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HomeMy WebLinkAboutM040786 ? Iil II Iil II Iil Ii II 1\1 II Iil II 1/1 II II District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Larry W. Dennison, Member B.G. Brown, Member 30hn L. Pitts, Chairman II 1/1 1/1 II II Ii II II II Iil Iil II Ii II 3EFFERSON COUNTY BOARD OF COMMISSIONERS Clerk of the Board: Public Works Director: 3erdine C. Bragg Gary A. Rowe M I NUT E S Week of April 1, 1986 Application for Assistance from the Soldiers' and Sailors' Relief Fund: Commissioner Dennison moved to approve the application for assistance from the Soldiers' and Sailors' Relief Fund as submitted by William G. King in the amount of $90.00. Commissioner Brown seconded the motion. AGREEMENT re: Rental of VFW Hall: Happy Valley Dancers: The Rental Agreement for the VFW Hall with the Happy Valley Dancers was approved by motion of Commissioner Brown and seconded by Commissioner Dennison. Memorandum of Aareement for 1986: Employees Guild Rusty Neu, President, and Pat Whiteman, Representative: Commissioner Dennison moved to approve the Memorandum of Agreement for 1986 with the Employees Guild. Commissioner Brown seconded the motion. APPROVAL OF MINUTES: The Minutes for March 3 and 10, 1986 were approved by motion of Commissioner Dennison and seconded by Commissioner Brown. Request for allocation of Hotel/Motel Tax Funds: Centrum: The first two quarterly payments for the Centrum Foundation from the Hotel/Motel Tax Funds allocated in the 1986 budget was approved by motion of Commissioner Brown and seconded by Commissioner Dennison. Memorandum: Authorization for payment of funds for Kala Point Villaae Condominium Blda. #1 and Kala Point Development Company Condominium Blda. #3: Commissioner Brown moved to approve the authorization of the following payments from the Emergency Trust Reserve Fund by the Treasurer for: Kala Point Development Co. Condominium Buildina #3: On-site waste disposal system repairs 11/85 in the amount of $896.13 to the Kala Point Utility Company. Kala PointVillaae Condominium Buildina #1: On-site waste disposal system repairs 11/85 in the amount of $646.80 to the Kala Point Utility Company. Commissioner Dennison seconded the motion. VOL 12 rAGE o 1242 Minutes, Week of April 1, 1986 Page: 2 Reappointment: Brinnon Flood Control District Advisory Board: Gertrude Flock was reappointed to another three year term on the Brinnon Flood Control District Advisory Board by motion of Commissioner Brown seconded by Commissioner Dennison. Ms. Flock's new term will expire 3/31/89. BUSINESS FROM COUNTY DEPARTMENTS: HUMAN SERVICES Closina out Petty Cash Fund and Establishment of a Revolvina Fund: The Clerk of the Board reported that in researching, the action necessary to comply with the request made by Coordinator Ella Sandvig, for an advance travel fund to pay seminar pre-registration and tuition fees, it was found that advance travel can not be used for these items. A revolving fund, which would include the $15.00 that is currently in the petty cash fund, was suggested and will allow for the payment of these items. Resolution No. 24-86 was approved by motion of Commissioner Brown and seconded by Commissioner Dennison to close out the Human Services Department Petty Cash Fund. Commissioner Brown also moved to approve Resolution No. 25-86 to establish a Revolving Fund in the amount of $800.00 for the Human Services Department. Commissioner Dennison seconded the motion. 3UVENILE SERVICES Fundina for 3uvenile Diversion Services for 1986: The first quarter payment from Revenue Sharing funds allocated in the 1986 budget for 3uvenile Diversion was approved by motion of Commissioner Brown and seconded by Commissioner Dennison. PARKS AND RECREATION CONTRACTS re: . Personal Service: County Parks Attendants: Personal Services Contracts were approved and signed by motion of Commissioner Dennison seconded by Commissioner Brown for the following park attendants: 3eri Moore - Maxine Graves - Clara << Gerald Larsen PUBLIC WORKS HEARING re: Petition for Vacation of portion of Second Street and Lot Lines wi thin Block 5: Plat. of South. Port Townsend, Irondale: Peter and Barbara Morrissev, petitioners: Chairman Pitts opened the hearing and Public Works Administrative Assistant, Carter Breskin, reported that all notification requirement for this appli- cation .have been met. puget Power requires an easement across the property and has a$ked that the Resolution ordering the vacaction if approved, not be finalized until this easement is executed. Port Townsend Utilities al$o requires an easement which has not been executed to date. The Public Works Department and Planning Department have no object to this vacation and the Planning Commission recommends approval of the vacation but have asked that the 16 foot wide by 80 foot long alley adjoining Blocks 5 and 12 be establi$hed. This would eliminate the necessity of an easement for the Port Townsend Utilities. The Planning Commission further recommended that compensation in the amount of $4,242.50, less an amount for the alley, be :required. Being no comment for or against the proposed vacation request , the Chairman closed the hearing. Comm~ssionerBrown moved to approve Resolution No. 26-86 ordering the vacation of the lot lines and the portion of Second Street wi thin Block 5 of the Plat of South Port Townsend as requested by the Morrissey's, with the following IVOC 12 ~ACf '0' 1243 Minutes, Week of April 1, 1986 Page: 3 conditions: 1) reserving the west 16 feet by 80 feet for an alley, 2) requiring the compensation of $4,242.50'less an amount for the reserved alley, be paid, and 31 reserving the utility easements as needed on the street. Commissioner Dennison seconded the motion. Application to Open Riaht-of-Way: Second Street, IrvinaPark Addition: David C. Smith, Applicant:. Public Works Director Gary Rowe reported that Mr. Smith would ,like to.open a portion of Second Street in the Irving Park Addition which is off .of Discovery Road just past the Old 3acobMiller Road, for access to hi$ property. Commissioner Dennison moved to approve the application to open right of way as submitted by Mr. Smith. Commissioner Brown seconded the motion. Call for Bids: Dump Truck: The call for bids for one (1) 8 to 10 cubic yard dump truck, setting April 21, 1986, at 2:00 p.m. as the date and time for the bid opening, was approved by motion of Commissioner Dennison, seconded by Commissioner Brown. Appointment of the Solid Waste Advisory Committee: Gary Rowe recommended the following persons for appointment to the Solid Waste Advisory Committee: Randy Durant: 30hn Floyd; Brent Shirley; Agnes Walker; Lee Meling: Leslie Aikin; Mark McCrary; Greg Wright and Ken Brooks. All of these people have been contacted and are willing to serve. No specific term of office is required by the R.C.W. so Gary suggested four year terms. Once a month meetings are being proposed, with the first meeting to be held in April if possible. After discussion of the representation from the Health Department on this board and the need for a representative from the public at large, Commissioner Brown moved to appoint the persons recommended by the Public Works Director to the Solid Waste Advisory Committee with the exception of Randy Durant. A member at large will be appointed in his place. Commissioner Dennison seconded the motion. Solid Waste Grant Fundina: Applications have been submitted to the DOE, for grant funding on a project to install scales at the landfill (required by the new Solid Waste Regulations) and for a project (also required by the new Solid Waste Regulations) to redesign and reconstruct the landfill. DOE has advised that there is no funding available for these grant applications at this time. Gary Rowe advised that he would like to go ahead with the scale project at this time which is estimated to cost between $50,000 and $60,000. The existing system for estimating volumes of garbage is so cumbersome that it leads to problems and these scales would provide a better weight figures for income production which should pay for the scales in a short time. The Board concurred that the Public Works Department prepare a bid call for scales. AGREEMENT re: Temporarv Help: Al Scalf: Commissioner Brown moved to approve the Temporary Help Agreement with Al Scalf. Commissioner Dennison seconded the motion. PLANNING E <<E Enterprises: Request to amend conditions of approval: Rachel Nathanson, Assistant Planner, advised that a request has been received from Russell D. Hauge, Attorney, representing E << E Enterprises, to change Mitigative Measure #1 of the 11 mitigative measures originally attached to this project. This measure requires. a 50 foot buffer (among others) along the southern boundary that is shared with the Airport property. The request is to change th~s measure to allow the installation of a fence in lieu of the 50 foot buffer. The fence would be e~ghtfeet tall, chain link with plastic or wooden slats. VOl 12 rACE o 1244 Minutes, Week of April 7, 1986 Page: 4 E << E Enterprises, Rachel continued, has no plans currently to use this area, but would like the option to use it in the future, and would agree to any condition that future use not detract or diminish the site and sound barrier between E <<EEnterprises and the Airport. Mr. Hauge reported that when this was first, discussed, a fencing company in Poulsbo was contacted and they suggested chain link fenqe with the plastic or wooden slats as the best to provide visual and noise screening. No data could be provided to prove that this, type of fence would provide noise buffering. Since that time another fence company has given E << E Enterprises a very favorable price on plain, solid, cedar fence which would provide a more solid barrier. Mr. Hauge then presented a map and pictures of the buffer area being discussed (from the access road westerly to the easement road). A swampy area on the Airport property was cleared for the installation of a water line' which has not be done yet. E<< E Enterprises only has plans to install the fence on the buffer zone at this time, but they would like the option to use the area next to the fence at a later date if a use becomes apparent. There are no plans for doing anything to any of the other boundaries. Chairman Pi tts asked if this fence could possibly have a negative effect on the sound by bouncing it back into the site and amplifying the it? Rachel Nathanson stated that the Planning Department has no information to verify what type of impact a fence will have on noise. The question is, would the fence hold back as much noise as the 50 foot buffer of trees, which logic would indicate would not be the case. Commissioner Dennison stated that he fails to see how an eight foot fence is going to do a better job than a 100 foot tall tree. Mr. Hauge noted that there are virtually no trees on much of this buffer area and it will be a long time before there will be 100 foot tall trees there. The marketable trees were taken out of the buffer by the project owner which has caused problems, Commissioner Dennison add~d. Mr. Hauge advised that his understanding of the history of the project is that permission was given to the project owner to take out some of the marketable timber in the buffer, but a mistake was made and more was taken out than approved. E<< E Enterprises has replanted the entire buffer. What is being offered now, Mr. Hauge advised is an immediate solution to an eyesore and something that would provide some noise buffer immediately, rather than waiting the time for the trees to grow~ Port of Port Townsend Manager, George Yount stated that a fence would improve the area. There is not a vegetation buffer zone at the entrance and all of that buffer area has been cleared. The only concern that the Port Commission has is that even though they are receptive to the fence proposal, there is no guarantee that the fence will equal the noise barrier of the vegetation. The Port Commission ruled that the fence equal to the specifications of the sample fence ,provided would be acceptable to them. The wooden fence was not presented for their consideration, and the aesthetics of this proposal were not discussed. Discussion continued on the history of the .buffer zone, what type of vegetation was on this area originally and what has happened to the vegetation on this buffer zone. Steve 30hnson, 240 Airport Road, stated that he is 100% opposed to this proposal to put in a fence. E<< E Enterprises knew what the restrictions were when they moved into this site and they have consistently had trouble staying wi thin those restrictions. A fence, as is proposed, is totally inadequate. There is a thirty foot pile of dirt and stumps on the portion of property near. Mr. 30hnson's property which is not adequate. The meager attempts made at noise monitoring on this site, showed that the project is running at 61 db during a time when the operation was not running at it's maximum level. This site is a terrible eyesore at present. More noise metering is needed. Stephen Smith, Point Hudson, stated that he has had occasion to visit the New Found Metals property over the years and E << E Enterprises have VOL 12 rAG~ (\ 1245 . . Minutes, Week of April 7, 1986 Page: 5 claimed to put in a berm and what in fact is there is a jungle of stumps, rubble and garbage which is a fire hazard and an eyesore. If this is their historical capabilities, of performing the Commissioner's directives, he doesn't see how they will change their ways in the future. The replanting of the 50 foot buffer which was eliminated was addressed by the addition of mitigative measure #17 to the site plan, Rachel Nathanson reported. This measure stated "trees shall also be planted along the southern property boundary a minimum of 10 feet from the dra~n field.' The replanting shall replace the portions of cleared buffer to a level as good as the existing and uncleared buffer as a minimum." The proponent was directed to contact the Planning/Building Department when this was completed so they could verify compliance. This replanting was to be completed by March 1 to maximize the number of trees that would survive. Mrs. Udd has indicated that the trees have been replanted. George Yount, speaking for himself, suggested that if this fence is approved, there should be a condition on the approval that a buffer be maintained until it can be clearly demonstrated that a noise reduction is actually happening. Mr. Hauge advised that before his clients could commit to such a proposal they would have to know what kind of buffer would be required in this case. Commissioner Dennison said that he is not willing to trade a buffer for a fence and Commissioner Brown advised that he has some real problems with approving this fence proposal on the pretext that E << E Enterprises can use this 50 foot buffer for something else in the future. The project proponent understands that if this proposal is approved, Mr. Hauge added, that they would not have "carte blanc" to do whatever they wanted in this 50 foot area, but that any use they would have for this area would have to, be approved by the County. Mr. Hauge clarified that the E << E Enterprises request is to allow the installation of the fence with the option to develop the buffer if the proposed .development does not detract from the audio and visual screening rules established in the original approval of the site. A proposed resolution stating the objectives E << E Enterprises would like to have accomplished and which would meet the objections of the Board and the public could be submitted, Mr. Hauge reported if the Board would like to table action on this request today. Commissioner Brown moved to deny the request for a change in mitigative measure #7 as submitted, which Commissioner Dennison seconded. The motion passed unanimously. Commis.sioner Brown further suggested that E << E Enterprises submit another proposal as suggested by their lawyer. Setback Variance request: Penny, Creek Road, Quilcene: Gary Phillips: Mr. << Mrs. Phillips were present when their request was brought before the Board. A stop work order was issued to Mr. Phillips on April 1, 1986 on the construction of an agricultural building on Penny Creek Road in Quilcene. Agricultural buildings do not require bu.i,lding permits, Rachel Nathanson explained, but they are required to meet the proper setbacks, whi!ch this building does not meet. Mr. Phillips barn foundation is located 4 feet from the edge of the 60 foot right of way on Penny Creek Road, which is a required 20 foot setback. The Public Works department advised that Penny Creek Road is in the center of the 60 foot right of way. The request is to allow the construction of this barn. The concern, Rachel Nathanson explained, is that Mr. Phillips was not advised of the setback requirements when he called the Planning/Build- ing Department and asked for building permit information. Commissioner Brown moved for approval of the variance as requested. Commissioner Dennison seconded the motion. VOl 12 f'AGf o 1246 . . .., -. Minutes, Week of April 1, 1986 Page: 6 Mr. Phillips asked that the Public Works Department verify the right of way since the stop work order was issued due to a possible right of way violation. HEALTH DEPARTMENT HEARING re: Budqet Appropriation for the Health Department: The hearing was opened at the appointed time by Chairman John L. Pitts. When no one appeared to speak for or aga~nst the proposed appropriation, Commissioner Brown moved to continue the hearing to April 14, 1986 at 4:30 p.m. as requested by Health Department Administrator, David Goldsmith. Commissioner Dennison seconded the motion. SHERIFF AGREEMENT re: providina Medical Supervision of a 3ail,Health Proaram: Dr. William 3. Schever:Commissioner Brown moved to approve the Agreement with Dr. Scheyer to provide medical supervision of the 3ail health program. Commissioner Dennison seconded the motion * * * The meeting was recessed on Monday evening and reconvened Tuesday morning with all Board members in attendance. After meeting with community representatives about the formation and direction of the Centennial Committee the following actions were taken. Peter Simpson, Director, Clallam-3efferson Communi tv Action Council re: AGREEMENT re: Purchase of Brinnon Motel for the Brinnon Senior Center Project: Commissioner Dennison moved and Commissioner Brown approved the motion to sign the Sale/Purchase Agreement to be presented to Verlo H. and Bettie A. Richardson for the purchase of the Brinnon Mqtel.~hc.' . ~"C~;::;w:~" I oJ;;' ."l"j..~; :'&2/,/" , ../,.' ~t"~rf 0 ?, . ., \, rf t-, ,"I. /!\ ,'...... tit,"\1 " {1,~.'illk;I<~~ . ,.\. .: "",,~, I~ ',- -fl- - ". ". r4" - "I<t,:.. ~'_ _~1. . .,.., , "'-1:~Y:','~ - ',;';.1, _ _. UJ ,'~A; 'I ,,~ "., .~.~l;t '\'. ,,..' 'i: . 'f ?', /,' "'/l~i'."~" ~_ _ ~,., t'l ... :. Ii ",It 1 /I. .,.','".., "',t,i..,,.. I SEA):, , ~\ \ -.., · .0, , P ~.), I .. '., .. ~ ',~' ,sO'" ~,\~~"" ",' ,>~x~~",. 3EFFERSON COUNTY BOARD OF COMMISSIONERS .~2~ 30hn L. Pitts, Chairman ~ B.G. Brown, Member ~~:mu .. .L - rry . Dennison, Member VOl 12 ~ACf o 1247