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HomeMy WebLinkAboutM060187 it < '" R, R' R' RI R' ~, -, -, RI H' -, .' R ,- JEFFERSON COUNTY BOARD OF COMMISSIONERS , lEi! ,- District No. 1 Commissioner: Larry W. Dennison, Chairman' lEi! District No. 2 Commissioner: B.G. Brown, Member 1 _ District No. 3 Commissioner: George C. Brown, Member ,_ IE Clerk of the Board: Jerdine C. Bragg I _ Public Works Director: Gary A. Rowe I - 1- m M I NOT E S Week of June 1, 1981 Chairman Larry W. Dennison called the meeting to order at the appointed time in the presence of Commissioner B.G. Brown and Commis- sioner George C. Brown. Application for Special Occasion Liauor License: Friends of the PhiladelphiaStrina Quartet: OUilcene: Commissioner B.G. Brown moved that the County has no objection to the issuance of a Special Occasion. Liquor License to the Friends of the Philadelphia String Quartet for their Music Festival in Quilcene during June, July and August. Commissioner George Brown. seconded the motion. Anthonv DeLeo. Commissioner. Hospital District re: Reauest for Alarm Svstem & Smoke/Fire Detectors for the County's Apartment above the Boiler Room at the Hospital: The Board forwarded this request on to the Public Works Director for action. Milton Foss. Wastewater Manaaement. Inc. re: Sludae Applica- tion in Jefferson Countv: Mr. Foss, Wastewater Management, Inc. of Troutdale Oregon, introduced himself to the Board. He reported that he has been in touch with Ken Hillman, Forester for Pope Resources, who was involved wi th project for application of sludge to forest land (silViculture) located in Jefferso County, for the City of Winslow. Mr. Hillman advised Mr. Foss that Pope Resources has 16,000 acres of forest lands available for sludge application and they need more sludge. The City of Winslow application only involved 36 acres. Mr. Foss stated that he would like to obtain a permit to apply Jefferson County sludge (treated or untreated) on to Pope Resources forest lands off of Old Thorndyke Road. Mr. Foss then introduced Bill Sailor the President of Wastewater Management, Inc. Mr. Sailor stated that he has been working with the State Department of Ecology to develop a plan for applying sludge to forest lands in this area. Wastewater Management in located in Troutdale Oregon and uses a "Purifax" chemical oxidation treatment of various sludges. The State DOE is currently analyzing their treatment process. It has not been established if the sludge to be applied will be put through the "Purifax" process or not, because the DOE still has to determine the degree to which they want the sludge stabilized. The "Purifax" system allows for adjustment of the sludge Ph which is beneficial to forest application. Chairman Dennison reported that the County's Solid Waste Advisory Committee has recommended that the County's septage disposal program be \'.. tYOL ::,:13 ~~J , f073 . > " Commissioners Meeting Minutes: Week of June 1, 1981 Page: 2 turned over to private enterprise. After January 1, 1988 the County cannot allow dumping of sludge at the County landfill. What ever business takes this operation over for the County, however, must be sanctioned by the state Department of Ecology. Public Works Director Gary Rowe added that the City of Winslow sludge application project was issued a permi tthrough the County Health Department in conjunction with the State Department of Ecology. Mr. Sailor asked that the County issue Wastewater Management, Inc. a permit to utilize the 16,000 acre Pope Resources site for silviculture. The Board reported to Mr. Sailor and Mr. Foss that they will have to apply for this permit through the Health Department. The discussion continued regarding the City of Winslow sludge applica- tion. site currently in use, the DOE requirements for sludgeapplica- tions,the different levels of treatment for sludge and the stabiliza- tion of the sludge for application. Gary Rowe further advised that Kitsap County is also considering a project for sludge application on the Pope Resources site. Chairman Dennison .stated that there is no one available, currently, in 'the Environmental Health Section of the Health Department to review the permi t requirements and regulations for. such a project. This will cause some time delays in the permit approval process. The Board will check into the possibil,i ty of contracting wi th Clallam County's Environmental Health Director for work on this project. Mr. Sailor advis,ed that Wastewater Management has been dealing with Nancy Kmet, District Engineer and Darrell Anderson, Supervisor, at the State Department of Ecology. The Board advised that when Wastewater Manage- ment, Inc. makes the necessary applications to the Health Department they' will work to make sure the project proceeds. Chairman Dennison concluded the discussion by noting that the issue for the County is finding the best and cheapest way to get out of the septage business. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS AGREEMENT re: Colwell Street. Irondale: Walter Shold: This agreement, Public Works Director Gary Rowe reported, is anotheri tem determined necessary for the commercial development Mr. Sholdis doing in the Tri Area off of Rhody Drive. This agreement allows Mr. Shold to do the upgrading of Colwell Street later this summer when the County will be doing surfacing work on Rhody Drive. The work must be completed by October 16, 1981. Commissioner B. G. Brown moved. to approve and sign the agreement with WaIteX' R. Shold for the upgrading of Colwell Street as recommended by the Public Works Department. Commissioner George Brown seconded the motion. AGREEMENTre: Reimburseable Work: City of . Port Townsend: Gary Rowe advised that this reimburseable work agreement is for the oiling and other work the Public Works Department has been doing for the Ci ty. Commissioner B. G. Brown moved to approve the reimbursable work . agreement wi th the City of Port Townsend. Commissioner George Brown, seco~ded the motion. CONTRACT re: Technical Assistance for Facilities Manaaement: Frank Gifford: This contract is for Frank Gifford to provide technical assistance to help with plan specifications for the structural repairs and remodeling of the Courthouse: .assist in management of public works contracts for Cou~ty facilities; and assist in the development of an lVDt 13. fAGE ~9i .2074 Commissioners Meeting Minutes: Week of June 1, 1981 Page: 3 energy management plan for County facilities. The contract fee is $26.00 per hour and will not exceed $10,000.00 for the one year period to June 1, 1988. Mr. Gifford's services will only be used for techn- ical assistance where necessary, Gary Rowe added. Commissioner B. G. Brown moved to approve the contract wi th Frank Gifford. Commissioner George Brown seconded the motion. CorresDondence from Bomer Smith Insurance re: Evaluation & ~ecommendation on Courthouse Boiler: Repairs to the boiler are scheduled to be completed before the end of the month, Gary Rowe reported, in conjunction with the asbestos abatement project. These repairs will bring the County into compliance with this recommendation from Home Smith Insurance. Since these repairs were not anticipated when the budget was adopted, Gary Rowe added, a budget extension will be requested for this $6,000.00 expenditure. Correspondence from POD #1. Clallam County re: Damaae to OnderaroUDdPower Line. Boh River Road: Gary Rowe reported that this claim for damages by Clallam County PUD #1 has been denied because it occurred as a result of improper installation by the PUD. Gary Rowe will draft a response for the Board's signatures. PLAHHING Off Premise Sian ReQUest: Coldwell Banker: Near Gate to Kala Point: This request is for installation of an off premise sign was made by Mabel Campbell, Realtor for Coldwell Banker Real Estate, Rachel Nathanson, Senior Planner, reported. The sign measures four feet by four feet and would be placed near the entry gate for Kala Point on Prospect Avenue and would advertise the fact that Ms. Campbell has Kala Point resale properties available. Within the Kala Point development real ty company signs are required to meet certain archi tectural standards (all same size, same color, etc.). Outside the Kala Point gate, toward the end of Prospect Avenue, there are directional signs to direct people to Kala Point. The only other Realty company sign is for Kala Square Realty which is in conjunction with their business location. Bill Lindeman, Kala Point Development Company, has stated that he believes that the Kala Point Homeowners Association would be in opposition to this request, and that Coldwell Banker Realty is not restricted from advertising on the Kala Point property any more than the other seven real estate companies who sell these properties. If the Board allows one off premise sign they would have to approve them for the other realty companies as well. Commissioner B.G. Brown moved to deny the request for an off premise sign as requested by Coldwell Banker Real Estate. Commissioner George Brown seconded the motion. Shoreline Substantial Development Permit No. SH5-81: Arthur Price: Moorina Buoy. Mystery Bay: (See also Minutes of) This proposed project, Bob Duffy, Associate Planner, reported is for the placement of a private, recreational mooring buoy on the east side of Mystery Bay. An anchor will be placed in the water at about the minus twelve foot mean low or low water elevation, with a forty foot anchor chain attached to a two cubic foot buoy. The swing path will cover about 160 feet. Mr. Duffy then reviewed the findings for the Board. The only condi tion being recommended for this project is compliance with the Shoreline Management Prog~am and the Washington State Shore- line Management Act. The Planning/Building Department recommends that the Board find the project consistent with the policies of the Shore- line Program and that the permit be issued. lVOL 'f3-.fACE r(j. 2075 Commissioners Meeting Minutes: Week of June 1, 1981 Page: 4 Harvey Fleming stated that he is not taking a position on thisapplica- tion but would recommend that a condition be added to the project stating that the swing path of this buoy not interfere with the swing path of any existing buoy. A written comment from Mr. Fleming was then read by Bob Duffy stating that: 1} 2} Offshore mooring devices should only be authorized if the swing path of the vessel concerned will not inter- fere with the swing path of other vessels moored at pre- existing mooring devices in the area and the applicant agrees in advance to remove or move the mooring device if a conf I i ct in swing path develops wi th pre-exi s ti ng mooring devices. As an exception to the Shoreline Management Master Program, all requests for optional mooring device permi ts or permi t exemptions for the Mystery Bay area should be treated as a Shoreline Substantial Development requests. This recommendation is based on: a} The very crowded condition of Mystery Bay with existing mooring devices and piers, and The fact that Mystery Bay is a highly productive area wi th herring, oyster and clam growing, both commercial and private: is a shallow and poorly flushing bay, highly $usceptible to the adverse impact of over development of the waters or shorelines. b) Mr. Price stated that he has no objection to the addition of a condi- tion regarding the swing path being placed on the project now, before the buoy is in place, however, once the buoy is placed he does not want to move it. Commissioner B. G. Brown added that there could be a problem if this condi tion is added and a larger boat is placed on a pre-existing, adjacent mooring buoy which would have a different swing path, then Mr. Price would have to move his mooring buoy. Chairman Dennison stated that only the buoy and boats that exist now can be taken into con- sideration at this time. A maximum swing path could be stated for each buoy to help eliminate problems in the future. Commissioner B. G. Brown moved to approve this Shoreline permi t with a maximum (radius) swing path of 160 feet and with the condition that this swing path does not interfere with the swing path. of any of the adjacent, mooring buoys existing at this time. Commissioner George Brown seconded the motion. Shoreline Substantial Development Permit Applications: Washinaton State Department of Fisheries ..1) . SH4-81 Beach CJravelina. Toandos Peninsula: and 2} SH6-81: Salmon Rearina: SolDuc Hatchery: Associate Planner Bob Duffy reviewed the two Shoreline Permit applica- tions submitted by the State Department of Fisheries as follows: Shoreline Substantial Development Permit #SH4-81: This proposal is to alter a portion of a State Department of Natural. Resources beach to promote the settlement and survival of hardshell clams. An area up to five acres, would be graveled with 1/4 to 3/4 inch pit run, up to eight inches thick (generally between 2 to 3 inches thick). The gravel will probably be brOUght to the beach by barge. This beach is located below a Naval Reservation on Hood Canal and is 1,260 feet in length. A varIance is required for filling an inter-tidal area. Mr. Duffy then reviewed the findings and the Shoreline Commission's recommendation for approval of the variance and the permit with their suggested conditions of approval. Mr. Duffy then introduced Walt Cook of the Department of Fisheries. CommissionerB. G. Brown moved to approve SH4-81 as recommended by the ~VOl 13 ~ACE 02076 . . Commissioners Meeting Minutes: Week of June 1, 1981 Page: 5 Shoreline Commission with the three conditions as stated as well as the variance requested. Commissioner George Brown seconded the motion. Shoreline Substantial Development Permit #SH6-81: Salmon Rearina: Sol Duc Hatchery: This proposal, Bob Duffy reported, is for a satellite rearing pond and an adult capture facility to increase the coho salmon run at the Sol Due Hatchery located on Shale Creek upstream from the Clearwater River. The facility will include an 8,000 cubic foot pond, 3 1/2 feet deep and an upstream and downstream rack with a standard fish ladder. Young fish would be able to pass downstream at all times while adult fish could freely migrate upstream except when the rack is closed and they are captured for egg collection purposes. A 22 x 18 foot building for office space and storage would be constructed and the project would include related improvements such as parking and regrad- ing. Mr. Duffy then reviewed the findings on this project and the suggested condition of approval. He reported that one comment was received from the Quinault Indian Tribe in favor of this project. Commissioner B.G. Brown moved to approve Shoreline Permit #SH6-81 as submitted with the condition of approval as recommended by the Planning Department. Commissioner George Brown seconded the motion. AGREEMENT re: Manaaement of On-site Sewaae DisDosal System. New Kala Point Limited PartnershiJ): Lots 1 to 4 of Kala Heiahts: The preliminary long plat approval for Kala Heights was granted by the Board on April 13, 1981, Rachel Nathanson reported. This development requires the same type of agreement for on site sewage disposal systems as was developed for thecondominium$ in the Kala Bluffs development. This agreement regulates and sets up the community drainf ield system with the Kala Point Utility Company managing the system. A yearly review of the system is required as. well as a pumping of the system once every five years. A billing procedure for a maintenance fee is also established. Commissioner B.G. Brown reported that he has received complaints from property owners in Kala Point who feel the Kala Point Utility Company is not justified in the fee increases they have instituted for the septic system maintenance and the water system. Discussion of how the fees charged should be determined, who regulates those fees and how it can be determined if the are fair, then ensued. The Kala Point Utility Company will supply copies of their financial records for the Board's review, Commissioner B.G. Brown reported. Rachel Nathanson reported that this agreement must be in place before Phase A of the Kala Heights long plat can be finalized. Ms. Nathanson suggested that the Board ask the Kala Point Development Company to include a mechanism in this agreement for setting these maintenance fees. Commissioner B.G. Brown said that including such a mechanism in the agreement would only effect the four lots covered by this agree- ment. Commissioner B.G. Brown moved to approve this Agreement with the new Kala Point Limited Partnership for on-site sewage disposal systems on Lots 1 through 4 of the Kala Heights Plat. Commissioner George Brown seconded the motion. . Shoreline Substantial Development Permit No. 12-17. Pope Resources: Revision. Port Ludlow Marina: This proposed revision of SSDP #12-11 which authorized construction of the Port Ludlow Marina is to remove six, twenty eight foot slips and replace them with five, forty foot slips which would increase the over water coverage by 121 square feet and add 32 lineal feet of floa:ts to the marina. Nine existing wooden pilings would be replaced with eight new pilings. The Planning Department recommends approval of the this proposed revision. Commissioner B.G. Brown moved to approve the revision to SSDP #12-11 as recommended by the Planning Department. Commissioner George Brown seconded the motion. \ : VOl 13 ~AGE .. - 0 ,2077 . , Commissioners Meeting Minutes: Week of June 1, 1981 Page: 6 Shoreline Setback Variance Reauest: Mr. & Mrs. Gilbert Bunt: Bridaehaven: Bob Duffy explained that this ten foot shoreline setback variance request is for a residence to be placed on a lot owned by Mr. Gilbert Hunt at Bridgehaven. The nearest neighboring residences are 490 feet and 400 feet from the subject lot. The Board of Health has reviewed the proposal an~ issued a variance for the placement of the septic system. Mr. Duffy then reviewed a map of the area for the Board. Wi:t:h the septic system lo ated as approved by the Board of Health, the residence must be setb ck 20 feet from the shoreline. The normal shoreline setback requir d is thirty feet. There are no neighboring residences within 300 fe t to be used in determining the setback and since this is not on a bl ff those setback provisions do not apply. Commissioner B.G. Brown m ved to approve the variance as recommended by the Planning Department~ Commissioner George Brown seconded the motion. Moratorium on Filin and Process in Substantial Develo nt Permits for he Growth and CUlture of Fish in the Marine Waters of Jefferson Co nt: Planning Director, David Goldsmith, reminded the Board that t e Emergency Moratorium (Resolution No. 89-86) placed on Fish Farm propo als in November of 1986 stated that if final action on the update 0 the aquaculture portion of the Shoreline Management Master program was not taken within seven months, the Board would review the need t continue the moratorium. A time for this review has been scheduled on June 8, 1981 at 3:00 p.m. Refund Request: Commissioner B.G. Brown moved to approve the Building Permit refund r quested for George Gregory in the amount of $232.80 (80% of the fe). Commissioner George Brown seconded the motion. Period Com leted: The Board approved the $60.00 per month rai e for completion of the six month probation period for Michelle K. Gr well of the Planning Department. HUMAN SERVICES AGREEMENT re: B Beal th Services: Commis County Services contrac Health Services and the H Brown seconded the motion Services' De artment of Social and ioner B.G. Brown moved to approve the Basic between the State Department of Social and an Services Department. Commissioner George * * * APPROVAL OF THE MINUTES: The Minutes of May 18 and 26, 1981 were approved as read by otion of Commissioner B.G. Brown, seconded by Commissioner George Brown David Johnston Architect re: Condition of Jefferson Count Correctional Facility: rchitect David Johnston came before the Board to discuss the replies e received from the engineers regarding the problems with the cracks n the walls of the jail facility in Hadlock. Mr. Johnston reported th t the cracks are not getting any larger, and contrary to reports in the newspaper, there are no cracks in the outside walls of the buil ing. The only walls that are cracked are the concrete block walls 0 the interior corridor. The letters from Swenson Engineers and Hong Consulting Engineers, Inc. were then reviewed. eo _ _ h "VOl . '13 fAif o 2078 ~ ~ J Commissioners Meeting Minutes: Week of June 1, 1981 Page: 7 "There are actually three strong cracks in the corridor of the main hallway to the booking area," Mr. Johnston stated, "which really amount to very little in a bUilding of this type. Everyone is jumpy about this project because there have been other problems with the facility. These particular items have been blown out of proportion. JJ After discussion of the information presented in these letters, Chairman Dennison noted that it is important that every problem is documented from the first time it is noticed so that, if necessary, a claim can be made at a later date. The discussion continued regarding faulty materials and workmanship and omissions not covered by warranty. The emergency generator was discussed. and Chairman Dennison stated that a note needs to be made that the generator installed did not meet the specifications. Mr. Johnston further stated that this is a complicated building and there will be items that need attention on a on-going basis. He added that he is trying to help the County work through these problems and get things done. To correct some of the problems, David ;Johnston stated, and have the work done the way the contract specified in a timely manner (before the conclusion of a law suit with the contractor or the bonding company) the County will have to pay for the work. Chairman Dennison added that these problems are all documented and whoever is responsible (the contractor or the bonding company) is going to have to take care of them. IThe Board asked Mr. Johnston if there is any way to know if the State Jail Commission has been billed for every item that was eligible for funding? Mr. Johnston said he would have to review the last voucher that was submitted to the State. The Board will have the County's files checked before authorizing Mr. Johnston to have his office do any additional work on this billing. ADDlication for Assistance from the Soldiers' and Sailors' Relief Fund: An application for $60.00 from the Soldiers' and Sailors' Relief Fund was approved for Carl D. Cook by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown. MEETING ADJOURNED i".. i ('x ,'"I~/.... ,'''' -':"""-~ "'!' ':,:: :1' ..:1\, I"~,:~.I \ .'.'0'/ A't,."f',rt. '01-" . I ,~~~\ SE .;>~... , ;.'';\-\ JEFFERSON COUNTY BOARD OF COMMISSIONERS Chairman ~ B:G. Brown, Member ATTEST: Q~#~~ er ine C. r Clerk of the Board ~~ Geroge . Brown, Member . VOl 13 tACt 02079