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HomeMy WebLinkAboutM071387 /, If .\ ~ _. I I ~ _I 3EFFERSON COUNTY BOARD OF COMMISSIONERS I - ~I I~ ~l District No. 1 Commissioner: Larry W. Dennison, Chairman I ~ "I District No. 2 Commissioner: B.G. Brown, Member , ~ ~, District No. 3 Commissioner: George C. Brown, Member ,~ , I ~ ~I Clerk of the Board: 3erdine C. Bragg I ~ 1111 Public Works Director: Gary A. Rowe I ~ -, I~ .' - MINUTES Week of July 13, 1987 The meeting was called to order at the appointed time by Chairman La~ry W. Dennison. Commissioner B.G. Brown and Commissioner George Brown were both present. APPROVAL OF MINUTES: The Minutes of 3une 15. 1987 were approved as read by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown. AGREEMENT re: Animal Control: Bayshore Enterprises: Commis- sioner B.G. Brown moved to table this agreement until after he meets with the City again. Commissioner George Brown seconded the motion. Establishina the Date of 1988 Budaet Submissions. Review Bearinas and Final Adoption: Commissioner B.G. Brown moved to approve Resolution No. 66-87 establishing the 1988 budget submission, review hearing dates and final adoption date. Commissioner George Brown seconded the motion. BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS CONTRACT re: MT0732. StriDina Various County Roads in 1987: ICasoac Corporation: (See also Minutes of 3une 15 and 3une 22. 1987) Commissioner B.G. Brown moved to approve and sign the contract with Kaspac Corporation of Seattle to stripe various county roads in 1987 as awarded previously. Commissioner George Brown seconded the motion. CONTRACT Chanae Orders C 2.) #14 Rev. 'Local Aaeney re: CR0486 Oueets River Bridae Project: Public Works Director Gary Rowe reported that they project change orders are to add a six inch thick concrete collar around piers 2, 3, and 4. These change orders will allow the contractor to do the work as specified and will not change the cost of the contract. Commissioner B.G. Brown moved to approve Change Orders #14 Rev. for the Queets River Bridge Project as recommended by the Public Works Department. Commissioner George Brown seconded the motion. tVfL . 13 ~AGf o 2584 " , .;: Commissioners' Meeting Minutes: Week of 3uly 13, 1987 Page: 2 AGREEMENTS: C 2) BASIC AND REIMBURSEABLE WORK: Work at Fairarounds: 3efferson County' Fair Board: The cost of oiling the access road into the Fairground and other roads inside the si te, as requested by the Fair Board, Gary Rowe reported, is $2,500.00. The paYment for this work will come out of the County Capital Improvement Fund. Commissioner B. G. Brown moved to approve the basic work agree- ment for the Public Works Department to do work funded through the County Capital Improvement Fund. Commissioner George Brown seconded the motion. Commissioner B. G . Brown .then moved to approve and sign the Reimburse- able Work Agreement with the Public Works Department for the oiling work at the Fairgrounds. Commissioner George Brown' seconded the motion. Request for Restriction of Truck Traffic and Weiaht Limit on Paradise Bay Road: (See also Minutes of 3une 22, 1987) Gary Rowe reported that the Board can, through RCW36. 75 .270 , limit or prohibit classes of vehicles on any County road or bridge as well as limit the weight of vehicles that travel on a road or bridge. The State ,DOT and the County Sheriff were contacted regarding the practicality of such a restriction. Public Works recommends that the Paradise Bay Road be restricted from use by trucks weighing over 15 tons (capacity) from Tala Shores Road (on the north end) to Fir Street (on the South end). Signs will have to be installed at each entrance to the area. The road is essentially only restricted to trucks that would be travelling through the area not to trucks that are making deliveries in the area. Commissioner B.G. Brown moved to approve and sign Resolution No. 57-87 prohibiting through truck traffic on Paradise Bay Road as recommended by the Public Works Department. Commissioner George Brown seconded the motion. This resolution will be published one time, Gary Rowe added, and will not take effect until the signs are installed. The Public Works Department will contact the people in the area to advise them of this action. PAYROLL CHANGES: Three Employees: The following payroll changes were approved by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown: Bruce Laurie - Change in salary as approved in Union Contract County Engineer -Management position included in salary system as Grade 37 step 5. Maintenance Supervisor - Management position included in salary system at Grade 35 step 5. Codification of County Ordinances: Gary Rowe reported that an August 1 was originally the deadline established as a cutoff for submission of ordinances to be codified. The Prosecuting Attorney's office has since found that this deadline can not be met so it has been changed to October 1, 1987. This change will delay delivery of the code as well as possibly increase the cost of the books. ASSESSOR Reauest for EmDloyee Leave of Absence: Fred Gifford: Commissioner B.G. Brown moved to approve the four day leave of absence without pay requested by Fred Gifford. Commissioner George Brown seconded the motion. ~ VOt. 13 ~Att o 2585 . , Commissioners' Meeting Minutes: Week of 3uly 13, 1987 Page: 3 Employee Promotion: Robert Shold: Commissioner B.G. Brown moved to approve the promotion of Sob Shold to Senior Residential Appraiser after completion of three years of service. Commissioner George Brown seconded the motion. Hirina of Temoo~ary Clerk Hire: 3ames Guzman: B. G. Brown moved to approve the hiring of 3ames Guzman clerk hire for $3.35 per hour. Commissioner George Brown motion. Commissioner as temporary seconded the AUDITOR Recruest to Sell Surolus Votina Machines: Audi tor Mary Gaboury has submitted a request to sell the old voting machines that are being replaced by the new computerized voting system. A letter has been received from Pierce County stating that they will pay $25.00 per working machine and take the machines that are not working for parts. Commissioner B.G. Brown moved to approve and sign Resolution No. 58-87 approving the intergovernmental sale of the surplus voting machines that are in working order to Pierce County for $25.00 each. Commissioner George Brown seconded the motion. 1988 Budpet Schedule: Commissioner B.G. Brown moved to adopt the budget schedule submitted by the County Auditor for 1988 budget reviews and adoption. Commissioner George Brown seconded the motion. COOPERATIVE EXTENSION AGREEMENT. MEMORANDUM OF re: Personal Services Contract, Chairman/Extension Aaent: Washinaton State University CooDerative Extension: Commissioner George Brown moved to approve the Memorandum of Agreement for providing the County Cooperativ. Extension Chairman/Extension Agent services w~th Washington state University Com- missioner B.G. Brown seconded the motion. HEALTH DEPARTMENT CONTRACT re: Personal Services: Pediatric Nurse Practitioner: Bonnie Spraaue: Commissioner B.G. Brown moved to approve the personal services contract wi th Bonnie Sprague. to provide Pediatric Nurse Practi tioner services to the Health Department. Commissioner George Brown seconded the motion. Payroll Notice: Rick Micklich: Director of Environmental Heal th: Commissioner B. G. 'Brown moved and Commissioner George Brown seconded the motion to approve adding Rick Micklich to the payroll as the new Environmental Health Director for the Health Department. HEARING NOTICE re: Prooosed Amendment to Ordinance No. 1-85. Health Department Fee Schedule: The hearing notice setting a public hearing for 3uly 27. 1987 at 11: 30 a.m. in the County Commissioners Chambers on the proposed amendment to Ordinance No. 1-85, Health Department Fee Schedule was approved by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown. HUMAN SERVICES CONTRACTS (3) re: Personal Services: Laurie Enaelhardt. Anna McEnery. and Gloria Woodward: Commissioner B.G. Brown moved to approve the following three personal services contracts for the Human Services t Vtl. 13 tAtf o 2586 Commissioners' Meeting Minutes: Week of 3uly 13, 1987 Page: 4 Department: Laurie Engelhardt Mental Health Counsellor Anna McEnery Developmentally Disabled Counsellor Gloria Woodward Clerical work Commissioner George Brown seconded th~ motion. CONTRACTS C 2) re: OUtreach Proarams - Alcohol and Mental Health: Forks Community BosDital: The Outreach Program for Alcohol and Mental Health with Forks Community Hospital was approved by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown. TREASURER Petitions for Prooertv Tax Refund (2): H.3. Carroll and Olive Paddock: Commissioner B. G. Brown moved to approve the following petitions for property tax refund as submitted by the Treasurer's office: H.3. Carroll Olive Paddock 62.91 $151.06 Treasurer's Statement of Receiots and Disbursements: Commis- sioner B.G. Brown moved to accept the Treasurer's Statement of Receipts and Disbursements for: 3anuary 1, 1986 to December 31, 1986; 3anuary 1 to March 31, 1987 and April 1 to 3une 30, 1987. PLANNING AND BUILDING ReDort on Quilcene Bav Salmon Net Pen Project: Point No Point Treatv Council: Associate Planner, Bob Duffy, explained that the Point No Point Treaty Council has submitted an annual report of water quality monitoring for a salmon net pen project that they have in Quilcene Bay. This is a ranching operation where the fish are placed in a pen for a short period of time and are then released. The operation was cut short this year due to a type of algae being in the water that clog the gills of the salmon. When this algae was discovered, all of the fish that remained were released. There was a substantial loss of fish. Mr. Duffy then reviewed the report findings for the Board, as follows: * The water quality survey indicated no accumulation of feed under the pens. There were notable concentrations of crab, anemones, worms, sea stars, and sponge, etc., at the monitoring sites. Changes in the biota were observed but did not seem to be caused by the presence of the fish pens. Based on this years results, the conclusions last year remain unchanged in that the net pen is not creating or contributing to a pollution in Quilcene Bay. * * * reached project problem Shoreline Permit ExemDtion ReQUest: Floatina Walkway over Marshlands on Discoverv Bav at Gardiner: Garv Bandv: Bob Duffy reviewed this request for an exemption from the shoreline permit process submitted by Gary Bandy. Mr. Bandy intends to construct a floating walkway over tidelands in Gardiner (near the public Boat Launch). The walkway would consist of three segments which would be connected together for a total walkway of 188 feet in length. The segments would float on styrofoam and wood and be attached to six pilings. :YOt 13 PAtE o 2587 Commissioners' Meeting Minutes: Week of 3uly 13, 1987 Page: 5 Bob Duffy further reported that since the floating walkway is estimated to cost under $2,500.00 the only other criteria that must be meant for approval is that. it doesn't materially interfere with the public use of the water. That Board needs to make this determination. Commissioner B.G. Brown moved to approve the exemption from the Shoreline Permit process for the floating walkway being built by Gary Bandy. Commissioner George Brown seconded the motion. ODen SDace: Squaw Beach Wetland OWners. Port Ludlow: The Board has approved an open space agreement with the Squaw Beach Wetland owners, Senior Planner Rachel Nathanson reported, on the south side of Ludlow Bay. A request has been received from one of the owners involved in this agreement. that the language of the agreement be amended. The request is to change the language of the condition that reads "No buildings, construction or development other than trails, walkways and bridges shall be permitted within the wetland area." The property owner is asking that the following be added to this condition "except development existing at the date o:f this agreement." There are currently two structures on the wetlands and the property owners want it clear that they would not have to remove those struc~ tures. A second condition has been requested which would read "This agreement is equal and binding to all parties and becomes null and void should anyone party o:f the Squaw Beach Wetland Oimers withdraw :from this agreement." These conditions are being changed/added for clarifi- cation and, Rachel Nathanson, stated that this is being brought to the Board's attention to make sure that there is no problem. Eventually the final Agreement will be approved and signed by the Board. Commissioner B.G. Brown moved to approve the additional language to the Open Space Agreement for the Squaw Beach Wetland Owners as submitted. Commissioner George Brown seconded the motion. Coov Machine ODtions: David Goldsmith reported that the copy machine being used currently by the Planning Department and owned by the PUD, is no longer cost effective for the department. Laura Southmayd, Office Supervisor, reported that the alternative is to lease a copier from Pitney Bowes. This machine has a automatic feed and collator, and can be leased through a State contract. Service on the machine would be provided by a man who lives at Four corners. A one year lease could can be signed for $345.00 per month includling every- thing except the paper. * * * Salary Survey Pay Rate Structure: Gary Rowe submitted a pay rate structure for the recently adopted salary survey system which uses the formula necessary to establish the correct rates of pay for each L'Ill. 13 fA&[ o 2588 ~ . Commissioners' Meeting Minutes: Week of 3uly 13, 1987 Page: 6 step within each grade of the system. Commissioner George Brown moved to approve and adopt the pay rate structure as the official schedule for use in the future for all grades and steps wi thin grades in the system. Commissioner B.G. Brown seconded the motion. Gary Rowe will develop a memo for distribution to all departments with copies of this structure and an explanation for its' use. 1988 Budaet Reauest: OlvmDic Air Pollution Control Authoritv: Commissioner B.G. Brown moved to approve the assessment to the Olympic Air Pollution Control Authority for the 1988 budget in the amount of $1,982.00. Commissioner George Brown seconded the motion. , City Council Members re: Memorandum of UnderstandinG Port Townsend Senior Center: Mayor Brent Shirley; Michael Hildt, Executive Assistant/Planner and City Council Members Mary Norwood and Vern 30nes came before the Board to discuss a Memorandum of Understanding between the County and the City regarding the development of a Port Townsend Senior Center. Chairman Dennison read the draft Memorandum of Understanding' and discussion ensued regarding the search for funding the renovation of this facility. Michael Hildt suggested that a new committee be established to refine what will occur in the renovated and expanded building. A "Request for Proposal" process should commence to find an archi tect who could then take the design suggestions that have been noted to date and develop more detailed costs. Finally, funding options would be developed and brought before the City and the County for consideration. Hopefully all this work could be accomplished by the end of September. Planning Director David Goldsmith reported that the Regional Council still has about $1,000.00 that was set aside for use on the Recreation Center. Discussion of developing a time line for this project continued. Commissioner B.G. Brown moved to approve the Memorandum of Understand- ing with the City of Port Townsend to seek the necessary agreements and funding to renovate and expand the Port Townsend Community Center to incorporate senior citizen activi ties. Commissioner George Brown seconded the motion. An update report will be made on August 17, 1987 at 3:00 p.m. BEARING NOTICE re: ProDosed Budaet ADDrooriations: Various County Departments: Commissioner B.G. Brown moved to approve and sign Resolution No. 59-87 setting the public hearing on the proposed budget appropriations for various county departments for 3uly 27, 1987 at 10:00 a.m. Commissioner George Brown seconded the motion. ,. JEFFERSON COUNTY BOARD OF COMMISSIONERS .l "'I Ii ~' . . . SEAL ~) B.G. Brown, Member ~~-~ ~George C. Brown, Member VQt '1' ~ ...j ~ ~. r}~ (12589