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HomeMy WebLinkAboutM121487 . ( 01 -, - iii I I _ HI .JEFFERSON COUNTY. BOARD OF COMMISSIONERS ( H I 1 ~ -I District No. 1 Commissioner: Larry W. Dennison, Chairman I ~ __I District No. 2 Commissioner: B.G. Brown, Member I _ -, Oistrict No. 3 Commissioner: George C. Brown, Member 1_ RI IH __I Clerk of the Board: Jerdine C. Bragg 1 H HI Public Works Director: Gary A. Rowe I -I 1_ H' _ M I NUT E S Week of December 14, 1981 The meeting was called to order by Chairman Larry W. Dennison at the appointed time. Commissioner B.G. Brown and Commissioner George C. Brown were both present. Budaet Transfer Request: Auditor's Office and Non-Depart- mental Fund: Commissioner George Brown moved to approve and sign Resolution No. 102-87 authorizing the budget transfers as requested for the Auditor and the Non Departmental fund. Commissioner B.G. Brown seconded the motion. Pro-rata Share of Insurance Poolina Feasibility Project: Commissioner B.G. Brown moved to approve payment for the pro rata share of the insurance pooling feasibility project from the insurance line of the Non-Departmental fund of the 1987 budget. Commissioner George Brown seconded the motion. ' Application for State Liauor License: Discovery Bay Tavern: Commissioner B.G. Brown moved that the county has no objection to the applicant or the location for the liquor license application submitted by the Discovery Bay Tavern. Commissioner George Brown refrained from voting on this motion because the applicants are his sister and brother-in-law. Chairman Dennison seconded the motion. Letter from LYle Tinker re: Resianation from the Ferrv Advisorv Committee, Brinnon Flood Control District Advisory Board and the Water Utility Coordinatina Committee: Mr. Tinker has submitted his letter of resignation from the following committees because he is moving out of Jefferson County: the Ferry Advisory Committee, the Brinnon Flood Control District Advisory Board and the Water Utility Coordinating Committee. Commissioner B. G. Brown moved to accept Mr. Tinker's resignation from the committees as noted and to send him a letter of appreciation. Commissioner George Brown seconded the motion. Appointment to the Ferry Advisory Committee: Commissioner B.G. Brown moved to appoint Richard Smith to fill the vacancy on the Ferry Advisory Committ~e created by the death of Richard McCurdy. .Commissioner George Brown seconded the motion. VOL 13 rAGE ~o-"4307 Commissioners' Meeting Minutes: Week of December 14, 1987 Page: 2 BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS CONTRACT CBANGE ORDER #4: Brinnon Senior Center: Public Works Director Gary Rowe reviewed change order #4 on the Brinnon Senior Center Project with Tollshark Construction. This change order covers: 1) A the addition of an entry step in place of a ramp to one of the entrances to the Center. There is a ramp for the other door so that the building is handicapped accessible. 2) Add compact fill and concrete broom to a walkway at the rear entry ramp to the south parking area. 3) Interior leveling of two rooms, and deleting an interior lock set. The total change order cost is $694.28 which increases the total contract amount to $119,295.28. Commissioner B.G. Brown moved to approve . Contract Change Order #4 for the Brinnon Senior Center. Commissioner George Brown seconded the motion. Notice of Purchase: Postaae Meterina Machine by the Eauip- ment Rental and Revolvina Fund: This postage meter machine purchase must be posted for three days because the cost is $3,488.00, Gary Rowe reported. Commissioner George Brown moved to approve the purchase of the postage metering machine by the ER&R Fund from Pitney Bowes after the required notice has been posted. Commissioner B.G. Brown seconded the motion. Letter from Thomas J. Majhan, Attorney for Georae Cotton re: Vacated Moore Street in Irondale: (See also Minutes of December 7. 1987) Gary Rowe reported that a letter has been received from Tom Majhan, Attorney for George Cotton, stating that the deed offered to the County for a portion of Moore street is "unconditionally tendered" to the County. The letter also asked that the matter be handled in an expeditious manner because Cotton Corporation is concerned about the liability issue on that portion of road. Bid Award Recommendation re: SupplYina of Petroleum Products for 1988: After reviewing the bids received last week Gary Rowe recommended that the bid for supplying petroleum products to the County in 1988 be awarded as follows: Propane: Paradise Propane, Port Townsend Commissioner B.G. Brown moved to award the bid for supplying propane in 1988 to Paradise Propane as proposed. Commissioner George Brown seconded the motion. Having the large propane tank at the Sheriff's Office refilled will be negotiated separately. Gary Rowe reported that inconsistencies were found in the bidding: Harper Oil made an error in the extension of the price for supplying regular gas at the Quilcene School. The correct amount is $3,559.50 not $355.95 as listed, however, the unit price is correct. Thomas Oil entered a fuel bid for the west end by mistake and has asked to be released from that bid. Wes' Wholesale used the 1987 proposal sheet, but bid with 1988 prices because they did not receive the 1988 proposal sheet in time. Since these irregularities are not significant in terms of prices, Gary Rowe recommended that the awards be madeo West End Petroleum Products: Wes. Wholesale Distributing Regular and Unleaded Gas: Harper Oil of Port Townsend Diesel and #2 Heating Fuel: Thomas Oil of Port Townsend VOl t3.rAGE o .' 4308 . Commissioners' Meeting Minutes: Week of December 14, 1987 Page: 3 Commissioner George Brown moved to award the bids for supplying petroleum products in 1988 as recommended by the Public Works Depart- ment. Commissioner B.G. Brown seconded the motion. Annual Road Construction Proaram: Gary Rowe reported that after the County Roads budget hearing held last week, some modifica-. tions were needed to the annual road construction program. The Clearwater Road project has been deleted from the 1988 schedule. This project will probably bere-scheduled for 1989. The bridge guard rail project was increased from $70,000.00 to $102,000.00. The total construction project costs went from $940,000.00 to $857,000.00. Pay Rate Increase for Solid Waste Caretakers: Commissioner George Brown moved to approve an increase of $.20 per hour in the pay rate for all caretakers at the solid waste sites. Commissioner B.G. Brown seconded the motion. Public Works Director, Garv Rowe: County Enaineer, Bob Nesbitt, Administrative Assistant Carter Breskin and Representatives from Sweet, Edwards << Associates re: Report - Final Bydroaeoloaic Study: .Jefferson County Landfill: Gary Rowe introduced Larry West from Sweet Edwards and Associates; and Jean Sampling and Tim Spence:!:' from R.W. Beck. Rick Miklich, Environmental Health Director from the County Health Department was also present for the update on the ground water monitoring study at the landfill. Jean Sampling from R.W. Beck reported that providing better protection to public heal th and the environment is coming to the forefront of considerations with regard to solid waste disposal. Jefferson County is lucky because the permitted landfill area is large enough to last a long time. Every year that the life of the landfill can be extended is saving the County money. Sweet Edwards and Associates, Mr. Sampling continued, has completed the hydrogeologic investigations as required by the State minimum function- al standards, to determine the extent of leachate migration into the groundwater from the landfill, as well as the potential for gas migration. An operations plan is also required by the State standards which will outline what needs to be done to the site to bring it up to a point where it can be closed in the most economical way. A feasibil- ity study is to be completed by mid-January which will determine the most appropriate way to develop the. si te and the alternatives for closure. The items left to finish the compliance stage of the minimum functional standards are: Preliminary and detailed engineering, development of the bid documents for a new cell and construction of the new cell. Larry West of Sweet Edwards and Associates then updated the Board with regard to the findings from the hydrogeologic investigation. Mr. West explained that one of the first things that is examined in this type of study is how much leachate does the landfill generate? This landfill generates approximately 4 million gallons of leachate a year. This is a higher than other landfills of similar size because this landfill has more open area with very little vegetation and is relatively flat with no runoff. Virtually all of the precipitation that falls on the site percolates down through the garbage and generates leachate. Much of this leachate problem will be mediated through the normal closure requirements. The monitoring indicates that the groundwater flows from the southwest to the northeast across the landfill. The samples taken from all of the wells (twice during this study) were tested for a range of water quality parameters including: Manganese (an result of natural phenomen- on), total organic carbon (general measure of organic chemicals in the water), conductivity, and arsenic. Mr. West summarized by noting that vaL 13 r~.G~. 0 4309 Commissioners' Meeting Minutes: Week of December 14, 1987 Page: 4 from the data they have collected to date, it does not appear that the landfill is impacting the groundwater. The Health Department and Public Works staff have been trained to do the water sampling themsel- ves in the future. Tim Spencer then reported on the completed operations plan for the landfill. This plan is an interim plan to define the procedures necessary to make the currently active landfill area ready for closure in 1989. The closure of the active area is designed to get the most out of the area in terms of volume between now and closure and to minimize the environmental impacts. Upon closure the active area will be capped with a layer of low permeable clay soil or synthetic material, depending on which is found to be the best in the subsequent engineering studies. The operations plan includes an evaluation of future expansion of the landfill site. A feasibility study is now being done, Mr. Spencer then reported, that will look at the different landfill development and closure options for the future. Jean Sampling then concluded the report by noting that Jefferson County is lucky because it has a permitted landfill site, but the new solid waste minimum functional standards established by the State are a different scope of activity that equates into a large expense. Mr. Sampling stated that these costs will impact the dumping fees. PLANNING SEPA Threshold Determination: TV Receivina and Transmi ttina Tower: Lindsev Bill Road, Quilcene: Summit Communications. Port Townsend Cable TV: Senior Planner, Rachel Nathanson, reviewed the environmental checklist for this proposal to erect a 140 foot tower, 12 foot diameter transmitting dish and a 10 foot diameter receiving dish. The tower and dishes will be located at the Port Townsend Cable TV site on the Boulton Peninsula, near Lindsey Hill Road and Song Dog Hollow Road. A tower facility was first approved at this site in June of 1985 which consisted of two wooden poles that were approximately 40 feet in height. These wooden poles will be dismantled and replaced with a metal tower. A twenty foot metal pole and an eight foot diameter receiving dish will also be placed at the NACO West RV Park in Brinnon. In the future there are plans for a microwave tower on Blyn Mountain, but that would be reviewed as a separate proposal. The four mitigative measures suggested for this proposal were then reviewed by Ms. Nathan- son. Commissioner B.G. Brown moved to issue and Determination of Non- Significance and Lead Agency Status for this proposal as submitted. Commissioner George Brown seconded the motion. Revolving Technical Assistance Loan Fund: Washinaton State Department of Community Development: Planning and Building Department Director David Goldsmith reported that the first payment on the Revolving Technical Assistance Loan that the County received from the Department of Community Development is due on December 31, 1987 in the amount of $1,875.00. The funding has been administered and budgeted through the Planning Department. After discussion of where this payment should come from, the Board directed David Goldsmith to work 'with the Auditor's Office to set up an account in the Non-Departmental fund to accommodate this payment. SEPA Threshold Determination: Shoreline Permit Exemption: Clearina. Grading and FilIon a Residential Lot: 1130 East Quilcene Road: Roaer Conn, applicant: Associate Planner Bob Duffy explained VOL 13 ~AG~ O' 4310 Commissioners' Meeting Minutes: Week of December 14, 1987 Page: 5 that Mr. Conn is regrading his lot on the waterfront alpng East Quilcene Road. This project involves 200 cubic yards of material. The grading is in the lower portion of the lot and will remove weeds and shrubs and re-configure the profile of the lot, as well as bring in gravel for a parking area. Mr. Duffy recommended approval of the Determination of Non-Significance. Commissioner B.G. Brown moved to issue a Determination of Non-Sig- nificance and Lead Agency Status as recommended. Commissioner George Brown seconded the motion. Appointment to Shoreline Commission: Commissioner George Brown moved to appoint Will J. Lewis P.O. Box 100 Port Ludlow, Wa. 98365 to serve the unexpired term for the position vacated by Joe Daniels which will end 3/1/88. Commissioner B.G. Brown seconded the motion. HEALTH DEPARTMENT CONTRACT re: Professional Services for Health Department; Clallam County: Commissioner B.G. Brown moved to approve the contract with Clallam County to provide Nursing and Environmental Health Services to the west end of Jefferson County for the Health Department. Commissioner George Brown seconded the motion. Fridav: December 18, 1987: Employee Job Reclassification; .Jefferson County .Job Clas- sification and Salary System: Commissioner B.G. Brown moved to approve the reclassification of Winona Giersch to Administrative Clerk (Grade 20 Step 2) on the County Job Classification and Salary System as recom- mended by the Salary Administration Committee. Commissioner George Brown seconded the motion. BOMAN SERVICES DEPARTMENT CONTRACT re: Personal Services for Buman Services Department; Lisa Marks Mahon, Maribel Sires, and Sheila Hunt: Commissioner B.G. Brown mcpved to approve the following personal services contracts for the Hum~n Services Department and: Li~a Marks Mahon - Counseling and Treatment -#87-10-14 Matibel Sires - Counseling and Treatment - #87-10-13 Sheila Hunt - Counseling and Treatment - #87-10-16 Commissioner George Brown seconded the motion. CONTRACT re: Personal Services , for Buman Services Depart- ment: Carole Norris: Commissioner B.G. Brown moved to approve the persona~ services contract with Carole Norris to provide cleaning services for the Human Services Department. Commissioner George Brown seconded the motion. CONTRACT Amendment re: #81-10-01 ell Bayshore Enterprises: Commissioner B.G. Brown moved to approve the contract amendment on the Bayshore Enterprises contract for the Human Services Department. Commissioner George Brown seconded the motion. i I , CONTRACT #2200-60653 ell re: Semi-Independent Livina: Human Services and the State Department of Social and Health Services: Commiss~oner B.G. Brown moved to approve amendment #1 to the contract for the! Human Services Semi-Independent Living' program with the State Departm~nt of Social and Health Services. Commissioner George Brown seconded the motion. ! VOL 13 rAGE rr"4311 , . ~ ." Commissioners' Meeting Minutes: Week of December 14, 1987 Page: 6 CONTRACT #2490-61644 (1) re: Human Services and the state Department of Social and Health Services: This contact amendment is to extend the contract amount from $65,859.00 to $294,736.00 for an eighteen month period with the State Department of Social and Health Services. Commissioner George Brown moved to approve the contract amendment as submitted. Commissioner B.G. Brown seconded the motion. .JUVENILE AND FAMILY COURT SERVICES CONTRACT re: Detention of .Juvenile Offenders: Kitsap County: The contract with Kitsap County for detention of juvenile offenders in their facilities at a cost of $45.00 per day was approyed by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown. TREASURER Petitions for Property Tax Refunds: The following petitions for property tax refunds were approved for payment by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown: John B. Cheesman (3); M. Highnote; Robert D. Schilling, Shilling Insurance Company; Hugh E. Locke; and Arthur Freeman (3) * * * Request for Payment from the Botel/Motel Fund; Port Townsend Chamber of Commerce: Commissioner B. G. Brown moved to approve the third and fourth quarter payment of Hotel/Motel Funds as requested by the Port Townsend Chamber of Commerce. Commissioner George Brown seconded the motion. The meeting was recessed at the end of the business day and reconvened on Tuesday morning with all Board members in attendance. After the monthly staff meeting the Board had a meeting with Janet Welch and Rick Miklich regarding septic system technical issues which was also attended by Jerry Phillips. The meeting was recessed so the Board could attend a Heal th Board meeting in the afternoon. The meeting was reconvened on Friday morning with all three Board member present. Adoption of the Annual Current Expense Budaet for 1988 Includina Special Revenue Funds, Jefferson County Road Construction Proaram for 1988 and the Property Tax Levv for 1988: Commissioner George Brown moved to approve and sign Resolution No. 103-81 adopting the 1988 Current Expense budget including special revenue funds, the Jefferson County Road Construction program for 1988 and the property tax levy for 1988. Commissioner B.G. Brown seconded the motion. Proclamation of Emeraencv: Quilcene Area: Commissioner B.G. Brown moved to approve and sign Resolution No. 104-81 to proclaim an emergency in the Quilcene area caused by unusual weather conditions on December 5, 1987. Commissioner George Brown seconded the motion. Applications for Assistance from the Soldiers' and.. Sailors I Relief Fund: Commissioner B. G . Brown moved, and Commissioner George BI;'own seconded the motion, to approve the following applications for assistance from the Soldiers' and Sailors' Relief Fund: Chester E. Standish $250.00 VOL 13 rAGE o~ 431.2 -i!L . . ~ . Commissioners' Mee~ing Minutes: Week of December 14, 1987 Page: 7 Mary E. Gibbons AmVets Post #6 Augustus A. Ward, Jr. Allen Adams 310.00 240.00 Hall Rent 60.00 80.00 AGREEMENT ADDENDUM re: Current Labor Aareement, Jefferson County Sheriff's Office: Teamsters Union Local #589 - 3efferson County Sheriff's DeDartment: Commissioner B.G. Brown moved to approve and sign the addendum (Appendix B) to the current labor agreement with Teamsters Union Local #589 representing the Jefferson County Sheriff's Department for wages for 1987 and 1988 . Commissioner George Brown seconded the motion. AGREEMENT ADDENDUM re: Current Labor Aareement ,Jefferson County Public Works Off ice: Teamsters Union Local #589 - Jefferson County Public Works Department: The addendum (Appendix B) to the current labor agreement with Teamsters Union Local #589 representing the the Jefferson County Public Works Department was approved by motion of Commissioner B.G. Brown, seconded by Commissioner George Brown, for wages in 1987. <'" eo> - MEE~}.N.,~~J'..~:~... :~~\ N''7:i-< ,~~ ~ . . .7' - -:~. I ...., ~ - t' 'f" ~..,r, , · ,,," r.". ie,. r -.,. f I. .~;; Irr 'F'. r .,' '. ""."'. (~! 94>. \; r~>" :., ,i'" . -,' ). . , " " .. ~J.' .... t\ ,if ."<i_;'~( ~ f · 1 .J. JEFFERSON COUNTY BOARD OF COMMISSIONERS Chairman SEAL l 'J ~) B.G. Brown, Member ~&~ George C. l'own, Member VOl 13 rAGE (} -"431.3