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HomeMy WebLinkAboutM021086 01 ,,' ******************************************************************** * * * 3EFFERSON COUNTY BOARD OF COMMISSIONERS * * * * * * District No. 1 Commissioner: Larry W. Dennison, Member * * District No, 2 Commissioner: B.G. Brown, Member * * District No. 3 Commissioner: .John L. Pitts, Chairman * * * * Clerk of the Board: 3erdine C. Bragg * * Public Works Director: Gary A. Rowe * * * ********************************************************************* M I NUT E S Week of February 10, 1986 The meeting was called to order by Chairman 30hn L. Pitts in the presence of Commissioner B.G. Brown and Commissioner Larry W. Dennison. Al Weisenburger, Hood Canal Property owner.re: Complaint about building reaulation, fees, etc.: Mr. Weisenburger, a Hood Canal property owner, came before the Board to complain about the restrictions the County places in regard to building permits, and shoreline regulations. Mr. Weisenburger reported that the restric- tions are so severe on shoreline property that he is not sure he wants to go through the necessary steps to build on his property. He feels as if he is being pushed around and imposed upon by being required to pay additional fees on his building plans. Mr. Weisenburger began the building process, with the installation of a well and septic system on his property in 1979, at which time he was required to determine the location of his house on the property. Now, he has been told that he cannot locate his house where it was originally to be placed due to shoreline regulations. He is also being required to get an elevation determination by a registered engineer, which adds to the initial building costs and with the other necessary fees, could make it so that he cannot afford to finish his home. Chairman Pitts advised Mr. Weisenburger that things have changed with regard to regulations for on-site sewage systems, wells and shore- lines since 1979. Because these regulations cost money to enforce, the fees for building have increased to cover these costs. After further discussion with Mr. Weisenburger about the changes in regulations and the affect they have had on the County, the Board thanked him for telling them his concerns. Homes Smith III, Homer Smith Insurance re: County Insurance coveraae for 1986: Public Works Director, Gary Rowe joined the Board to talk with Homer Smith III regarding County insurance. County Insurance Coverage for Superior County 3udge William E. Howard: Homer Smith advised that the problem with the County covering .Judge Howard on it's insurance is that he works between. Clallam and 3efferson counties, and when he is working in Clallam County, on behalf of Cla11am County, he is not covered by .Jefferson County's errors and omissions insurance. Any visiting judge working on behalf of .Jefferson County is covered by the County's E << 0 policy. VOl ~~'12 F~ 0566 Minutes, Week of February 10, 1986 Page: 2 County Insurance Coverage: PENCO is the only company currently providing insurance for Counties. The cost of the General Liability coverage has been estimated at a substantially higher price than was originally projected, without the $5 mi11ion umbrella coverage. One of the biggest factors in the increase in premiums for liability coveage, which includes claims for damage caused by road conditions is that the cost of this insurance coverage is based on the number of County road miles. Last year road mileage coverage cost approxi- mately $700, which will be substantially more this year. Ways to possibly reduce the insurance coverage costs were discussed, as well as prioritizing the County's insurance coverage. Gary Rowe will meet with Homer Smith III to review the list of all County buildings, etc. to see what can be eliminated from coverage, and then Homer Smith can see how much can be saved by making these elimina- tions. Proclamation re: Child Passenger Safety Awareness Week: Commissioner Brown moved to approve and sign the proclamation designating February 23 to March 1, 1986 as "Child Passenger Safety Awareness Week", in Jefferson County. Commissioner Dennison seconded the motion. Mr. Villiers re: Karate for Kids Classes at the VFW Hall: Mr. Vi11iers stated that his son, Dodger, who is skilled in the marshall arts, and has been teaching Karate classes at the VFW Hall since Tony Larson gave up the classes. Mr. Villiers asked if these classes could be expanded from 4:00 p.m. to 6:00 p.m., at no addi- tional cost to his son. This would help his son provided classes for younger children. Since part of the Karate teachings is cleanliness, Mr. Vil1iers reported that his son would be willing to keep the room clean in exchange for using the space for an additional hour. The Karate class participants each pay $2.00 per a one and a half hour session, and this will not cover the added rental expense. Mr. Villiers does not want to increase the session fee. Chairman Pitts explained that the Board has frequent requests for free rent on County owned spaces and once it is given to one group, it would be hard to turn down other groups. The values that are being taught by this group, are universal, and Chairman Pitts noted that he respects what Mr. Villiers' son is doing, but the problem that the County faces is treating everyone in a fair manner. The rental fee for the VFW Hall for the second hour is $3.00, which is very minimal. After more discussion of the Karate program and the condition of the VFW Hall, the Board noted that the County Custodian is currently in charge of cleaning the VFW Hall building, and he may be able to monitor an agreement which would e~change cleaning for the second hour of rent. The Board advised that they would like to check into this matter further before making a decision on this request. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS DEPARTMENT Official County Road Loa: Public Works Director, Gary Rowe, gave the Board a copy of the Official County Road Log for their information. Establishing a policy regarding work performed by the Department of Public Works for other agencies: The original form and contract that the Public Works Department uses for work performed for other agencies was put together in 1975 and needs to be updated. VOl 12 UGf o 567 Minutes, Week of February 10, 1986 Page: 3 The policy is not being changed essentially but new procedures will include the following forms: a general agreement form and a separate work agreement form for each request for reimburseable work. A general agreement form only, could be used for agencies that have work that will continue throughout the year. Commissioner Brown moved to approve and sign Resolution No. 19-86 establishing a policy regarding work performed by the Department of Public Works for other public agencies. Commissioner Dennison seconded the motion. Request of Clallam County for Reimburseable Work for the 1986 Oiling Proaram: Gary Rowe reported that the oiling program for 1986 includes an oiling project in the West End and Clal1am County has been asked to consider including about 1,300 tons of chip seal rock for 3efferson County in their rock crushing program for 1986. This crushing would be done at Clallam County's Lake Creek site outside of Forks. If they agree, Clallam County would request their bidders to include an amount for hauling this rock to the Tower Creek pit site on the Hoh River. This 3efferson County work would be an alternate to the Clal1am County bid, so that the County is not tied into accepting the bid price if i,t is too high. Commissioner Brown moved to approve the Reimburseable Work Agreement with Clallam County to include the rock crushing needs for the West End of 3efferson County in their rock crushing bid. Commissioner Dennison seconded the motion. Bid Award Recommendation: Remodel of East Wing of Court- house (Sheriff Office space): (See bid opening of February 3, 1986) Two bids were received on this remodeling project, Gary Rowe report- ed, and there was quite a difference in price because one of the contractors specializes in asbestos related work. The lower bidder was contacted to make sure that their bid included the asbestos work, and they advised that they were aware of it. The original Public Works Department cost estimate for this project was $7,500 to $8,000 and one reason the bids came in so much higher was because of the work that has to be done to encapsulate the asbestos. Discussion of the best way to proceed with having the as- bestos problem in the Courthouse basement dealt with, ensued, with the various options being reviewed. If the asbestos encapsulating was done on a separate contract, approximately $2,000 could be subtracted from this bid price. The asbestos contractor would have to work with this contractor if this item was removed from this bid. The Board asked Gary Rowe to look into the matter of the asbestos encapsulation and report back to them. Commissioner Dennison moved to table action on this bid award. Commissioner Brown seconded the motion. Notice to Public re: Bids for removal and replacement of overhead doors at the County Shop in Hadlock: Three existing overhead doors need to be removed and replaced at the County Shop in Hadlock, Gary Rowe noted, and written quotations have been received in the range of $3,495.00 to $4,710.00. The Board concurred that the Public Notice be posted on the bulletin board for three days, after which time the doors will be purchased from the low bidder. Declaring Property Surplus for Public Auction: The Public Works Department is developing a list of property that can be de- clared surplus and put up for public auction some time this year. Gary Rowe will check with other County Departments for equipment that they would like to include on this list. VOl 12 tArl. o 568 " Minutes, Week of February 10, 1986 Page: 4 Grant Applications: Solid Waste Department: Two grant applications have been submitted for Solid Waste Referendum 39 Grant funds from the State. One application is for funds to install scales at the landfill and the second if for funds for the design and reconstruction of the landfill cell. Both of these grant applica- tions have been put on hold because the DOE has run out of grant funds. It is hoped that the DOE will give the County a letter stating that they would award these grant funds to 3efferson County if more money becomes available. PLANNING Setback Variance Request: 30hn Liczwimko, 3197 Cape George Road: Mr. Liczwimko is requesting a setback variance to build a shed on a future home building site, which would later become a berm structure against the hillside, Rachel Nathanson, Assistant Planner reported. Because of the lay of the land in order to be able to use the sloping hillside on the property, Mr. Liczwimko is requesting a variance of 10 feet from the normal 20 foot setback from the County road right-of-way. This would make the shed setback approximately 40 feet from the center line of the existing private road. The Building Inspector inspected the site and recommends that the variance be granted. The variance was approved as requested, by motion of Commissioner Brown, seconded by Commissioner Dennison. Setback Variance Request: Lewis Morello, Beckett Point: Mr. Morello, Rachel Nathanson reported, is requesting a variance from the normal 20 foot road setback requirement for a 12 x 26 foot garage to be placed 10 feet from the right-of-way on the marshy side of Beckett Point Road. This setback variance would keep the garage from encroaching on the marsh. This marshy area on Beckett Point is under the regulation of the Shoreline Management Act, but since this garage is an appurtenance to a single family home, a Shoreline permit is not required. Commissioner Brown moved to approve the variance as requested by Lewis Morello. Commissioqer Dennison seconded the motion. I I Salmon Rearing Pen Proposal: Discovery Bay: Two interested area residents came befor~ the Board with concerns about public input regarding the Sea Farm of INorway proposal for salmon rearing pens in Discovery Bay. Rachel Na~hanson advised that this is a two prong process. The Board will review the SEPA Environmental Checklist next Tuesday and issue a thresijo1d determination. After the threshold determination is made the IShoreline permit process will continue. I I ! CLERK courthouse/courJroom Security: The letter from Marianne Walters, County Clerk, re~arding the security of the Courthouse- ICourtrooms for after hou~s meetings when the Sheriff's Office moves to the Hadlock facility w~s discussed. The Board will ask the Departments for their nee4s and input on this matter before a decision is made. i i piRxs AND RECREATION Warren Steurer re: Insurance and Memorial Field Backstop and Bleachers: Parks and Recreation Director, Warren Steurer, came before the Board to discuss the following items: Insurance for Recreation Programs: Warren noted that in the past County recreation programs which included team sports, have covered athletic participants for liability. Indications are that they will be excluded from this coverage under the next County insurance VOL 12 tAti h 569 Minutes, Week of February 10, 1986 Page: 5 policy. Warren will talk with Homer Smith III to find out about the status of this coverage in the next policy, and to John Raymond, Prosecuting Attorney, to determine what exposure the County needs to cover. Any group, such as the Schools, that use the County's facili- ties may be required to carry insurance to cover themselves for this type of liability. Memorial Field Backstop and Bleachers: In talking with various people, including County Engineer, Bob Nesbitt, and the Parks and Recreation Advisory Group, Warren noted that it is probably going to cost more to restore the wooden bleachers than would be warranted in keeping them. The Recreation Department does have portable bleachers and the area where the wooden bleachers are located could be put to better use, and Warren Steurer recommends that the wooden bleachers be destroyed. If this was done, a backstop would need to be install- ed, as soon as possible because High School baseball will begin in March. Memorial Field is the only facility for High School baseball in the City. Warren reported that he has looked into the cost of materials and transportation for those materials for a backstop and it would be approximately $3,900.00 which would include everything but the actual installation of the pre-fabricated backstop.' Removal of the wooden bleachers could be done with a bulldozer, and then the materials would be burned, which if done by County crews would cost approximat- ely $1,000.00. A discussion of the fees charged for the use of Memorial Field ,followed. Warren Steurer reported that each baseball league is charged a field fee, per team, which was $50 last year. There have been 12 to 14 teams in the past which netted $600 to $700. There was also a field use fee for tournaments. The fees will be reviewed and may be reset to pay for capital improvements. Warren reported that a committee is looking into revenue generating ideas for Memorial Field, and he will keep the Board advised of this Committee's progress. Replacement of the fence around Memorial Field was also discussed as well as possible sources of funding for this replacement. Selling advertising on the fence was one idea for generating these funds. VFW Hall Maintenance: Chairman Pitts advised Warren that Mr. Vi11iers had noted (Karate Classes) that there were problems with the renters of the VFW Hall not cleaning up after using the space. Warren reported that this has been an on going problem which he will look into further, and make a recommendation on the request for an exchange of maintenance work for the second hour rental fee of $3.00 per hour as submitted by the Karate class. HOMAN SERVICES CONTRACT re: Mental Health #3820-48142 Amendment #3 Semi- independent Living beds: Department of Social and Health Services: Commissioner Brown'moved and Commissioner Dennison seconded the motion to approve and sign amendment #3 of Contract #3820-48142 with the Department of Social and Health Services for two additional semi- independent living beds for the Human Services Department Mental Health program. * * * Changing the Name of the Port Townsend Recreation Center: Commissioner Dennison moved to approve and sign Resolution No. 20-86 changing the name of the Port Townsend Recreation Center to the Port Townsend Community Center as recommended by the Port Townsend Community Center Advisory Board. Commissioner Brown seconded the motion. \lOt 12 rAGf o 570 ., "t I .. Minutes, Week of February 10, 1986 Page: 6 APPROVAL AND SIGNING OF BILLS: Each Commissioner reviewed and signed the bills for the last half of January. The meeting was adjourned Monday evening and reconvened Tuesday morning with all Board members present. After business was finished in the morning the Board went on a site inspection of the Edsal Short Plat and a piece of property on Marrowstone Island owned by Mr. & Mrs. Schultze. Harvey Flemina re: Mooring Buoy Appeal: Mr. Fleming came before the Board to inquire about the status of the Statement of Findings and Facts from the meeting that was held on November 18, 1985, so he can take this information to the State for an appeal to them. Mr. Fleming is still waiting for this statement from the Prosecuting Attorney's Office, and asked if the Board could do something to speed up this process. Chairman Pitts advised that the Prosecutor's Office would be asked about the status of this Statement and urge them to work to get this information to Mr. Fleming or his attorney. APPROVAL OF THE MINUTES: The Minutes of January 20 and 27, 1986 were approved as read by motion of Commissioner Brown, seconded by Commissioner Dennison. Applications for Soldiers' and Sailors' Relief Funds: The following applications for Assistance from the Soldiers' and Sailors' Relief Fund were approved by motion of Commissioner Brown, seconded by Commissioner Dennison. B. W. Edgley Dan Ruby $200.00 103.00 Reauest for HotellMotel Tax Funds: 3efferson County Historical Society: The request for the first quarter payment of Hotel/Motel Tax Funds to the Jefferson County Historical Society was approved by motion of Commissioner Dennison, seconded by Commissioner Brown. State Liquor Control Board re: Transfer of License from Robert E. Thomas to 3ean Johnson for the Brinnon General Store, Inc.: The Board reported "no objection" to the transfer of the liquor license for the Brinnon General Store on the motion of Commissioner Brown, seconded by Commissioner Dennison. Certificate of Availability of Matching Funds for the 3efferson County Fair Application for Special Assistance Grant: The Certificate of Availability for Matching Funds for the Jefferson County Fair's application for a special assistance grant from the Washington State Department of Agriculture in the total amount of $171,597 ..1~~000 matching funds) was approved and signed by motion of c~;~~~oPf~~~own seconded by Commissioner Dennison. ME,~ ~'~,',f?~' '_N~, ;r>r, ',\"~ JEFFERSON COU,NTY l,..~.1:, '" C, \ BOARD OF COMMISSIONERS I ~ ..- . ,~. .,~, \ { ;:: \' ,i.,i / ~'~~t \,,:',\- "\!If ';" \ ~ , '.'" -t, .-, SEAt. .; . ~L~ .;-of ... < ., '~ .. i~, ~:' ... VOl 12 rAr,~ f).571