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HomeMy WebLinkAboutM042886 J ~111~~llllilllllllllllllllllllllllllllllllilllllllllllIII11II1IIII1 1 I 1 3EFFERSON COUNTY BOARD OF COMMISSIONERS I i 111 I District No. 1 Commissioner: Larry W. Dennison, Member I m District No. 2 Commissioner: B.G. Brown, Member I I District No. 3 Commissioner: 30hn L. Pitts, Chairman I I I I Clerk of the Board: 3erdine C. Bragg i 1 Public Works Director: Gary A. Rowe I I I IIIIIII1III111111111111111I1111111111111111111111111I11IIIIiliiilll M I NUT E S Week of April 28, 1986 The meeting was called to order by Chairman 30hn L. Pitts. Commissioner B.G. Brown and Commissioner Larry W. Dennison were both present. Marian Meacham re: DNR and Forest Practices: Marian Meacham presented the Board with a current copy of the State Forest Practice Rules and Regulations, some literature on the Snow Creek area of the County, and copies of the Department of Natural Resources proposed rule change language. Two areas of concern with the DNR rules and regulations, that were first published three to four years ago, are 1) Management of riparian areas (streams, wetlands, etc.) and 2) the problem of accumulated effects. It is felt that inadequate protection of the watersheds and rivers has cost the Counties, the State and the Federal government a great deal of money. The State Land Commissioner decided that a cost benefit study would be done, but it would not be included in the Environmental Impact Statement. This cost study, however, would not include the forest management cost impacts to the State and Counties. This study should be included in the EIS so that it will be subjected to public comment and should include damage to the State and County. Forest management practices many times are the direct cause of damage to adjacent areas. Marian Meacham asked that the Board write to Brian Boyle, Chairman of the Forest Practices Board, urging that the Cost Benefit Analysis be done and include the impact on capital resources of ~he State and its' political subdivisions as well as the effects on private property. Also that this analysis be included as an appendix to the Environmental Impact Statement so it can undergo complete public review. BOSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS Call for Bids: Scales for Land,fill: Gary Rowe, Public Works Director reported that this bid call is for two electronic platform load cell scale systems (delivered and installed). Commissioner Dennison moved to set the bid opening for 2:00 p.m. on Monday May 19, 1986. Commissioner Brown seconded the motion. VOl 12 rAG! (t. 1.580 Minutes: Week of April 28, 1986 Page: 2 Call for Bids,: Used passenaer Vehicles: Vehicles are needed in the Public Works motor pool to replace .older cars that are in very poor condition, Gary Rowe advised. Commissioner Brown moved to set the bid opening for three used passenger vehicles for Monday May 12, 1986 at 2:00 p.m. with the specifications revised to included other vehicles as discussed. Commissioner Dennison seconded the motion. AGREEMENT re: Reimburseable Work: 3efferson Transit: Commissioner Dennison moved and Commissioner Brown seconded the motion to approve the Reimburseable Work Agreement for 3efferson Transit as recommended by the Public Works Department. AGREEMENT re: State Turnback: Duckabush Road: Gary Rowe reported that the County has been using a 400 foot piece of State right of way for a driveway for several years that is part of the Duckabush Road right of way. This piece of road was built when the State built the new Duckabush Road (in 1931). The County has asked that this 400 foot piece of State right-of-way be turned back to the County. Commissioner Brown moved to approve and sign the County Turnback Agreement #TB3-0031. Commissioner Dennison seconded the motion. AGREEMENT re: Public Works Trust Fund Loan and authorization forms: The following forms were approved and signed by the Board for the Beaver Valley Road Project which is being funded by a Public Works Trust Fund loan: 1) The authority to sign initial contracts: the Board 2) contract modifications or change orders; County Engineer Bob Nesbitt, and 3) sign vouchers submitted to the Public Works Trust Fund: Gary Rowe or Bob Nesbitt, by motion of Commissioner Dennison, seconded by Commissioner Brown. Commissioner Brown moved to approve and sign the Loan Agreement with the Public Works Trust Fund to provide funds for the Beaver Valley Road Project. The agreement for a total loan value of $660,261.00 is for a 10 year term. Commissioner Dennison seconded the motion. Application for Retail Fireworks Stand Permit: Supportive Parents of Scouts: Gary Rowe reported that there is no problem with the location of the retail fireworks stand as requested by the Supportive Parents of Scouts and recommended approval. Commissioner Dennison moved to approve the Retail Fireworks Stand Permit for the Supportive Parents of Scouts. Commissioner Brown seconded the motion. Purchase of Dump Trucks: An agreement was signed wi th the City of Shelton to purchase 5 yard dump trucks off of their bid, and Gary Rowe reported that Pacific Coast Truck Center (Tacoma), who was awarded the City of Shelton bid, has provided a quotation as follows: Base bid price per truck $45,113.20, which after the adjustments for the City's options is $44,486.94 per vehicle. For the three vehicles plus tax the total is $143,810.16. A trade in option of $4,500 for three County trucks can be taken if the County chooses. Commissioner Dennison moved to accept the bid quotation from Pacific Coast Truck Center on the three 5 yard dump trucks in the amount of $143,810.16. Commissioner Brown seconded the motion. Bid Award re: One (1) 10 yard Dump Truck: (See Bid Opening April 21, 1986) Public Works Director, Gary Rowe, explained that in reviewing the three bids received, it was found that the bid submitted by Sea Tac Ford Truck Cents~, Seattle did not meet specifications and was removed from consideration. Due to several short comings of the International Truck offered by Pacific Coast Truck Center of Tacoma, one being the late delivery date which would mean the loss of the use of the truck during the summer season, the Public Works Director recommended that the bid be awarded to Kenworth Northwest, Inc. of Seattle. The Kenworth truck also has a better reputation for longevity. VOl 12' ~AGf r o 158,1 Minutes: Week of April 28, 1986 Page: 3 The Board asked that the Public Works Department substantiate their bid award recommendation in writing before any action is taken. Letter from Mrs. Anne 3. Cook re: Access for Emeraency Services: Gary Rowe reported that the original platted road right of way accessing the property described in the letter from Mr. Anne 3. Cook was vacated by the Superior Court in 1911. There is nothing that the County can do about this vacation. Gary Rowe will draft a letter for the Board's signature to advise Mrs. Cook that she will have to seek legal counsel to have this problem addressed. Surplus Property: Gary Rowe reported that Fire District #6 has expressed interest in one of the Road Department's Athey Loaders which will be put up for surplus at the next County surplus auction. Commissioner Brown asked that the Public Works Department list all of the items that they want to declare surplus, so this can be done just one time. PLANNING DEPARTMENT E & E Enterprises Chipper Operation: Amendment to Mitiaative Measure: Seven persons were present when Assistant Planner Rachel Nathanson presented the proposed language, as provided by Mr. Howey, the Attorney for E << E Enterprises, to amend Mitigative measure #1. The proposed amendment, basically states that the southern boundary (Airport side of the property) buffer be changed from 50 feet to an eight foot tall fence constructed of 1" x 10" cedar planking for a solid visual buffer, and a 10 foot strip of property on the E << E side of the fence which would be planted with two rows of evergreen seedlings, six feet apart. Mr. Howey advised that this request would supplant the 50 foot buffer requirement. There is a substantial portion of the southern boundary that has nothing on it now, and that would be planted while some of the area has scrub brush which would be left. This proposal is a compromise between the proposal brought before the Board on April ?, Mr. Howey added, and the 50 foot buffer requirement of this mitigative measure as it stands now. E & E Enterprises has no current plans for construction along this buffer, but they are looking for an extra thirty feet of usable space that could be built on in the future, if necessary. Richard Walcome, Newfound Metals, stated that the 10 foot tall trees do not buffer the noise, and the removal of the buffer transfer the noise down on to public property (the Airport property). Mr. Walcome stated that he is having to complain regularly about the noise at this site and almost all of the time the noise level is right on the maximum allowable or over. Cutting down these trees is not going to mit~gate the noise. Chairman Pitts asked if Mr. Walcome felt that the presence of the proposed fence would be an improvement with regard to the view, to which Mr. Walcome stated that the trees were the only things saving the view right now. Rachel Nathanson reported that it was her understanding the this proposal would mean that the area where the seedlings were to be planted would be cleared. Mr. Howey advised that is one way that installing the fence and planting the seedlings could be done, or the seedlings could be planted only in places were there are no trees in this area and not chop down any evergreen trees that are currently there. Chairman Pitts questioned the survival rate for seedlings plant next to an 8 foot tall fence. Port of Port Townsend Manager, George Yount, stated that he has problems with this proposal to take 80% of the buffer away. The Port Vel; . 12 fAC~ O 1-5~l#" '. '.0,6;. Minutes: Week of April 28, 1986 Page: 4 would have to provide for a bigger buffer zone on their side of this boundary if they were ~o ever build on this part of their property. Commissioner Dennison noted that he has a problem with being asked to make a trade with som~thing that has already been lost. After further discussion with E << E Enterprises' Attorney, Earl Greene stated that there is no way to know how much of a buffer will help dampen the noise. The discussion continued regarding the history of this project, what has been done on the site, the noise complaints from the neighboring property owners and the results of the noise monitoring done by the County. Rachel Nathanson added that in reading the noise measurements taken along the western boundary (See letter to Orene Udd dated 4/22/86), the concern is that a 63 db reading occurred 50% of the time. This indicates that the operation run at a higher than allowable level for too long a time. E<< E Enterprises did respond very quickly and shut the machine down when they were advised of this problem. The machine causing the problem was then moved and the Planning Department took more noise measurements which then averaged between 55 and 60 db, which is in compliance. Steve 30hnson, 240 Airport Road, stated that he doesn't feel that any further variances should be considered until E << Enterprises comes into full compliance with the conditions in existence. There were sound reading over the limit in the test done recently, and this test was done during a quiet period. Mr. 30hnson asked if the Planning Department feels E << E Enterprises is in violation of the noise standards at this time? Rachel Nathanson reported that as of last week, when the last monitoring was done, they were in compliance with the standards. Commissioner Dennison moved to deny the amendment to the mitigative measure as requested by E & E Enterprises for the installation of a fence along the western boundary of the chipper operation. Commissioner Brown seconded the motion. Shorel ine Substantial Development Permit ApDlication SH8- 84: Gravel removal project: Port of Port Townsend: The application reviewed by Associate Planner Bob Duffy, is a revision to an existing Shoreline Permit granted to the Port of Port Townsend for the removal of gravel from a site at the Quilcene Boat Haven at the end of Linger Longer Road in Quilcene. The original permit was issued with Condition number 3 stating "Gravel extraction activities shall occur only between the hours of 8:00 a.m. and 5:00 p.m. on weekdays. No extraction activity shall be allowed during the weekends." The Port is asking that this condition be removed to allow gravel to be extracted on the weekends. The Planning/Building Department recommends the revision, not deletion, of Condition No. 3 Bob Duffy reported, which he suggested be revised to read "Gravel extraction activity shall only occur between the hours of 8:00 a.m. and 5:00 p.m.. Sales on the weekends shall only be made to the public and not commercial gravel haulers in order to minimize gravel hauling impacts on weekends." Port of Port Townsend, Manager, George Yount, explained that there are three reasons for this request: 1) To help meet the time line for extraction (5 years), 2) the parking facility planned for this area cannot be used until all of the gravel is extracted and the slope is maintained, and 3) More and more people are requesting gravel, but cannot get it during normal weekday working hours and are asking to be allowed to pick it up on the weekends. The Port is asking for the option to approve the sale of gravel on the weekends on a case by case basis, Mr. Yount further stated. Commissioner Brown moved to approve the removal of Condition #3 for the Port of Port Townsend Shoreline Permit, on a 90 day trial basis. Commissioner Dennison seconded the motion for the purpose of discussion. In response to Commissioner Dennison's question about 1,'161.. 12 fAtE o '1583 Minutes: Week of April 28, 1986 Page: 5 how the gravel extraction operation is handled, George Yount advised that a company has contracted with the Port to handle this operation. This contractor can use the gravel himself or sell it to others. The goal is to get rid of the gravel. Chairman Pitts stated that his concern is that this area is heavily congested at peak periods. By removing this condition for 90 days this would mean that it would be removed during a time of heavy recreational activity, which is not compatible with use by commercial trucks. George Yount advised that the Port is sensitive to the impacts this may have on the local community. Commissioner Brown amended is motion to keep the portion of Condition #3 that states "Gravel extraction activities shall only occur between the hours of 8:00 a.m. and 5:00 p.m." This change is for a 90 day trial period. The motion as amended was approved by a unanimous vote. Shoreline Substantial Development Permit Application #SH6- 86: Dock on Port Ludlow Bay: Leonard Pedersen: Associate Planner Bob Duffy reviewed this application for the development of a replacement dock on Port .Ludlow Bay. The Shoreline Commission recommends the approval of the permit with the addition of two more conditions, one of which would state that the dock could not be used for commercial purposes and the other would limit the stay of boats that are permanently occupied (live aboard) to not more than one month. This dock is proposed to replace an existing dock facility at the same location, which will allow a better orientation of the dock. After discussion of the impact that sewage discharge from boats moored at the dock would have on the Bay, Commissioner Brown moved to approve the Shoreline Permit #SH6-86 for Leonard Pedersen with the addition of the following wording to condition #3 "No sewage shall be discharged from vessels moored at the dock." Commissioner Dennison seconded the motion. Port Townsend PaDer Company re: Sludae Application Project, 1985: Representatives from the Port Townsend Paper Company gave a slide presentation for the Board of the work done on the sludge application project in 1985 and submitted a report of the results of the testing that was done. Buildina Code Ordinance: The 1985 State Uniform Building Code becomes effective 3une 11, 1986, David Goldsmith reported. Surplus Printina Machine: David Goldsmith advised that he has had an offer for the purchase of the printing machine. A list of the County's printing needs have been submitted to the various printing establishments in the area with a request for their bid. The Board advised that they would like more information on the future of the County's printing operation before making a decision on declaring this machine surplus. County propert~ used for campina near the Hood Canal Bridae: Sian reQUest by Puaet Power: Rachel Nathanson reported that she received an inquiry from Byron Swigart, Manager of puget Power, regarding whether the County would like to be listed on two signs that puget Power is going to install on their property adjacent to the State camping area near the Hood Canal Bridge. These signs would read "Restricted Area, Danger High Voltage - No parking or overnight camping between signs and no wastewater dumping." A sign would be placed at each end of the puget Power property and if the County agreed, one of these signs could be placed on the County property. This would allow the campers access to the State property but keep them from camping on the County or puget Power property. The Board advised that since the County owns just a very small piece of property in this area they would look into the possibility of having a small County sign of some sort installed. . VOL 12 UG! o . 1584 --- . . ,. Minutes: Week of April 28, 1986 Page: 6 Reauest for one day suspension of Condition #12: Thousand Trails, Inc.: Commissioner Dennison moved to approve the suspension of condition #12 of the project approval for one day, May 4, 1986 as requested by Thousand Trails, Inc. for a Community Open House. Commissioner Brown seconded the motion. HEALTH DEPARTMENT HEARING re: . Budaet Appropriation for the Health Department: Health Department Administrator, David Goldsmith, asked that this hearing be continued for another week~ after the Chairman reopened the hearing at 'the appointed time. No one appeared to speak for or against the proposed budget appropriation. Commissioner Dennison moved to continue the hearing until May 5. 1986 at 4:30 p.m. Commissioner Brown seconded the motion. PARKS AND RECREATION Authorization to Pay Travel Expenses: Clara Larson: Commissioner Brown moved and Commissioner Dennison seconded the motion to approve the payment of $50.00 per month to Clara Larson for reimbursement of travel expenses as a Park Attendant. * * * AGREEMENT re: Rental of VFW Hall: Happy Valley Dancers: The rental agreement with the Happy Valley Dancers for use of the VFW Hall was approved by motion of Commissioner Brown, seconded by Commissioner Dennison. Application for Assistance from Soldiers' and Sailors' Relief Fund: The following applications for assistance from the Soldiers' and Sailors' Relief Fund were approved by motion of Commissioner Brown and seconded' by Commissioner Dennison: Daniel L. Ruby for $300.00, Larry L. Kindred for $448.20 and David R. Trout for $500.00. Application for Assistance from Soldiers' and Sailors' Relief Fund: Commissioner Dennison moved to approve the application for Soldiers' and Sailors' Relief Funds as requested by Keith R. Hogan in the amount of $216.90. Commissioner Brown seconded the motion. MEETING AD30URNED '~:_''< .~" 1 Y "!l ,..... Ji" '. '.. .'c'. ..... .. >. . "0 ... ... _ ," J-. ~. d... ,,..' "" -0 .\ ....~... ,.... 1 2 .'~. I " v.... ". .~: ~. I · ,. . ...... ..de> i ;: ~" \ . /1' . f,,'j;N'~ . ~. .. ::~\! ~ ~ IJ;: . ~i _ i' ..... _.,. . I, iiJ... .,a,.' U-\- - t .,. ,'," ~. .v. ,I'.... '." .' .'" t'''N' ..AJ , L. "~~:~"'l ..... \ _ ~ . ,><,ltS'1'1'" . ATTES1":. . 3EFFERSON COUNTY BOARD OF COMMISSIONERS ~L~ ohnL. Pitts, Chairman ~) B.G. Brown, Member - 'WL 1:2 r~tf o ~58Q