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HomeMy WebLinkAboutM092187 .. .. - _I 1- _I 3E1'1'ERSON COOlfTY BOARD 01' COMMISSIONERS I - _I I !IiIi _I District No. 1 Commissioner: Larry W. Dennison, Chairman I .. _I District No. 2 Commissioner: B.G. Brown, Member , - _I District No. 3 Commissioner: George C. Brown, Member 1 ~ -I 1- _I Clerk of the Board: 3erdine C. Bragg , - .., Public Works Director: Gary A. Rowe I - gaH I - .' ~ M I NUT E S Week of September 21, 1981 The meeting was called to order after a meeting with Bob Duffy of the Planning Department: the City Council Sub-Committee on Shorelines: and Lowell Bogart, Chairman of the 3efferson County - City of Port Townsend Shoreline Commission, by Chairman Larry W. Dennison, with Commissioner B.G. Brown and Commissioner George C. Brown both present. BUSINESS nOM COUNTY DEPARTMENTS PUBLIC WORKS AGREEMENT re: Survevina of Duckabush Road CTubera): Frank Fisher, P.L.S. Consultant: Public Works Director Gary Rowe explained that this agreement for the necessary surveying to locate right-of-way along the Duckabush Road is required by the settlement of a lawsuit against the County initiated by 3udd Tuberg. The settlement agreement requires that the County pay $4,000.00 for right-of-way and legal fees and to develop a right-of-way description. The survey needed to develop this description is estimated to cost $5,005.40. Commissioner B.G. Brown moved to approve and sign the contract as submitted. Commissioner George Brown seconded the motion. AGREEMEN~ re: Rental of Under Bridae Inspection Truck: Washington State Department of Transportation: This rental agreement is for the County to use the State's Under Bridge Inspection Truck for a two day period, at a rate of $28.00 per hour. Commissioner George Brown moved to approve and sign the rental agreement with the State Department of Transportation. Commissioner B. G. seconded the motion. CONTRACT re: CR0730. RhodY Drive Overlay: Lakeside Industries: Commissioner B.G. Brown moved to approve and sign the contract wi th Lake Industries in the amount of $193,193.00 for the Rhody Drive Overlay Project #CR8130. Commissioner George Brown seconded the motion. Transfer of License re: Use of Riaht-of-Wav, Flaaler Road: Peter Geerlofs and Glenda Rul'tman Geerlofs: Gary Rowe reported that a license to use right-of-way was granted to a Mrs. Thurlow for the property located on Flagler Road. Peter Geerlofs has purchased the property from Mrs. Thurlow and is asking that the license be transferred to him. Commissioner B.G. Brown moved to transfer the License to Use County Road right-of-way issued to Mrs. Thurlow to Peter and Glenda Hultman Geerlofs. Commissioner George Brown seconded the motion. , i,1 . VOL t."':l.. ..,;,r;~;'-. no'=-- .~.. .......&5 . .:1/ fACE A t;f+"iU< Commissioners' Meeting Minutes: Week of September 21, 1981 Page: 2 Transfer of License to Use County Road Riaht-of-wav. South Bav Lane: Robert W. and Elaine E. Beckman: The Beckman's are purchas- ing the property on South Bay Lane, owned by 3ames Huntley, Gary Rowe reported, and are requesting that this license be transferred into their name. The license was granted for a carport, a portion of a garage and a rock wall adjacent to the road. These items were already in place when the original license was granted in 1983. 3ames R. Huntley, current owner of the property, stated that he purchased the property in 1978 and the previous owner had built the rock wall which dissects the right-of-way. The previous owner was not aware, Mr. Huntley added, that the rock wall encroached on the right-of-way and neither was he. A parking pad was also built by the previous owner which was supported by a rock retain- ing wall. Two years after purchasing the property, Mr. Huntley continued, they built a carport on the parking pad. Twenty to thirty square feet of the carport is on the right-of-way, as well as a one foot portion of the garage. Gary Rowe presented a map of the cul-de-sac and explained that the road and the cul-de-sac were never built to a particular standard because this property was platted in the 1940's. Chairman Dennison asked if there is enough turning ~adius on this cul-de-sac for emergency vehicles? The Fire Department had responded before the original license was issued that the cul-de-sac be left at its' original dimension, Gary Rowe responded. Bob Beckman, purchaser, interjected that he is very interested in keeping the carport and the garage, as well as keeping good relations with his neighbors (Mr. << Mrs. Peter- son) . Mr. Beckman reported that he told Mr. Peterson that he would vacate and restore every part of the encroachment on the right-of-way that is not a structure. After discussion of the condition of the cul-de-sac and the effect of the removal of the rock wall, Gary Rowe added that removing the rock wall would necessitate review by the Public Works Department to make sure that the right of way is left in a stable condition. Leonard Pederson, the neighboring property owner, introduced his attorney Mr. Tim Botkin. Mr. Botkin suggested that if the words "a rock wall" be struck from the license and the correction be made where a house is referred to instead of carport and garage, as well as to add a statement that Mr. Beckman will remove all landscaping and the rock wall in the remaining portion of the cul-de-sac within 180 days, that this would be acceptable to the Pederson's. The Pederson's will do anything they can to cooperate with the County and Mr. Beckman on this matter. Mr. Pederson added that the original license stated that the property owners in this area could not park in the cul-de-sac. In the present configuration. of the cul-de-sac the County has not be able to maintain it because the maintenance equipment cannot turn around in it. Paul Robin, Mr. Huntley's Attorney, added: 1) The license granted to Mr. Curtis will stand as it is. 2) Mr. Huntley was always willing to cooperate with the County if they had wanted the encroachments removed and the turn around area improved. 3) The Fire Chief in 1982 did take equipment out to the area and made a turn to determine that the area was adequate. Mr. Robin noted that he is concerned about requiring Mr. Beckman to remove the retaining wall in a certain time frame because Mr. Beckman has no idea how much that will cost. When this is done it will provide an area where Mr. Beckman would have less opportunity for use than Mr. Pederson. Mr. Pederson reported that the Public Works Department informed him that they estimated that it would cost $2,693.00 to repair the cul-de- sac. This cost is rather high, Mr. Pederson added, and noted that he feels the County should do the necessary work without any expense to Mr. Beckman. VOL 13 fAct 03166 Commissioners' Meeting Minutes: Week of September 21, 1987 Page: 3 Chairman Dennison asked if it is procedure in cases like this for the County to pay for the right-of-way improvements? Gary Rowe responded that any County road that does not meet standards, is rated and that rating is measured against the improvements needed on other road and a priority list of projects is developed for funding. The County bears all the cost of the improvements for roads on this list. If a property owner indicates that he is willing to participate in the improvement of a road, then the County will work with them to see that the work is done. If the rock wall was removed from the cul.-de-sac but no improve- ments were made to the right-of-way to make it larger then parking would still be restricted. Commissioner B.G. Brown stated that if Mr. Beckman's intent is to take out the rock wall and the shrubs in the area, then the County has to be concerned about the stability of the road. Mr. Beckman stated that his intent is to remove himself as a obstacle to a possible solution to this problem. If he is looking at some financial obligation then he would like to know what that will be. 3ust the removal of the shrubs and the rock wall will not change Mr. Pederson's concerns, Commissioner B.G. Brown added, because he would like to be able to drive over this area. Tim Bodkin suggested that since any improvement to this cul-de-sac would benefit Mr. Pederson, Mr. Seckman and the County. Mr. Pederson would be willing to split the cost of the necessary improvements three ways. The Public Works Department was directed to develop a cost estimate for the cul-de-sac improvements needed to remove the rock wall and provide stability for the road. Mr. Pederson then reviewed the past history of this license for the Board members who were not here at that time. He reported that Mr. Huntley had seen a plot plan of his property that clearly defined the right-of-way. When Mr. Runtley built the carport which included a guest house on the end of the attached garage and a dock, he did not apply for a building permit which would have made him setback the structure twenty feet unless a variance was granted. Mr. Pederson added that he could not understand why the three commissioners granted the license originally. In response to Commissioner George Brown's question, Mr. Pederson advised that he would like to see the landscaping moved back, the rock wall removed and fill put in the area. After further discussion, Mr. Bodkin stated that he had just conferred with Mr. Beckman and Mr. Pederson and they are willing to split the cost of the necessary improvements to the cul-de-sac and leave the County out of it. He further suggested that the license be worded as follows with regard to the cul-de-sac area: "In remaining portions of the right-of-way he shall remove encumbrances, including landscaping and a rock wall and preserve the integrity of the existing road." Mr. Beckman asked if the license could be issued for only the encroach- ment of the garage and the carport on the right-of-way and then develop another document that would state that Mr. Pederson and Mr. Beckman would agree to split the cost of the changes necessary to the cul-de- sac. Mr. Beckman stated that he would be willing to put his faith in Pederson that he will help him do the project, and a contract would not be necessary. Commissioner George Brown moved to approve and grant a license to use the portion of right-of-way on South Bay Lane where the carport and the garage encroach, to Mr. Robert Beckman. The license will not include the rock retaining wall and the landscaping in the cul-de-sac. Mr. Beckman will remove the encumbrances from the remaining portion of the right-of-way to include the landscaping and rock wall in such a way as to preserve the integrity of the existing road. Commissioner B. G. Brown seconded the motion. session. Commissioner George Brown was not present for the afternoon VOL 13 fACt L 03167 Commissioners' Meeting Minutes: Week of September 21, 1987 Page: 4 Purchase of CUlvert: The Public Works Department has three estimates to purchase 500 feet of 18 inch culvert pipe with the appropriate bands to be delivered as follows: Sunset Wire Rope $3,285.00: Cascade Culvert $2.819.00: and Northwest Pipe $3,303.00. Commissioner B.G. Brown moved to approve the purchase of the culvert from Cascade Culvert for $2,819.00 after posting the bids for three days as required. Chairman Dennison seconded the motion. Providina for a Loan for the Necessarv Operation of the Current Expense Fund: Due to the loss of monies from the ESM fraud. Gary Rowe reported, it has become necessary for the Current Expense Fund to borrow money from the County Road Fund for operating expenses. It has been estimated after review by the Treasurer, and the Auditor that $100,000.00 will be needed to pay bills for the balance of September. Second half taxes which are due the end of October, may be enough that no more money will have to be borrowed for operations through the end of the year. Commissioner B.G. Brown moved to approve and sign Resolution No. 75-87 for a loan from County Roads in the amount of $100,000 at 3~ interest for the necessary operation of the Current Expense fund. Chairman Dennison seconded the motion. Prohibitina Throuah Truck Traffic on Paradise Bav Road: Public Works Director, Gary Rowe, reported that Resolution No. 57-81 needs to be revised because it prohibited truck traffic over 15 tons on a portion of the Paradise Bay Road. It has been found by the Sheriff's Department that this limit is inadequate and needs to be changed to 10 tons. This resolution revision must be advertised before it goes into effect. Commissioner B.G. Brown moved to approve and sign Resolution No. 16-81 to revise Resolution No. 51-87 prohibiting through truck traffic on Paradise Bay Road for trucks in excess of 10 tons based on licensed gross vehicle weight and to advertise the resolution as required. Chairman Dennison seconded the motion. Brinnon Senior Center Project UDdate: The County, Gary Rowe reported, will have to spend another $58,500.00 to finish this project. Several items have had to be redesigned to meet requirements. The total cost to finish the project is estimated at approximately $118,000.00 with tax. Bid to finish project: Tax Necessary Changes to meet codes Total $101,364.00 8,000.00 9,000.00 $118,364.00 ========== Included in the $58,500.00 cost to the County is some outside work on the building to bring it up to code, such as rebuilding the stairways. The water system is also included. Gary Rowe will provide this information to the Department of Community Development. Signature Authorization Form: Brinnon Senior Center Project Block Grant: Department of Community Development: Commissioner B.G. Brown moved to allow the Chairman to sign the Signature Authorization Form for the Department of Community Development on the Brinnon Senior Center project. Chairman Dennison seconded the motion. PLANNING AND BUILDING Land Use Discussion: Lower Boh River Development: Deanna Mueller and Wayne 30hnson: Senior Planner Rachel Nathanson, reported that this proposed development needs to be reviewed by the Planning Commission for a determination of land use because the development site veL 13 fAtE ..03168 Commissioners' Meeting Minutes: Week of September 21, 1987 Page: 5 is currently designated as rural which makes no provision for this type of development. The development will include a 100 unit hotel with full service restaurant: an 18 hole golf course: pool/spa recreational facility: gas pumps: helicopter pad: stables: and an indoor riding arena. The development will be located on 280 acres, 80 of which would be leased from the Department of Natural Resources. The project will be located out of the flood hazard area except for the golf course. The Planning Department recommends that the Planning Commission review this project for the land use determination and then it would be reviewed by the Board for a SEPA Threshold Determination and the binding site plan. Commissioner B.G. Brown moved to refer this proposed project to the Planning Commission for a land use recommendation. Chairman Dennison seconded the motion. Variance Request: 10 foot setback for Detached Garaae at 850 Beckett Point Road: Don Mevers: Mr. Meyers is planning to build an 18 by 20 foot detached garage on his lot at Beckett Point, Rachel Nathan- son reported, and he is requesting a 10 foot setback. Commissioner B. G. Brown moved to approve the setback variance of 10 feet as re- QUested by Mr. Meyers. Chairman Dennison seconded the motion. State Environmental PolicY Act Review: Salmon Farm at South Point: OlvmDic Sea I'arm: Chairman Dennison read a phone message received from Gina McMather who represents the South Point Coalition which stated that they urge the Board not to grant a Declaration of Non-Significance on this project: today, because they want to have a chance to comment. Since they just found out about this review and a representative can not be pre$ent because the fisherman are working in that area today, they want to make sure their concerns are heard. Associate Planner, Bob Duffy, reported that if a SEPA determination was made on this proposed project today, there would be a fifteen day comment period for the interested parties to note their concerns. This application, Bob Duffy continued, is to locate a salmon farm at South Point. This application was submitted last Thursday, making this the first opportunity to submit the environmental checklist to the Board. The public will have an opportunity to comment on the environmental checklist as well as the application as a whole. The Shoreline Commission will also have a public hearing on the proposal. A twenty two page addendum of information from the applicant is available in addition to the environmental checklist submitted. Mr. Duffy also reported that Gina McMather had also called him today and advised that she had concerns about the project, but could not be present. He advised her tha.t there would be more opportunities for public comment on this project. Commissioner B.G. Brown asked if this is the same application that was submitted previously. This application is for the same location, Bob Duffy stated, but the pen configuration has been revised for twenty pens instead of twenty two. All of the additional information that was requested on the previous environmental checklist has been submitted and the applicants have expanded upon some additional areas that were not covered previously. Commissioner B.G. Brown said that he wants to review the supplemental information before taking any action on this SEPA threshold determina- tion. A meeting was scheduled for 10:00 a.m. September 22, 1987 for review of the supplemental information. Application for appain1:mentto the Oounty Plannina Commis- sion: Planning and Building Department: Director, David Goldsmith, reported that a letter has been received from Stan 3ohnson requesting appointment to the Planning Commission. There is a vacancy on the VOl 13 fACE ~ 3169 . . Commissioners' Meeting Minutes: Week of September 21, 1981 Page: 6 Commission, but it is in District #2 and Mr. J'ohnston does not reside in that district. The Planning Commission vacancy has not been filled because the Commission did not want to bring a new member on board 'in the middle of the review of the implementing ordinance. .CONTRACTS re: Personal Services: Mitch Press and Lowell Boaart: Coastal Z'one Manaaement . Grant: These personal services contracts are for: 1) Mitch Press to update the Shoreline Management Master Program for a total contract value of $5,000. Completion is schedu- led April 1, 1988. 2) Lowell Bogart to do wetland mapping in conjunction with the Shoreline program and the water quality program, for a total contract value of $10,000.00. Commissioner B.G. Brown moved to approve the personal services con- tracts for Mitch Press and Lowell Bogart as submitted. Chairman Dennison seconded the motion. Bazardous Was~e Collection and Land Use: RCW 71.05 governs hazardous waste treatment and storage facilities, David Goldsmith reported, which requires that the County includes within its' land use guidelines the ability for hazardous waste generators to treat and store their generated wastes wi thin the County of operation. The County must report how they will accommodate this law by October 31, 1981. There is too little grant money available from the State to help Counties change their land use guidelines to accommodate this law. The Planning Department will be dealing with this law and will keep the Board advised of their progress. COOPERATIVE EXTENSION Sallv Weinschrott. County Extension Aaent re: Depar1:ment Business Update: Sally Weinschrott, Extension Agent came before the Board to report on the folloWin.g: Extension Aaent Schooling: Sally Weinschrott reported that she would like permission to attend Cooperative Extension winter school at the University of Arizona in Tucson. She will be taking a course in administration, management and supervision and a course in local government and extension. Washington State University will pay her room and board and their share of her salary. Sally will pay her tuition and travel expenses! and the County would simply pay their portion of her salary as they normally do. The Board concurred that Sally Weinschrott should attend this SChooling. Upgrade of the Xerox Tvpewriter: The Extension office needs a letter quality printer and the XeroxtypeWTiter in the office can be upgraded to interface with the computer to be used as a printer. The upgrade would cost $460.00. The Board advised Ms. Weinschrott to check with Gary Rowe about a letter quality printer before making a decision on this typewriter upgrade. Budaet Transfer Reauest: Cooperative Extension: Commissioner B.G. Brown moved to approve and sign Resolution No. 17-81 authorizing the budget transfer requested by the Cooperative Extension department. Chairman Dennison seconded the. motion. .......,... - 3170 VOl 13 I . . Commissioners' Meeting Minutes: Week of September 21, 1987 Page: 7 Sheriff Mel Mefford re: Transportation of Explosives throuah 3efferson County: SheriffMel Mefford reported that he received a phone call from the Fire Chief at Port Ludlow regarding the planned shipment of as much as 90,000 pounds (45 tons) of class A explosives through 3efferson County on October 1. The explosives will be trans- ported by truck in three 20 foot cargo containers from Pacific Powder Company out of Tenino. The destination is- the Mats Mats rock quarry owned by General Construction, where it will be loaded on a barge for shipment to Alaska. RCW 11.101 governs transportation of explosives and gives the Fire Chief in each Fire District the authority to approve the shipment of explosives through their district. Fire Departments in larger cities have restricted shipments of over 3,000 pounds in their areas. The Sheriff advised that he does not want to rsee this area become a shipment point for explosives of this nature on a on-going basis and expressed concern about the safety of the residents in the area. The Coast Guard approves the shipment over the waterway and the State Department of Labor and Industries governs the transportation over land. The Board directed the Sheriff to find out more about the company's plans for this shipment and to assist the Fire Chief at Port Ludlow in any way he can with regard to this matter. The Planning Department and the Sheriff's Department will investigate drafting a policy and possibly an ordinance to regulate this kind of activity in the future. The Board met in Executive Session with the Assessor and the Prosecuting Attorney to discuss a personnel matter. HUMAN SERVICES CONTRACT NO. #2200-061888 re: Amendment. Advance Loan Agreement: Department of Social and Health Services: Commissioner B.G. Brown moved to approve the amendment to Contract #2200-061888, Advance Loan Agreement with the Department of Social and Health Services for Human Services Department funding. Chairman Dennison seconded the motion. PARKS .AND RECREATION AGREEMENT re: Rental of SwimminQ Pool: School District #50: Commissioner B.G. Brown moved to approve the rental agreement for the County to use the School District #50 swimming pool in 1988. Chairman Dennison seconded the motion. PROSECUTING AT'l'ORBEY CONTRACT re: #2110-51814 Amendment #1: Department of Social and Health Services. Office of Support Enforcement: Commissioner B.G. Brown moved to approve Amendment #1 to contract number 21.10-51814 with the Department of Social and Health Services for support enforcement to reflect the reduction in the federal funding level. Chairman Dennison seconded the motion. * * * Appointment to Gardiner Community Center Advisorv Board: Commissioner B.G. Brown moved to appoint the following persons to serve three year terms on the Gardiner Community Center Board of Directors: George L. Gatchet and Cliff A. Rajala. Their terms will expire October 22, 1990. Chairman Dennison seconded the motion. ... .. .... - - .- . - ........- vaL 13 = P17! . t ... Commissioners' Meeting Minutes: Week of September 21, 1987 Page: 8 Resianation from the Port Townsend Community Center Board of Directo~s: William Nemerever: Commissioner B.G. Brown moved to accept the resignation of William N~merever from the Port Townsend Community Center Board of Directors. Chairman Dennison seconded the motion. MEETING AD30URNED 3EFFERSON COUNTY BOARD OF COMMISSIONERS ..."...." 'I C {) /;-;~---::::'" ../.. c, \ '~:;1' . . I !'J~' . \. t..... ,~_ ' " ." / , ..' J ~".""lIi. "-""" 0 ;.. . l "' .,..-. ~'l t ' , ,~...,.r :.-----. ~., .,.\ :' <::)..... \'f..~'\: / . ---"'<~f"">>' f . .(:~./ _.~ \...... t/S ! ~ '''''; '. i' ,,;\ ., '. " " I} ( --.. .' "" "'. ' I. ; n. .\.1 ..\' i .<:-1 ':' ,(fl .- ,~\. .:..-. l .....: I ~" r .~\. ./' ;.\'~, .. ',' \..... ,~,. , .' .~, - -. #(, 'i'.-~~'..~.:'~.-" ,.. ;.. i/ SEAL\ Ct . .';.r .... . ~. / . .. ..' ." .... ,./ "'. ./ r:. ~.' )' /''; ", . ~ , ~ . \)'l ':. ~;/ ..,. .) .._~.'" ...~-.~ Chairman g~~/ B.G. Brown, Member /~e-~ George C. rown, Member ..........,;- VOL 13 "~' ~Ar,r o 3172