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Home My WebLink AboutM020386 " il ~ } ,. .1 1*~**********.****.*********************************.*****_*_******_* ~ * f. a 3EFFERSON COUNTY BOARD OF COMMISSIONERS * * * * * * District No. 1 Commissioner: Larry W. Dennison, Member * * District No. 2 Commissioner: B.G. Brown, Member * * District No. 3 Commissioner: 30hn L. Pitts, Chairman * * * * Clerk of the Board: 3erdine C. Bragg * * Public Works Director: Gary A. Rowe * * * ********************************************************************* M I NUT E S Week of February 3, 19.86 The meeting was called to order by Chairman 30hn L. Pitts. Commissioner B~ G. Brown and Commissioner Larry W. Dennison were both present. Lois Smith, Director, 3uveni1e Services re: 1986 Budaet: Lois Smith informed the Board that the final budget for 3uveni1e Services does not include any money for reception services which are needed for the period of time that the 3uvenile Services Department wi11 be located in the Multi-Services Building. This service costs $250 per month. The Board advised that since it is not known when the office will be moved to the Courthouse, this service should be paid out of the proper budget line item, which will make that line item show a minus figure, as long as there is enough money in other categories of the budget to cover this expense. AGREEMENT re: Rental of VFW Hall: OPEPO: Commissioner Dennison moved to approve the rental agreement for the VFW Hall as submitted by OPEPO. Commissioner Brown seconded the motion. CONTRACT re: Personal Services: 3eanne Hibbard: The contract with 3eanne Hibbard to provide Pediatric Nurse Practitioner services to the Health Department was approved by motion of Commissioner Brown, seconded by Commissioner Dennison. BUSINESS FROM COUNTY DEPARTMENTS: HUMAN SERVICES CONTRACTS re: Bavshore Enter~rises and Port Townsend Training and Development Company: Commissioner Dennison moved to approve and sign the following contracts for increases in the amount of compen- sation for purveyors of Developmental Disability services to coincide with increases in the State contract: Contract #85-10-06(1) Port Townsend Training and Development Co. Contract #85-10-07 (1) Bayshore Enterprises Commissioner Brown seconded the motion. [VOl 12 tAG~ It 453 Minutes: Week of February 3, 1986 Page: 2 PUBLIC WORKS BID OPENING re: Furnishing of Liquid Asphalt for the year 1986: Administrative Assistant, Carter Breskin, of the PUblic Works Department opened the bids at the appointed time, in the absence of the C1erk of the Board: SPEC. HOLDER: TOTAL BID PRICE: Chevron U.S.A. Asphalt Div.,Seattle U.S. Oil and Refinery, Tacoma $ 186,800.00 * 187,000.00 * * Bids do not include sales tax. Commissioner Brown moved to have the Public Works Department check the bids for accuracy and make a recommendation. Commiss~ner Dennison seconded the motion. Februarv 4, 1986: Commissioner Brown moved to award the bid as recommended by Public Works Director, Gary Rowe, to both Chevron and U.S. Oil and Refinery. Commissioner Dennison seconded the motion. Replacement of Leland Creek Bridge: Gary Rowe reported that this project is on the Annua1 Road Program and is estimated to cost a total of $40,000.00 of which $32,000.00 will be federal matching funds. Commissioner Brown moved to approve Resolution No. 15-86 initiating a county road project designated as CR0587 for the replacement of the Leland Creek Bridge. Commissioner Dennison seconded the motion. County Road Project MD0673: Upper Hoh Road Bank Protection: Commissioner Dennison moved and Commissioner Brown seconded the motion to approve Resolution No. 16-86 initiating County Road Project #MD0673 designated as the rip rap bank protection project along the Upper Hoh Road. AGREEMENT re: Grant, Flood Control Assistance Account Program (FCAAP): Department of Ecology: Commissioner Dennison moved to have the Chairman sign the grant application to the Flood Control Assistance Account Program of the Department of Ecology for funding of the Upper Hoh Road Bank Protection Project MD0673. Commissioner Brown seconded the motion. AGREEMENT re: Reimbursable Work, Clallam County: The annual reimburseable work agreement for emergency vehicle repair and obtaining motor fuel from Clallam County was approved by motion of Commissioner Dennison seconded by Commissioner Brown. Emergency Aid for Recent Flood Damage: Chairman Pitts reported that the Governor is applying to the Federal government for aid for 3efferson,Clallam, Kitsap and King counties. 3efferson County residents are not eligible for personal loans because there were not enough residences affected to meet the federal requirements for personal loans. Gary Rowe reported that the Emergency Services Department should be notified by residents who have structural damage. BID OPENING re: Remodeling of the Sheriff's Office Space, basement of Courthouse: The bids were opened at the appointed time by Administrative Assistant, Carter Breskin in the'absence of the Clerk of the Board: . " ~VOl 1;2' tAG€ t-- 454 Minutes, Week of February 3, 1986 Page: 3 SPEC HOLDERS TOTAL BID PRICE Blue Heron Construction, Port Townsend Ballard Construction, Seattle $ 9,650.00 Sales Tax not included 11,900.00 " " " " Engineer's Estimate 9,150.00 " " " " Commissioner Brown moved to have the Public Works Department check the bids for accuracy and make a recommendation. Commissioner Dennison seconded the motion. Leland Creek Bridae: PUblic Works Director, Gary Rowe reported that the Leland Creek Bridge replacement project is eligible for 80% federal matching funds. The County is going to apply to be certified to do federally funded projects in house, because if they were sent to the State, additional administrative costs would be charged. This certification would be given on a project by project basis for smaller projects. The following documents were approved by motion of Commissioner Dennison, seconded by Commissioner Brown. 1) Certification Acceptance Qualification Agreement; Washington State Department of Transportation. 2) Project Agreement: Leland Creek Bridge Replacement: Washington State Department of Transportation. 3) Federal Aid Program Form; Project Prospectus; Leland Creek Bridge: Washington State Department of Transportation. Time Oil Company re: Request for Easement across County Property for Extension of a City sewer line: Gary Rowe reported that Time Oil Company has submitted a request for an easement across County property to allow installation of a City sewer line to their new store which will be located near the City limits on S.R. 20 (next to the Honda Shop). Rachel Nathanson, Assistant Planner, explained that the City sewer system ends just behind the Boardin House Restaurant and Time Oil needs to hook up to the City sewer to serve their proposed store next to the Honda Shop. The request is for a five foot easement across the County property because an easement across the Honda Shop property would take a long time since there are so many contract holders on that property, who would need to approve such an easement. There should be some contingency written into any easement granted by the County on this property for a sewer line, to make sure that the County can utilize this sewer line in the future if a use for this piece of County property is ever proposed, Rachel Nathanson continued. Gary Rowe also suggested that the contingency state that the County has the right to review the design of the sewer hook up and if there are charges for the hook up that the County not be required to pay any further hookup fee. The Board directed the Public Works and Planning departments to look into this matter further before any decision is made. Opdating the Official County Road Log: Commissioner Dennison moved to approve and sign Resolution No. 17-86 updating the Official County Road Log to correct some spelling errors and to clear up the name of the Old Flagler Road. Commissioner Brown seconded the motion. Adoption of the Official County Road LO~: Commissioner Dennison moved to approve and sign Resolution No. 18-86 adopting the Official County Road Log for 1986. Oommissioner Brown seconded "the motion. tvOl f2~ rAtf flJ-455 Minutes, Week of February 3, 1986 Page: 4 PLANNING Contract re: Personal Services: David Stalheim: Commissioner Brown moved to approve the increase in the February payment scheduled on the Personal Services contract with David Stalheim from $500.00 to $1,400.00 as recommended by the Director of Planning. Commissioner Dennison seconded the motion. Animal Shelter: Planning Director, David Goldsmith, reported that a User's Committee has looked into the problems with the present animal shelter on Hastings Avenue and have applied for a grant to help replace the facility. A site selection committee including Commissioner 30hn Pitts, David Goldsmith, Pat Slevin, and Glenn Ison has been formed and should be presenting a recommendation to the City and County very soon, regarding a site for the relocation of this shelter. Grants for water QUality analysis: David Goldsmith, Planning Director, reported that the County has been successful in obtaining State grant funding for the 205j and Shellfish Protection. proposals that were submitted to the State. $67,000.00 has been committed to do water quality analysis from the Hood Canal Bridge south, with emphasis on Quilcene Bay. The County is responsible for $25,000 of local matching funds. The discussion. continued of how these programs might best be implemented, and the proposed budgets were reviewed. David Goldsmith noted that his concern is that these programs have some continuity which would mean having a person involved who is versed in water'quality, as well as a project manager to coordinate the whole effort. The Board concurred that the Planning Department advertise for a person with a water quality background to work on this project. The need for a project manager was discussed further with David Goldsmith advising that he would work with the budget further and report back to the Board. Appointment to fill vacancy on Planning Commission: Commissioner Brown moved to approve the appointment of Mr. Whitney to the unexpired term vacated by Harvey Gauntlett. Whitney's term will expire 9/30/86. Commissioner Dennison motion. William Mr. seconded the Mr. Baffaro re: Mobile Home setback: Nordland: (February 4, 1986) Associate Planner Bob Duffy reported that Mr. Baffaro had requested to be present when the Board made a decision on this request for a variance from the setback requirements for his mobile home, and that is why the appointment was set for today. Mr. Baffaro's mobile home is set back approximately 50 feet from the shoreline bank. The original site plan had indicated a 100 foot shoreline setback. Mr. Baffaro noted that the mobile home that is on the site now is larger than the old mobile home that sat on this property for years. After further discussion, Commissioner Brown moved to approve the setback variance as requested by Mr. Baffaro. Commissioner Dennison seconded the motion. * * * , , ; VOL 12, tAtE J{J- 456 .. . . . Minutes, Week of February 3, 1986 Page: 5 The meeting was recessed Monday evening and reconvened on Tuesday with all Board members in atteDdance. MEETING AQJO~RNED ':P' c~w" '-, - ~~'><~ .~. " .... /;'~1" ,... ,'::~/O\l .' ~~. (I: ' . ""<~'I' ~ \ r: ~.\: - , I;:/':!l' {'.',:' '. .:~>~. "', /; I ':f :~ <......fe.. ~..l~.,,;.......~ / s r.~ ~.-.".~ " .' . ,;, "f-., .... ',r'.;' , '. 4 S ') 't C. ).,,#. . ""!-~-'.'1t_-~_.... >>~~...~ JEFFERSON COUNTY BOARD OF COMMISSIONERS ~.~ 30hn L. Pitts, Chairman ~) B.G. Brown, Member ATTEST: ~LJt)##~~ arr . Dennison, Member VOL 12 rACE 11) 457