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HomeMy WebLinkAboutM052786 .. ~} Ii Ii I I District No. 1 Commissioner: I District No. 2 Commissioner: I District No. 3 Commissioner: I I I II JEFFERSON COUNTY BOARD OF COMMISSIONERS I i I Larry W. Dennison, Member i B.G. Brown, Member I 30hn L. Pitts, Chairman I II I II I Clerk of the Board: Public Works Director: 3erdine C. Bragg Gary A. Rowe M I NUT E S Week of May 27, 1986 Chairman 30hn L. Pitts called the meeting to order in the presence of Commissioner B.G. Brown and Commissioner Larry W. Dennison after their attendance at an Emergency Services Tabletop Exercise. Paintina Contract for the Gardiner Community Center: The Contract for painting at the Gardiner Community Center was awarded to 30hn Kinsella Painting of Sequim for $1,213.00, by motion of Commissioner Brown, seconded by Commissioner Dennison. BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS Recommendation for Bid Award re: Scale Systems for Landfill: Gary Rowe, Public Works Director, recommended that the Board award the bid for two electronic platform scales to Unitech Corporation at their bid price of $43,211.63. It was also recommended that the Unitech option for the installation of a ten foot concrete approach slab for each side of each scale be accepted in the amount of $1,220.00. After discussion of where the two sets of scales will be located, Commissioner Brown moved to award the bid for two electronic platform scales to Unitech Corporation as recommended by the Public Works Director with the option for the installation of the ten foot concrete approaches. Commissioner Dennison seconded the motion. Memo to Board re: Annual Bridae Inspection: Gary Rowe submitted a copy of the annual Bridge Inspection Report to the Board. This is an update of the biennial inspection done in 1985, as required by the State. Public Notice re: Purchase of Protvoe Display Typewriter for Prosecutor's 'Office: Commissioner Brown moved to approve the posting of the public notice for the purchase of a Protype Display Typewriter in the amount of $3,283.65 for the Prosecuting Attorney's Office. This posting is done in accordance with Resolution 2-78 requiring posting for purchases over $1,000.00. Commissioner Dennison seconded the motion. AGREEMENT re: Reimburseable Work: Oak Bay Park Water line: 3efferson County Parks Department: The estimate to do the staking, clearing, excavating, and installation of a 6 inch water main and fire hydrants is $21,000.00 for the Oak Bay Park Water line, Gary Rowe VOL 12 fAf,E o 1"906 , J Minutes: Week of May 27, 1986 Page: 2 reported. Some of the adjacent property owners have made a commitment to reimburse the County for a proportionate share of the cost of the project based on front footage. There is also an agreement with the City of Port Townsend that the County will be reimbursed over a period of ten years for any additional taps put on the system. The Public Works Department will do the minimum amount of work to clear the necessary right of way and then, with the Board's approval, call for bids for the actual installation and construction of the pipeline. Commissioner Dennison moved to approve the reimburseable work agreement between the Parks and Public Works departments to proceed with the Oak Bay Park water line project. Commissioner Brown seconded the motion. The decision of whether to call for bids on any portion of this work will be made at a later date, after Gary Rowe contacts some contractors for more information. Intent to Vacate Lower Hadlock Road: The vacation of the Lower Hadlock Road is part of the overall project for improvements to the Hadlock intersection. In dealing with several area property owners in for right of way, has been determined that it would be in the best interest of the County, with the Board's approval, to vacate the Lower Hadlock Road. Easements would be reserved for drainage and utilities, etc. Gary Rowe reported. After discussion of this proposal the Board advised that they would like to investigate the matter further before taking any action. State Department of Labor and Industries proposal to provide oart time summer employees: The State Department of Labor and Industries has a program to provide a part time worker in the Public Works office, at no cost to the County, for up to six months. This person could be used to handle the necessary documentation on the several public works projects that will be on-going this summer. This program is to give an Engineering Technician more on the job training. Gary Rowe will check into the program requirements further before making a final recommendation to the Board on this program. Purchase of vehicles: Maintenance Costs: Gary Rowe reported that he had done some calculations regarding costs of operating various types of vehicles, as well as checking with Hertz Corporation for their cost experience on various vehicles, and found that the maintenance costs (tires and repairs) are very dependent on the type of car and the use to which it will be put. The capital and fuel costs per mile breakdown as follows: 1986 Nova 1985 Tempo $ .134 per mile* $ .126 per mile* * based on 100,000 usage miles. Gary Rowe advised that after reviewing these costs, he recommends that the County purchase the Novas, even though they were not the lowest bid vehicles because, at the end of the useful life cycle, they will cost less. Commissioner Dennison moved to approve the purchase of the 1986 Novas. Commissioner Brown seconded the motion. Appointment of member to the Commissioner Dennison moved to approve to the Solid Waste Advisory Committee. motion. Solid Waste Advisory Committee: the appointment of Fred Apstein Commissioner Brown seconded the VOl 12 rAGE o .1907 ~ j' Minutes: Week of May 27, 1986 Page: 3 PLANNING BEARING re: Extension of Time to Oomplv with Boise Standards: Chimacum Creek Chipper OPeration: Everareen Fiber: (See also Minutes of April 21,1986) Seven interested area residents were present when Assistant Planner Rachel Nathanson reviewed the request for a variance from the maximum allowable noise level requirements for a period of time in excess of 30 days for the chipper operation at the mouth of Chimacum Creek operated by Evergreen Fiber in conjunction with the Port Townsend Paper Company mill. Chairman Pitts then opened the hearing and asked Rachel Nathanson to provide any addit~ona1 information that has occurred within the last 30 days. Ms. Nathanson reported that in order to bring the noise levels at this operating site in compliance, it was determined by a consultant that a building needs to be constructed around the chipper. Evergreen Fibre has asked for additional time to have this building engineered so that it can withstand high winds and have the necessary foundation support needed since the building will be built an a sandy site. Mr. Herman, a representative of Evergreen Fiber who was present at the last meeting, advised that the Port Townsend Paper Company will help with the building and has sought and received bids and plans for the construction of the required structure. Evergreen Fiber has proceeded with efforts to bring some of the other equipment (which would not be contained in this structure) into compliance. The work that was scheduled to be done by last Friday, in accordance with what was planned with neighboring property owners, regarding the log stacker, has been completed. Ms. Shroeder from Port Townsend Paper Company confirmed that the company has requested and received bids for building the necessary structure. It will take three months to construct the building and Evergreen Fiber would like to have four months to comply with the noise regulations, Mr. Herman stated, or they would agree to vacate the Chimacum Creek property in six months. Commissioner Brown asked that this proposal be clarified, to which Mr. Herman reported that the time table is as follows: Three 3 months to build the structure: an extra month to finalize an agreement with the property owner after it is determined what the County will allow at this site: and if an agreement cannot be negotiated with the property owner another option is to move the whole operation to the PTPC mill site. The Chairman then asked for testimony for and against the variance request for an extension of time. The following statements were taken: Wesley Reed: Mr. Reed stated t~at he owns property on the bluff above this site and the property owners in that area feel that the problem should be solved in a maximum of 90 days. Evergreen Fiber is proposing two different solutions and if they don't solve the problem with the building they are asking for six months, which means that the property owners will have to live with the noise, dust and dirt for another six months. 3ess Covinaton: Mr. Covington asked what the allowable noise levels are for this machine? Rachel Nathanson reported that the maximum noise levels are governed by the locally adopted State WAC's. This operation is considered to be industrial and is adjacent to a residential area which means that the highest permissab1e noise level is 60 decibels. Sam Learned: Mr. Learned, a property owner near the chipper site, reported that the property owners of this area are willing to be as fair as they can, which has been exhibited by the year and half they have put up with this operation. ,VOL 12 rAGf o 1908 . t . Minutes: Week of May 27, 1986 Page: 4 Some of the property owners feel that six months is entirely too long, and some want 30, 60 or even 90 days. The building that they have under consideration could easily be put up within 90 days since it is prefabricated. If it doesn't work and bring the operation into compliance, they feel that 90 days should be the time limit for completing the building or moving out. Since no one appeared to speak in favor of the proposal, the Chairman closed the hearing. The Chairman asked PTPC what would be a reasonable lease negotiation period? Two to three weeks was the answer. The Chairman then offered the following compromise: Add the 90 days it will take to build the building to the two the three weeks for negotiating the lease, and allow that as the extension time period. Rachel Nathanson noted that the construction of the building will require a Shoreline Permit which normally takes 90 days to secure. Mr. Herman reported that the building would be 250 feet from the water and thus will not need a Shoreline Permit. The discussion continued about what would have to be done at the Port Townsend Mill site to move the chipper operation there if the Chimacum Creek land can not be leased on a long term basis. The negotiation of the lease seems to be the hang up in proceeding with the necessary noise abatement solutions, Commissioner Brown added and asked if it is true that PTPC has been trying to negotiate a long term lease on this property for the last year and a half. The PTPC representative advised that they had operated on the lease negotiated by Crown Zellerbach until 3anuary 1986. Since January PTPC has been operating on a month to month rental contract for this site. Commissioner Brown stated that he understands the frustrations of the property owners in the area who have been fairly tolerant of the situation for this length of time, but there doesn't seem to be any way to bring this problem to a solution any faster than proposed. Mary Shroeder, PTPC, suggested that they be given three to four weeks to come up with a final game plan. George Cotton, Cotton Corporation, reported that they had leased that property to Crown Zellerbach for the past 35 to 40 years, on a five year lease basis. Now they are proposing a three year lease term. They have been talking with Ms. Shroeder of PTPC for the past two years but nothing has been settled. The first time Mr. Cotton heard of the proposed building was 30 to 45 days ago, he advised. Commissioner Dennison stated that he has a hard time with kicking the neighbors around for another six months before this operation is brought into compliance, and based on what he has heard today is not willing to agree to allow a six month variance. In order to give the neighbors an indication of what will happen on this site as soon as possible, Commissioner Brown moved to allow the project proponents two weeks in which to make a determination on how they intend to proceed with this project; either negotiate a lease or move from that site ,to the PTPC mill site. Commissioner Dennison seconded the motion. The Chairman called for a vote on the motion which was unanimous. Chairman Pitts urged that if the choice of moving out of the Chimacum Creek site is indicated, that specific information on how long the move will take and why be provided. This matter will be on the Board's agenda on 3une 9, 1986 at 3:00 p.m. Road Setback Variance Request: Cape Georae Road; 3efferson County Fire Protection District #6: The existing Cape George fire hall is setback six feet from the Cape George Road, Rachel Nathanson reported. The Fire District would like to build a 40 x 40 foot addition to this hall which would continue the line of the existing structure and are requesting a variance to allow the continuation of the six foot setback. The Public Works Department has not commented on this variance request. VOL 12 rAGE o 1909 .. Minutes: Week of May 27, 1986 Page: 5 Commissioner Brown moved to approve the variance contingent on there being no reasonable objections from the Public Works Department. Commissioner Dennison seconded the motion. Zero Setback to Melissa Street, Irondale: 30hn 30hnson: Mr. 30hnson owns some lots in Irondale which back to Melissa Street which is an unopened right of way. Mr. 30hnson would like to put his structure right up to the property boundary on Melissa Street because there is a steep bank that drop off to Chimacum Creek. The Public Works Department reported that they will not construct Melissa Street because it wouldn't go anywhere. Commissioner Brown moved to approve the zero setback variance request made by 30hn 30hnson. Commissioner Dennison seconded the motion. Front Setback Variance: Al Scheuffele: Mr. Al Scheuffele is building an addition to his existing mobile home which is setback 18 feet from Wells Avenue in Brinnon. This addition will extend the line of the existing mobile home by 12 feet and requires a variance for the 18 foot setback. The Public Works Department checked the site and has no objection to the variance being granted. Commissioner Brown moved to approve the variance of two feet for the addition to the existing mobile home as requested by Al Scheuffe1e. Commissioner Dennison seconded the motion. HEALTH DEPARTMENT HEARING re: Budaet Agpropriation for the Health Department: Health Department Administrator, David Goldsmith, asked that this hear- ing be continued for another week, after the Chairman reopened the hearing at the appointed time. No one appeared to speak for or against the proposed budget appropriation. Commissioner Dennison moved to continue the hearing until 3une 2, 1986 at 4:00 p.m. Commissioner Brown seconded the motion. BEARING re: Proposed Budaet Extension for the Health Department: The Chairman opened the hearing at the appointed time. Health Department Administrator, David Goldsmith, asked that this hearing being continued until next week. Chairman Pitts closed the hearing when no one appeared to speak for or against the proposed extension. Commissioner Brown moved to continue the hearing until 3une 2, 1986 at 4:00 p.m. Commissioner Dennison seconded the motion. TREASURER 3efferson County Road Improvement Guaranty Fund; Determinina the Amount and the Fund from which it will be taken: Commissioner Dennison moved to approve and sign Resolution No. 40-86 determining the amount to be deposited into the 3efferson County Road Guaranty Fund and from what other County fund this amount will be withdrawn and later reimbursed. Commissioner Brown seconded the motion. HUMAN SERVICES CONTRACT re: Provision of Early Intervention Services to Children aaesO-3: 3efferson County Health Department: Agreement #86- 10-03 for the Health Department to provide an early intervention services program for children ages 0 to 3, for the Human Services Department was approved by motion of Commissioner Brown, and seconded by Commissioner Dennison. VOL 12 fACE o 1.910 ~ ~ ..." Minutes: Week of May 27, 1986 Page: 6 CONTRACT re: Personal Services: Laraine Dover: Commissioner Brown moved to approve and sign the personal service contract (86-10- 05) with Laraine Dover to provide mental health counselling services for the Human Services Department. Commissioner Dennison seconded the motion. Appointment of Mental Health Professionals: Resolution No. 41-86 was approved and signed by motion of Commissioner Dennison, seconded by Commissioner Brown to appoint the following members of the Human Services staff as Mental Health Professionals: Laraine Dover, Laurie Gates, Wayne Bleier, Ginger Barrett, Annemarie Mende and Charles Barker. SHERIFF Reauest for Advance Out of State Travel: Peter G. Piccini: The request for advance out of state travel for Peter Piccini to attend a conference in Sacramento, California was approved by motion of Commissioner Dennison, seconded by Commissioner Brown. * * * State Liauor Control Board re: Application for Special Occasion License: 3efferson County Pilots Association: Commissioner Brown moved to approve the Special Occasion Liquor License for the 3efferson County Pilot Association. Commissioner Dennison seconded the motion. MEETING AD30URNED 3EFFERSON COUNTY BOARD OF COMMISSIONERS ~t./~man ~ B.G. Brown, Member VOL 12 rAGE o 1911