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HomeMy WebLinkAboutM011386 . ~ JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Larry W. Dennison, Member B.G. Brown, Member John L. Pitts, Chairman Public Works Director: Clerk of the Board: Gary A. Rowe Jerdine C. Bragg MINUTES Week of January 13, 1986 Chairman John L. Pitts called th meeting to order in the presence of Commissioner B.G. Brown. Commissioner Larry W. Dennison was not in attendance. Soldiers' and Sailors' Relief Fund Application: Betty Gunderson Commissioner Brown moved to approve the application for Soldiers' and Sailors' Relief Funds as submitted by Betty Gunderson in the amount of $200.00. Chairman Pitts seconded the motion. HEARING: ~ Budaet Extension and Aopropriation: Various County Deoartments: Chairman Pitts opened the hearing regarding the budget extensions and appropriations requested by the following County Departments: Coroner's Fund $1,100.00: Planning/Building Department $4,371.00: Shoreline Commission $225.00 and the Planning Commission $376.00. When no one appeared to speak for or against the proposed extensions and appropriations the Chairman closed the hearing. Commissioner Brown moved to approve and sign Resolution No. ~ ordering the budget appropriation and extension for the departments as requested. Chairman Pitts seconded the motion. APPROVAL Q! MINUTES: Commissioner Brown moved to approve the Minutes of December 16, 1986 as read. Chairman Pitts seconded the motion. APPROVAL & SIGNING Q! BILLS: Bills for the balance of December were reviewed and signed by each Commissioner. Settina Maximum Amount for buildina rental payments . to Qualified VeteransOraanizations from the Soldiers' and Sailors' Relief Fund. Commissioner Brown moved to approve Resolution No. ~ which sets the maximum amount a qualified Veterans organization can receive from the Soldiers' and Sailors' Relief fund for meeting place rental at $240.00 per year. Chairman Pitts seconded the motion. Brinnon Veterans ~ Request for yearly ~ for Brinnon Booster Club from Soldiers' and Sailors' Relief Fund. The yearly rental fee for:meeting space in the Brinnon Booster Club paid by the Brinnon Veterans of $240.00 was approved for paYment by motion of Commissioner Brown, seconded by Chairman Pitts. Establishina a budaet for the Hood Canal Coordinatina Council Fund: ReSOl!tion No. ~ was approved by motion of Commissioner Brown, econded by Chairman Pitts to establish a fund for the Hood Canal C ordinating Council to receive the Council's funds and to draw warrants on such funds at the direction of the Council. , VOL 1? \ , .. fAGf f.n- -4,62 li;U .JL Minutes, Week of January 13, 1986 Page 2: Billina from the National Association of Counties ~ Special Assessment to lobby for General Revenue Sharina: Commissioner Brown moved to approve the paYment of the special assessment to the National Association of Counties in the amount of $233.00 to provide them with funds to lobby for the preservation of General Revenue Sharing. Chairman Pitts seconded the motion. BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS HEARING re: Grantina Non-exclusive Franchise: Ludlow Utilities Co., Inc. Seven interested area residents were present when Chairman John Pitts opened the hearing regarding the application submitted by Ludlow Utilities, Company, Inc. for non-exclusive franchise to install operate and maintain sewer and water lines under and across county road right-of-way in the Port Ludlow area defined in the application. Public Works Director, Gary Rowe, explained that Ludlow Utilities has an existing franchise for water and sewer lines that covers the platted areas on the North side of Ludlow Bay. Ludlow Utilities has expanded their services around the Port Ludlow Golf Course and to other platted areas and franchises have not been granted to those areas. The Public Works Department has been trying to bring all of the franchises up to date and in the process has asked Ludlow Utilities to submit a legal description of their service areas. The description they submitted included some acreage property adjacent to the existing plat which are owned by Pope Properties and this has caused some concern to the local residents. Mr. Rowe then presented a map delineating the franchise request area, the properties owned by Pope Properties, the platted areas and the private properties. Gary Rowe concluded his comments by stating that this franchise would be non-exclusive and does not give any particular utility any rights over any other utility. The franchise is a contract between the County and the applicant for the use of the rights-of-way for the stated purpose. When the Chairman asked for comments in support of the franchise application, David Cunningham, President of Ludlow Utilities Company, stated that the last franchise that the company was granted was in 1968 and it does not cover all of the service area. The area defined in the application is generally consistent with the overall and future service area boundary for Ludlow Utilities and was adopted by the Water Utility Coordinating Committee. The only objection that Mr. Cunningham advised he has heard to this franchise application was from some residents on Ludlow Bay Road, .because the application covers the area to the end of that road and service is not provided to that area. Mr. Cunningham stated that Ludlow Utilities has no intention of putting uti~ities into the properties located east of Lot 12 Division 1 Ludlow Beach Tracts Division 1 and requested that this area be exempted from the franchise application. Montgomery "Gummy" 3ohnson commented, when the Chairman asked for comments in opposition to the franchise application, tha~ he is speaking as much in favor of the franchise application as Mr. Cunningham has asked that it be redefined, as he is in opposition. The residents along this road, Mr. Johnson continued, are not interested in blocking the company's legitimate needs to get the franchise current with their existing service areas and those areas that are planned for services in the future. On December 11, a communication was sent to the PUD which indicated the specific number of lot owners and residents who are opposed to extending the sewer line down Ludlow Bay Road, which was more than 30 of the 50+ owners on this road. Many of these 30 owners, own more than one lot. 'VOL 12 fACE 3-- 1.63 I,:. .'"" Minutes, Week of January 13, 1986 Page 3: The officers of Ludlow Utilities, Inc. have assured Mr. Johnson that that the company has no intention of extending sewer or water lines down this road any further and with this assurance and with the change in the franchise boundary, the property owners on this road that Mr. 3ohnson is speaking for are supportive of this franchise application. 30hn Chesterly, 851 Ludlow Bay Road, commented that he did know much about these things, but from the article in the newspaper, he was impressed negatively by Pope and Talbot's effort to blanket whole sections of land for the purpose of bringing in their utilities. Mr. Chesterly's feeling is that the people who live in the area that Pope intends to serve should have a voice in deciding what fran- chises are granted in that area. Blanket franchises should not be granted at all, Mr. Chesterly added. He also advised that he is adamantly opposed to having a sewer line or water line in the right-of-way of the road that runs past his property, because of Pope's past history of leaking sewer lines, he is afraid his well could be contaminated. Robert Fish, 811 being a property the formation of ~e would have to granted. Ludlow Bay Road, stated that his main concern, owner on Ludlow Bay Road, was the possibility of a Local Improvement District and finding out that pay for improvement because this franchise was David Cunningham then clarified for those present that this fran- chise is only to allow Ludlow Utilities to install water and sewer lines in the public road right-of-way and does not pertain to private property and that this is a non-exclusive franchise which means that any other utility company could seek a franchise to locate lines in this same public right-of-way. The issue of where Ludlow Utilities will provide servioe is a separate issue from this franchise. Mr. Cunningham reiterated that Ludlow Utilities has no intention of extending water or sewer service further down Ludlow Bay Road. Commissioner Brown further explained that the County is trying to update these franchises because there have been problems with the County knowing the location of underground utilities and when work is done on the road, damage can occur to these utilities. The franchise agreement requires that the companies provide maps of the location of their utilities on the right-of-way so that this poten- tial for damage can be minimized. There is no relation between a franchise being granted and the determination of what utility company will service what area. The Chairman then closed the hearing. Commissioner Brown moved to approve Resolution No. 8-86 granting the franchise as requested by Ludlow Utilities Company, Inc. with the exclusions as requested. Chairman Pitts seconded the motion. After the Resolution was rewritten to exclude Lots 13 through 21 in Ludlow Beach Tracts and all of the lots in Ludlow Beach Tracts No.2, the Board signed the resolution. HEARING ~ Grantina Non-exclusive Franchise: ~ ~ Stavnev: The hearing was opened by Chairman Pitts with Mr. Stavney and Mr. Duke Shold in attendance when Public Works Director, Gary Rowe, explained that this franchise application is for the installa- tion of a sewer force main in the county road right-of-way of Old Ferry Road, in the Portage Bay Park Plat. : VOl 12 rAGE tl-- 1.64 Minutes, Week of January 13, 1986 Page 4 Henry C. Rogers, 150 Old Ferry Road, asked how Mr. Stavney proposes to run this sewer line to where it needs to go, when Chairman Pitts asked for public comment on this franchise application. Gary Rowe explained that the franchise is an agreement between the property owner and the County but when the actual work is done a permit is required which will outline the location of the line in the right- -of-way and until that is submitted it is hard to know the impact this installation will have on the right of way. Duke Shold explained that the Stavney's lots were turned down by the Health Department for on-site sewage disposal and another lot was found for off-site sewage disposal. A foroed main will be installed in the right of way and the wastes will be pumped to the drainfield on this other lot. Mr. Rogers advised that he has no objection to the franchise application. Being no further comment for or against this franchise application, the Chairman closed the hearing. Commissioner Brown moved to approve and sign Resolution No. 9-86 granting non-exclusive on County Road rights of way for L.S. Stavney. Chairman Pitts seconded the motion. Call for bids: Remodel of Sheriff's Office soace in the Courthouse~ommissioner Brown mOVed to approve the call for- bids and set the bid opening date for 3anuary 27, 1985 at 2:00 p.m. for the remodeling of a portion of the Sheriff's office in the basement of the Courthouse. Chairman Pitts seconded the motion. Prooertv Exchanoe with City of Port Townsend: The City of Port Townsend owns a gravel pit near the intersection of Hastings Avenue and Cape George Road and are willing to discuss a trade for some lots that the County owns near t~e Kah Tai Lagoon, which would fit into the City's park development plan. The Board directed the Public Works Department to proceed with having the property ap- praised. Solid Waste AdvisorvCommittee: The new State Solid Waste Regulations require that the County have a Solid Waste Advisory Co~ittee. There was a Solid Waste Advisory Committee at one time but it has been inactive for, the past five years, Gary Rowe re- ported. The committee would have to meet quarterly. The Board concurred that the Public Works Department should start from scratch and advertise for people to volunteer for this committee. Oak Bav Park Water Line: Over the last few months all of the property owners in this area have been contacted regarding their interest in this project, Gary Rowe advised, and it has received a favorable response, with five owners (representing approximately 15 different properties) wanting to participate immediately and three more would be interested in hooking up to the waterline within ten years. The Department would like to proceed with this project in the spring when the weather conditions are favorable. The City water line would be extended along the right of way 1,750 feet, to Oak Bay Park. Chairman Pitts suggested that the property owners beyond the park be advised of the project to see if they would like to participate in this project when it is being installed. These property owners would have to pay the costs of this extension themselves. $8,800 is the estimated cost of all the hardware required for this project. The installation work would be done with County Road and Parks personnel. Transfer of Assessor's+ Vehicles to Eauioment Rental and Revolvina Fund: Commissioner Brown moved to approve and sign Resolution No. 10-86 transferring the noted Assessor's Office vehicles to the EquiPment Rental and Revolving Fund. Chairman Pitts seconded the motion. The Assessor's Office will rent vehicles from E.R. aR.. $2,000 will be paid to the Current Expense Fund for these vehicles. 'VOl 12 rACE trf--- 165 Minutes, Week of January 13, 1986 Page 5: Future Projects that could be done under ~ Personal Services Contract: Gary Rowe reported that Jim Pearson is nearing completion of the project he was contracted to do for E. R. a R. and the Public Works Department would like to contract with him to complete some other contracts. Chairman Pitts asked to see the finished product from the current contract before any decision is made regarding further work. Purchase of Vehicles fm State Contract: The purchase of three cars for administrative purposes has been planned through the E.R.a R. capital improvement program. Gary Rowe submitted litera-. ture on two vehicles, the Dodge Omni and the Dodge Aries, which can be purchased on the .State contract and would suit the County's needs. The Public Works Department will check into other models of cars that may be available and appropriate for the County's needs. PLANNING DEPARTMENT RockY Brook HYdro Project: SEPA Review: Environmental Determination: Bob Duffy, Associate Planner, reviewed the Environ- mental Checklist for this Hydroelectric Project located along Rocky Brook, a tributary of the Dosewallips River. Bob Duffy reported, in response to Chairman Pitts concern regarding the possible environmental health impacts due to the used lubricants that will need to be disposed of, that the project will be required to follow the appropriate regulations for disposal of this lubri- cant. Bob Duffy will provide a list of the lubricant recycling locations in the County for the Board's information. Commissioner Brown moved to issue a Determination of Non- Significance and Lead Agency Status for the Rocky Brook Hydro- electric project. Chairman Pitts seconded the motion. E ! E Enterorises: Reolantina of buffers and noise anal- ysis: Rachel Nathanson, Assistant Planner, reported that a letter outlining the replan~ing schedule for the buffer zones at the E a E Enterprises chipping operation site was received from Mrs. Udd. Douglas fir and pine trees are going to be used in this replanting. A letter will be sent to the Udd's regarding this replanting schedule. E a E Enterprises has also suggested the installation of an eight foot fence between their property and the Port's property. The Port has responded to E a E. Enterprises regarding paving of the access road, the fencing and the water supply. The installation of the fence will have to have approval of the Board. Resignation from Plannina Commission: Harvey Gauntlett, CoYle~: Harvey Gauntlett has submitted his resignation from the Planning Commission. Mr. Oauntlett suggested Bill Whitney, from the Coyle area, to replace him in this position. The Board concurred that they would be willing to interview Mr. Whitney for possible appointment to Mr.Gauntlett's unexpired term. The Planning Depart- ment will contact Mr. Whitney to set an appointment for the inter- view. Noise Testina: Shold Gravel Operation: A noise test was performed at the Shold Gravel operation last week and found that a berm that Shold Excavating installed along their southern property boundary helps attenuate the noise. The berm currently does not extend the entire length of the boundary and there is one area where there is a swale in the berm and the noise tends to pass through the berm at that point. Shold will extend the berm the length of the boundary, since the noise test proved that it will work, and hang a canvass barrier between the gravel crusher and Mr. COVington's property on the southern boundary, to also help reduce the noise. ~ VOl 12 rACE ~-o 1.66 4 ' " ..,. Minutes, Week of January 13, 1986 Page 6: The Chairman signed a letter to Shold Excavating which advised them of the noise analysis results and reminded them of their agreement to extend the berm and install the canvass barrier, as approved by motion of Commissioner Brown, seconded by Chairman Pitts~ Addition- al noise monitoring will be done at this site the week of February 3, 1986. Meetina with Prosecutina Attorney ~ Oil Bunkerinq issue: An Executive Session meeting was set up with the Board, the Prosecut- ing Attorney and the Planning Director for Tuesday at 1:15 p.m. to discuss the oil bunkering issue. * * * Annexation of Brinnon School District #46 into the bound- aries of Jefferson County Fire Protection District #4: After verification of the proper procedures, Commissioner Brown moved to approve and sign Resolution No. 11-86 ordering the annexation of territory (balance of School District No. 46) into Fire Protection District No.4. Chairman Pitts seconded the motion. AGREEMENT re: Rental of the VFW Hall: Victorian Sauares: Commissioner Brown moved to approve the rental agreement for the VFW Hall as submitted by the Victorian Squares. Chairman Pitts seconded the motion. Chairman morning. Attorney issue. The meeting recessed on Monday evening ~nd reconvened with Pitts and Commissioner Brown both in attendance on Tuesday The Board met in Executive Session with the Prosecuting and the Planning Director regarding the oil bunkering JEFFERSON COUNTY BOARD OF COMMISSIONERS ~L?~ John L. Pitts, Chairman ~ B.G. Brown, Member tvOl 12 tACE r -0 167