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HomeMy WebLinkAboutM042186 fl. . .,,, ~ I ,J ',- ~ ., ~ lI, rJ rJ Ii Ii Iil Ii Ii ii 3EFFERSON COUNTY BOARD OF COMMISSIONERS Iil District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: 30hn L. Pitts, Chairman B.G. Brown, Member Larry W. Dennison II III Ii !i! Ii Ii Ii Ii Ii Ii Public Works Director: Clerk of the Board: Gary A. Rowe 3erdine C. Bragg """ ~ B M I NUT E S Week of April 21, 1986 The Chairman called the meeting to order at the appointed time in the presence of Commissioner B.G.Brown and Commissioner Larry W. Dennison. Austin Fraser re: Exchanae of Mobile Homes from a sinale wide to a double. wide:, Brinnon: Mr. 'Fraser explained that he has 1 ived on his property in Brinnon since 19.12, ina single Wide mobile home, which was in need of repair when an opportunity to buy a bank repossessed double wide mobile home came about last3uly. He hired a professional hauler to move the double wide mobile home to, his lot and the hauler advised him that he had to obtain a building permit. When he applied for the building permit he was advised that before it was issued he had to have the Health Department make a site inspection. The Health Department only goes to Brinnon once a week, Mr. Fraser advised, so he paid the required fees. A person in the Building Department,then gave him permission to bring the mobile home onto the property immediately because it had to be brought in by barge and the tides were right at the time. It was not to be hooked up and the wheels were to be left in place, however, until after the Health Department inspection. Mr. Fraser advised that .the Crew that sets up mobile homes for. the moving company came in and took the wheels off the home and set it up after he had left the property, so he had no knowledge that they did this until he was presented with a bill four or five days later. After being advised that his building permit was not 'valid, because of the lack of State approval of the Class IV water system he reported to the building department that he was doing the required work, and that he would not move into the mobile home until the matter was resolved. The well has now been approved by the State Now, the Building Department is requiring a Flood Plain Certificate for the property. When the property next door to Mr. Fraser's applied for a building permit for remodelling a flood plain certificate was not required. Mr. Fraser advised that he is retired and he cannot afford to spend. any more money to meet the County's requirements. , Planning/Building Department Director, David Goldsmith, reported that the Federal Emergency Management Agency (FEMA) maps flood plain areas and sometimes the maps are not correct. The base line elevation needs to be established by the applicant to provide the information to change these maps if they are incorrect. The Flood Plain Standards were "adopted by, the County in 1982 and anytime a building permit is applied for, the standards that are in effect at that time must be met, Rachel Nathanson, Assistant Planner reported. The, problem is that if any structures in the flood program, are in the, flood plain and not elevated to the proper height, the insurance for all the people who live within the floodplain could be in jeopardy, · VOL 12 fAGf 11' -.1..486 ~;.,. , "..~ Minutes: Week of April 21, 1~86 Page: 2 David Goldsmith added. Discussion continued about the elevation of Mr. Fraser's property and his mobile. home, the flood elevation on the FEMA map and what information Mr. Fraser would be required to provide to the County before any change can be made in these maps. David Goldsmith advised that he would be willing to review the matter with Mr. Fraser further to see if something can be worked out to help with this matter. Jim Thompson, 31m 'sAuto Body re: Sian: Rachel Nathanson reviewed this matter for the Board in the presence of Mr. Thompson by noting the following: Mr. Thompson's auto body shop is located on Beaver Valley Road, just south of the Beaver. Valley Store. This project was reviewed as a'home occupied business, which is located on his property. Six conditions of approval were placed on the building permit. One of the conditions ~as that any sign relating to the business shall be secured to> the shop walls or doors. No sign would' be allowed on the roof of the structure or be illuminated. When Mr. Thompson came i~ for the final review of the building permit it was noted t,hat he had pla,ced a4 by 8 foot business sign r ightnext to the road on his property. Mr. Thompson was advised that the Certificate of Occupancy could not be approved for his project until this sign was removed. In March Mr. Thompson was given ~o days to remove the sign. The last letter sent to Mr. Thompson, dated April 8, 1986, offered a compromise solution of placing a smaller sign at his dr i veway entrance. This sign could be four ( 4) square feet in size, which is based on the proposed regulations in the pending Implementing Ord.inance. Mr. Thompson asked if County Orq.inance governed signs in res~dential areas? Chairman Pi tts responded that the County Comprehensive Plan directs the establishment of uniform sign policies throughout the County. The home occupied business across the Highway from his property ,Mr. Thompson reported, has a very large sign near the road. If ,a sign is put on his building, as the Planning Department suggests, Mr. Thompson stated,i twould not be seen, and the compromise suggestion does not allow a large enough sign. Discussion ensued about the County's sign policy and the Comprehensive Plan. Rachel Nathanson explained that she understands Mr. Thompson's concerns and pointed out that the reason the standards are in effect for smaller signs is that larger signs impart-a sense that an area is commercial. The smaller sign, only used, to provide the name of the business., provides the business image to the , travelling public very quickly and easily. Mr. Thompson asked if two of the smaller signs, one on each corner of his property along the highway, would be acceptable? Rachel Nathanson advised that both sides of the sign could be painted, but that the sign standards direct that the sign be on one set of poles. Reappointment to the Brinnon Senior Center Governina Board: Commissioner Dennison moved to reappoint Ray Raney toa three year term on the Brinnon Senior Center Governing Board. Commissioner Brown seconded the motion. Mr.. Raney's term will expire on April 15, 1989. lVaL 12 fAGE 0-1487 Minutes: Week of April 21, 1986 Page: 3 BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS BID OPENING re:Forthe,furnishina of one (1) 8 to 10 cubic yard Dump Truck: The following bids were opened at the appointed time by the Clerk of the Board and read by the Public Works Director: BIDDER: BID TOTALS: Kenworth Northwest, Inc. Seattle Pacific Coast Truck Center, Tacoma Sea Tac Ford Truck Center, Seattle $12,829.26 including tax 68~841.92 " " 61,624.25 II II Commissioner Brown moved to have the pUblic Works Department check the bids for accuracy and make a recommendation for award. Commissioner Dennison seconded the motion. . Application to Open Riaht-of-WaYi Port~on of ,Belle ,8treet and Elm Street, Block 36, Plat of Captain Tibbals'Lake Park Plat: Homer H. Tobin: Public Works Director, Gary Rowe" reviewed the, application to open right of way submitted by HomerH. Tobin for private access to his property in, the Captain Tibbals Lake 'Park Plat" The County Engineer, Robert Nesbitt, has reviewed the request and rl!!commends approval. Commissioner Brown moved to approve the application to open right of way as submitted by Homer Tobin. Commissioner Dennison seconded the motion. . Intent to Enter into a Loan Aareement with the Public Works Board for Improvements: Beaver Valley Road pavinaproject: Resolution No. 30-86 was approved by motion of Commissioner Brown and seconded by Commissioner Dennison, for the intent to enter into a loan agreement with the Public Works Board for improvements to the Beaver Valley Road. Initia.tinaCounty RoadProject#CR0685: Beaver Valley Road: Gary Rowe reported that a new project is being ~et up for the Beaver Valley Road to reflect the correct project total of $133,630.00. The loan from the Public Works Trust Funds' will cover $660,261.00 of this cost. Commissioner Dennison moved to approve and sign gesolution No. 31-86 initiating County Road Project designated as CRO 685. Commis- sioner Brown seconded the motion. AGREEMENTre: ,Consultant for Preliminary. Enaineerina:Pazooki << McMenamin: FOr the Beaver Valley Road Project: The Agreement with Pazooki << McMenamin of Silverdale to provide the engineering work for the Beaver Valley Road Project for an estimated total of $41,033.06 was approved by motion of Commissioner Dennison and seconded by Commis- sioner Brown. Request for Leave of 'Absence;. County Road Crew: Rocky Fountain: Rocky Fountain has requested a leave of absence for an estimated period of five months beginning April 15, 1986 because he has had operations on his knees, Gary' Rowe reported. The injury to his left knee is covered by Workmen's Compensation because the injury was job related. The Board requested more information before making a decision on this request. Repair work to partially burnt buildina behind Courthouse: Pat Whiteman: A personal services' contract to finish the necessary repair work on the building behind the Courthouse that sustained fire damage, is being requested by Pat Whiteman, Gary Rowe reported. Gary will check into the matter further and report back to the Board. llJOl 12 tACE if - 1.488 ~ .. ~ ( . Minutes: Week of April 21,1986 Page: 4 PLANNING Off Premise sian request', State Road 20: Robert Haaen, Peninsula Saw Shop: Mr. Hagen was present when Assistant Planner, Rachel Nathanson reviewed his request for an off premise sign on SR 20. When this request was'originally submitted in 1984, no action was taken because Mr. Hagen had not received the required permit from the Washington State Department of Transportation. A sign has since been put up on the east side of SR 20 in front of the mini storage units on Freder~ckAvenue. The State does not ,have a record of issuing a permit to Mr. Hagen, even though he has submitted the permit application. The Public .works Department checked the location of the sign and it is si ttingon County property. Mr. Hagen is requesting permission to locate the sign where it is installed. If approval is granted he will proceed with the State permit process.. Mr. Hagen advised that he called the State DOT and found out the application fee, and mailed in his application. He thought that he had State approval to install thes~gn and as soon as Ms. Nathanson contacted him he did not proceed with the planting he had planned for the area around the sign. He further noted that he did not know that the sign was on County property. Another option with regard to this sign is for Mr. Hagen to install a multi tenant sign at the intersection as is encouraged by the proposed 'Highway 20 corridor :r;>lan, Rachel Nathanson reported. Mr. Hagen stated that he is willing to do whatever is necessary to have a sign on the Highway. The Board directed the Planning Department to work with Mr. Hagen to design a sign that will meet the County and Sta.te require- ments. Open Space Application, Port Ludlow Golf Course: Pope Resources: Rachel Nathanson reviewed the request and the staff findings on the Pope Resources reque~t to have 157 acres of the Port Ludlow Golf Course area designated as open space for current use tax assessment, pursuant to the Open Space Taxation Act. The current assessed value of the unimproved land is $277,620.00, with the value of the golf course improvements exceeding a milllon dollars (greens, sand traps, ponds, etc.) which does not include any buildings, parking lots or structures. The total assessed value of the golf course~s $1,645,620.00 which brings approximately $14,945.00 per year in taxes. If accepted into the program this would be reduced by 50% or $1,472.50. After review of the proposal the Planning Commission recommends that the Board approve this request. David Cunningham of Pope Resource~ submitted information that the sales tax from green fees and miscellaneous clubhouse items such as food and clothing from this golf course, are approximately $73,000.00. The Hotel Motel tax from the portion of resort guests who play golf is approximately $27,000.00. These figures represent only tax revenue which isa fraction of the total amount of tourist dollars contributed to the local economy by the golf course~ In response to questions from the Board about public access and commercial use of open space areas, Rachel Nathanson reported that the Comprehensive P Ian encourages the protection of recreational areas, which is the basis for this request. David Cunningham suggested that if the Board has a question about continued public access to this property, they could put a condition on ,the approval that this classif- ication would only apply as long as the golf course remains a public facility. Commissioner Brown moved to approve the open space current use tax assessment for the Port Ludlow Golf Course as requested by Pope Resources and recommended by the Planning Commission, with the condi- tion that this designation ,only apply as long as the property remains a public golf course. Commissioner Dennison seconded the motion. P/OL 12 fAtE c[' - 1489 " . ",": 'QI Minutes: Week of April 21, 1986 Page: 5 Chimacum Chipper Operation: Noise Study: A noise analysis has been received, Rachel Nathanson reported, for the Port Townsend' Paper Company's Chimacum Creek chipper yard. Rod Cannel representing Port 'l'ownsend Paper Company and several adjacel1t property owners were present. In September 1985 noise monitoring of this chipper operation, indicated that the, chipper e.xceeded the permissablenoise levels (60 db) pre- scribed by the State and County for an industrial site adjacent, to a residential area. The readings in September averaged 71 db, which were confirmed by the noise analysis just received. The reports key findings, in addi tion to the fact that the noise levels exceed the State and County limits, are that the primary noise source is the diesel powered chipper, barker and pump stand and that noise mitigating measures are necessary to meet the noise limits if the equipment is to operate at the current location. The Port Townsend Paper Company provided aerial photographs of the chipper location and the adjacent residences. The Board can grant a variance of up to 30 days in which the' noise source can be allowed to operate out of compl1cmce with the standards, Rachel added, but any greater amount of time would have to go through a public hearing before being approved. Mr. Rod Cannel, POrt Townsend Paper Company, stated that the Mill sought this report so they could determine where the problem is and what needs to be 'done to alleviate it. They will need more than 30 days to com~' up with a solution to reduce the noise levels, since a building would have to be engineered. ' Wesley Reed an adjacent property owner, stated that the frequencies of the noise of primary concern are tho$e that occur up to 5, 000 cycles and he does not feel that 60 db 'is an achievable figure by just changing the location of the operation. The noise is moved up the hill by the wind . This problem has been on-going for" the past nine months and the paper company should have done something about it before now. This report does not address the. fibers from the bark and the dust that flies over his property, Mr. Reed added. Sam Learned advised that he is disappointed by the report. It does not mention anything about the dust and dirt and bark fibers that come up the hill over the adjacent properties. There is a constant northeast wind in this area all summer. Mr. Learned stated that this is a very annoying problem and he had hoped that the paper mill would be prepared to offer a solution to the problem' today and ask for the 60 or 90 days to make the changes. In response to the Chairman's inquiry about. the measures taken to address the. dust problem, Steve Herman, part owner of Evergreen Fiber the company that contrCl.cts to work at the Chimacum Creek site, reported that the neighbors alerted 'him t,o the problem last summer. The acoustical analysis ha.s beenon-golng since. that time. This report indicated that the equipment a:\: the site can be brought into compliance with the noise standards. The sy.stems for dust control are expensive and, Mr. Herman reported they decided to wait for the results .ofthe study before ihvesting any money in such a system. The company has been watering the roads and runways at the site. Mr. Herman added that the neighbors might contact the company when they notice the dust problems. The company would like to accommodate the neighbors in any respect possible. Now that they have the report, Mr. Herman advised that they will contactins;J, engineering .firms to,hel;pdesign a structure that will take car~ of the noise problem . Mufflers have been purchased for the log stacker which were designed to meet noise standards for Hospital zones, and sound deadening mat.erials are being investigated with which to house the equipment engine$.Evergreen Fiber intends to build whatever is necessary as soon as possible to bring this,operation into compli- ance with the noise standards. ,They have considerable money invested in this site and cannot afford to be shut down for'30 days. tvOl 12 fAtE or.. -1.490 . < . Minutes: Week of April 21, 1986 Page: 6 Mr. Cannel further stated that there are not many firms available that will do this type of study. The firm that was hired is quite busy but was scheduled to do the testing in November and then the weather caused delays. The noise metering has to be done over a, period of time to provide information on all of the equipment, so that anything that is done to bring this equipment into compliance would be done right the first time. This yard provides the mill with about 30% of their chips. The discussion continued about the 30 calendar day period that can be granted to allow the operation to come into compliance with the noise standards and what could be accomplished in that time frame. Commis- sioner Dennison moved to grant a variance for a period of 30 days to allow Evergreen Fiber to bring their chipper operation at the Chimacum Creek site into compliance with the noise standards, with the condition that they provide a progress report at the end of the 30 day period. Commissioner Brown seconded the motion. Since any additional variance to be granted at that time would require a hearing, Commissioner Dennison moved to set the public hearing for May 27, 1986 at 3,:00 p.m. Commissioner Brown seconded the motion. AGREEMENT Amendment re: Coastal Zone,Manaaement Grant: An amendment to the Coastal Zone Management Grant contract languagE! has been made to delete language which infers that amendments will be made to the Shoreline Management Master Program this year, David Goldsmith reported because the aquaculture policy project, if finished, will not be ready for public hearings by that time. Commissioner Dennison moved to approve the amendments to the Coastal Zone Management Grant Agree- ment as recommended by the Planning Director. Commissioner Brown seconded the motion. Out of State Travel re: Oil Bunkerina: Commissioner Dennison moved to approve the advance travel for David Goldsmith to attend a meeting 'in California to develop bunkering and refueling regulations . Commissioner Brown seconded the motion. COOPERATIVE EXTENSION Budaet Transfer: Commissioner Dennison moved to approve Resolution No. 32-86 approving the budget transfer of$1,20Q.00 as requested by the Cooperative Extension office. Commissioner Brown seconded the motion. HEALTH DEPARTMENT HEARING re: Budaet Appropriation for the Health Department: Heal th Department Administrator, David Goldsmith, asked that .,this hear- ing be continued for another week, after the Chairman reopened the hearing at the appointed time. No one appeared to speak for or against the proposed budget appropriation. Commissioner Dennison moved to continue the hearing until April 28. 1986 at 4: 30 p.m. Commissioner Brown seconded the motion. CONTRACT re: Personal Services: Winona Giersch: Commissioner Dennison moved to approve the Personal Services contract with Winona Giersch to provide typing and receptionist services for the. Health Department. Commissioner Brown seconded the motion. CONTRACT re: Personal Services; . John Hayes: The personal services contract with 30hnHayes as a part-time Environmental Health Specialist II for the summer months to be effective May 15, 1986 for a period of up to 65 days was approved by motion of Commissioner Dennison and seconded by Commissioner Brown. lVOt 12 rAGE (f -~ 1 tl91 . Budaet Transfer;,. Health Department:. The $14,120.00 Qudgf!t transfer requested by the Hea.lth Department.wasapprovedby passage of Resolution. N'0.33-86' o:nthemotion of · Conimisslo~.E!rBrowri ,and seconded by'CommissionerDennispn. 3'IWENIL!:SERVICES * ** . . '. . APPROVALOFMlNU'.rES: Minut.es of March' 17'. and 24, Commissioner Dennisdh seconded . /1/f' / ./ I~,:, %~~. \. .,'..... '':i'l! t n',~ " " . ,F '\~".. . 'f ", , .), , .. . I' " 1" - . I.) ...., ' '.13: · ...~, ii.{./ )t~~(~ '~~.'f .'(# to l i -~)'r"":l .'1.-'" ~.......'.':'" "I.. ~tfJ .."... ".-. '.....~.~. ""'. ',.1. ~ ,....'1 ~ '/::{ .t. '".:/ ~~. ~ /,-' .. ~'., :JI: /:{ ::>.4 .tI',' I'. lP , ?_' 'f\~\./..lt-.,./". ~ . ~ . 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