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HomeMy WebLinkAboutM090887 <- .. . lEI I iii _I JEFFERSON COOlfTY BOARD 01' COMMISSIONERS , _ _I ,_ ~I District No. 1 Commissioner: Larry W. Dennison, Chairman 1 _ "I District No. 2 Commissioner: B.G. Brown, Member I - _I District No. 3 Commissioner: George C. Brown, Member ,_ _I 1_ _, Clerk of the Board: 3erdine C. Bragg 1 _ -I Public Works Director: Gary A. Rowe I ~ IRH ,_ .. - M I NUT E S Week of Sep1:ember 8, 1987 The meeting was called to order by Chairman Larry W. Dennison at the appointed time and in the presence of Commissioner B.G. Brown and Commissioner George C. Brown. APPROVAL 01' MINUTES: Commissioner B.G. Brown moved to approve the Minutes of August 11, 1981 as corrected. Commissioner George Brown seconded the motion. PUBLIC WORKS Bid Award: Brinnon Senior Center Renovation Projec1:: (See Minutes of August 24, 1981 for Bid Opening) Public Works Director, Gary Rowe, advised that the Public Works Department has reviewed the bids for accuracy as well as for the bid that is most advantageous to the County and recommends that the bid be awarded to Tollshark Con- struction for their base bid of $101,060.00 and Alternate #3 for $304.00 (plumbing repairs) for a total bid award of $101,364.00. It is further recommended that the other alternative bids not be accepted because changes need to be made in the plans that would make these alternatives meaningless. The bid was awarded to Tollshark Constructi~n for their basic bid and Alternate #3 as recommended by the Public Works Department, on a motion by Commissioner B.G. Brown, seconded by Commissioner George Brown. BID OPENING re: CRe730 Rhodv Drive Improvemen1: Project: Public Works Director Gary Rowe opened the bids for the Rhody Drive Improvement Project (CR8130) as follows: BIDDER: BID TOTAL: Lakeside Industries, Port Angeles Ace Paving, Bremerton $193,193.01 208,180.51 Engineer's Estimate 243,316.41 Commissioner B.G. Brown moved to direct the Public Works Department to check the bids for accuracy and make. a recommendation for award. Commissioner George Brown seconded the motion. After reviewing the bids the Public' Works Department recommends that the bid be awarded to Lakeside Industries, Inc. of Port Angeles for $193,193.01. Commissioner B. G. Brown. moved to award the bid as recommeded and Commissioner George Brown seconded the motion. VOL 13 ~AGt o 3047 Commissioners' Meeting Minutes: Week of September 8, 1981 Page: 2, REQUEST FOR PROPOSALS: Telecommunications Systems for the Coun1:y: Five proposals were received for telecommunications systems for the County, Gary Rowe reported. Proposals were received from the following companies: GTE, First Call Communications of Lynnwood, A.T.& T., Pacific Northwest Bell and Executech. Since these proposals are not in a standardized format for specific equipment, Commissioner B.G. Brown stated that it would not be meaningful to read the proposed prices. He then moved accept the proposals and to have the Public Works Department review all of the proposals and provide the Board with a listing of what is being provided and the associated prices. Comm- issioner George Brown seconded the motion. Tom Roberts from First Call Communications explained that he was not aware that he had to be here by 10:30 a.m. with his proposal so it is not complete and asked if he could provide more information? Since this was a "Request for Proposals" and not a bid call, the man was advised to send a letter with the additional information he feels is necessary. AGREEMENT re: Consulta1:ion for Septaae Disposal S1:udv Economic and Enaineerina Services: Gary Rowe reported that this consultant agreement was provided by Economic and Engineering Services and was not provided in the standard format used by the County. The Public Works Department will put this. information in the standard format and refer it to the Prosecuting Attorney for his approval. CONTRACT re: Sep1:aae Disposal << Trea1:ment: Washinaton Sta1:e Depar1:men1: of Ecoloav: Commissioner B. G. Brown moved to approve the contract with the Department of Ecology for the septage disposal and treatment grant. Commissioner George Brown seconded the motion. AGREEMENT re: Easement, Vacated Portion of Moore Street: Cotton Corporation: This thirty foot easement is for a portion of Moore Street from where Mr. Cotton had previously installed a gate to where the asphalt ends, Gary Rowe reported. Commissioner B.G. Brown stated that he feels that this needs to be reviewed further to make sure that thirty feet is adequate for the County's needs. There are also many concerned citizens who would like input on this before the easement is granted. Commissioner B.G. Brown moved to table action on this easement agreement until the access and maintenance needs can be researched further. Commissioner George Brown seconded the motion. Donna Hall, a resident of the area, expressed concern about the possible closure of this access to the beach and asked that she be informed when this issue comes before the Board again. CHANGE ORDER. Local Aaencv re: CRe486. Queets River Bridae: Revision 1:0 Corrosion Protection: The specifications for painting some of the surfaces on the Queets River Bridge have been changed, Gary Rowe advised, which has necessitated this change order. This change order does not effect the cost of the project or the completion time. Commissioner George Brown moved to approve the local agency change order for the Queets River Bridge Project CR0486 as recommended by the Public Works Department. Commissioner B.G. Brown seconded the motion. CONTRACT re: CRe581. Leland Creek Bridae: W. C. McKasson. Inc.: (See also Minutes of August 24, 1981) Commissioner B.G. Brown moved to approve and sign the contract with W. C. McKasson, Inc. for the Leland Creek Bridge, as awarded. Commissioner George Brown seconded the motion. VOL 13 rACE -0 3048 Commissioners' Meeting Minutes: Week of September 8, 1981 Page: 3 License to Use County Road Riaht-of-Wav. Biller Drive: Audrey Siedel: A site inspection was made of this area, Gary Rowe reported, and the Health Department has written Mrs. Siedel regarding the condi tion of the site. Mrs. Siedel is anxious that this license be dealt with as soon as possible. Commissioner B.G. Brown stated that this situation is not a good example of the kind of right-of-way utilization that the County issues a license for, but the right-of-way is currently being used, and there is a conflict between the neighbors. Mrs. Siedel's neighbor has contacted Commissioner B.G. Brown and asked that this right-of-way be used only for parking. He would be willing to apply for a license for this use. The neighbors also disagree about how much of this site is right-of-way and how much is private property. The Board directed the Public Works Department to determine exactly where the right-of-way is located in this area and then a determination can be made on how that area should be utilized by the adjacent property owners. The discussion continued regarding the licensing of right-of-way. Gary Rowe stated that three cri teria are used for granting licenses: 1) If the county needs the right-of-way the licensee must remove whatever they have put on the right-of-way, 2) No safety concerns are created by what is put on the right-of-way, and 3) If the license is revoked at some point in the future the licensee's property is not rendered unusable. The Public Works Department will survey the property and provide the Board with a report on the right- of-way uses that have been licensed in the past. Establishina a Public Works Trust Fund Loan Guarantee Fund: This fund needs to be established, Gary Rowe reported, so that the annual payments of $11,800.00 on the $118,000.00 loan ($591,514.12 loan at 3~ interest for 10 years) from the Public Works Trust Fund are set aside. The interest from this fund would go to the Current Expense Fund. Commissioner B.G. Brown moved to approve and sign Resolution No. 11-81 establishing a Public Works Trust Fund Loan Guarantee Fund. Commis- sioner George Brown seconded the motion. Petitions for Private Road Names: Sunshine Lane: Five of the eight property owners along this road in the five acre tract area of the northeast quarter section of Section 1, Township 30 Range 1W, have petitioned to have the road named Sunshine Lane. Commissioner B.G. Brown moved to name this road Sunshine Lane as petitioned. Commissioner George Brown seconded the motion. West Mats Mats Lane: This roadway, off of Brunner Avenue (near Mats Mats Beach) runs to Oak Bay Road. There are two residences on this road and both have agreed that they would like the road named West Mats Mats Lane. The other property owners in the area do not have addresses for their property. Commissioner B.G. Brown moved to name the road in the unrecorded, Ingmants Plat, West Mats Mats Lane as proposed. Commissioner George Brown seconded the motion. Public Rearina Dates Set: Petitions to Vacate County Road Riaht-of-wav: Portion of Endolvn Road, Basalt Beach, Mats Mats Bav Tract: 3anev and Melvin Barker: The public hearing for this petition to vacate right-of-way is proposed for October 12, 1981 at 11:00 a.m. Gary Rowe advised. Portion of Unnamed Riaht-of-Wav, Seahome Addition: Carlson: The public hearing for this petition to vacate right-of-way is also proposed for October 12, 1987 at 11:15 a.m. Commissioner B.G. Brown moved to set the public hearings for the two petitions to vacate County road right-of-way for the date and times as proposed. Commissioner George Brown seconded the motion. VOL 13 i'A('€ G 3049 Commissioners' Meeting Minutes: Week of September 8, 1981 Page: 4 CorresDOndence from 3im a Dave 3ensen re: Vacation of Lower Adelma Beach Road: Commissioner B.G. Brown moved to refer this letter to the County Engineer. Commissioner George Brown seconded the motion. Loan Application for Local Government: Washinaton State Enerav Office: Commissioner George Brown moved to have the Chairman sign the loan application for local government from the Washington State Energy Office to purchase and install thermostatic radiator valves and replacement steam traps for the Courthouse in the amount of $1,850.00. Commissioner B.G. Brown seconded the motion. PLANNING Dissolvina the Mencv Fund for the Rood Canal Coordinatina Council: Planning and Building Department Director David Goldsmith reported that the administration of the original DOE grant for the Hood Canal Coordinating Council was handled by 3efferson County. The County advanced the Council $10,000.00 which the grant funding was to reim- burse. This money has been paid back with the exception of $2,656.94 which was paid on items that were not funded by the grant. Since this grant has been concluded this fund needs to be dissolved. Commissioner George Brown moved to approve and sign Resolution No. 12- 87 dissolving the Hood Canal Coordinating Council Agency Fund and transferring the remaining funds to the Current Expense Fund. Commis- sioner B.G. Brown seconded the motion. SEPA Threshold Determination: Puaet Power Microwave Tower. Mount Blvn Area: This joint project of puget Power and the Bonneville Power Administration is to build a microwave relay station (115 foot tower) on Maynard Hill (northeast of Mount Blvn -above Gardiner), Rachel Nathanson explained. This SEPA review will be done at a later time because more information is being requested from the applicant. Setback Variance Reauest: Flaaler Road: Peter Geerlofs and Glenda Bultman: Rachel Nathanson, Senior Planner, reviewed this setback variance request submitted by Peter Geerlofsand Glenda Hultman for a garage on their property on Marrowstone Island. A 10 foot setback is being requested from Flagler Road (normal setback is 20 feet) for a new 24 x 22 foot garage. The setback is needed because the septic system drainfield area is located directly behind the garage and if the garage is set as far toward the road as possible, a daylight basement can be excavated and the heavy equipment can then avoid running over the septic system lines. The Public Works Department inspected the site and has no objection to the variance request. Commissioner George Brown moved to approve the 10 foot setback as requested. Commissioner George Brown seconded the motion. Seton Construction. Inc. re: Billina for new business Stationery Needed because of an Address Chanae: Seton Construction, David Goldsmith reported has submitted a bill to the County for $1,080.42 to pay for business stationery that had to be printed because of an address change made by the County. Commissioner B. G. Brown stated that he feels Seton Construction, Inc. should produce proof of the quantity of stationery that needed to be replaced, before the bill is considered, and directed David Goldsmith to draft a letter to that effect. The county should only replace the amount of stationery that was on hand at the time of the address change. VOl 13 rACE o 3050 . . . Commissioners' Meeting Minutes: W~ek of September 8, 1987 Page: 5 AGREEMENT . OJ;)en Space Taxation: J'oseDh and Taschfa. Dunlap: (See also Minutes of May 11, 1987) Commissioner B.G. Brown moved to approve the Open. Space Taxation Agreement for 30seph and Taschia Dunlap as submitted. Commissioner George Brown seconded the motion. Petition for Re-desianation of Property to Industrial: Phillips Addition to Port Townsend and Irvina Park Addition to Port TOWllaend:David Goldsmith reported that this petition has been referred to the Planning Commission for review. MEETING AD30URNED 3EFFERSON COUNTY BOARD OF COMMISSIONERS ~.t) ~. ~~/A?'A r; .... ion,' Chair....n- ~ B.G. Brown, Member .Lf? . .(_~__ -C;:~rown, Member VOl 13 ~AC;f o 3051