Loading...
HomeMy WebLinkAboutM012786 " " ********************************************************************* * * * JEFFERSON COUNTY BOARD OF COMMISSIONERS * * * * * * District No. 1 Commissioner: Larry W. Dennison, Member * * District No. 2 Commissioner: B.G. Brown, Member * * District No. 3 Commissioner: John L. Pitts, Chairman * * * * Clerk of the Board: Jerdine C. Bragg * * Public Works Director: Gary A. Rowe * * * ********************************************************************* M I NUT E S Week of January 27, 1986 The meeting was called to order by Chairman John Pitts in the presence of Commissioner B. G. Brown and Commissioner Larry W. Dennison. David 'Johnston, Architect and Nancv Deavors, Bookkeeoer, Johnston-Hunt and Associates. Inc. re: State voucher assistance for Jefferson County Jail: David Johnston introduced the bookkeeper for Johnston-Hunt and Associates, Nancy Deavors, and explained that she has been working on the jail project since it began. Even though the County Project Manager, Ralph Hall and Doris Pederson of the Auditor's Office had been to seminars on State procedures for vouchering on a State funded project, they felt they needed some continuing help which is what Nancy has been providing, by doing the preliminary preparation of the State vouchers. Nancy's services have been provided free of charge unless there has been a request for specific information. Recently, the State asked what the total costs of this project are estimated to be, which was a project that was passed on to Nancy. Since she is closer to the construction, Nancy sees the items that have occurred that have not been billed, whereas the County only sees the billed items. Nancy Deavors then explained that when she receives a voucher package from Mrs. Pederson, she checks it for accuracy and to see that it is in the proper order. The items are also checked against the contract. Because of her close contact with the Architect, items that may not be caught elsewhere are found during this check. Due to the complicated cost picture, there were 50 items that were already billed on the last billing, with 10 items that were not billed. There are definitely benefits from having two people look at these vouchers. Doris Pederson added that the check that Nancy Deavors does is necessary because she has a more in depth picture of what is happening on the project. The fee for Ms. Deavor 's work is $27.00 per hour, according to the contract and the number of hours needed to finish the project will be determined by how long the state funding continues which necessitates the submission of vouchers. The Board concurred that Ms. Deavor's services be retained for the present. Commissioner Dennison asked that a monthly or quarterly report be submitted stating the number of hours billed and the result of that work. Statement certifvina that the jail is comolete in accordance with Dlans and soecifications: Prosecuting Attorney John Raymond joined the Board for the discussion with David Johnston regarding a statement of completion in accordance with plans and specifications, for the jail project. David Johnston reported that he asked the . VOL 12 fAGt ra~ 3.52 .., '--", Minutes: Week of January 27, 1986 Page: 2 engineers, Valentine, Fisher and Tomlinson (VFT), for such a statement for the mechanical work. They responded that they would not certify the mechani,cal work to be in accordance with the plans and specifications. David 30hnston then read the reply he received from VFT Engineers. He also read a December 30, 1985 letter from Robert Stinson, VFT Engineers regarding this matter. In order to get a total agreement from the Engineers that the project has met the plans and specifications, David Johnston continued, some of the ceiling in the building would have to be torn down and the inaccessible ducts sealed. This would mean removal of approximately 400 square feet of 14 gauge steel ceiling, which would require a cutting torch, and removal of approximately 3,000 square feet of gypsum plaster board ceiling as well as the replacement and repainting of all the ceiling. Commissioner Dennison asked if the full energy savings potential from the heat exchange system can still be utilized? The advantage of the heat exchange system will still be realized, David 30hnston answered, to the ratio that was originally designed. After further discussion of the heat exchange system, the Board advised Mr. Johnston that they want to confer with their legal counsel before anything further is done regarding the heat exchange system. A meeting with legal counsel will be arranged as soon as possible. AGREEMENTS re: Rental of VFW Hall: Commissioner Brown moved to approve the following rental agreements for the VFW Hall; Tony Larson (2) for Karate classes Victorian Squares for square dance lessons Happy Valley Dancers for folk dancing. Commissioner Dennison seconded the motion. AGREEMENT re: Rental of soace in the West End Annex Buildina, Clearwater: Jefferson County Library District: The rental agreement with the Library District for use of wall space in the West End Annex Courtroom, was approved by motion of Commissioner Brown, seconded by Commissioner Dennison. The rental fee will be $600.00 per year. AGREEMENT re: Rental of office space in the Multi-Services Buildina: Clallam/3efferson Community Action Council: Commissioner Dennison moved to approve the rental agreement with the Clallam Jefferson Community Action Council for office space in the Multi- Services Building. Commissioner Brown seconded the motion. Vacancy on Ol-Vm'Dic Area Aaency on Aaina Advisory Board: Beverly Brice, Director of the Olympic Area Agency on Aging has requested that a "local elected official" be appointed to the vacancy on the Advisory Boar~ for the Agency to comply with State law. Chairman Pitts will contact Mayor Shirley about the possibility of a City Council person filling this vacancy. Reauest for Funds: Economic Develooment Council: The Chairman approved the paYment of the $5,000 budgeted for the EDC for 1986 to be paid in five equal monthly installments of $1,000.00. BUSINESS FROM COUNTY DEPARTMENTS: COMMISSIONERS 1986 Salary Schedules: Commissioner Dennison moved to approve the 1986 salary schedules as submitted by the Departments. Commissioner Brown seconded the motion. ~VOl 12 rAGE m-~ 353 ,/, c ~' Minutes: Week of January 21, 1986 Page: 3 DISTRICT COURT Hirina of New Emolovee: The addition of Susan Dillingham to the District Court staff at a starting salary of $950.00 per month was approved by motion of Commissioner Dennison, seconded by Commiss- ioner Brown. SUPERIOR COURT Letter from 3udae William Howardre: Malpractice Insurance for Superior Court 3udae: A copy of Judge Howard's letter will be forwarded to Homer Smith Insurance for more information. HUMAN SERVICES Reappointments to the Develoomental Disabilities Advisory Board: Commissioner Brown moved to approve the reappointment of Patricia Bagley to the Developmental Disabilities Advisory Board as recommended by Human Services Coordinator, Ella Sandvig, for a three year term. Commissioner Dennison seconded the motion. Reappointments to the Mental Health Advisorv Board: As recommended by Human Services Coordinator, Ella Sandvig, the follow- ing members of the Mental Health Advisory Board were reappointed to three year terms by motion of Commissioner Brown, seconded by Commissioner Dennison: Patricia Bagley, B.J. Meiggs, and Mary Barnard. Chanae in Salary Schedule for 1986: Commissioner Brown moved to approved the change in the salary schedule for the Human Services Department as requested by Ella Sandvig, Coordinator, for the paYment of a higher Labor and Industries rate for a new employee that works driving a transport van part of the time. Commissioner Dennison seconded the motion. Mr. & Mrs. Haakenson r : Draina e on Paradise Ba Road: Mr. & Mrs. Haakenson were presen when Public Works Director Gary Rowe reported that the County Engi eer, Bob Nesbitt, and staff had been to the area and estimate that it will cost about $5,100 to make drainage improvements. Replacing a lross culvert which is located 150 feet north and west of the inte section of Boat Drive and Paradise Bay Road which isn't properly al gned will provide a better installation of the culvert and will allow the water to drain from the ditches. Two approach culverts will a so be relocated and put on a new, lower grade. Chairman Pitts reminded those present that while it is hoped that this work will affect some change in the drainage, but that it may not solve the problem. Water flowing below the surface and on top of rock in the area, Gary Rowe added, is still going to be present and could still cause problems, which may need to be resolved by the adjacent property owner. The Public Works Department will schedule construction to begin as soon as possible, once the Department is caught up with the work caused by the recent rains, hopefully sometime in February. Mrs. Haakenson asked about the grade of the ditch from the corner, to which Gary Rowe replied that the existing grade was less than 1/2 a percent in some places and that will be improved to a 1% grade which is adequate for flow. Mr. Haakenson stated that he feels the improvement recommended should take care of the drainage problem, and that he understands that if something additional is necessary, that it would be his problem. ~ VOl 12 rAGE f(J~ 354 . , Minutes: Week of 3anuary 27, 1986 Page: 4 License to Use County Road Riaht-of-Way: Art Freeman: Gary Rowe explained that septic tank drain field on Mr. Freeman's property does not meet the required setback from the County Road right-Of-way and he is seeking this license to use the right-of-way for this purpose. Mr. Freeman reported that only ten feet of the sixty foot right-Of-way is needed for the drain field. His property is located just north of the Discovery Bay Lodge access road. Gary Rowe reported that the County has the right to revoke this license in the future upon ninety day notice. Due to the type of road and its location there is no immediate need for the County to use the entire sixty feet of the right-of-way. Anytime the County allows someone to install part of their utilities in the right-of- way, every effort is made to modify future plans in any way possible to accommodate these utilities. Mr. Freeman reported that there is room to modify the drain field on his property if a change is needed at some future time. Mr. Freeman advised that he is not sure if the Health Department will approve the drain field if this license includes the reversion clause. The Board advised that this is a standard clause in a license to use right-of-way and that it should be left in the agreement. Commissioner Dennison moved to approve the license as written. Commissioner Brown seconded the motion. CONTRACT re: For furnishina prooane for 1986: Buckeye Gas Products: Commissioner Dennison moved and Commissioner Brown seconded the motion to approve and sign the contract for supplying propane to the County for 1986 with Buckeye Gas Products as previous- ly awarded. Exchanae of tax title lands with City of Port Townsend: Gary Rowe reported that the resolution to declare this property that the County owns in and around the Kah Tai Lagoon has not been reviewed by the Prosecuting Attorney yet, but another issue has come to light in this matter. The property that the City has offered in exchange for the County's property is of considerably less value, and the exchange may not be approved by the Court. Gary Rowe will discuss this matter with the City before anything further is done. ReQuest to remove cloud from title: Eddv Moulton: Mr. Moulton is the owner of a parcel of land between Old Oak Bay Road and the new Oak Bay Road which he is trying to sell. There is a cloud on the title that states that the County has the right to place a County Road somewhere on the property, Gary Rowe reported, and Mr. Moulton would like the County to remove this cloud. Gary Rowe will forward this request to the Prosecuting Attorney so that the necessary paperwork can be drafted to remove this cloud. DOE Seminar on Incineration of Waste: Gary Rowe invited the Board to attend a half day seminar on Incineration of Municipal Waste, which will be held in Bellevue on February 6. Commissioner Dennison will attend this seminar. PLANNING DEPARTMENT SEPA Threshold Determination: Sea Farms of Norway, Inc: Associate Planner, Bob Duffy, reviewed the Environmental Checklist for this proposal to install one salmon rearing pen at each of two test sites, for a period of seven months. One site is located in Hood Canal approximately 200 yards offshore and southeast of Hood ~ VOl 12 UtE F{J , 355 . .~ Minutes: Week of January 27, 1986 Page: 5 Head and the second site is approximately 300 yards off shore in the south part Oak Bay. There have not been any significant adverse environmental impacts observed to date that would necessitate an Environmental Impact Statement. One concern that is not listed in the Checklist Addendum is the use of toxic substances in treating the net for anti-fouling purposes. Attaching a condition to the Shoreline Permit, that these substances not be used, would address this concern adequately. No public comment has been received on this application to date. Commissioner Dennison moved to issue a Determination of Non-Signif- icance and Lead Agency Status for the Sea Farms of Norway, Inc. project. Commissioner Brown seconded the motion. SEPA Threshold Determination: Coast Oyster Company: Coast Oyster is proposing to modify and improve their oyster and clam hatchery, Bob Duffy reported and reviewed the Environmental Check- list. The project will consist of a 14 foot by 130 foot concrete slab which will be placed on the east side of the existing hatchery building to support oyster seed tanks. An existing lab building (15 x 30 feet) will be removed to create oyster shell storage. A concrete ramp to provide improved beach access will also be installed at the southeast corner of the hatchery building as well as a stainless steel tank for waste heat reclamation being placed on the tidelands east of the hatchery building. There were a number of comments on the checklist that have been included in the Checklist Addendum by the Planning Department staff, however, no significant environmental impacts were found. Only one letter was received from a neighbor of this project. This neighbor expressed concern about a potential for increased odor due to the expansion of the oyster shell storage area. Mr. Duffy noted that the increased storage area proposed would be relatively small in compari- son to the total storage area currently available. Commissioner Dennison moved to issue a Determination of Non-Signif- icance and Lead Agency Status for the Coast Oyster, Inc. expansion project. Commissioner Brown seconded the motion. * * * Aoolications for Assistance from the Soldiers' and Sailors' Relief Fund: Commissioner Dennison moved, and Commissioner Brown seconded the motion to approve the following applications for assistance from the Soldiers' and Sailors' Relief Fund: Duane A. 30rgenson Kenneth Boyd $192.61 200.00 MEETING AD30URNED .~.~......... :,~-~.;-{r',-~,,-2.. , w." . .... _""'" . ~ t, 'v, , ,', ., "p,,,,,.,, If /'.~' -.;, '~IfJ.lIfi;t: ,... <"'.,;,;\~' ~;\\",r ''',~~~~,\' .,'11 \~ .',...1. jI \ ',- ,( fI' ",.', 'I' ,...., \ ( , "" I ," .~, .. '\' '.', 1'.", . ,A, ~ '~'q~ ' . ' ';"., ,7 ~. I, '/ '~ '.-. -. } \'1' '* .. .,' . 'i .. ~ _ ,.... " . " j'.o J" -'-,~ 'j . /' 11>" .'!O\ ./# . ~ , 0 ~ ;;.),~?' ATTES :~\1l--'~r. ~~~ erdine C. Br Clerk of the Board 3EFFERSON COUNTY BOARD OF COMMISSIONERS c:>AL/~ John L. Pitts, Chairman ~ B.G. Brown, Member . VOl 12 ~AGE VQ' 3,56