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HomeMy WebLinkAboutM031086 (]C.~ 'J'J1d!.~ 2 qltLi~ lAjO~) ,/' ~l{q'" ********************************************************************** * * * 3EFFERSON COUNTY BOARD OF COMMISSIONERS * * * * * * District No. 1 Commissioner: Larry W. Dennison, Member * * District No. 2 Commissioner: B.G. Brown, Member * * District No. 3 Commissioner: 30hn L. Pitts, Chairman * * * * Clerk of the Board: Jerdine C. Bragg * * Public Works Director: Gary A. Rowe * * * ********************************************************************* M I NUT E S Week of March 10, 1986 Commissioner B.G.Brown and Commissioner Larry W. Dennison were both present when Chairman John L. Pitts opened the meeting at the appointed time. David Kahley, Executive Director, Main Street Project re: VFW Hall: Mr Kahley reported that the Main Street Project is concerned about the use and reuse of historic buildings, such as the VFW Hall downtown, with regard to possible business potential. Mr. Kahley then presented a proposal to the Board regarding a work program for analysis of the needs and alternatives for the future use of the VFW Hall located at 1020 Water Street. The Main Street Project would be willing to provide staff and profes- sional assistance to outline options that the County could consider for this building. Basically, Main Street would be looking at this bui Iding as if it were a real estate development, and would compile figures on current income and expenses, and usage. A property apprai- sal,a legal opinion on sale, lease or transfer, and some restoration estimates, would also'be provided as well as projections for expenses and liabilities for the next five years. Once the alternatives were developed, Mr. Kahley noted that public input on the alternatives would be sought. All, Mr. Kahley advised, that he is asking from the County, at present, is access to information on the building, but after the alternatives are developed a request may have to be made for some assistance. It was a consensus of the Board that the Main Street Project should proceed with the work program as outlined. Mr. Kahley invited the Board to attend a meeting they will be having on March 21, 1986 from 5:30 to 7:30 p.m. in the VFW Hall to acquaint their members with the building. Bill Pollak & Mark Rasmussen, Clallam-Jefferson Community Action Council re: Brinnon Senior Center: The Board met in executive session with Bill Pollak and Mark Rasmussen of CIa 11 am-Jefferson Community Action Council regarding the acquisition of the Brinnon Motel for the Brinnon Senior Center. BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS Blockina entrances to Mount Walker dump site: Public Works Director, Gary Rowe, reported that there have been problems with people dumping garbage in the County's old Mt. Walker gravel pit site, since the gate was destroyed. The Public Works department will assess how JoL l! U,~i ~. B~9, ... Minutes, Week of March 10, 1986 Page :~ often access is needed to this area by the County, and the various utilities and then make a recommendation on the best method by which to close the road. Bid Award re: Crushing/stockpiling crushed screenings: (See bid opening of March 3, 1986) The Public Works Department, after reviewing all of the bids and alternate bids, recommends that the bid for crushing and stockpiling crushed screenings for 1986 be awarded to puget Sound Surfacers of Forks on their one year bid alternate. After reviewing the Public Works Department's recommendation, compari- sons, and the County's cash flow and budget projections Commissioner Brown moved to award the bid to puget Sound Surfacers of Forks on their Alternate #2 bid of $186,222.00 which was for a two year supply of materials. Commissioner Dennison seconded the motion. New EQUipment Rental and Revolvina Rental Rates: Gary Rowe presented the study of the E.R.&R. rental rates that was completed to the Board and reported that increases are needed in rental rates for the road department equipment. The rental rates for the, Sheriff's vehicles and the administrative vehicles will remain the same. The study indicated that the amount of money being generated from rental fees for equipment replacement and capital is not enough, and the analysis has provided rental rates that should rectify this situation over the next few years. Memorandum re: Time Oil Company reQUest for Sewer Easement: Commissioner Brown moved to deny the request for a sewer easement as submitted by Time Oil Company (See also Minutes of February 3, 1986),as recommended by the Public Works Department. Commissioner Dennison seconded the motion. Memorandum re: Mike Grady property donation to the County: John and Marguerite Walthew have submitted a Quit Claim Deed to give the County two lots in the Belleview Addition on Hood Canal, Gary Rowe reported. The County does not have any property in this area and the two lots are too small to make their recreational use feasible and the Public Works Director recommends that the Deed be returned to the Walthew's. Commissioner Brown moved to decline acceptance of the Quit Claim Deed to the two Belleview Addition lots presented by Mr. & Mrs. Walthew. Commissioner Dennison seconded the motion. Washington State Department of Transportation re: Limited Certification Acceptance: The Washington State DOT has granted the County limited Certification to manage it's own FHWA projects. This means that the County must request, on a case by case basis, to manage projects that use federal funds. The first project which will use federal funds is the Leland Creek Bridge and it will be managed by the Public Works Department, Gary Rowe reported. Request for Approval: Hadlock Intersection Plans: The Hadlock Intersection Project plans for right-of-way acquisition were approved by motion of Commissioner Dennison, seconded by Commissioner Brown after review by the Public Works Director. Annual Certification for the County Road Administration Board: The County has to certify that the Guidelines under WAC 136-10- 050 are being followed each year for the County Road Administration Board, Gary Rowe advised. The only thing that the County must complete is a Complaint Policy, which is in place within the Department. Commissioner Brown moved to approve the submission of the Annual Certification (for Calendar Year 1985) to the County Road Administra- tion Board. Commissioner Dennison seconded the motion. . VOL 12 rACE ~~ .~ tOo~ti88~, -" Minutes, Week of March 10, 1986 Page :3 Washington State Department of Transportation Agreement #GC 6118 Supplement No.7: This Supplement, Gary Rowe reported, is to increase the cost for the Department of Transportation I s review of plans, specifications and estimates, since they had to do more than was originally projected. The total project cost is now $5,316,120.00 of which $1,063,224.00 is local funding. The balance of $4,252,896.00 is FHWA funding. Commissioner Brown moved to approve and sign Supplement #7 to Agreement Number GC 6118 with the Washington State DOT for the Queets River Bridge Project. Commissioner Dennison seconded the motion. Fireworks Stand Permit: Oak Bay Gift and Tackle Box, Leslie Daubert: After review and approval of the location by the Public Works Department, Commissioner Brown moved to approve the Fireworks Stand Permit submitted by Leslie Daubert of the Oak Bay Gift and Tackle Box. Commissioner Dennison seconded the motion. PLANNING DEPARTMENT Sam Swanson re: Shoreline Permit Applicability: Proposed Drainfield: Associate Planner, Bob Duffy, reported that Mr. Swanson, Shold Excavating had asked the Planning Department if he would need a Shoreline Permit to install a drainfield that would serve several homes, in the Lower Hadlock area. In a letter dated March 10, 1986 the Planning Department advised Mr. Swanson that it was theiradministra- tive determination that this project would require a shoreline permit, because it was not a drainfield for a single family residence only. Mr. Swanson then presented his case to the Board, stating that his proposal is to build off site drainfields (as many as seven) for single family residences that would be built on 10 lots nearby. The Shoreline Master Program states that construction of a single family residence is exempt from the Shoreline Permit process, and a drainfield is consid- ered a part of the residence. The only question here is that the site for these drainf ields is wi thin 200 feet of the shoreline. The drainf ields would be subject to Health Department rules, regulations and approval. Mr. Swanson further explained that there would be a separate drainfield for each residence. David Goldsmith reported that this is the first time a situation where several drainfields are planned for the same general area, but are not a community drainfield has been presented. From a management stand- point, a community drainfield in this instance would probably be a more preferable alternative to the Health Department. Mr. Swanson reported that the Health Department had already looked at this proposal and a community drainfield is not preferable. Each individual property owner in this case will have the necessary easement and a replacement area for his drainfield and it will be his .responsibili ty to maintain the system. One of the key components in this proposal is not necessarily the ownership arrangements, Bob Duffy stated, but the fact that it is a centralized drainfield and the potential impacts from the concentration of a central location could be greater than from the impacts of individual drainfields spaced on lots that are apart from one another. David Goldsmith added that if the project is for single family homes, each with a separate drainfield, then it is exempt from the shoreline permi t process, even though it may have the same effect as a common drainfield. Commissioner Brown moved to rescind the administrative determination of the Planning Department regarding the applicability of the shoreline program to Mr. Swanson's proposal to locate single family residence drainfields in an area along Lower aadlock Road. Commissioner Dennison seconded the motion. .'VOl 12 rACE ,. B89 .. . Minutes, Week of March 10, 1986 Page :1 Final Short Plat; Oyster Haven Short Plat: SP11~85: Assis- tant Planner Rachel Nathanson reviewed this three lot short plat located near the end ofWhi tney Point Road. All of the lots are approximately 3 acres in size. An easement has been granted within the plat for a common access point. The Health Department is requiring that drainfields be located 100 feet from neighboring wells and at least 50 feet from the top of the bank. Commissioner Brown moved to approve and sign the final Oyster Haven Short Plat SP11-85. Commis- sioner Dennison seconded the motion. Burlile Dock: Discovery Bay: Mr. Burlile has a Shoreline Permit pending for a dock on Discovery Bay (See Minutes of ), which needs a final determination by the Board, Planning Director David Goldsmith reported. Part of the issue has been the County owned tidelands that Mr. Burlile's proposed dock will be built over to reach deeper water and how the County intends to handle these tidelands. Commissioner Brown moved to bring the Shoreline Substantial Development Permit Application for the Burlile Dock off the table for consideration on March 24, 1986. Commissioner Dennison seconded the motion. Letter from Tom Madson re: Raisinu oysters in Discovery Bay: Bob Duffy reported that a letter has been received from Tom Madson requesting permission to place a test oyster raising operation in Discovery Bay which would have a fair market value of under $1,000.00. This test operation would not require a permanent structure in the water or interfere with the public use of the water. The oysters would be suspended from float logs and anchored in one to 300 feet offshore in 20 to 60 feet of water. Since this proposal is to put floating logs out in the water, the Board concurred with the staff's determination that the operation would be exempt from the shoreline permit process and would not interfere with the public's use of the water as long as the proponent used one float log or two or three float logs that were grouped closely together. Aquaculture PolicvTask Force: David Stalheim presented a list of prospective members for the County's Aquaculture Policy Task Force. Commissioner Brown moved and Commissioner Dennison seconded the motion to appoint the following persons to this task force: Leslie Aickin 3ack Batchelder Linda Clifton Steve Tilley Doris Coates Cedrick Lindsay Bart Phillips Ray Lowrie R.B. McComb 30hn Forster Kenn Brooks . Referendum 39 Grant Funding: Testing Laboratory Proposal: David Goldsmith reported that a suggestion has been made that Jefferson County consider setting up it1s own testing laboratory in the Health Department to test for fecal coliform and nutrient loading. This would be about a $2,000 to $3,000 expenditure for the hardware and consum- ables, but then this testing service would be available long term. This equipment would be eligible for grant funding. Chairman Pitts will look into what type of testing could be done and what would be required for what type of tests. PARKS AND RECREATION DEPARTMENT Warren Steurer, Director, Parks and Recreation re: Camping Fees and County Parks: Warren Steurer reported that the Oak Bay Parks account for over 50% of the camping fee revenues and usage figures. In 1985 the overnight camper use figure was 2,623, 36% of those camper uses were non-county senior citizens, with 26% general non-county campers for a total of 62% non-county uses. Of the County camper uses at the Oak Bay parks, there were 15% resident senior citizens and 23% general county residents for a. total of 38% County camper uses. 'lot 12 fACt 89~ ... . . Minutes, Week of March 10, 1986 Page:6 Current camping fees are: County Residents County Resident Senior Citizens Non-County residents Non-County resident Senior Citizens $2.00 per night $1. 00 per night $4.00 per night $3.00 per night Warren Steurer then recommended that the fee schedule be simplified to two rates: $3.00 for County residents and $5.00 for non-County resi- dents, with the Senior Citizen discounts being eliminated. Clallam County has eliminated their Senior Citizens rates. Mr. Steurer further suggested that the raise in camping fees be applied only at the most popular, Oak Bay and Lake Leland parks, with the low use parks, Quilcene and Chimacum, being left at the current level. After discussion of the effects of Warren Steurer's recommendation, Commissioner Brown moved to approve the raise fees at all County Parks to the maximum allowed under Ordinance 3-83 ($1.00 raise) to be effective April 1, 1986. Commissioner Dennison seconded the motion. CLERK Rehire of Employee: Commissioner Brown moved to approve the rehiring of Barbara Pauly by the Clerk's Office at her previous salary, as recommended by Clerk Marianne Walters. Commissioner Dennison seconded the motion. HUMAN SERVICES RENTAL AGREEMENT re: Human Services Department: Apartment over the 3efferson General Hoscital Boiler Room: The Rental Agreement for the apartment over the Hospital Boiler Room with the Human Services Department was approved by motion of Commissioner Brown, seconded by Commissioner Dennison. The apartment will be used by the Department in one of their Mental Health Grant Programs. Advance Travel: Chester Prudhomme: Advance out of state travel in the amount of $130.00 was approved for Chester Prudhomme of the Human Services Department by motion of Commissioner Dennison, seconded by Commissioner Brown. TREASURER Petitions for Property Tax Refund: The following Petitions for Property Tax Refund were approved by motion of Commissioner Dennison, seconded by Commissioner Brown: Roger W. Keyes Roger W. Keyes Roger W. Keyes $98.22 98.51 57.15 * * * The Monday meeting was recessed at the close of the business day and reconvened Tuesday morning with all Board members present. APPROVAL AND SIGNING OF THE BILLS: The bills for the end of February and the first part of March 1986 were approved and signed by each Commissioner. RENTAL AGREEMENTS: VFW HALL: The following rental agreements 'me 12fAcf .u 891 .. . jo .~ Minutes, Week of March 10, 1986 Page:Is1_...... for the VFW Hall were approved by motion of Commissi<;>ner Brown, seconded by Commissioner D.ennison: DeborahShomer - Sufi Dancing Peter Villiers -Junior. Karate' ADD11cation for Assistance from the.Soldiers... and Sailors Relief Fund: CommissionerBrownmovedtoapProvetheapp].1cations for assistance from the Soldiers' and Sailors'~~lieffund a61 submi..tted . for DouglasE. Armstrong in the amount of/$200 .00anciLLarryB~..Wells in the amount of $200.00. Commissioner Dennison seconded themoti'on. 3EFFERSONCOUNTY.... ..." . . BOARD... OF COMMISSIONERS ---?~~ 30hn L. Pitts,...Chilirman ~ B. G. . Brown ,Member VOl f 12 r~CE '8W~~