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HomeMy WebLinkAboutM112387 .- . HI ii'iIl _I ii'iIl -I _I -I ii'iIl ~I -, -I -,~" ~ District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Larry W. Dennison, B.G. Brown, Member George C. Brown, Member I I I Chairman I I J I I I I - -,,-'" ~ - - - .., - - - - - 3EFFERSON COUNTY BOARD OF COMMISSIONERS Clerk of the Board: Public Works Director: Jerdine C. Bragg Gary A. Rowe MINUTES Week of November 23, 1987 The meeting was called to order by Chairman Larry W. Dennison ~t the appointed time with Commissioners B.G. Brown and George C. Brown ',bo..th present. APPROVAL OF MINUTES: Commissioner B. G . Brown moved to approve the Minutes of November 2, 1987 as written. Commissioner George Brown ~econded the motion. The Minutes of November 9 and 16, 1987 were ~pprove as corrected by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown. Closure of County Office for ThanksaivinQ' Day and the Dav After ThanksaivinQ': Commissioner B.G. Brown moved to have the public notice regarding the closure of all County offices for Thanksgiving and the day after, signed by the Chairman and published. Commissioner George Brown seconded the motion. BUSINESS FROM COUNTY DEPARTMENTS BOMAN SERVICES CONTRACT re: Professional Services: Mental Bealth Counselor: Beidi Nielsen: Commissioner B.G. Brown moved to approve the profes- sional services contract with Heidi Nielsen to serve as a mental health counselor for the Human Services Department. Commissioner George Brown seconded the motion. CONTRACT #1440-62179 Amendment #1: ADATSA Assessment Ser- vices: Washinaton State De>>artment of Social and Health Services: Amendment #1 to the contract with the State Department of Social and Heal th Services (#1440-62179) for ADATSA Assessment Services by the Human Services Department was approved by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown. PUBLIC WORKS BEARING re: Amendment to Solid Waste Fee Ordinance No. 1-86: Chairman Dennison opened the hearing on the proposed amendment to the Solid Waste Fee Ordinance with seven interested County residents in attendance. PUblic Works Director Gary Rowe reported that this i., 13.l04061 Commissioners' Meeting Minutes: Week of November 23, 1987 Page: 2 proposed change is to raise the per ton dumping fee at the County landfill (Miller Road) from $30.00 per ton to $50.00 per ton. The new rate was derived as follows: * Anticipated Operatina Costs: It is estimated that after 1989 $300,000 per year will be needed for solid waste operations with $230,000 of that being for the landfill. Approximately 10,000 tons of solid waste is collected at the landfill. Operating cost for the landfill are $23.00 per ton. * Capital Improvements (Landfill Uparade): $1.8 million is the anticipated expenditure for capital improvements at the landfill over the next twenty years. In order to meet this expenditure $180,000 per year will be neces- sary which works out to $18.00 per ton. III Closure and Post Closure Costs: The total closure costs are estimated at $600,000.00 with $60,000 of that for 1988 or $6.00 per ton and post closure costs (for maintenance, monitoring and testing) are estimated at $30,000 annually or $3.00 per ton. Operating Costs Capital Improvements Closure Costs TOTAL $23.00 18.00 9.00 $50.00 per ton " " per ton ====::= A $1.00 surcharge for hazardous waste planning and management is included in the operating cost figure. Gary Rowe continued by explaining that the $1.8 million in capital improvement costs will not be spent all at once. It is anticipated that $600,000 to $650,000 will be needed to develop the initial phase of the lined landfill over a five year period. The costs would diminish somewhat after that phase is complete. Chairman Dennison asked if the assumption was made that the County would continue to use the landfill as it's only solid waste disposal method for the next twenty years? Gary Rowe reported that the estimate of a twenty year life for the landfill was used because it is hoped that the landfill will be adequate to meet the needs for that period of time. Efforts will be made in the future to recycle and use other disposal methods. In exploring other alternative methods of dealing with solid waste it appears that the landfill is the cheapest method at this time. In response to the Chairman's inquiry regarding the impact of increased litter expected if the dumping fee is raised, Gary Rowe reported that people are dumping garbage along roads, etc. with the current fee. Costs for a seasonal litter control program have been added into the solid waste budget for 1988. The state Department of Ecology has grant funds which require a local match, available for this type of program. Many landfill customers have businesses, with some, such as contractors or home businesses being small, but the two largest customers are the City of Port Townsend and Olympic Disposal. They account for ap- proximately 50% of the volume. The population of Port Townsend is a little over 40% of the population of the County. The drop box sites have always had a higher rate built into their fees because they cost more to operate and so no rate increase is being proposed for the drop box sites. Commissioner George Brown stated that this rate increase will cost the people of Port Townsend considerably more than they are currently charged. Gary Rowe added that he thinks that the monthly cost to the individual home owner in Port Townsend will increase by about twenty to twenty five percent. The commercial garbage collection company that serves Port Townsend has a clause in their contract that as soon as dumping rates are changed they re-negotiate for a change in their contract. Chairman Dennison stated that the people of Port Townsend .La 13 - LQ 4062 Commissioners' Meeting Minutes: Week of November 23, 1987 Page: 3 will be absorbing the bulk of the fee increase. The discussion continued regarding recycling and use of alternative methods of solid waste disposal. Chairman Dennison stated that if this 'proposed fee increase is passed he would like to see some positive action on a plan for recycling and use of alternative disposal methods. Currently there is not any incentive for the County residents to recycle. Chairman Dennison then asked for public comment for or against this proposed rate increase. The following persons commented: Doris Yesberaer: Mrs. Yesberger stated that she is neither for or against the proposed rate increase. She stated that the primary interest has to be recycling, and it should be done now. Mrs. Yesberger asked how much difference the recycling that is current- ly being done has made? Gary Rowe reported that the volume of solid waste being dumped at the landfill over the past few years has not increased even though the population has increase. Greg Wright, 3efferson Recycling, stated that there has been a 22% increase over the recycling volume from last year. Last year there was a 25% increase over the previous year. Mrs. Yesberger continued by stating that she is a native of this County and she has watched the back roads in the County be turned into garbage dumps. This summer was particularly bad because it was not safe to burn. She urged the Board to consider that if they increase the fees, there will be another increase in the amount of garbage laying around. As far as putting money into Ii tter pick up programs, she feels this is a backward approach. Mrs. Yesberger asked also that the Board consider a program for reduced rates for people who recycle and have reduced amounts of garbage. GreCJ Wr iah t, Chairman, Solid Waste Advisorv Committee: Mr. Wright, Chairman of the Solid Waste Advisory Committee, explained that the Committee voted that they were not ready to make a recommendation regarding the rate increase at this time because they did not have enough time to review the matter and they did not have the kind of information necessary to make a recommendation. They wanted to know if the tipping fee will be the only source of revenue to finance the capital improvement costs or is there a plan for floating a bond issue for some of the costs? Other questions that were raised: What provisions there are in the solid waste budget for recycling; what proviSion is there for illegal dumping and litter control; and, what is the State's responsibility for funding some portion of the cost due to their requirements with regard to minimum functional standards? Chairman Dennison asked what information the Solid Waste Advisory Committee needs to make a recommendation? Greg Wright responded that the Advisory Committee's. main concern is the trend of adding these costs to the tipping fee when alternatives such as floating a bond issue have not been explored. Gary Rowe stated that the capital improvements costs were based on the fact that the County would have to bond or borrow to meet these expenses. There is no way to fund these improvements based solely on tipping fees. Char les 0' Conner, Member of the Solid Waste Advisorv Commi ttee : Mr. O'Conner stated that he is the newest member of the Advisory Committee and is speaking as an individual as well as for the Committee. Mr. O'Conner asked if more information, such as an outline of a long range plan, could be provided at the Committee's next meeting and be discussed with the Public Works staff. One area of concern that has not been addressed is the degree to which the County will comply with the State's minimum functional standards. Mr. O'Conner stated that many of the costs which are used to figure this increase in fees are a result of those requirements. Mr. O'Conner urged the County to look at the least costly approach to meeting the State standards. Commissioner B.G. Brown advised that the County will do whatever lVOL 13 tA~t LO 4063 Commissioners' Meeting Minutes: Week of Novemb~r 23, 1987 Page: 4 possible with the State Department of Ecology to enlist their aid in funding for these minimum functional standards. In response to Mr. O'Conner's question regarding the County's posi tion wi th regard to funding capital improvements from user fees, Gary Rowe reported that if the sale of bonds were used to finance capital improvements, the bonds, which would spread the costs over a longer period of time, would be paid off with user fees. The proposals presented to the Board for solid waste over the past four years, Gary Rowe continued, have been with the intent that the solid waste program would be user supported and not supported by general taxes. Al Boucher, Hadlock: Mr. Boucher urged the Board to challenge the State Legislature on the issue of responsibility without authority with regard to the constraints under which the County operates the landfill due to the State's minimum functional standards. Mr. Boucher continued by stating that since it is estimated that the operating costs will be $300,000.00 in 1989 or $30.00 per ton, that those costs are less now so the people would be paying more than the cost of service if this increase is approved for 1988. The closing costs should be a part of the capital improvement costs and should be amortized so that future users pay a portion of that cost also. Mr. Boucher urged the Board to adopt a policy that operating costs be charged to current taxpayers, but that capital costs be spread over current and future taxpayers, and added that he doesn't feel there is sufficient information available present- ly for the Board to make a definitive decision on raising the dumping fee. Hearing no further public comment for or against the proposed or- dinance, Chairman Dennison closed the public hearing. Chairman Dennison suggested that the Board direct the Public Works department to meet with the Solid Waste Advisory Committee and review the specifics of the costs and take a look at possibly developing a plan to use the proceeds of an increased fee toward development of a county wide, long term, recycling program. Commissioner B.G. Brown reminded those present that the 1988 budget for operating the landfill is predicated on the increased fee. If this fee is not increased then a determina- tion will have to be made, very soon, on where the funds to supplement this budget will come from in 1988. Commissioner B.G. Brown moved to table action on this proposal and to have the Public Works Department review all the available information with regard to the operation and improvements to be made at the landfill to see if there is an alternative to raising the dumping fees to $50.00 per ton. A report will be provided to the Board during the solid waste budget hearing scheduled for December 11, 1987 at 9:30 a.m. Commissioner George Brown seconded the motion. Application to ODen County Road Riaht-of-wav: Otto Street: Clarence Lammers, applicant: Mr. Lammers has submitted an application to open county road right-of-way, Gary Rowe reported, for a portion of Otto Street south of Seton Road toward Old Fort Townsend State Park Road, for an access to his property. The County Engineer recommends that the right-of-way be opened and the road be constructed to county road standards. Mr. Lammers explained that he is making this application to provide access to his property. Commissioner B.G. Brown moved to approve the application to open county road right-of-way as recommended by the Public Works Department. Commissioner George Brown seconded the motion. CONTRACT re: Recvclina Services: Bavshore Enterprises: This contract with Bayshore Enterprises is for providing recycling services at the county landfill. Chairman Dennison noted that when this Lv<<: 13 tMt f~'D~ '4064 .l'" . Commissioners' Meeting Minutes: Week of November 23, 1987 Page: 5 contract was approved last year Ba~shore was to submit a recycling plan which outlined how they were going to increase recycling in the County and this has never been received!. Gary Rowe reported that Bayshore hasn't had the resources availabl~ to develop such a plan. The Public Works department will take a mor~ active role in aiding them in the development of this plan. Commissiioner B.G. Brown moved to approve the contract, subject to the Prosecuting Attorney's review. Commissioner George Brown seconded the motion. P.t1t1o~ for Vacation of CountvRoad Riaht-of-wav RV0748: Various alleys and portions of!Sophia Street, Eisenbeis Bav View Addition; Anthonv Stroeder, petitioner: (See also Minutes of November 9 and 16, 1987) PUD #1 Manager, John Floyd, explained to the Board that the PUD wants to retain a utility easement in this area to be sure that if the street is vacated, that a waterline would not have to be routed around a block to get water to adjacent properties. Gary Rowe reported that Mr. Stroeder has indicated that he is not adverse to granting a utility easement, but he is concerned that the easement be placed in such a manner as to not interfere with the placement of the buildings he has planned for this property. The map was then reviewed by the Board, Mr. Floyd, and Mr. Stroeder. Since Mr. Stroeder is willing to work with the PUD to locate a utility easement, Commissioner B.G. Brown moved to bring the petition for vacation off the table. Commissioner George Brown seconded the motion. Commissioner B.G. Brown then moved to approve the vacation petition submitted by Anthony Stroeder contingent on the utility easement being granted. Commissioner George Brown seconded the motion. Discussion of Contract re: Architectural Services: G.D. Group: This contract, Gary Rowe reported is to update the hourly billing rates for the various employees of the G.D. Group. Mr. Rowe recommends that the contract be revised to include all of the various employee rates so that the County is billed for the actual cost of the person who does the work instead of paying a composite rate of $25.00 per hour. Commissioner George Brown moved to approve the revised contract with G. D. Group for architectural services as submitted. Commissioner B.G. Brown seconded the motion. After further discussion of the contract, Commissioner George Brown rescinded his motion for approval of this contract. COJilmissioner B. G. Brown rescinded his second of that motion. Gary Rowe will check into this matter further before any action is taken on this contract. Call for Bids: Furnishina of Petroleum Products for 1988: The call for bids for furnishing' of petroleum products for 1988 was approved and the bid opening set for 11:00 a.m. on December 7, 1987 by motion of Commissioner George Brown, seconded by C~mmissioner B.G. Brown. Call for Bids: Water System: Brinnon Senior Center: This call for bids ,is for the revisediwater system for the Brinnon Senior Center. Commissioner B.G. Brown moved to approve the call for ,bids and set the bid opening for December 14, 1987 at 10:30 a.m.. Commissioner George Brown seconded the motion. Imposina Load Limits on County Roads: These loads limits would be imposed and enforced on signed roads when the signs are uncovered, Gary Rowe reported, for the period from November 23, 1987 to March 31, 1988. Commissioner B'.G. Brown moved to approve and sign Resolution No. 95-87 imposing load limits on county roads. Commis- sioner George Brown seconded the motion. tWl: ,13 fltf r:04065 Commissioners' Meeting Minutes: Week of November 23, 1987 Page: 6 AGREEMENT, Reimburseable Work: 3efferson County Transit: This reimburseable work agreement is for the Public Works Department to remove some fuel tanks for Jefferson Transit. Commissioner B.G. Brown moved to approve the reimburseable work agreement with 3efferson Transit as presented. Commissioner George Brown seconded the motion. Draft Policy on Licenses to Use County Roac1 Riaht-of-way: Public Works Director Gary Rowe submitted a draft policy for granting licenses for use of County Road right-of-way. Chairman Dennison stated that it is important that the licenses to use right-of-way continue to be administered as a privilege and that the people that are issued a license understand that it is a privilege and not a right. PLANNING Preliminary Bindina Site Plan: Everareen Coho Escapee Retreat CamDer Club, Badlock: The Planning Commission has reviewed this project, Rachel Nathanson, Senior Planner reported. This project is to develop a 23 acre site on the western side of Rhody Drive in Hadlock (directly behind Carl's Building Supply and Nancy's Cafe) into a 158 unit recreational vehicle park. The park will be owned and operated by the Evergreen Coho Corporation, Which is a non profit corporation composed of members who will have a lifetime leasehold agreement for the lots within the development. Each lot would be about 40 by 70 feet in size and would have electric, water and sewer hookups~ The lots are designed to accommodate one recreational vehicle as well as an atten- dant vehicle and a small storage shed (no larger than 8 by 12 feet). A 24 by 48 foot laundry building with shower facilities is proposed as well as a future 6,000 square foot clubhouse. The original proposal was to provide main access from Charles Street with emergency access to be provided on Bell Street (northern boundary of the project site). 1.4 miles of private access roads are planned within the project. The common area for the project is approximately 7.35 acres or 32~ of the area. It is required that 20% of the project is open space. The overall density is 6.87 sites per gross acre which is within the requirement of up to 8 units per acre. Ms. Nathanson then reviewed the staff and Planning Commission findings for this project as well as the Planning Commission recommendation. The Tri Area Community plan identifies this area as residential. The Planning Commission unanimously recommended that the Board approve the binding site plan for this project in accordance with the 13 condi- tions of approval, as amended, as well as the provisions of the camper club ordinance. Ms. Nathanson then reviewed the thirteen conditions of approval. Dick Leonard stated that he had a telephone call from one of the members of the Chimacum Fire Department who was questioning the size, number and placement of the fire hydrants for the project. Mr. Courtney added that he talked with the Assistant Fire Chief, who reported that the Fire District needs to be able to reach any unit within the park with a 500 foot hose. 3im Engle of the Port Townsend Water Department laid out the six inch loop line plan for the fire hydrants. Mr. Courtney stated that he would obtain written specifica- tions from the Fire District and submit them to the Planning Department before final approval of the project is issued. The construction of the project will begin in March, Mr. Leonard concluded and will be done by camper club member volunteers. Commissioner B.G. Brown moved to approve the preliminary binding site plan with the conditions as recommende.d by the Planning Commission. Commissioner George Brown seconded the motion. Shoreline Substantial DevelOPment Permit Application #87-010: Bulkhead Construction, Duckabush. River, Richard Sevferth, aPDlicant: Mr. Seyferth has submitted an application for a shoreline permit for a tV&l 13 fAtt (0'4066 'i' i,:;;n.I.';"t.'~' j;.'.'3 'J J '-~ ~ ~~,t J--', . ',. " '.-'G" '" ....... '1 r,'4: -~ 1'.o~..r.Af~;~", , ;fj =-e- I:~J " .~.... f"...- "....~ , '~ ': 11 ,.1 ..~', '''''JO~) :,..i'{~~:-: ()n.(-"J;- il~~~ '~~~ :~-.~i"V:~ .~. J~ ;:~C, J.. 7~ f<. ~:. 1... 1 ,ej'I.!.'J'i t! '_#' '; ';~~ ~t \,.,,~ Z .' 3d::-J U"1 _~~ ~~ 4', ~~_ '.1 F- '.:. .:.. '"t.:'{ Ct ~L' j:_ (,'J ?~ ",.1 ~)V~ ~ 'vi~/; '~:'.IJS t'[i.:...~: ~5.~." c!~ (1: ~'? n~9. ',: t f !"'.- ~> ;':;>-: cr. J. '_..:I {', ,,,! <;:!:1..:. f~j r--q ~'.,. "'t ~A "f. (1 ". :1.... iJf~!- a ';.~- !.t~i~r~:;<,~ i J. ~~ f:::~":.~'::,-_.-':~ . _-c~;JtJ.t..: -1 'r.:~'-;: 6!-:_.i.)),. '] ~ .' J"\ '.~' 0' !I... ~:~.~::. t: ..l '.) r i ~':-'.U "( ": t:.' :~ <. ;-";, I,} ..=, :_;' ~ ~';f!::. " ~ ! .:. +f::H c~ -~_ ::-:~ "i Commissioners' Meeting Minutes: Week of November 23, 1987 Page: 7 proposal to place a seventy foot rip rap bulkhead along his property on the Duckabush River, AssociatePla~ner Bob DUffy reported. Mr. Seyferth's property is located al ongls ide Mountain Trail Road off of Highway 101 about three ~iles southwest of Brinnon. The proposed bulkhead would consist of 140 cubic yards of ~ip rap placed approximately 10 feet high, up from the river bottom. The top five feet of the bank would be regraded away from the river and be replanted with protective vegetation. Mr. Duffy then reviewed the staff findings and Shoreline Commission recommendation and the suggested condition for this project. The Shoreline Commission recommends that the Board approve this project with the condition as submitted. Commissioner B.G. Brown moved to approve Shoreline Substantial Develop- ment Permit #SDP 87-010 with the condition as recommended by the Shoreline Commission. Commissioner George Brown seconded the motion. Shoreline Substantial Development Permit #SDP 87-012: Bulkhead Construction. Discovery Bav: Richard Helander, atmlicant: Bob Duffy reviewed Mr. Helander" s proposed project to construct a wooden bulkhead at the base of a twenty foot high bluff. This bluff is directly in from of Mr. Helander's residence on Discovery Bay about a mile and a half north of Adelma Beach. The bulkhead would be four feet in height and 115 feet in length, and would require approximately 80 cubic yards of backfill. A variance is being requested to allow for the backfill. Mr. Duffy then reviewed the staff and Shoreline Commis- sion findings, recommendation and conditions. This bulkhead, as proposed, Mr. Duffy reported will lie upon three different ownerships: Mr. Helander's property: thirty feet of county road right-of-way (Calhoun Street); and on Mr. Ferguson's property {to the north). Mr. Helander made the application because the bulkhead is directly in front of his house and effects his home. The Public Works Department has reviewed this proposal and indicated that they have no objection to it. Commissioner George Brown moved to approve the Shoreline Substantial Development Permit #87-012 with the conditions as recommended by the Shoreline Commission, as well as the variance requested. Commissioner B.G. Brown seconded the motion. Purchase of Office Furniture: Planning and Building Depart- ment Director, David Goldsmith, asked for authorization to purchase a computer chair and a file cabinet for his department from the capital improvement line item in his budget which still has funds in it. The Board concurred that the planning department purchase the requested equipment. (<1' Shoreline Commission Vacancy: The Board. concurred that they will interview the applicant for the vacancy on the Shoreline Commis- sion. The Planning Department will arrange an interview time with the applicant. t~ 13 _ ti '4067 ,~, .--:, :1:" j .:'ill'lf:" ~ :i" I: ,"'in,);' t L~F,~' i .,_. ~J(~,G '~):bf.~BJ~::?~J. ~ " .;:r. >~ "~ ~, ;~ ',' =,;J- ':' B :J c 9 :U S ')f H ,:." I >;:~,7:}::'I~' i ,; " f :9:iC" '''''1>.), . ,., ,"' !", ;' ::;;'. \. :~ o 4:3 f1 j~ t' ~'J ~:t '~. g.2 .. .~ .." .. Commissioners' Meeting Minutes: Weeleof Novembe:r:23, 1987 Page: ASSBSSOR .eauee,t,l'or . PaftleDt of "DIo..e CamJ)eDeatorf Ti.e:.' 3eff :~~e~::;;s~~~-::6:~:::o= ~:=s:~dat~ri~e PZ::::J::.ft g=~:~ sioner George Brown seconded the motion. " MEETING AD30URNED 3EFFERSON OOON'lY BOARDOFCOMMISSIOHERS ... . ~ B. G . Brown" Member I .,~\ .-." -.:. - \ "'j~i-'1 ,~)J ATTEST: ~~. I I i I . .' '.. .' i ,. .Actltl(40Ef8 I tVOlt -13 -' I' ! I r I I I I I I i . I , ! .