Loading...
HomeMy WebLinkAboutM081787 ,~ ~;.. ~ - .1 I. -I .)'EFFERSON COUNTY BOARD OF COMMISSIONERS I - _I r. -I District No. 1 Commissioner: Larry W. Dennison, Chairman 1 - _I Qistrict No. 2 Commissioner: B.G. Brown, Member I - _, District No. 3 Commissioner: ~eorge C. Brown, Member 1_ _I I. _I Clerk of the Board: Jerdine C. Bragg J ~l Public Works Director: Gary A. Rowe J - -I I. .' . MINUTES Week of August 17, 1987 Chairman Larry W. Dennison called the meeting to order at the appointed time in the presence of Commissioner B.G. Brown and Commis- sioner George C. Brown. APPROVAL OF MINUTES: The Minutes of August 3 and August 10, 1987 were approved as corrected by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown. moved to transfer budgets. Budaet Transfer Request: Auditor: Commissioner B.G. Brown approve and, sign ResolutiQn No. 69-87 authorizing the budget as requested by the Auditor for the Auditor's and Election Commissioner George Brown seconded the motion. SDecial Occasion Liauor License: Trade Association of Sea Kavakina: Commissioner B.G. Brown moved to approve the issuance of the special occasion liquor license for the Trade Association of Sea Kayaking. Commissioner George Brown seconded the motion. CONTRACT re: Permit 'for Non-Exclusive Use of County Facilit- ies for the PurDose of an Oraanized Tour proaram: Port Townsend Chamber of Commerce: Commissioner B. G. Brown moved to approve and have the Chairman sign the contract with the Port Townsend Chamber of Commerce to provide tours of the Courthouse as specified. Commissioner George Brown seconded the motion. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS BID OPENING re: CR9J587 Leland Creek Bridae: Public Works Director, Gary Rowe, opened and read, at the appointed time, the bids received on the Leland Creek Bridge project as follows: BIDDERS: BID TOTALS: Seton Construction, Port Townsend DMS Construction, Inc., Buckley W. C. McKasson, Inc., Shelton $ 100,707.20 111,999.90 86,765.90 Engineer's Estimate $ 74,459.65 Commissioner B.G. Brown moved to direct the Public Works Department to review the bids for accuracy and 0 make a recommendation for bid award. Commissioner George Brown seconded the motion. ;Vol 13 rAGf fiG 2871 Commissioners I. Meeting Minutes: August 17, 1987 Page: 2 Request from Mrs. B. 3. Thorniley re: East Beach Park Fencina: Gary Rowe introduced Mrs. Thorniley and explained that she owns the lot that is immediately south of the County's East Beach Park on Marrowstone Island. The County cook shack encroaches on Mrs. Thorniley's property. The Parks Department has installed some 4 x 4 posts along this boundary to prevent parking in the area. Mrs. Thorniley has asked, Gary Rowe added, that these posts be removed because she has been using that area as access to her property. The Thorniley's use the property for camping since it does not have a permanent residence located on it. Mrs. Thorniley has. also asked that a fence be placed along the southern boundary of her property to keep people who use the County Park from littering, and trespassing on her property. The issue of using the park as an acce~s to the Thorniley1s property has been resolved, Gary Rowe stated, with the Thorniley's agreeing to develop an access to their property from the East Beach Road. Mrs. Thorniley added that the encroachment of the County's cook shack on their property is not a concern. As far as people going around the fence on the beach side, there is a large bulkhead in this area and if people went around it they would probably stay on the beach. Currently people come onto the property through the picnic area. The County did install a sign that states that it is private property and no trespass- ing is allowed, but it has not done much good. Gary Rowe recommended that the Board consider some type of participa- tion in the installation of a fence such as providing labor, or materials or possibly splitting the cost of the fence. It was a consensus of the Board members that the Public Works Department work with Mrs. Thorniley to come to agreement on the participation for the installation of a fence as well as the type of fence and bring back a recommendation for action. Reauest for Part-time helD for Facilities Maintenance: Commissioner B.G. Brown moved to approve hiring Louise Cuddeback for a temporary part-time facilities maintenance position. Commissioner George Brown seconded the motion. Call for Bids: CR0730 RhodY Drive: This project, Gary Rowe reported, is for asphalt overlay on Rhody Drive from milepost 2.35 to milepost 3.76 (Four Corners Road to Nip Lee Road), and improvements to the Ness' Corner intersection to provide a left turn lane. Commissioner B.G. Brown moved to approve the call for bids and set the bid opening date for Tuesday September 8, 1987 at 10:30 a.m. Commis- sioner George arown seconded the motion. Review of ADDraisers Certificate: CR0628 Whitney point Road: Part of the appraisal procedures to meet federal requirements for right-of-way acquisition, Gary Rowe reported, is to have all appraisals reviewed by two people. Bob Nesbitt, County Engineer, has reviewed each appraisal and the Chairman of the Board should also review them. After the Chairman reviewed each certificate, Commissioner B.G. Brown moved to approve and authorize the Public Works Department to proceed wi th the acquisition of right-of-way for this project. Commissioner George Brown seconded the motion. Recommendation for ReDresentative of the Port Townsend Senior Association on the Plannina Committee for the Port Townsend Senior/Com- munity Center Project: Commissioner B.G. Brown moved to appoint Gwe~ (Boots) 30nes to serve as the Port Townsend Senior Association repre- sentative on the planning committee for the Port Townsend Senior- Community Center project. Commissioner George Brown seconded the , VOl 'In tJ ['AGE ~ -. 2872 Commissioners' Meeting Minutes: August 17, 1987 Page: 3 motion. Gary Rowe will provide a list of' all participants on this committee for the Board's information. HUMAN SERVICES A~plicatian far License ta Provide Cammunity Mental Health Services: Washinaton State: Commissioner George Brawn moved to have the Chairman sign the Application for License from the State of Washington for the Human Services Department to provide mental health services in Jefferson County. Commissianer B.G. Brown. seconded the motion. PLANNING FINAL SHORT PLAT #SP2-86: T.E.C. Cammercial Center: SR20/Air- part Cutaff Raad Intersectian: Commissianer B.G. Brown moved to approve and sign the final Short Plat for the T.E.C. Commercial Center located at the SR20 Airport Cutoff Raad intersection as recommended by the Planning Department. Cammissioner George Brown seconded the motion. * * * David Johnstan. Jahnstan Assaciates Architects re: Authariza- tian ta Wark with Rass Baundy. Attorney. on Interraaatoriesfar lawsuit: JeffersanCaunty Carrectianal Facility: David Johnston came befare the Board for authorization to wark with Attorney Ross Boundy on a lawsuit that the County has against the bonding company for reclaim- ing cast on the jail project. Mr. Jahns ton advised the Board that to pravide the information being request will require about a week of work at $55.00 per hour with an additional hourly fee for his secretary. After discussion of the cost of the lawsuit versus what will be gained by it, Commissioner B.G. Brown moved to authorize David Johnston to do the work necessary to provide the information requested. Commissioner George Brown seconded the motion. Michael Hildt. City .of Part Tawnsend: Garv Rawe. Public Works Directar: and David Goldsmith. Plannina Director re: Part Tawnsend Cammunity/Seniar Citizens Center: Public Works Director, Gary Rowe, explained that this meeting Was arranged after the site selection recommendation was made to the Board on July 20, 1987. The City Council has also agreed that the Port Townsend Community Center is the preferred site for this Center. The Planning Committee has had one meeting since that time. The process of selecting an architectural firm to do a detailed analysis of the project to determine project costs needs to be started. The architect will also need to review the financial alternatives, and planning for services to be incorporated into the facility. Gary Rowe then presented a Request for Proposals to be published for interested architectural firms to submit their proposals by September 14, 1987. Those submittals will be reviewed, with selection of finalists for interviews and contract negotiation ta start by October 1, 1987. It is anticipated that the architect could start working around the middle .of October to the first of November and have a package to present for a decisian on financing, call for bids, and con- struction schedule by February 1, 1988. Michael Hildt then reported that the RFP is broken down into two phases with the first phase to get the City and the County to a point where they have enough information to make a decision an the project. That phase is estimated to cost between $5,000 and $10,000. Since there is not an agreement currently between the Ci tyand the County regarding who will pay this cost, Mr. Hildt reported that the Mayor suggested that the cost be split. This suggestion must be appraved by the City Council. The City would also like to split paying their portion of the !VOL 13 f ~r,~ o 2873 " '~ .. Commissioners' Meeting Minutes: August 17, 1987 Page: 4 funding between this budget year and next budget year. Gary Rowe added that the Planning Committee will be looking at options available from the. State Energy Office for energy retrofit for the building, as well as developing the program needs. for the building. After further discussion and review of the RFP, Commissioner B.G. Brown moved that the County agrees to pay 50% of the costs in conjunction with the City of Port Townsend, to advertise the Request for Proposals, select ion of an Archi tect to do a determination of feasibility and develop a plan for a Community/Senior Center in Port Townsend. Commissioner George Brown seconded the motion. Commissioner George Brown added that keeping the cost down as low as possible is a primary concern. The Planning Committee will be meeting at least monthly, to start developing the part of the project, Gary Rowe concluded. The meeting was recessed at the end of the business day on Monday and reconvened with all Board members present on Wednesday morning. AGREEMENT, Suoolement #4; Leland Creek Bridae Reolacement; Washinaton State Deoartment of Transoortation: Commissioner B.G. Brown moved to approve Supplement #4 to the Agreement with the Washington State Department of Transportation for the Leland Creek Bridge replace- ment project as recommended by the Public Works Department. Commis- sioner George Brown seconded the motion. MEETING AD30URNED .' ~" ,'. ")'~~'i~'l~~\ .'~'. . }i"r;";""'>'c"~i~,\ '~ .~';':':i~',?'~~ I':' '~ t. .( . :.,-,"' /1 :) ~ . . '. . f: j . ~..../ . ') ;' .". .," .~ ,,,,' " , ',:, ~ 3EFFERSON COUNTY BOARD OF COMMISSIONERS . SEAL," ~). B.G. Brown, Member ~~~ George . Brown, Member . VOL 13 ,fer ~, -(2874