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HomeMy WebLinkAboutM051986 j #> fA !II Iii I District No. 1 Commissioner: ~ District No. 2 Commissioner: III District No. 3 Commissioner: i II Ii 1/1 3EFFERSON COUNTY BOARD OF COMMISSIONERS Iii I I Larry W. Dennison, Member I B.G. Brown, Member i 30hn L. Pitts, Chairman I \I I I Ii Clerk of the Board: Public Works Director: 3erdine C. Bragg Gary A. Rowe M I NUT E S Week of May 19, 1986 The meeting was called to order by Chairman 30hn L. Pitts in the presence of Commissioner B. G. Brown and Commissioner Larry W. Dennison. Peter Simpson, Director, CAC re: Brinnon Senior Center Up- date: Peter Simpson came before the Board to update them on the pro- gress of the Brinnon Senior Center project. The Health Department is working on the design of the septic system. The State Department of Social and Health Services has the information on water system and will be sending a letter outlining what is needed to gain certifica- tion. The survey has been completed and it was discovered that there is less square footage in the piece of property than originally indicated which raised the question of renegotiating the sales price. Peter Simpson recommended that this matter be used as a negotiating tool for the amount to be paid by the County in relocation fees. Supplemental grant monies will be applied for from the Department of Community Development. These extra funds are necessary because of the need to install a new roof on the structure, as well as the increase in costs, due to the length of time the project has taken thus far. The CAC has signed a contract with Ron and 3ennifer Petersen to manage the motel. The Petersens are from Brinnon, have previous experience in motel management and will provide 24 hour coverage for the motel. The Brinnon Seniors are planning a nail pounding ceremony for the Senior Center on 3une 14, 1986. Applications for Assistance from the Soldiers' and Sailors' Relief Fund: The following applications for assistance from the Soldiers' and Sailors' Relief Fund were approved by motion of Commis- sioner Brown and seconded by Commissioner Dennison: Elizabeth V. Gunderson Michael R. Fisher Edward R. Swisher Paul 3. Germeau $300.00 500.00 425.00 228.00 Reappointment of Members of the Brinnon Motel Advisory Com- mittee: Betty Fenno and George Oest were each reappointed to a two year term on the Brinnon Motel Advisory Committee by motion of Commis- sioner Brown, seconded by Commissioner Dennison. . VOl 12 rAGE D 1825 Minutes, Week of May 19, 1986 Page: 2 BUSINESS FROM COUNTY DEPARTMENTS: Human Services CONTRACT re: #86-10-04 Professional Services: 3eannie Glidden: The professional services contract with 3eannie Glidden to provide facilitator services for outpatient counseling groups and other duties at the Alcoholism Center was approved by motion of Commissioner Brown, seconded by Commissioner. Dennison. Bids for Remodel of Third Floor Waitina Room: Ella Sandvig submitted two bids for the remodelling to be done to the third floor waiting room in the Multi-Services Building: 30hn Keegan bid $3,018.00 and Sebastian Eggert bid an amount not to exceed $2,100.00. Due to questions on these bids, the Board delayed taking any action until further information is received. HEALTH DEPARTMENT HEARING re: Budaet Appropriation for the Health Department: Health Department Administrator, David Goldsmith, asked that this hear- ing be continued for another week, after the Chairman reopened the hearing at the appointed time. No one appeared to speak for or against the proposed budget appropriation. Commissioner Dennison moved to continue the hearing until May 27. 1986 at 4:30.p.m. Commissioner Brown seconded the motion. CONTRACTS re: Professional Services: 3anet Welch and Bill Banks: Health Department Administrator, David Goldsmith presented two contracts for professional services for work on the Quilcene Bay Pro- ject for the Board's approval. One is for an Environmental Health Specialist and the other is for the Project Manager. Commissioner Brown moved to approve the Professional Services Contracts for 3anet L. Welch and Bill D. Banks. Commissioner Brown seconded the motion. PUBLIC WORKS BID OPENING re: Two Electronic Platform Load Cell Scale Sys- tems for the Landfill: The bids for two electronic platform load cell scale systems for the landfill were opened by the Clerk of the Board and read by the Public Works Director at the appointed time as follows: BIDDERS: BID TOTAL: Fairbanks Weighing Div., Bellevue $ 59,274.91 incl.tax Unitec Corporation, Seattle 43,211.63 incl. tax Engineer's Estimate 53,533.48 Commissioner Brown moved to have the Public Works Department review the bids for accuracy and make a recommendation for bid award. Commis- sioner Dennison seconded the motion. CONTRACT re: Purchase of three, (3) Five Yard Dump Trucks; Pacific Coast Truck Center: (See also Minutes of April 28, 1986) After discussion of the various options that were available for these trucks, Commissioner Brown moved to approve and sign the Contract with Pacific Coast Truck Center of Tacoma in the amount of $143,870.76 for the pur- chase of the three dump trucks. Commissioner Dennison seconded the motion. 'VOl 12 tAtE o f'~ ~ 1.826 " Minutes, Week of May 19, 1986 Page: 3 HEARING (continued) from May 12, 1986 re: Petition to Vacate County Road Riaht of Way: portions of Broadway Avenue and lot lines: Plat of 3unction,City: Chester 'Northrup, petitioner: Commissioner Brown moved to bring the matter of the Petition to Vacate County Road Right of Way submitted by Chester Northrup back off the table for con- sideration. Commissioner Dennison seconded the motion, after which Chairman Pitts reopened the hearing. Public Works Director, Gary Rowe, reported that Planning Engineer Scott Kilmer had inspected the area of the requested road vacation and ad- vised that the Clallam County PUD transmission line access road could be rebuilt on the 70 foot easement which exists for that purpose. He estimated the cost of the relocation of this road to be approximately $2,000. Attorney 3ack Vincent, representing the Northrup's, stated that his clients would like to make sure that the Assessor was aware of the 10 foot easement through the property when he set a value on it for the vacation compensation. Assessor, 3ack Westerman, indicated that he had not taken this easement into consideration when evaluating the property. The normal value on the lots in this plat is $250 per lot, which is what the evaluation was based on without the easement. 3ack Vincent clarified that his clients are asking to be allowed to buy the vacated property, but the Clallam County PUD is asking the County to reserve an easement across this vacated property in addition to the 70 foot easement that is currently granted. The Northrup's will not ask the PUD, to move their access road from its' present location until such time as they are ready to develop the property. Commissioner Dennison moved to approve Resolution No. 39-86 ordering the vacation of a portion of *Seeoftd-,&tree"t-'--and-iJo-'t-fdnes-'tf:i1:hi:n--fH'O'Ck--5 ' a.f,..~e,.....p..1-at"':'~-S~""~~-~8'end-~ Commissioner Brown seconded the motion. * Correct wordin\.~B~~ue and Lot Lines in the Plat of Junct'~~,; to~lt~ Appointment to the Solid Waste Advisory Committee: Fred Apstein: Mr. Apstein expressed his desire to serve on the Solid Waste Advisory Committee noting that his life currently centers around recyc- ling. Letter from Port Townsend Realty, Inc. re: Trade of Property: Gary Rowe presented a letter from Port Townsend Realty who represent Dr.. & Mrs. George Denniston, who own a tract of property adjacent to the Oak Bay County Park they purchased in 1979 for $16,000.00. The access to this property is through the County park and the Dennistons have suggested that they would be willing to trade this property for a piece of County pro~erty of equal value. The Board directed Gary Rowe to check into this matter further and report back to them. County Owned Buildinas Inventory: Gary Rowe presented the Board with a copy of the completed County Owned Buildings Inventory. This i.nventory includes a summary of the energy costs, electrical costs, square footage and a schematic drawing for each building. Energy audits and outdoor lighting audits have been scheduled for some of the buildings. Partially burned buildina in back of Courthouse: Some struc- tural work is needed to repair the roof on the remaining portion of the burned building in back of the Courthouse. This work should be done by a contractor, Gary Rowe reported. All of the remaining repair work is estimated to cost approximately $1500.00 and could be done by the Courthouse Custodian. lVDl 12 fAGE h' 1.827 " Minutes, Week of May 19, 1986 Page: 4 PLANNING Heinzinaer Variance Reauest: Marrowstone Island: Assistant Planner Rachel Nathanson explained the subdivision variance request for the Paul and MaryLou Heinzinger. Three brothers of the Heinzinger family own 6.25 acres on Marrowstone Island just north of Mystery Bay. The three brothers are subdiViding out each of their interests in this parcel through the use of the "Family Gift Exemption" of the Subdivi- sion Ordinance (Subsection 3.40.3). This is permitted prOVided that there is 60 feet of access provided to each newly created parcel. The Heinzinger's are requesting that this access requirement be reduced to 30 feet. The access currently provided to this parcel is a usage right of way called Blue Heron Road (off of Flagler Road) which is only 30 feet wide. If the variance is granted the thirty foot easement would extend 920 feet off of Blue Heron Road to serve the three lots. Rachel then reviewed the findings prepared by the Planning Department, the Planning Commission recommendation, and the proposed conditions of approval. Rachel further reported that Lee Heinzinger had submitted a copy of a map showing where the easement road m~y be placed and that this road is a point of contention between the family members. The ultimate loca- tion of the road will be determined by the Court, which is waiting to see if this variance request is approved. Commissioner Brown moved to approve the variance request with the con- ditions as recommended by the Planning Commission. Commissioner Dennison seconded the mption. ' Current Use Tax Assessment Application C2-85: Edward Haber, Old Eaqlemount Road (Timberland): Rachel Nathanson, Assistant Planner reviewed this request to designate 19 acres of Mr. Haber's property along Old Eag1emount Road as timberland in the Current Use Tax Assess- ment Program. There is a stand of Douglas fir, western hemlock, western red cedar and western red alder about 80 years old on this property currently, which was selectively harvested in 1979. Mr. Haber intends to clear five acre sections of the 19 acre site each year for the next four years, leaving the best trees of the existing stand. After four years the applicant would determine whether or not to re- classify the land as agriculture in conjunction with other contiguous property that he owns. , The current assessed value of the 19 acres is $42,750.00 with the re- vised assessed value if the application is approved, being $1,900.00. This would mean the property owner would pay approximately $400.00 less per year in taxes. The Planning commission reviewed the application and recommends that the Board deny the request. Rachel Nathanson fur- ther clarified the Planning Commission's concerns about classifying this property as timberland by noting that the Commission members felt that this would be putt~ng property in the timber program that had trees on it that would not be allowed to mature as is the normal timber management practice. Mr. Haber explained that his intent in applying for this program is to start a Christmas tree farm. This farm would be managed as timberland for a period of years until a Christmas tree crop is started. The law says that property can not be put into the farmland classification unless there is over 20 acres or, if under 20 acres, income from the property for the previous seven years has to be shown. Since Mr. Haber can not meet either of these criteria, Assessor.3ack Westerman sugges- ted that he put the 19 acres into the timberland classification. The way the law is written, Mr. Haber added, he could have put this land in the timberland classification by submitting a forest management plan and not advising the County of his plans for a Christmas tree farm, and then transfer it into the Agriculture classification in the future. Assessor 3ack Westerman noted that in 1983 the Farm Foresters Asso- ciation supported legislation in OlYmpia to change the Open Space Act (originally passed i:n 1~72) allowing the transfer of a parcel of prop- 'VOL 12 rAr,~ ~ 01.828 Minutes, Week of May 19, 1986 Page: 5 erty from open space timber to open space agriculture. There is a penalty to take a parcel of, property out of either of these designa- tions and if this application is approved the penalty for removal from the open space program would be figured for the whole time it was in either of these two designations. The value of land in an open space timber classification runs about $100 an acre. Property designated as open space-agriculture is valued from $75 to $250 per acre which is determined by the soil capabilities. Commissioner Dennison moved to approve the Current Use Tax Assessment Application C2-85 as submitted by Ed Haber. Commissioner Brown seconded motion. RedesiQnation Request: Dale Brady: Hiahway 20: (See also Minutes of April 14, 1986) This request was tabled, Rachel Nathanson reported, for the proponent to address the concerns listed by the Plan- ning Commission which are: 1) Too many access points onto Highway, 2) location of the frontage road being impractical, 3) adequate buffer. to reduce visual impacts of the project and 4) the redesignation request is a piecemeal action and not based on policies for overall development of the area. The first three concerns have been addressed. by the applicant and a revised set of conditions of approval have been devel- oped, but in the event the redesignation is permitted, any individual uses of the property will have to go through an environmental review and individual conditions of approval would be put on each proposal. The following conditions are suggested: 1 and 2 are the same as stated on the original staff report. 3. Revised: The 30 foot. corridor adjacent to Highway 20 right of way shall be planted and maintained in native trees and shrubs. The buffer must consist of natural vegetation of sufficient height and quantity to reduce the visual exposure of any commercial or industrial development. 4. Revised: The removal of any existing vegetation shall be subject to prior approval of the Planning/Building Department and the resulting buffer shall be no less than 50% visual screen. Any existing vegetation within the Highway 20 right of way shall not be considered in attaining the 50% screen. The other conditions of approval include the installation of a berm area which the staff feels would be impossible to do while keeping the existing vegetation to a 50% minimum, so a statement has been included that if a berm is created it shall not cause the removal or mortality of the native vege- tation within the remaining buffer. The existing access on to Highway 20 at the northerly boundary of the property shall be physically closed, and the access to the site restricted to the access point at the southerly boundary of the proper- ty. The changes to the binding site plan are: 1. The frontage (service) road has been relocated to be adjacent to the eastern most property boundary behind the buffer area. 2. The existing access road will not be used in the development of this property. 3. A six foot, sight obscuring fence will be placed along the eastern property boundary in place of a 20 foot wide vegetative buffer to allow more use of this area. 4. In the southeastern corner an area has been denoted for clearing to allow a sign. In keeping with the proposed SR20 policy, individual signs will not be allowed on the Highway. The use of multi- tenant signs at the corners will be encouraged. Commissioner Dennison asked what happens to a 50% visual buffer of deciduous trees in the winter? The natural vegetative buffer left would be conifers and would be planted with Rhododendrons and other species of that type to supplant the deciduous tress that would be taken out of the area, Alan Carmen reported. Rachel Nathanson noted - _.~., - 12 r~f;~ ,0 1.829 i VOl. " Minutes, Week of May 19, 1986 Page: 6 that the County will have to take the responsibility of taking a look at the buffer area before any trees are cut. This plan addres~es three of the four concerns stated by the Planning Commission, 'and Commissioner Dennison advised that he feels the forth concern regarding the this redesignation being a piecemeal action, is the most significant and has not been addressed. Alan Carmen added that this plan meets all of the criteria of the Comprehensive Plan and it also meets all of the criteria of the proposed SR 20 Development Corridor Policies. Rachel Nathanson added that the direction of the other 20 policies of the proposed SR2Q Development Corridor Plan are to promote some sort of reasonable use of the property by those types of uses that don't need visual access from SR20. In response to a question regarding what Commissioner Dennison's ideas are for the development of the SR 20, he noted that his major concern is that there is a tendency to redesignate areas before other areas that have already be designated for certain uses are fully utilized. Gary 3ensen of Sonny's R.V. stated that there are no properties for sale that have been designated commercial and are suitable. His busi- ness needs the tourist traffic provided by Highway 20, and he needs some visibility for his business. He is willing to leave as many of the trees as is possible. Discussion continued about what is meant by a 50% visual buffer, with Mr. 3ensen adding that as far as he is concerned the lower six feet could be 100% visual buffer with Rhodies or whatever type plants the County would require. David Goldsmith then reviewed the process that the SR 20 Corridor Plan has undergone and the status of that plan cur- rently. Gary 3ensen further stated that he did a survey of his customers and the majority stated (6 to 1) that they would prefer that his business relocate somewhere on Highway 20. 30,000 R.V.'s per year come through the city limits of Port Townsend. Alan Carmen suggested that the Board make their approval contingent on the applicant meeting the criteria involved for properly creating the necessary buffer area and then if that is satisfactory, allow the next step to proceed. Commissioner Brown stated that he wants to satisfy himself as to what a 50% visual buffer is before agreeing to a certain percentage, and moved to approve the redesignation request with the-buffer density, (minimum of 50%), to be determined under the direction of the Planning Depart- ment. Commissioner Dennison seconded the motion for the purpose of discussion. How to determine what kind of buffer is needed was then discussed, after which Chairman called for a vote on the stated motion which passed unanimously. Rachel Nathanson reported that in reviewing the Planning Enabling Act (RCW 36.70), she found that if the Board of County Commissioners over- turn the Planning Commission recommendation on a redesignation request, the request must be remanded back to the Planning Commission for their re-review. Short Plat Extension Reauest: Aker (SP10-84) and Dupuis (SP9- 84) Short Plats: These two short plats are located in the Trident Cove area and received preliminary approval on May 23, 1985. Each was given a six month extension to May 23, 1986 to have the short plat finalized as stated in the short plat regulations. The water system is being transferred to the PUD, but before the PUD will sign off on the system, improvements were required. The PUD had to have the improvements en- gineered and due to their workload this project was put on hold. Commissioner Brown moved to approve a six month extension for comple- tion of the Aker (SP10-84) and Dupuis (SP9-84) Short Plats as recom- mended by the Planning Department. Commissioner Dennison seconded the motion. "'n! ,\ - 12 ~~.G~ a 1830 4 . ; Minutes, Week of May 19, 1986 Page: 7 CONTRACT re: Printina for County Offices: Printery Communica- tions~ Inc.: Commissioner Brown moved to approve and sign the Contract with Printery Communications, Inc. to provide printing services for County offices per bid sheet. Commissioner Dennison seconded the motion. * * * Port Townsend Chamber of Commerce: Request for paYment from Hotel/Motel Funds: Commissioner Dennison moved to approve the paYment of $6,000 to the Port Townsend Chamber of Commerce from the Hotel/Motel Tax funds. Commissioner Brown seconded the motion. The meeting was recessed at the end of the business day. All Board members were present when the Board reconvened on Tuesday morning after the staff meeting. Project Approval:Waae and Salary Survey: VanceB. 3acobson & Associates: The Board concurred that the Chairman sign the project approval letter with Vance B. 3acobson & Associates for the Wage and Salary Survey project. APPROVAL OF MINUTES: The Minutes of May 5 and May 12, 1986 were approved as read by motion of Commissioner Brown, seconded by Commissioner Dennison. 3EFFERSONCOUNTY BOARD OF COMMISSIONERS ~L~ 30hn L. Pitts, Chairman .;r. B.G. Brown, Member ATTEST: ~~ Lar . ennison, Member VOL 12 p~ Of' 1831