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HomeMy WebLinkAboutM041486 .,( . " II II Iil II 3EFFERSON COUNTY BOARD OF COMMISSIONERS II II II Public Works Director: Clerk of the Board: Gary A. Rowe 3erdine C. Bragg Iil II E Iil Iil II Iil II II Iil Iil II Iil II Iil II II II District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: 30hn L. Pitts, Chairman B.G. Brown, Member Larry W. Dennison M I NUT E S Week of April 14, 1986 Chairman 30hn L . Pitts called the meeting to order at the appointed time in the presence of Commissioner B.G. Brown and Commis- sioner Larry W. Dennison. Emeraencv Manaaement Operations Plan: The, Clerk of the Board reported that the scheduled appointment with the Mayor and the Sheriff to discuss this plan was cancelled due to conflicts with the Mayor's schedule. Commissioner Dennison moved to approve and sign the Emer- gency Management Operations Plan for3efferson County and the City of Port Townsend. Commiss~oner Brown seconded the motion. This plan will be sent to the state for their approval. Board Appointments: Open Space Advisory Commi tteeand the Olympic Area Aaency on Aaina Board: Commissioner Brown moved to re- appoint Herb Beck to another 4 year term on the Open Space Advisory Committee. Mr. Beck' sterm will expire March .31, 1990. Commissioner Dennison seconded the motion. Betty Stevens was appointed to a three year term on the Olympic Area Agency on Aging Board by motion of Commissioner Dennison, seconded by Commissioner Brown. Mrs. Stevens' term will expire April 1, 1990. Bud Porter and Representatives from local Veterans Oraaniza- tions re: Soldiers' and Sailors' Relief Fund: 'Nineteen area veterans we.re present when Mr. Porter introduced himself to the Board to discuss the distribution of funds from the Soldiers' and Sailors' Relief Fund. Mr. Porter asked how much money is levied for the S << SFund each year in 3efferson County? ,Chairman Pitts provided the following figures: In 3anuary of 1982 there was $18,092.()0 in the fund; 3anuary 19'83 $14,057.00; 3anuary 1984 $18,112.00 and in 3anuary 1985 $12,798.02. The County has replenished the fund as it is necessary to meeting the minimum requirements. Mr. Porter stated that the County has put a limit on the amount that can be drawn by a veteran from this fund of $200.00 per year, which is not adequate to meet the needs of veterans. Commissioner Dennison asked for proposals for making bet.ter use of these funds, if the Veterans feel'that it is not working right. The purpose of the fund is to provide stop gap relief for veterans until other long-term social welfare type help can be found. The question is, are the limits that have been set for these applications, realistic to give this type of aid. This fund is not to give veterans long-term relief. ;VOl 12 fAGE r01347 ~ Minutes: Week of April 14, 1986 Page: 2 Charles Fox of Brinnon stated that he has dealt with S << S Funds for the past 28 years and they were established to help veterans in need. In Clallam County each veterans group has their own committee to review these applications, to determine the need of the veteran or his family. The veterans organization from each town take care of their own veterans. After more discussion of the needs and uses for these funds by veterans and various suggestions on the way these funds should be administered, Steve Barbe', asked if a.nother meeting could be arranged to try to work out a policy for the use and administration of these funds. Another meeting was arranged for Wednesday at 3:30 p.m. Chairman Pitts asked that each individual organization come to this meeting prepared to make sugges t ions on how these funds should be handled. Commissioner Dennison asked that the Viet Nam Veterans be represented at this meet- ing even though they do not currently have a nationally recognized organization yet. Pat Slevin, D~rector, BayshoreEnterprises re:Lease of County Property for new Animal Shelter: (See also Minutes of March 17, 1986) Mr. Slevin, Director of Bayshore Enterprises submitted a revised request for the lease of a portion of County property to be used as the site of a new animal shelter. The new request is to lease one (1) acre on the southwest side o.f this property for ten ( 10 l years. The County would survey the property, create the access to the site and prepare the ground for building. Peter Sim son Director Council re: Brinnon Senior Center P the Board to ask if Randy Durant , could design the septic system andd in Brinnon. This would be a cost sa necessary actions to proceed with ceof property to Bayshore Enter- missioner Dennison seconded the Commissioner Brown moved to startth the County's Intent to Lease this pi prises for an animal shelter. Co motion. The Board will discuss this request ith Health Department Administra- tor, David Goldsmith and Randy Durant. lallam-3efferson Communit Action o'ect: Peter Simpson came before Director of Environmental Health, ainfield for the new Senior Center ing measure for the project. Peter Simpson further reported th t an estimate of $5,000 has been received for the design of the co mercial kitchen for the Center. Since this kitchen will be essentially used in the same manner as the kitchen in the Tri Area Community Ce ter, Peter Simpson, will check to see if the plans for that kitchen can be adapted and used for the Brinnon Center's kitchen. BUSINESS FROM COUNTY DEPARTMENTS: PROSECUTING ATTORNEY CONTRACT re: Su ort Enfor ement. Washin ton State De artment of Social and Health Services: Commissioner Dennison moved and Commis- sioner Brown seconded the motion to approve the contract between the State of Washington Department of S cial and Health Services and the Prosecuting Attorney's Office. De ut Coroner A ointment: Pete Piccini and Bruce Kni ht: Commissioner Brown moved to approve he following Resolutions appoint- ing Pete Piccini and Bruce Knight as Deputy Coroners: Resolution No. 27-86 Resolution No. 28-86 Appointme t of Pete,Piccini Appointme t of Bruce Knight tvOl 12 rACE ro 1.348 Minutes: Week of April 14, 1986 Page: 3 Commissioner Dennison seconded the motion. The Prosecuting Attorney will file revocations of appointments for: William Crow, Neil Adams, Bill Booth, 30hn Keegan, Kenneth Muma and 30e Walterscheidt,with the Auditor's Office. . SUPERIOR .'COURT Request for use of Superior Courtroom for a mock trial: Perkins Coie, Law Firm: The use of '. the Super ior 'Courtroom for a mock trial by the Perkins and Coie Law Firm on June 14, 1986 was approved by motion of Commissioner Brown and seconded by Commissioner Dennison. Barb Pauly of the Clerk's Office will be responsible for opening and closing the Courthouse for this use. PUBLIC WORKS AGREEMENT re: Reimburseable Work: 3efferson Transit Author- itv: Public Works Director 'Gary Rowe explained that this Agreement with 3efferson Transit is a general agreement for work performed during 1986 on a request basis. Commissioner Brown moved to approve the Reimburse- able Work Agreement with3efferson Transit Authority. Commissioner Dennison seconded the motion. AGREEMENT, Interaovernmental Cooperative Purchase re: City of Shelton: The Intergovernmental Cooperative Purchasing Agreement with the City of Shelton for the purchase of dump trucks on their bid, was approved by motion, of Commissioner Dennison and seconded by Commis- sioner Brown. Road Vacation Ordinance re: Cost of Review and processina road vacation applications: When' a personsubmi ts a road vacation application they pay a $100.00 depos,1t which is used for the notifica- tion, printing and review costs incurred by the County for their request. They are then billed for any costs not covered by this fee. This additional billing is happening, more and more frequently, partly due to increased publication costs and partly due to how much time the County departments have to spend on 'the request. The County has the cho~ce to set this deposit fee at a higher rate so that it will cover these costs . Gary Rowe will research the matter further and make a recommendation. AGREEMENT re: Reimburseable Work: Brinnon School District #46: ,Commissioner Dennison moved to approve the Reimburseable Work Agreement for the BrinnonSchool for grading the bus driveway. Commissioner Brown seconded the motion. 1986 First Quarter Financial Report: Public Works Department: The first quarter financial report for 1986 was presented by Gary Rowe, who noted that if the income from solid waste fees continues at the same level all year, it will. be higher than was budgeted. These fees are only about 60% of the budget, however. Publie Works Laborer Positions (4): Gary Rowe reported that advertisements will be put up around the County offices for 4 laborer posi tions on the road crew. If there are no applicants interested wi thin the County the positions will then be advertised in the local newspaper. PLANNING Redesianation Request: Dale Brady; Hi~hwav 20: Eight persons were present when Assistant Planner, Rachel Nathanson, reviewed Mr. Brady's request to redesignate a 16 acre, parcel of property located north and west of Old Fort Townsend Road on the west side of State Highway 20. The parcel is currently designated as residential by the County Comprehensive Plan and the owner would like it redesignated Commercial or CommerCial/Industrial. The acreage would then be divided into three five (5) acre parcels for commercial purposes. Sonny's R.V. has expressed an interest in locating at this site, as well as Crown (VOL 12 fACE ro 1.349 . . Minutes: Week of April 14, 1986 Mobile Home Sales and a Real Estatelfirm. The surrounding properties to the north, west and east are undel~eloped' The property immediately to the south is residential. The redesignation of this property ould require an amendment to the County Comprehensive Plan, Rachel Nathanson continued. The Planning Cbmmission reviewed the request a their meeting on April 2. Ms. Nathanson then reviewed the public testimony in summary, noting that Alan Carman, owner of Taas Survey A sociates, spoke on behalf of the proposal. Mr. Carman described te provisions of the proposal to include: 1) A berm. four feet in h ight to be planted with trees and shrubs on the highway side of thelproperty, 2) two commercial road approache,s, one acrossf rom 01, d Fort~Town ,s, end,Ro a,d, and anot her.S,econd- ary commercial access to be called Brady Road. After a lengthy discus- sion, the Planning Commission not d several concerns regarding the binding site plan, such as too many access points on the Highway; the location of the proposed frontage I road; the absence of an adequate buffer to reduce visual impacts and Ithe redesignation being done in a piecemeal fashion. I The Planning Commission made the fOll~Wing recommendations: 1) That the Board not considJr any redesignation requests in the Highway 20 corridor I until the policies governing the development of this cor~idor are approved. Th,a,t the Boa, I'd direct thelplanning/Building D"e,partment to give additional emphasir to complete the Highway 20 Plan in a timely manner and I to commit the neededresour- ces for this effort. I . " , I Rachel Nathanson further reported th~, t the owner of Sonny' sR.V., Gary Jensen, has indicated that he is wi~ling to be quite flexible to any conditions that may be put on his prorosal regarding the buffer and the access. I I The staff recommends that the fOllOW~ng condi tionsbe put on this. re- designation if it is approved: I I I Access to parcel be provid~d by a 60 foot right-of-way directly west of the Old Vort Townsend Road, and con- structed to conform to the I requirements of the Washing- ton State Department of Trahsportation and the 3efferson County Public Works Departmfnt. A 60 foot right-Of-way, ru ning north and south through the site. be dedicated for ingress. egress and )ltil1ty purposes, and that it be d veloped in such a manner as to allow for the eventual dfvelopment of a frontage road conn, ecting wi th Louisa Stre~t in the Eisenbeis Addi tion. A thirty foot corridor, "djacent to Highway 20, be planted and maintained witI1, native trees and shrubs, of sufficient height andqu~ntity to reduce the visual exposure of anydevelopmen1. A planting schedule will be provided for review by ~he Planning/Building Depart- ment. I Each specific project that locates atlthis site, if it is redesignated, would require additional conditions. I These policies have come from the 1 ist, of policies put , together for ther,Hi ',9h way 20 corrido, ,I" The Hi", ghway 20 Corridor Plan has been reviewed b . the Planning Commission but has not gone through a public hearing or been presented to the Board for adoption yet. I I Commissioner Dennison asked when it il expected that the SR 20 Corridor Plan would be comPl,eted? Rachel Nathanson answered that the Planning Commission's Public Hearing on thisl policy has been set for, May 21, 1986 After that hearing the Plan woulclLthen come before this Board. Alan Carman speaking for the projecJ proponent, stated tha.t as peti- tionersfor a redesignation request tley are disappointed at the recom- mendation for denial by the Planning] Commission. This recommendation I I I . vat 2) 3) Page: 4 2) 1) 12HGt, ro 1350 Minutes: Week of April 14, 1986 Page: 5 did nothing to address the specific: proposal before them for review. It is the project proponents conteption that the area involved with th~s redesignation request is not ~rticularly suited for residential development given the pervasive odor lfrom the mill and noise due to the proximi ty of the site to SR 20. I I The project proponents believe, Mr. Carman continued, that the proposed commercial development tracts, that ~re the impetuous of this redesig- I nation request, comply with the goal~ and policies of the Comprehensive Plan, as well as complying with a~l the conditions of the proposed I Highway 20 Corridor policies, with the exception of two items. The proposed Highway 20 Corridor policies were a direct result of the num- erous inquiries and requests for comkercial and industrial development of the area lying south of the Port Townsend City limits and extending to the Airport Cutoff intersection, 9n both sides of Highway 20. I This redesignation request is in response to market demand and as such can be expected to fill an existing ~easonable demand. A direct result of the approval of this redesignatio~ request would be the locating of Crown Mobile Home Sales on one of I the sites within this area "which I would serve a community need. Touritt oriented services would be pro- vided by the relocating of Sonny's RtV. to this site. Mr. Carman fur- ther stated that the project proponeqt acknowledges that commercial/in- dustrial development in this area, ifi undertaken in a haphazard manner, I could be a detriment to 3efferson C~unty and the entrance to the City of Port Townsend. However, with requirements for proper landscaping, buffers, access, utility corridors, Isetbacks, parking, building loca- tions and siting, the beauty of this !approach to the City of Port Town- send could actually be enhanced. Mf. Carman then urged the Board to approve this application for redesignation. , i Gary 3ensen, owner of Sonny's R.V., sltated that he has been looking for a suitable piece of property on whic~ to relocate his business, for the past year. Due to the need for a l.rge, level site which will accom- modate a building large enough to ~rovide pull through service bays, I suitable sites are hard to find. Ea$y access to the Highway is also a necessity. There is nothing in the ~adlock area that is level and dry enough to accommodate the needs of ~is business. Mr. 3ensen advised that he is willing to work with the ~lanning Department in any way that he can to be able to locate his bus~ness on this site. There cannot, however, be a 100% screening buffe~ on the Highway side of the site because it would make no sense to br located on the Highway if cus- tomers can not see the business. I I I Mr. 3ensen then strongly urged thei Board to give this redesignation request deep consideration. Commis$ioner Dennison asked if the site needed to be visible or if signs wo~ld be enough? Mr. 3ensen advised that signs are not always read and Iwill not do the job alone. Some amount of visibility is necessary~ A visual screen which prOVided plant growth about six foot high, SQ the tops of the trailers can be seen, would be adequate. I I I Commissioner Brown asked when Mr. 3e*sen planned to start work on this site? Mr. 3ensen advised that he had originally planned to be on this site and in new quarters by 3anuary i, 1986. At it's current, limited I facility, Sonny's R.V. has had to turn away approximately $5,000 worth of business in the last week. Hop~fully, the new facility could be ready by August or September so tpat the winter work can be done indoors. ' They would hope to bre~k ground within 60 days if this request is approved. I I I Rachel Nathanson reported in respons~ to Commissioner Dennison's ques- tion, that the Planning Commission ~s not comfortable in dealing with this one request in light of the fact that the SR 20 Corridor Plan, which deals with this overall area ofl Highway 20 including this parcel, still has to go through the public h.aring process. They did not want to second guess what the outcome of Ithese policies will be after this process. Discussion continued on ~he access to SR 20, the Corridor Plan and the proposed project. ~ VOl 12 fACE ro 1351 Minutes: Week of April 14, 1986 Page: 6 Commissioner Dennison added that he has a problem with a redesignation for a specific piece of property when there is already property that is designated for commercial purposes elsewhere along the SR 20 corridor. This leaves the County open to a proliferation of redesignation requests. Mr. Dale Brady wondered how many people are trying to get into residen- ces in this area, and added that he knows of no one that wants to put a residence in this area. Mr. Gene Seton stated that he was involved in the development of the Glen Cove Industrial Park which was defined in 1980, as the area bounded by the Old Fort Townsend Road, the Bay, and all the way into the City Limits. The Planning Commission changed this industrial/com- mercial area to be from Seton Road to Frederick Avenue. In the Planning Commission's hearings on this request, the first hear- ing was called a workshop and the Planning Commission member who was not present at that "workshop" voted against this request at the last hearing because he felt they had not heard from the public. Mr. Seton finally stated that making the businesses in this area front on Otto Street and Louisa Street with their backs to Highway 20, would give a view of the storage areas of the buildings, which is usually where the businesses put their junk. Commissioner Brown stated that he would like to see the project propo- nents limit their access to one which would be opposite the Old Fort Townsend Road intersection, and work on the type of buffer that is needed on the SR 20 boundary. Commissioner Dennison moved to table action on this request until the concerns about the access, the frontage road, etc. are addressed by the project proponent, by working with the Planning Department. Commis- sioner Brown seconded the motion. Bailey Shoreline Setback Variance Request: Chevy Chase: Associate Planner, Bob Duffy, reviewed this shoreline setback variance request for the Board in the presence of Mr. Bailey. A structure has been built approximately 23 1/2 feet from the top of the bank. The proper setback is 33 1/2 feet from the top edge of the bank, and a 10 foot variance is being requested. The bank has been noted as unstable on the Coastal Zone Atlas. Since the structure is already built, David Goldsmith, Planning Direc- tor, suggested that a notice could be put on the title to the property which would state that the structure does not meet the proper setback from the bank which is an unstable area. Commissioner Brown moved to approve the setback as requested with the condition that a statement is put on the property deed as suggested by the Planning Director. Com- missioner Dennison seconded the motion. ReaODointments to the Shoreline Commission: Commissioner Dennison moved to reappoint Linda Clifton and Reed Gunstone, to another three year term each, on the Shoreline Commission. Their new terms will expire March 1, 1989. Commissioner Brown seconded the motion. 30hn Batchelder is not interested in serving another term on this Com- mission, Bob Duffy reported so this position will be advertised. Aquaculture Conference Update: David Stalheim reported that 115 registrations have been received for this conference, with more expected during the next week. The conference has been moved to the Theater Building at Fort Worden to accommodate all the people who want to attend. David Stalheim suggested that an abstract of the speakers presentations be published, and given to people who request information. . VOL 12 fAGE fO 1352 Minutes: Week of April 14, 1986 Page: 7 CONTRACTS (GRANTS): 1) Coastal Zone Manaaement 205j #G0086053 and "2) Shellfish Protection G0086122: Department of Ecoloay: Planning/Building Department Director, David Goldsmith, reported that the Coastal Zone Management (205j) grant contract with the Department of Ecology is being amended to increase the grant amount by $2,500 to address the Aquaculture Conference and the bunkering and fueling act- ivity in Port Townsend Bay. Commissioner Brown moved to approve the extension to the DOE Coastal Zone Management Grant Contract. Commis- sioner Dennison seconded the motion. A new grant contract with the DOE for Shellfish Protection funds for the Quilcene Bay cleanup project has also been approved by DOE, David Goldsmith reported. This will provide $38,800.00 from DOE for the cleanup project with $12,950.00 being provided by the County, for a 15 month period. Commissioner Brown moved to approve the Shellfish Pro- tection Grant Contract. Commissioner Dennison seconded the motion. HEALTH DEPARTMENT HEARING re: Budaet Appropriation for the Health Department: Health Department Administrator, David Goldsmith, asked that this hear- ing be continued for another week, after the Chairman reopened the hearing at the appointed time. No one appeared to speak for or against the proposed budget appropriation. Commissioner Dennison moved to continue the hearing until April 21, 1986 at 4: 30 p.m. Commissioner Brown seconded the motion. CONTRACT Statement of Assurances re: Professional Services: 3efferson County Health Department and the City of Port Townsend: Commissioner Dennison moved to have the Chairman sign the Statement of Assurances for the Professional Services Agreement between the Health Department and the City of Port Townsend, as approved 3anuary 6, 1986. Commissioner Brown seconded the motion. This contract is for the prov- ision of health services to the City for 1986 for $31,453.00. j * * * Mayor Brent Shirlev& David Kahley, Main Street Project re: Historic Properties Proaram~ Mayor Brent Shirley briefed the Board on the Historic Properties Program that the City will probably adopt. David Kahley explained that the State Legislature passed a property tax incentive program for historic properties, which a City can implement. The law states basically, that if a person is going to substantially rehabilitate an historic property they will be given a "tax abatement" which will deduct the original cost of the improvements to the building from the value of the building, for taxing purposes, for a ten year period. This incentive is only offered until 1991 and any incentives given would end by the year 2001. The City Council is looking at applying this to the whole Historic District of Port Townsend, both uptown and downtown. It is felt that the adverse effects of this program could be offset by tying this pro- gram to other federal tax credits, which would increase property values in Port Townsend and bring more sales taxes into the City and County. Assessor, 3ack Westerman, has indicated he is in favor of this program. The meeting 'was recessed on Monday evening and reconvened on Tuesday morning with a~l Board members present. Applications for Assistance from the Soldiers' and Sailors' Relief Fund: Commissioner Dennison moved and Commissioner Brown seconded the motion, to approve the applications for Soldiers' and Sailors' Relief funds for John Worthington in the amount of $200.00 and Heraldino Barkema in the amount of $200.00. . VOl 12 rAGE fl 1353 Minutes: Week of April 14, 1986 Page: 8 State Liauor Control Board re: Transfer of Liquor License: Port Ludlow Marina Store: Commissioner Brown moved that the County has no objection to'the Liquor License Transfer for the Port Ludlow Marina Store. Commissioner Dennison seconded the motion. The meeting was recessed on Tuesday evening and reconvened Wednesday afternoon after the Board attended the monthly Health Board meeting and the Transit Authority meeting. All Board members were present. Representatives of local Veterans Organizations re: Adminis- tration of Soldiers' and Sailors' Relief Funds: (Meeting continued from Monday April 14,' 1986 see Page 1) Commissioner Larry Dennison explained for the 10 representatives of local veterans organizations present, that the purpose of the meeting was to discuss the administra- tion of the Soldiers' and Sailors' Relief Funds. One of the main points of concern, Commissioner Dennison continued, has been the dollar limit per year for these applications, established by the Board, as well as the lack of a review committee. Steve Barbe' reviewed R.C.W.13.08.010 on aid for indigent and/or dis- abled veterans. A meeting of representatives from the Veterans organi- zations was held and they agreed on the following suggestions for the Boards consideration: A seven member Review Committee be established (service officers of each organization: VFW #70i4 Port Townsend; #1498 Hadlock, #10106 Brinnon, #3213 Quilcene and American Legion, Port Townsend) will forma review committee for applications. The limit per application per year be raised f.rom $200 to $500 except in special cases. No application will be processedlmtil every service officer within the pounty has seen the applications to be submitted. This will serve asa check and balance for the review system. 13.08.040 - Annual Statement of Names of representatives who will sign applications (Service Officers of VFW's and Ameri- can Legion) and the off icers of each organization will be filed with the County Auditor. Mr. Barbe reported that he has submitted such a statement to the Auditor. For applications up to $500 from the S << S Fund, theComman- der of a Post or the Adjutant or the Service Office can ,sub- mit directly to the Auditor for payment. Any application over $500 has to go before the review committee for approval. A check will be made with every service officer and the Aud- itor's Off~ce to be sure that any applicant seeking over $500 has not received any funds previously. Any 'application for S << S Funds, should have a warrant issued wi thin two (2) hours of the time the Service Officer has ,filled out the form and it is submitted to the Auditor's Office. If there is an emergency in which funds are needed immediate- 1 y for transportation, etc., each Post has it's own Relief Fund which can be used and then any amount that 'is used from a Post's own Relief Fund will be submitted for reimbursement from the County S << S Funds. Commissioner Dennison stated that his concern is that a coordination effort is maintained so that the County can determine that the S << S Fund is not being depleted. Steve Barbe' raised the question of whose responsibility it is to re- port on the Fund activities; the County's or the ,Veterans organiza- tions? Since this is public information, Commissioner Brown stated, lVOl 12 rAGE 0" -1.354.. Minutes: Week of April 14, 1986 Page: 9 any organization can ask for and receive any information they would 1 ike about the fund.. Discussion continued regarding the annual levy amount for this fund and how to determine the amount that should be levied each year. Steve Barbe' stated that the Committee should work with the Commissioners to make sure that Veterans are taken care of and that none are turned away, because they have already fought for this aid. The opposite side of this problem, Commissioner Brown stated, is that just giving some people money is not necessarily helping them. The system that the County is presently using was set up because of the abuse of this fund in the past. R.C.W. 13.08.050 states, Mr. Barbe' responded, that a performance bond may be required by the County for the Commander, Quartermaster, or Commander Adjutant or Commander and Service Officer of any veterans organization, undertaking to distribute these relief funds. With this requirement the County does not have to take the responsibility of who is getting how much money, because the Service Officer can be bonded and is sworn to do this duty. Herschel Atkinson, Service Officer for the Port Townsend American Legion, reported that a requirement has been established for a number years, which directs that when a warrant for S &: S Funds is issued, it has to be written to a vendor for an amount owed and not directly to the veteran. In 1983 the limit of $150.00 was put on the applications, Mr. Atkinson noted, becaus~ the veterans that were applying for and receiving these funds were using the funds to pay their bills. which they were neglecting to pay because they knew they could apply for this assistance. ' Since everyone is now aware of these situations, Commissioner Brown stated, the officers of the veterans organizations will make su~e that these things do not happen in the future. The Service Officers will need to look into the way the applicant has used the income that they have to take care of their needs, and these Service Officers are the ones that should be making these determinations. Usizigthe social service resources available in the community was also discussed. Commissioner Dennison then tried to clarify what this Relief Committee would do in the application process, and, asked why the applications would not be presented to the County Commissioners before payment? Mr. Porter stated that it takes 4 to 5 days to get a warrant issued if the application has to be submitted to the Commissioners for aPproval first. Mr. Barbe' stated that there is a list of things that the veterans want to see done regarding the handling of these funds and they want that made very clear. The County Commissioners need to be assured, Mr. Barbe' added, that the checks and balances are in place, and the veter~ ans need to be assured that if the County Commissioners are not avail- able for a period of time to approve the issuance of a warrant, that they are not left with having someone being put out in the street. This can be done by empowering the Auditor to sign the warrants after the application with the signatures of the three members of the service organizations has been s.ubmi tted. The County Commissioners would sign the application later. The checks and balances would come in by the County requiring a performance bond from the veterans organizations. The other items that the veterans organizations would like to have in place are: Service Offi.cers be responsible for determining the need of the veteran; that the agreed .amount be raised from $200 to as much as $500 except in special cases such as medical and/or psychological needs; and the Veterans Relief Committee will convene for a determina- tion on applications over $500. Commissioner Dennison explained that when he signs the voucher as a Commissioner, that gives the Auditor to the direction to write the warrant, which means that it would not make any sense the other way around. ;VOl 12fAGf r 01355 . ( :,..- . Minutes: Week of April 14, 1986 Page: 10 Commissioner Brown said that he does not have any problems with raising the limit from $200 to $500 and having a Veterans Relief Committee in place to review and make recommendations on applications oyer $500, but he would like to do more checking with other Counties before any auth- orization is given to the Auditor to write warrants for applications under $500 before they are approved by the Board of Commissioners. A resolution will have to be,wri tten and approved to raise the limit to the $500 level. Commissioner Brown moved to approve Resolution No. 29-86 to raise the limit for applications for the Soldiers' and Sailors' Relief Fund from $200 to $500. Commissioner Dennison seconded the motion. Commissioner Dennison moved to approve the Applications for Soldiers' and Sailors' Relief Funds for Howard Faulkner in the amount of $500.00; Earl 3. Nahmens, 3r. for $300.00 and: Izair Chute for $500.00 Commissioner Brown seconded the motion. The suggestion was made and the Board send a monthly report of the expenditures from this fund to each service organization. Commissioner Brown asked what else the veterans organizations what like to see ac- compl ishedand the concerns that they would 1 ike addressed for a possible future meeting. Steve Barbe' stated'that the following could be discussed at another meeting: the County supplying the veterans organizations information pertaining to theS << S Fund; to adopt or not adopt a policy to empower the Auditor to sign warrants under a certain amount; and the type 'of account and the interest earned by the money in the S << S Funds. Application for Payment of Hall Rental: V.F.W. Post' #1498 Hadlock: Commissioner Brown moved and Commissioner Dennison seconded the motion to approve the payment of $240.00 from the Soldiers' and Sailors' Relief Fund for the rental ofa meeting hall for VFW Post #1498, Hadlock. MEETING ADJOURNED ':a.y, .-~~' ~ fi ~. If ~, ' :J _ ..\ti~ 3EFFERSON COUNTY BOARD OF COMMISSIONERS SEAL q ". ..~ 't'~,;> it ';, ...... \\. , / .)!lJ "; i ::-.(J) ;";: ~ ~ I : -'11/ ~.. il,} .... ~..Af "'-. ' . . j~/ . ~I ,) ,'j ~) / ____ L'/ \ ~L?~ . John L. Pit ts . Cha1 rman ~. B.G. Brown, Member . '. ,,{' VOl 12 fAGS rO 1356