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HomeMy WebLinkAboutM082487 -:4 . ~ .. .1 I. _, JEFFERSON COtJRTY BOARD OF COMMISSIONERS I . _, 1- _I District No. 1 Commissioner: Larry W. Dennison, Chairman I . _I District No. 2 Commissioner: B.G. Brown, Member I - _I District No. 3 Commissioner: George C. Brown, Member 1_ -I I _I Clerk of the Board: Jerdine C. Bragg I - ., Public Works Director: Gary A. Rowe I _I I_ .' - MINUTES Week of August 24, 1987 The meeting was called to order by Chairman Larry W. Dennison at the appointed time. Commissioner B.G. Brown and Commissioner George C. Brown were both present. Reauest for Payment of Hotel/Motel Funds: Jefferson County Historical Society: Commissioner B.G. Brown moved to approve the third quarter payment of Hotel/Motel funds as allocated. and request by the Jef ferson County Historical Society. Commissioner George Brown seconded the motion. Commitment to ParticiDate in the WSAC Liabilitv Insurance Poolina Project: After explaining that this project is for a self insurance pool to be coordinated by the Washington State Association of Counties, Commissioner B.G. Brown moved to approve and sign the commitment to participate in this project to a maximum amount of $1,500.00. Commissioner George Brown seconded the motion. BUSINESS FROM COtJRTY DEPARTMENTS HEALTH CONTRACT re: Professional Services - Pediatric Nurse Prac- ti tioner: Wendy White: The professional services contract for Wendy White to serve as a Pediatric Nurse Practitioner for the Health Depart- ment was approved by motion of .Commissioner B.G. Brown, seconded by Commissioner George Brown. The contract will become effective Septem- ber 20, 1987. PUBLIC WORKS CONTRACT re: New Votina SyStem: Business Records CorDoration: Public Works Director, Gary Rowe, reviewed the contract with B~siness Records Corporation of Dallas Texas for the Optech III (Optical Scan Voting System) and IBM PC-AT Tabulating System. Commissioner B.G. Brown moved to approve the contract as submitted and recommended by the Public Works Department. Commissioner George Brown seconded the motion. Vtl. 13 ~AC( o 2983 ~. ~ \j Commissioners' Meeting Minutes: Week of August 24, 1987 Page: 2 Revision to CR0587: Leland Creek Bridae and Recommendation for Bid Award: This revision, Gary Rowe reported, is to increase the funding level for this project by $3,000 to accommodate the construc- tion bid. The Public Works Department recommends that the bid be awarded to McKassen, Inc. of Shelton $86,174.90, even though this bid was 16.5% over the Engineer's Estimate. The price was higher because of the long haul that is required to bring the various bridge com- ponents to the site which was not taken into account in the Engineer's Estimate. Gary Rowe reported that an error of $9.00 was found in the McKasson bid and it was corrected (The original bid amount of $86,765.90 was corrected to $86,114.90). Commissioner B. G . Brown moved to award the bid for the Leland Creek Bridge to W. C. McKassen, Inc. of Shelton, and to approve Resolution No. 70-87 to revise the road project by $3,000.00 (CR0581). Commis- sioner George Brown seconded the motion. Letter from Bridaehaven Communi tv . Club Association re: Deterioration of County Bulkhead on North Beach Drive: Gary Rowe reported that North Beach Drive into the Trails End Addition runs along the beach toward the end of the road near the old ferry landing. Rip rap was put in to protect the road in this area which now needs some repair. The Public Works Department will check into the costs to make the needed repairs and will advise the Bridgehaven Community Club regarding the plans for this repair. Bill for Drivewav Repairs: Charles Lockhart, Beaver Valley Road, Port Ludlow: Mr. Lockhart has submitted a bill for repairs he had to do on his driveway because of the road work that the County did in the area. The Board referred this matter to the Public Works Department. Earl Wells, Road Supervisor will contact Mr. Lockhart. Friday AUQust 28, 1987: BID OPENING re: Brinnon Senior Center Interior Renovation Project: Public Works Director Gary Rowe opened and read the bids at the appointed time for the interior renovation of the Brinnon Senior Center as follows: BIDDERS: BID TOTALS: Paulson Brothers Construction, Inc. Basic Bid Alternate #1 Alternate #2 Alternate #3 Plumbing Repai~s Alternate #4 Alternate #5 $119,400.00 $6,394.00 6,934.00 305.00 15,100.00 2,645.00 McClanahan Construction Basic Bid Alternate #1 Alternate #2 Alternate #3 Alternate #4 Alternate #5 $155,232.00 $11,183.00 11,038.00 397.00 15,191.00 2,910.00 Tollshark Construction Company Basic Bid Alternate #1 Alternate #2 Alternate #3 Alternate #4 Alternate #5 $101,060.00 $1,866.00 11,241. 00 304.00 15,550.00 3,036.00 $104,000.00 $2,400.00 12,500.00 West Coast Plumbing and Heating Basic Bid Alternate #1 Alternate #2 VOl 13 rACf "0 2984 . .. Commissioners' Meeting Minutes: Week of August 24, 1987 Page: 3 Alternate #3 Alternate #4 Alternate #5 Engineer's Estimate Basic Bid Alternate #1 Alternate #2 Alternate #3 Alternate #4 Alternate #5 700.00 15,500.00 3,000.00 $99,070.00 $10,630.00 12,650.00 3,040.00 21,544.00 9,867.00 Commissioner B.G. Brown moved to have the Public Works Department check the bids for accuracy and make a recommendation for bid award. Commissioner George Brown seconded the motion. PLAIfBIBG AND BUILDIBG Kala SQUare Partnershio Project: Review of Conditions of Aooroval = Prosoect Avenue-Airoort CUtoff Road Intersection: Senior Planner Rachel Nathanson reported that the 14 mitigative measures for the Kala Square planned commercial development at the Prospect Avenue and Airport Cutoff Road Intersection are being reviewed because of concerns noted by the applicant and the Planning Department. The first concern is regarding the buffer as stated in Mitigative Measure #9 which states that "a natural vegetative buffer of no less than thirty feet is to be maintained around the perimeter of the development with a minimum of a 50% buffer of trees to be planted and maintained along the western (Prospect Avenue) and northern (Airport Cutoff Road) boundaries." The applicant has landscaped the development but the Planning Department is concerned because the buffer of trees has not been planted, so the final occupancy permit has not be issued. The second concern is mitigative measure #12 concerning signs which reads "two free-standing signs commonly identifying the businesses within the development may be permitted, providing that such signs are no larger than fifty square feet for the three businesses. An addi- tional ten square feet shall be permitted for each additional business, not to exceed eighty square feet. No off premise signs shall be permi tted. " Currently, Rachel Nathanson continued, there are three signs on the site (a 53 square foot sign at the Prospect Avenue entrance; a 60 square foot sign along Airport Cutoff Road; and a sign at the corner of Prospect Avenue and Airport Cutoff Road which reads "Kala Square"). The total square footage of these sigps exceed the maximum permitted in condition #9 and it also exceeds the number of signs permitted. Renata Wheeler stated that at the previous meeting on this project she thought she made it quite clear that the natural landscaping would be removed and that the site would be re-landscaped. No evergreen trees were removed, but alders were removed which were infested with cater- pillars. The six white birch trees that were planted each cost $180.00. Landscaping the site cost a total 0 of $6,000.00. More plum trees will be planted this fall, and she feels that the screening required by the Planning Department will be achieved as the trees grow to maturity. Mrs. Wheeler added that the screening is 50% on Prospect Avenue, but less than that on the Airport Cutoff Road side. The addition of two more plum trees will provide the 50% screening on this side. Mrs. Wheeler stated that they are not adverse to planting more evergreen trees instead of plum trees. This project was approved .as a planned commercial development on a non- comm~rcial site, Rachel Nathanson reported, because the project proponents were willing to agree to a lengthy list of mitigative measures. These measures were designed to soften the impact of that commercial development. Chairman Dennison asked Mrs. Wheeler if she would be willing to adhere to a planting schedule for the addition of a few more evergreen trees? 0 '1m, 13 ~Af:f 02985 ~ ~ Commissioners' Meeting Minutes: Week of August 24, 1987 Page: 4 Mrs. Wheeler responded that the main condition that had to be meant for this project to be approved as a planned commercial development was .that three businesses be involved. Mrs. Wheeler then agreed to plant a couple of evergreen trees and a couple of plum trees in the fall. As far as the signs are concerned, Mrs. Wheeler added, the ~ala Square sign had to be installed because the sign originally planned for that corner which included smaller business signs on it could not be seen through the evergreens. This sign is simply a location sign and the two business signs, which Mrs. Wheeler feels are mandatory, are located on Prospect Avenue and on Airport Cutoff Road. The discussion continued regarding the number and total square feet of the signs and how mitigative measure #12 is to be interpreted. David Goldsmith, Planning and Building Department Director, stated that the only sign that is out of compliance is the Kala Square sign. Mrs. Wheeler asked the Board to grant a variance to allow this sign. She added that if this development was just one building the Kala Square sign would not be that important, but there are six acres to be developed at this site and other buildings are planned. When other buildings are developed the Kala Square sign will aid the businesses that locate there in telling people where they are located. Commis- sioner B.G. Brown stated that in this instance he would agree that the Kala Square sign ~ould be considered a directional sign. The problem, Chairman Dennison added, is meeting the intent of the mi tigative measures. Commissioner George Brown agreed that he feels the Kala Square sign is a directional sign, not an advertisement. David Goldsmith asked that the sign not be called a directional sign, but instead be called a location sign. Rachel Nathanson also asked that the language of mitigative measure #12 be changed if this sign is to be allowed because this condition deal t wi th "free standing" signs whether they are to be considered as advertising, directional or location signs. Commissioner B.G. Brown moved to amend mitigative measure #12 by the addition of the following language: "One on-premise identification sign shall be permitted which shall be a maximum of 25 square feet in size." Commissioner George Brown seconded the motion. The Chairman asked that the project proponent meet with the Planning Department staff to develop a planting schedule for the additional trees needed to meet the intent of mitigative measure #9. Mrs. Wheeler asked if the Board expects the 50% screening to be accomplished immediately? Chairman Dennison responded that the 50% screening does not need to happen immediately. . Shoreline Substantial Development Permit #SDP87-008: Gravel Extraction on Boh River: Charles A. Anderson: Planning and Building Department Director, David Goldsmith reviewed this proposed project to remove a gravel bar located on the south bank of the Hoh River (ap- proximately four miles up-river from the river mouth). Initially 5,000 cubic yards of gravel will be extracted with up to 60,000 cubic yards to be extracted over the lifetime of the project. The rock will be taken off site for crushing. The bar will be returned to a natural appearing gravel bar when the removal is finished. A Washington State Department of Fisheries and Department of Game hydraulic permit, an Army Corps of Engineers Section 10 permit and a Washington State Department of Natural Resources surface mining permit are required for this project. The Shoreline Commission has reviewed the project and recommends approval with no special conditions. Commissioner B.G. Brown moved to approve the Shoreline Substantial Development Permit as recommended by the Shoreline Commission. Commissioner George Brown seconded the motion. '/1" 1. ~ f'Ar.r n'" 2986 .-'.,1 " .,. . Commissioners' Meeting Minutes: Week of August 24, 1987 Page: 5 SEPA Review: SDP87-010 Bank Protection. Duckabush River: Richard Sevferth: Mr. Seyferth has made a shoreline substantial development permit application for an erosion control project on the Duckabush River, David Goldsmith reported. The Planning Department has made an initial environmental review of the project which is needed to protect a lot which does not have an existing home on it in the Olympic Canal Tracts. Two rock groins would be placed in the river to divert flow away from the site. Mr. Seyferth retained Clark and Associates, Engineers, to review his project for the effect that the proposal would have on. the rivers dynamics. Clark and Associates reported that the proposal would only reduce, not eliminate bank erosion. The effect that this project will have downstream and on the other side of the river is not known. The Planning Department recommends that Mr. Seyferth be asked for addition- al information regarding on-site erosion and possible design changes to reduce or eliminate erosion as well as the off-site impacts from the proposed project. . Commissioner B.G. Brown move~ to ask the applicant for more technical information as recommended by the Planning Department. Commissioner George Brown seconded the motion. Pavroll Notice: Arnold Brvant: Commissioner B.G. Brown moved to approve the payroll notice adding Arnold Bryant as the vacation replacement for Mike Ajax. Commissioner George Brown seconded the motion. * * * Walt BishoD. 301 Four Corners Road re: Neiahborina ProDertv OWners Actions: Mr. Bishop came before the Board to report that the property owner adjacent to his property has moved thirteen yards of dirt onto his f lower garden and installed, a sewer line across his property just above the underground power line. Mr. Bishop stated that he ., reported this to the Health Department but as far as he knows no one has investigated the situation yet. Commissioner B.G. Brown explained that there is nothing that the County can do about a neighbor trespassing on Mr. Bishop's property. but the Health Department would have to issue a septic tank permit for the sewer system. There are property line setbacks for septic systems, but the Heal th Department may not know the exact property line location between these two properties. The Board will check with the Building Department and the Health Department regarding this property and advise Mr. Bishop of their findings. The meeting was recessed Monday evening and reconvened with all Board members present on Friday morning for the Brinnon Senior Center bid opening. . . SEAL _Arown, =er Geor~own, Member \jOt '13 rAr,~ n,2987 .... '