 3 VOL 13 ~AG~ o 1624 ~'.. Commissioners' Meeting Minutes: Week of May 4, 1981 The proposed policy would require that.' five acre or larger parcels go through the same application process that all subdivision exemptions undergo which would allow the Planning/Building Department to check for the proper easements and the Assessors office to continue to check for closure and size. This process would allow the County to inform buyers and sellers prior to a sale, if there is an access or size problem that must be remedied. A fee has been proposed for this exemption applica- tion process. If a person is creating several five acre parcels they can have the property surveyed and submit a copy of that survey to the Planning Department and pay a one time charge of $25.00 instead of paying the fee for each parcel.. The Fee Schedule Ordinance would have to be changed through the public hearing process before this fee could be charged. Commissioner George Brown stated that a purchaser would be aware of the status of the access easement for a five acre parcel when they receive a preliminary title report. Rachel Nathanson reported that title insurance is not required for every property sale. .John. Nesset, .Jefferson Title, added that of the three percent of purchasers who do not purchase title insurance, the majority of them are relatives of the sellers. The discussion continued regarding any possible liability on the County's part for not checking that access is provided each parcel when the County Subdivision Ordinance requires that it be provided. Mr. Nesset responded that many pieces of property in this County have access but they cannot meet the sixty foot wide easement requirement so there is nothing of record to grant the easement. This is a problem of marketability because the title companyha.s to report on the technical' aspect of access. Many County roads are there by virtue of,main- tenance and as the extension of maintenance is shortened, many proper- ties then lack access, Mr. Nesset stated. The subdivision ordinance states that within the division, sixty feet of legal access must be provided to each and every parcel. This does not mean that a sixty foot wide access must be provided to the division. The County cannot control what is not within the applicants property. For example, if a forty acre parcel is divided into five acre pieces, the sixty foot legal access would have to be provided to each five acre piece within the forty acres, Rachel Nathanson ex- plained. Planning Director David Goldsmith explained that each five acre tract will be reviewed by the Department because the Assessor's Office is not going to review them for easement requirements. The discussion continued regarding providing easements for utilities, the sixty foot access easement requirements, and the intent of tl:le Subdivision Ordinance with regard to easeDlents. In response to a question asking what the easements will be reviewed for, David Goldsmith responded that the County's concern is legal access, whether the easement is physically viable for access is the purchasers concern. If this policy is meant for the public's welfare, Alain DeChantal stated , it seems there are already checkpoints for these types of divisions. The title insurance companies, surveyors, and licensed Realtors, all check that proper procedures are followed . "What percentage of the total number of sales are we talking about? II Mr. DeChanta1 asked. He stated that he feels this policy is not a good idea because of the added restriction, the fee and he questions the intent of the policy. Of the j: 80 five acre parcel exemptions in 1986, there were a little over 10 problem cases, Rachel Nathanson reported. Ed McMinn stated that he does not want to see any more restrictions or red tape. Gene Seton said that requiring a sixty foot access to lots within a subdivision which has a thirty foot access easement into it seems backward. The Planning Commission should be dealing with these types of problems and reviewing this proposed policy. page: 4 VOL 13 ~AG~ '0 1625 Commissioners' Meeting Minutes: Week of May 4, 1987 Acting Chairman' B.G. Brown stated that it is unfortunate that everyone does not go through a real estate .broker or through a title company. When they end up with a problem on their property which means that they can't build, they come to the County.for some kind of relief. The County doesn't need any more regulations because more regulations require more manpower and the County is short on manpower now. This policy is not an attempt to force more regulations on people. A discussion of the what is meant by II legal II access and where that issue is dealt with ensued, with .John Nesset stating that he feels that legal access would have to meet the requirements of the County's Ordinance, but that is a matter for the Courts to consider. He suggested that the most efficient manner of handling these problems is to only address the real problems. Tom Beavers, ERA Realty, added that he is concerned about the way the real estate industry is being left out of this proposed policy develop- ment. This policy will significantly effect his business, he stated. Every time a requirement or regulation like this is passed it reduces the number of transactions, sales and properties that can be sold in .Jefferson County. A suggestion was made that possibly a fine could be levied if sixty foot easements were not provided at the time that the Deeds are recorded for five acre parcels. This would 'put the financial burden on the party that is not complying with the law. .John Nesset advised that title companies guarantee access or disclose that it doesn't exist; and as an Escrow Closer, a title company makes sure that the County Ordinances are followed (make sure that the segregation is proper). Mr. Nesset provided the Board with a listing of the numbers of short plats, the property sales volume in County over a period of years and the decline in the number of long plats being done in the County over a period of rears. The discussion of how to interpret these numbers.. thencommence~, as well as a discussion of the process that this proposed policy has I undergone to date. The regula- tion changes and the effect the new egu1ations have had on the real estate business were also discussed. ' Sewa e Dis osal Permits' uilcene Draina eBasin- Dennis ICell & June Po e' .Janet: Welch Desi er: Planning Director David Goldsmith reported that .Janet Welch, Registered Sanitarian who works for the Planning Department, is desig ing septic system for repair in the Quilcene drainage basin. The He~lth Department signs off on Ms. Welch's system designs, but in the c se of the systems Ms. Welch has designed for the Kelly's and the P pe's, the Health Department has refused to sign them off because they don't meet the minimum require- ments. I Ms. ,Welch explained that the sewage di~posal regulations do not address repairs, so virtually anything that ctn be done to improve the system is allowable. .1 .June Pope: In the case of the tqis system, the mound is not as large or in a configuration t~t would be approved for new construction. There is a ch~e that the mound can be expanded through the use of adjapent property, but it still may not meet the requirements applied to new construction. The proposed mound system, M'. Welch advised, will. be adequate to do the job and will be an improvement over the situation which exists now. ewage is standing on the surface of the ground and drain ng into Quilcene Bay. The property owner is willing to do t e repairs being suggested. Dennis Ke11 Y: This property rn the upper Tarboo Creek drainage area, is on a sl,ope an the current septic system consists of a pipe running into a swamp. Thesi te is not good for sewage disposal, and t e water from the system is flowing across the hillside. The mound system has been Page: 5 VOl [3 I I rAGE 01626 designed to alleviate these 4, 1987 Commissioners' Meeting Minutes: Week Commissioner George Brown moved to aprove these two mound systems due to the need for repair of existing sy~tems. A notice will be recorded on the property deeds to reflect tha the septic system repairs were authorized even though the site do s not meet standards. Acting Chairman B.G. Brown seconded the motio . Amendin the 'lwi SR20: The Twiggs Short Plat, Rachel Nathanson explained includes a "Notice to Potential Purchasers" that states that Lot 1 can not be used' for anything which requires a septic system. The owner of Lot 1 has received Health Department approval for a septic system and is now asking that the Short Plat have this Notice removed. Six requirements that were put on the Lot by the Health Department need to be added to the Short Plat also. Commissioner George Brown moved to approve Resolution No. 40-87 amending the Twiggs Short Plat as recommended. Acting Chairman B.G. Brown seconded the motion. Reauest to Place Temporary Structures: Port Ludlow Resort: The Port Ludlow Resort is asking permission to place a 12 foot temporary building (on skids or wheels) next to the Harbor Master Restaurant. It will be used from J'une through mid-September for selling concessions and recreational equipment distribution. This building does not require a building permit. Commissioner George Brown moved to-approve the request by the Port Ludlow Resort for placement of a temporary structure as proposed from J'une through mid-September. Acting Chairman B.G. Brown seconded the motion. QuilceneBay Water Project .. Report: Bill Banks and .Janet Welch submitted the draft report on the Qui1cene Bay Water Project for the Board's review. The draft will be distributed to the public and comments will be accepted on it until May 29, 1981. Public meetings will be scheduled in Qui1cene during this comment period, and the final report will be distributed by mid-J'une. Mr. Banks advised that the project f01.Uld that non-point source pollu- tion in QUilcene Bay is caused by cattle, seals and failing septic. systems. The exact contribution to the pollution of the Bay by seals is still unknown. A recommendation is being made that the State be asked to provide more resea.rch on the seals. Under the Marine Mammal Act, nothing can be done to the seals even though they are contributing to the pollution of the Bay. Since this Act is coming up for re- authorization, Mr. Banks suggested that Senators and Congressman be contacted and told that the Act should include site specific management capability for seal populations. ASSESSOR Chanae . in Personnel: Kathleen Guzman: Commissioner George Brown moved to approve the change in working hours for Kathleen Guzman to 40 hours per week for the period from April 13, 1987 through the end of May, 1981. Acting Chairman B.G. Brown seconded the motion. J'UVENILE SERVICES Consolidated juvenile Services Proaram 1987-1989: Grant Ap~licat:ion: Commissioner George Brown moved to approve Resolution No. 41-87 to adopt the Consolidated J'uvenile Services Program for 1987-1989 Page: 6 VOL 13 ~AG~ ~ 0 1.627 . . , Commissioners' Meeting Minutes: Week of May 4, 1987 and to submi t the grant application to the State of Washington for program funding. Acting Chairman B.G. Brown seconded the motion. RUMAN' SERVICES COfiRACT AMERDMEft re: Revised Stat:ement of Work: #85-10-06 (3) Port Townaend. Trainina and DeveloDJllentOompanv: Contract Amendment #3 for the Port Townsend Training and Development Companies revised statement of work was approved by motion of Commissioner George Brown, seconded by Acting Chairman B.G. Brown. YOUTH OUTPATIENT ADDENDUM re: Human Services 1987-89 Fiscal Year Stat:ement of Work:. .Jefferson County Alcohol/Drua Abuse proaram: Commissioner George Brown moved to approve the Youth Outpatient Addendum to the .1987-' 89 Fiscal Year Statement of Work for the .Jefferson County Human Services Department. An addition $7,000.00 in funding that was recently allocated by Federal Block Grant is reflected in this statement of work. Acting Chairman B.G. Brown seconded the motion. HEALTH OOIfTRACT AMENDMENT: Professional Services : Peter Geer lofs, M.D.: Commissioner George Brown moved to approve the Contract Amend- ment to the Personal Services contract for, Health Officer Dr. Peter Geerlofs as submitted. Acting Chairman B.G. Brown seconded the motion. TREASURER Petit:ions for Property Tax Refund: The three Petitions for property tax refunds submitted for the Chicago, Milwaukee, st. Paul and Pacific Railroad for $311.33, $310.88 and $3.54.33, were approved by motion of Commissioner George Brown, seconded by Acting Chairman B.G. Brown. PROSECUTIIfG ATTORIfEY St:ipulated Sett:lement: 3udd Tuberef VS. .Jefferson County: Commissioner George Brown moved to approve and' accept the Stipulated Settlement for the .Judd Tuberg vs. .Jefferson County case as determined by the Mason County Superior Court and recommended. by the Prosecuting Attorney. Acting Chairman B.G. Brown seconded the motion. * * * Application for Assistance: Soldiers' and Sailors I Relief Fund: The application for assistance from the Soldiers' and Sailors' Relief fund submitted by Herschel Atkinson for phone charges incurred in connection with transporting a veteran to the VA Hospital was approved by motion of Commissioner George Brown, seconded by Acting Chairman B.G. Brown. Page: 7 VOL 13 rAr.~ iO 1628 ~'fII . J Commissioners' Meeting Minutes: Week of May 4, 1981 New Class H Liauor License: Loaaers Landina. Quilcene: The Washington State Liquor Control Board was notified to withhold action ,on the new Class H Liquor License for Loggers Landing in Quilcene until they are notified that the applicant has complied with the regulations of the J'efferson County Health Department. MEETING ADJ'OURNED J'EFFERSON COUNTY BOARD OF COMMISSIONERS A", . " ~- -It-/ ,',. ()~'-,~ ._~~ . '1fJ' --!'~ ,'''- : !ol ~ Larry W. Dennison, Chairman ~) B.G. Brown, Member ~~ {I-~ George C. rown, Mem er Page: 8 _{_~~"',<':'..>f.-<;",~..:.-,~-,-:,,,,,,c ,VOL 13 rAGE [0 1629