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HomeMy WebLinkAboutM070687 " p' ., - -I 1_ _I JEFFERSON COUNTY BOARD OF COMMISSIONERS 1 _ _I 1_ -I District No. 1 Commissioner: Larry W. Dennison, Chairman 1 _ DEI District No. 2 Commissioner: B.G. Brown, Member I .. _I District No. 3 Commissioner: George C. Brown, Member I. -it 1 _ _I Clerk of the Board: Jerdine C. Bragg I _ _I Public Works Director: Gary A. Rowe 1 _ _I 1_ B' _ MINUTES Week of July 6, 1987 Chairman Larry W. Dennison called the meeting to order at the appointed time in the presence of Commissioner B.G. Brown and Commis- sioner George Brown. BEARING re: In'tent to Sell County /State Sur>>lus Personal Prooertv bv Sealed Bid: Chairman Dennison opened the hearing and asked for public comment for or against the County's intent to declare surplus and sell personal property located on Union Wharf. When no one appeared to speak for or against this matter the Chairman closed the hearing. Resolution No. 53-87 was approved by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown as the findings and determination to declare surplus and approve the sale of the County/State personal property located at Union Wharf and set the sealed bid opening date for September 15, 1987 at 10:00 a.m. in the County Treasurer's Office. APPROVAL OF MINUTES: The Minutes of June 8 , 1987 were approved as corrected by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown. CONTRACT re: 1989 Washinaton Centennial Commission: State of Washinaton: This contract updates the current contract with the Centennial Commission, Chairman Dennison reported. This update will increase the Centennial Commission funding to $600.00 each quarter. The funding comes from the sale of State centennial license plates plus a pro-rata share of money appropriated for use based on the number of centennial license plates issued to residents in each county. Commissioner B.G. Brown moved to approve and sign the contract with the State of Washington 1989 Centennial Commission as submitted. Commis- sioner George Brown seconded the motion. Budaet Transfer: County Commissioners Office Budaet: Commissioner B.G. Brown moved to approve Resolution No. 54-87 for the budget transfer in the amount of $500.00 to pay for the recent salary survey workshop. Commissioner George Brown seconded the motion. Re uest to Renew Government Lease NF R -32868' Count Pa~k Pro on Indian I land: The five year lease that the County has with the U.S. Navy f r the park property on Indian Island is scheduled to expire on Octob r 31, 1987. Commissioner B.G. Brown moved that YG.. . i 3 ~A~ o 2496 Commissioners' Meeting Minutes: Week of July 6, 1987 Page: 2 application be made to the U.S. Navy for renewal of the lease on the portiop of Indian Island that the County uses as a park. Commissioner George Brown seconded the motion. Reauest for use of Memorial Field for 1987 Football Games: and Use of Tennis Courts for 1987 Girls Tennis Games: Port Townsend School District .50: Commissioner George Brown moved to approve the request from Port Townsend School District #50 for use of Memorial Field' and the Tennis Courts for the games scheduled during the 1987 school year. Commissioner B.G. Brown seconded the motion. ADDlicationsfor Liauor Licenses: Class E License, Thousand Trails and License Transfer. Discoverv Bav Restaurant: Commissioner B.G. Brown moved to approve the new Class E liquor license for Thousand Trails as submitted. Commissioner George Brown seconded the motion. The liquor license transfer requested by the Discovery Bay Lodge was approved by motion of Commissioner B.G. Brown. seconded by Commissioner George Brown. Offer to Deed Real prooertv to. County: Darvl Bedman: This offer to deed a piece of property to the County that is currently a part of a road intersection was referred to Public Works for a recom- mendation. (See Public Works Business). An~l Control Budaet Revision: The Board concurred that the a maximum of $20,339.00 will be spent by the County for animal control in 1987. Commissioner B.G. Brown will negotiate with the City and Bayshore for the animal control services that will be provided for that amount. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS BEARINGre: Six Year TransDortation ImDrovement Proaram: Chairman Dennison opened the public hearing on the Six Year Transporta~ tion I~provement Program at the appointed time. Public Works Director Gary Rowe presented copies of the program for the Board's review making note ot the following: Queets River BridQ'e: replacement project. for 1988. This is a continuation of this bridge Completion of the project is scheduled Upper Hoh Road: The entire length of the road is scheduled for improvement which will be done in segments. The initial engineering and right-of-way acquisition is scheduled for next year. More specific information on the first segment will be presented in December. Oak Bay/Flaaler Road Intersection: This is a carryover project because right-of-way acquisition still needs to be done. Point Whitney Road: Currently the right-of-way acquisition process is being completed on this project. The improvement portion of the project will be scheduled for early spring. portaae Canal Bridae Fenders: Bridge replacement funding has been secured for this project for repair and replacement of the piers and the fender protection. The Coast Guard and Army Corps of Engineers will have to be consulted before the final project design is developed. .YOl: 13tACf 0.2497 Commissioners' Meeting Minutes: Week of July 6, 1987 Page: 3 Rubin 30hnson Road: Construction on this pavement project is scheduled for next year. Right-of-way is currently being a,cquired. Chimacum Road/Old Hadlock Intersection: project has been postponed until 1989. Beaver Valley Road: . SCheduled for 1988 and funded with Rural Arterial Program funds. This carry-over Chimacum Road: (Portion from Chimacum to Hadlock) This project will continue the widening and drainage improvements begun at the Hadlock intersection. and is scheduled for 1989. Rocky Brook Road: This improvement project is for the portion of road from the Dosewallips Road up to the Lazy <C Plat and is scheduled for 1989. Clearwater Road: This project is in conjunction with the Queets River Bridge project and is construction of a road from the bridge to Highway 101. Material needed for the Queets River Bridge was excavated from an area where the new road will be placed, saving the County considerable excava- tion cost when the new road is built. Owl Creek Bridae: Scheduled for 1989 with Bridge. Replacement Funds. The following projects are scheduled for funding in 1990: Oak Bay Road (surfacing a portion by Port Ludlow) ; Discovery Road (Widening a portion of road from the railroad tracks through the Adelma Beach area). The balance of the projects are scheduled for 1991 to 1993 and include the Dosewallips Road (first half mile) ; Duckabush Road (1. 02 miles from Highway 101); Cook Avenue Extension; Oak Bay Road (Widening and surfacing from Port Ludlow to Beaver Valley Road); Snow Creek Road and North Bogachiel Road (the last two depend on Forest Highway funding) and Safety Projects which are lump sum estimates for guard rails. intersection widening, etc. The annual element of this program will be reviewed by the Planning Commission. Being no public comment, Chairman Dennison closed the hearing. Commissioner B.G. Brown moved to approve Resolution No. 55-87 adopting the Six Year Transportation Improvement Program as submitted by the Public Works Department. Commissioner George Brown seconded the motion. AGREEMENTre: CR9J582. Point Whitney Road: State Rural Arterial Proaram: This agreement will provide $195,000.00 in funding for the Point Whitney Road project. Gary Rowe reported. Commissioner B.G. Brown moved to approve the agreement as presented with the County Road Administration Board. Commissioner George Brown seconded the motion. AGREEMENT re: CR9J730. RhodY' Drive: State Rural Arterial Proaram: $152,000.00 in RATA funding will be provided for the Rhody Drive project through this agreement, Gary Rowe reported. Commissioner B. G. Brown moved and Commissioner George Brown seconded the motion to approve the agreement with the County Road Administration Board for funding on the Rhody Drive project. Buildina at 1020 Water Street COld VFW Hall): Discussion on DisDosal of this ProDertv: Gary Rowe reported that he has been researching the County's option with regard to disposing of or im- proving this building. There is a possibility that if the County sells the building a condi tionof the sale could be that the purchaser preserve the historic nature of the building. In researching the VOL 13 ~AGf o 2498 Commissioners' Meeting Minutes: Week of 3uly 6, 1987 PagE! : 4 amount of money that the County would realize from the sale of the building, Gary Rowe reported, that because the property is held in trust for the junior taxing districts, the general fund would receive about 13.9% of the sale procee~s. A public hearing has to be held to declare the property surplus an sell it through a public auction. The property could also be traded f r another property of equal value. for a public hearing on the tter of declaring the building surplus and selling it through the publ c auction process. Offer to Deed Real frooertv to County: DarvlHedman: The property Mr.. Hedman owns, Gary Rowe reported, is off of Hunt Road that runs through Chalmer I s Second I Addition to Irondale. Mr. Hedman had discussed this property previo~sly. The Public Works Department will check to see if the property isl indeed located under the road and then make a recommendation to the B~rd. PLANNING AND BUILDING I Final Bindin Si te pian: Recreational Vehicle Park Brinnon Beach: Senior Planner, Rache Nathanson reviewed the final binding site plan for the Brinnon Beach Estates Recreational Vehicle Park. The preliminary site plan was appr ved in 3anuary 1985. This property is located north of the Dosewall ps River on Dabob Bay. A twenty two space recreational vehicle parkl on 16 acres was approved contingent on twelve conditions. The binding site plan and all of the conditions of approval have now been met and ~he Planning Commission has reviewed the final binding site plan. I The Public Works Department ~eViewed the final plan and the roads within the park and found the tinal plan to be in accordance with the condi tions of approval. They ieqUested that the condition requiring crushed gravel on the road sur ace be removed because the surface of the road was found to be adequ te for the amount of traffic that will be using it. The Heal th D~partment approved the sewage disposal system and the Planning and Building Department found that all condi- tions had been sat.isfied excePt~for #14 regarding . emergency ingress and egress. The project proponent as asked that this condition be removed because it 1s physically imposs ble to provide this easement due to an embankment located in this area. The Planning and Building Department recommends removal of condition #14. The Planning Commission recommehds that Condition 8 (crushed gravel on the road) and Condition 14 (em rgency ingress and egress) be removed and further that the final appr val be granted by the Board. Commissioner B.G. Brown moved 0 approve the final binding site plan with the deletion of the two co ditions as recommended by the Planning Commission for the Brinnon Sea. h Recreational Vehicle Park. Commis- sioner George Brown seconded th motion. Home Business Re es . RV Re ir' S Ri Ie Beaver Valle Road: (See also Minutes of 3un 22, 1987) Mr. Riggle, Rachel Nathan- son explained, has a building p1rmit for a 24 foot by 48 foot addition to an existing barn to provide pace for an RV Repair shop. This site is located at 1020 Beaver Val~e Road. The business is operated by Mr. Riggle and his son between the ,ours of 8:00 a.m. and 5:00 p.m. The Planning and Building Dep[rtment has proposed six conditions of approval which Mr. Riggle ha stated are agreeable to him. The conditions deal with securit and lighting; illumination of signs; adequate ingress and egress fo emergency vehicles; adequate parking and loading areas; no off premite signs; parking on site and that the business not create any adver e impact to surrounding properties or adjacent right-of-way because of noise, odor, lighting or traffic. va.. 13 fAGf o .2499 Commissioners' Meeting Minutes: Week of 3uly 6. 1987 Page: 5 Mr. Riggle has taken out a building permit for an approved commercial structure and has agreed to operate in conformance with the County Comprehensive Plan as a home business. Commissioner B.G . Brown moved to approve the recreational vehicle repair shop operated by Mr. Sy Riggle as a Home Business with the six condi tions as presented by the Planning Department. Commissioner George Brown seconded the motion. Setback Variance Reauest: Carol L. Keoah. 920 Beckett Point Road: Ms. Keogh is requesting permission to locate a garage on her lot opposite her home at Beckett Point. The garage would be setback 16 to 19 feet from the actual center of the roadway. This garage would be in line with garages on either side of this lot, Rachel Nathanson ex- plained. Commissioner B.G. Brown moved to approve the setback variance requested by Ms. Keogh for her garage at Beckett Point. Commissioner George Brown seconded the motion. Update re: Draft ImDlementina Ordinance: Planning Director David GOldsmith reported that the draft Implementing Ordinance will be reviewed in the following communities at meetings that will begin at 7 : 00 p. m. : Gardiner Brinnon Tri Area Monday 3uly 6, 1987 Thursday 3uly 9, 1987 Tuesday 3uly 14, 1987 The Planning Commission has scheduled a public hearing on the draft ordinance for 3uly23, 1987 at 7:30 p.m. in the Superior Courtroom. Water Quality Grants: Washinaton State Deoartmentof Ecoloav: David Goldsmith explained in response to some confusion expressed about one of the water quality grants (205j grant) the Oounty has through the State Department of Ecology, that when it was originally applied for it was to be administered through the Health Department. As the scope of work was reviewed, it was decided that the Planning and Building Department could provide the required services and the grantee was amended (3une 1986) to reflect the Planning and Building Department. The discussion continued regarding the grants the County currently has and those for which applications have been made. ASSESSOR EmDlovee Leave of Absence Reauest: RobertBarrv:3uly 9',1987 Commissioner B.G. Brown moved to approve the leave of absence request submitted by the Assessor for Robert Barry. Commissioner George Brown seconded the motion. * * * Plannina Director David Goldsmith and City of Port Townsend Executive Assistant/Planner. Michael Bildtre: Port Townsend Senior Center Location Recommendation: David Goldsmith reported that the issue of a Senior Center to be located in the City has been discussed for a number of years. An effort has been made by Michael Hildt and David Goldsmith to find an appropriate location for such a center in the community. It was determined that such a facility will need approximately 6,000 square feet to accommodate the necessary services and activities. The facility needs to be somewhat centrally located to the user population and should accommodate transit use as well as have adequate parking. Pedestrian access and safety were also a considera- tion. VII: 13 tACt o 2500 ,t). - C'",,":"_ r I -_ c~'::.:<_ -. J. -. , ~j,' ~) <. ;;-/ .-;' -:: ';:;C', ,:-r~ .0, .. ':; ;1"::: .' f" ':, .' '="~ C ' --.: :.:, L ~!<:,~_ ; :" !': ~ . -,' ,:,) cc r:..'~-.Cj'- ,.~. ~.)~i f~ .j....~;.~.".' ~" u :.-:..~~~. 'i ~'. ( : " >:1_ 3 ~.~ . ,~ :~; '- . J' .-'f' ;;.,,=,':,,"- :-l:':'. ~';_ 'I.:' ,_, :'"~~f~ 'L;, /-::j .~:. ',},/6i'.' ~~():-r :_' :':';:';:',1:r:~F ~~ ~ f3 ~ ::.- ':~;'~ " ~~,U !' -"'. 'J , ~\' ~::.., r:. ,~ ~; 'Z.~"': ,- ~:~>~ ~- ;.-_~ '<.~ ~-- ~~..:: .c.~ . j~-'J 2- ,'.f' .;;~, .;.. .__:, c ; '-, , '0- . , Commissioners' Meeting Minutes: Week of 3uly 6, 1987 Page: 6 Fifteen sites, both publically and privately owned, were reviewed and f inall y six locations were found that met the criteria established. David then reviewed the Site Review Report. The recommendation is that the Port Townsend Community Center (formerly known as the Reo Center) be adopted as the site for a Senior Center. This site has a central location, land available for expansion of parking, transit service currently, and the City and County both own the building, which saves the land costs associated with some of the other buildings. The structure has some of the components needed although a significant amount of work on the building will be neces- sary. A public hearing will held on this report and recommendation at City Hall tomorrow evening. Michael Hildt then reviewed Exhibit A of the report which is the cost comparison for each site. Bob Padbury of the Port Townsend Senior Center Association then read and submitted a written statement. At this point, Michael Hildt concluded the City and the County could agree on a site. Once that is done work on a funding plan could begin. Commissioner B.G. Brown moved to accept the recommendation that the Port Townsend Community Center (Recreation Center) be adopted as a future site for a Senior Center and to direct the County staff to work with the City staff in developing a Memorandum of Understanding for the fu ture work needed to pursue the development of this si te. Commis- sioner George Brown seconded the motion. The Chairman thanked MiChael Hildt and David Goldsmith for their work on this project. Mr. Hildt thanked Gary Rowe for all of his assistance on the project. ESCROW AGREEMENT RELEASE re: Structural Renovation at the Brinnon Senior Center: Since the Project Coordinator has submitted a letter stating that the structural renovation has been completed in a satisfactory manner, Commissioner B.G. Brown moved to approve and sign the Escrow Agreement Release for the structural renovation contract on the Brinnon Senior Center project. Commissioner George Brown seconded the motion. Sheriff Mel Mefford and David Pratt. Townsend Transoom. Inc. re: Radio Link from Jail: Sheriff Mel Mefford reported that during the emergency exercise recently conducted, it was found that the EOC lacks the ability to communicate with the people within the County in the manner that was funded by FEMA. A 90 day extension was received on the grant project to bring this communications link up to the specifica- tions that were outlined. This link can be through the cable network or a radio system. The cable television link that is currently used between the jail and the Courts has the ability to be used as this link for communication with County agencies. Dave Pratt explained that five or eight two way amplifiers and a switch would need to be installed by the local cable company to allow a signal from the jail to be switched to Channel Eight and be broadcast to the local area cable television subscriber$ which number about 2,000 households at present. Commissioner B.G. Brown questioned the value of being linked through the local cable television system when it has such a small group of users County-wide. Dave Pratt reported that the County was told by the State that this service must be provided because it was in the original plan for the EOC. If this service is not provided the State will not release the $40,000.00 of funding they are still holding on this project and they could possibly sue the County for the funding already received. It will cost about $12,000.00 to purchase the equipment necessary to make this link. The options available to the County for this link were discussed with Dave Pratt suggesting that an audio system be investigated because it would be cheaper. The other problem with this link, .Dave Pratt con";' cluded, is that time is running out and the installation of the link Will take' longer, even if approved today, than is left on the time vm. . 13 fA~ . 0 2501 t . y '" .', " Commissioners' Meeting Minutes: Week of 3uly 6, 1987 Page: 7 extension that was granted. Commissioner B.G. Brown stated that he feels the best thing to do is to go ahead and order the equipment so that it can be installed as soon as possible, because the County is committed to the plan to the point that it wouldn't make sense to try to deviate from it now. The County is currently benefiting from the microwave link with the jail by saving the cost of transporting prisoners from the jail to court for arraignments. The Chairman will contact Terry Simmons of the State Department of Community Development - Emergency Management Section regarding this matter. and the possibility of providing only an audio link. The meeting was recessed at the end of the business day and reconvened on Thursday morning with all Board members in attendance to deal with the employee leave request submi tted by the Assessor's office. MEETING AD30URNED 3EFFERSON COUNTY BOARD OF COMMISSIONERS ~- Chairman SE ~ B.G. Brown, Member ATTEST: ~ (!,-~ George C. Brown, Member VOL 13 ~AG~' 02502