HomeMy WebLinkAboutM070786
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Ii District No. 1 Commissioner:
Ii District No. 2 Commissioner:
Ii District No. 3 Commissioner:
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Larry W. Dennison, Member Ii
B.G. Brown, Member Ii
John L. Pitts, Chairman I
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JEFFERSON COUNTY BOARD OF COMMISSIONERS
Clerk of the Board:
Public Works Director:
Jerdine C. Bragg
Gary A. Rowe
M I NUT E S
Week of July 7, 1986
The meeting was called to order at the appointed time by
Chairman John L. Pitts in the presence of Commissioner B.G. Brown and
Commissioner Larry W. Dennison.
Bud Porter &: Veterans Relief Committee Members re: Soldiers'
and Sailors' Relief Fund: Bud Porter accompanied by Steve Barbe and
four other members of the Veterans Relief Committee came before the
Board to review the Committee's recommendations for updating the
Soldiers' and Sailors' Relief Fund and the application process. Their
recommendations were as follows:
4)
.....
f 5)
.....
1)
Have the County Auditor handle the processing of the
applications. Due to the excessive processing time
taken by the County Commissioners on S &: S applications
the Committee feels they are not being processed in a
timely manner and hopes that can be remedied by
transferring these responsibilities to the Auditor.
A new application form was presented that is used in
other counties. The new form clearly defines what the
funds will be used for by the applicant.
Increase the taxing rate for the fund to $.05 per
thousand to assure the S &: S Fund availability and
longevity over the next five or ten years. The account
that the funds are in be kept strictly for the use of
the veterans and not be used for any other purpose. Due
to the budget cutbacks proposed by the federal
government and the level of need in the County, the
Committee feels that the additional funds generated
will accommodate the future needs better.
A consensus of the Service Officers would be needed to
approved any application for over $500.
All the S &: S Fund applications will be judged on the
need of the veteran and not be limited to a certain
amount.
The County adopt a Veterans Preference Policy and help
with rehabilitation and finding veterans jobs.
County Commissioners advise the Committee in writing or
by telephone of any policy that is being considered
which may effect or change the Soldiers' and Sailors'
Relief Fund.
2)
3)
6)
7)
Chairman Pitts advised the Committee that he would like more
information on many of these recommendations; such as the budget impact
of the $.05 increase in taxing, and the mechanism that the Auditor will
use to handle the processing of these funds, etc. Commissioner Brown
advised that in the past, before current policies were adopted, the S &:
S Fund was completely used each year, and this situation led to the
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adoption of the current policies. The Board will consider each of the
recommendations and contact the Committee within two to three weeks.
Sheriff Smith re:Jail Acceptance: Architect David Johnston,
and Project Manager Ralph Hall were both present when Sheriff Lee Smith
reported to the Board that the heat exchange system has been tested, is
functional and fully operational, as well as the balance of the jail's
systems and that facility is safe and can be occupied.
David Johnston then introduced George Thomason of.VFT Engineers who can
answer questions regarding the mechanical system at the jail. Mr.
Johnston then read and submitted a letter to the Board which stated
that the work on the jail has been completed, to the best of their
knowledge, in accordance with the terms ahd conditions of the contract
documents except as follows: 1) The Architect has not received notice
that all liens are settled. 2) The Architect has not received the
Building Department's Certificate of Occupancy from the contractor.
Further, it should be noted that the owner (acting on advice of legal
counsel) has paid the contractor without the release statement of the
Architect and 3) any warranty condition on the heat exchange system and
other items, shall extend for any reasonable period required by law.
Chairman Pitts asked what risk the county would face because Palmer
Constructors has not supplied the Architect with a Certificate of
Occupancy and what the status is of the unpaid liens? David Johnston
advised that he has not been kept up to date on the.liens by the
bonding company or the Washington State Department of Labor and
Industries. The Certificate of Occupancy is of small significance Mr.
Johnston further advised but he wanted to point out that it must be
acquired by the Contractor (Palmer) as a condition of the contract.
All of the items that the Building Inspector found as deficient have
been corrected. The occupancy of the building would have nothing to do
with the final resolution of the legal entanglements regarding this
project, Mr. Johnston added.
Discussion of the energy efficiency of the facility and the electric
power bills followed because Commissioner Brown noted that the electric
bills that the County has been receiving over the past few months,
while the facility has not be occupied, have been three times higher
than anticipated.
George Thomason of VFT explained that the heat exchange system has been
modified and is being utilized which will be advantageous to the use of
energy. There is still a problem, the impact of which is not known,
with the leakage in the duct system. A great amount of that leakage
has been sealed, but there are areas of the duct system that are not
accessible. A detailed analysis of the building could be made to
determine how much of an impact the duct system leakage is having on
the heat exchange system. Mr. Thomason further stated that his company
has been involved in taking over the contractors responsibilities
regarding the heat exchange system over the past year and have incurred
large, out of pocket expense on this facility without being paid for
any part of the work.
The next step would be to see if the Building Inspector will issue the
Certificate of Occupanc.y, Commissioner Brown stated. Commissioner
Dennison asked the Architect, if the building 'is as energy efficient as
it was designed to be in light of the modifications made to the heat
exchange system. Mr. Johnston replied that it is not as energy
efficient, which he agreed is the responsibility of the Contractor and
his bonding company. There is a question right now of whether the
bonding company will pay for the work necessary to seal all of the
ducts (estimated to cost an additional $50,000). If, the County has to
pay for this work, the practicality of paying the $50,000.00 needed to
bring the system to specification would have to be weighed against the
$1,300 a year in additional electric costs. Commissioner Dennison
added that based on the first four months bills, only a third of what
it will cost to heat the building has been budgeted for the first year
and if the building is no more energy efficient than it is now, the
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County may not be able to come up with the money to heat the building.
The bUilding was designed to State Energy Codes, David Johnston stated,
and one thing that has to be remembered, is that when the building is
occupied much of the energy loss can be controlled. After further
discussion of the energy efficiency of the building, Chairman Pitts
stated that the proof of the efficiency of the system will come when
the County receives the monthly electric bills.
David Johnston then brought up the matter of his firm's unpaid
billings. VFT presented a bill in excess of $24,000 for balancing and
extra engineering services which is due and payable, as well as the
Johnston &: Associates bill for $12,587.03, for additional work on the
project. Discussion then ensued regarding the responsibilities of the
Contractor for the project, the bonding company and the sub-
contractors. David Johnston and Mr. Thomason feel that the County is
responsible to pay their bills and then the County can submit those
bills for reimbursement to the bonding company. Commissioner Brown
stated that the County has not been successful in getting any
reimbursements from the bonding company.
The Architect's responsibility ends, Mr. Johnston continued, three days
after the job is completed and from that point forward he has no
contract for doing any work during the warranty period. It has been
determined by the Court that this project is in the warranty period.
Since 1984 Johnston &: Associates has charged an hourly fee for their
time, although only half of the hourly fee was charged during the
period of the arbitration. The balancing contract is separate from the
engineering contract for the heat exchange system. To date a total of
$10,126.38 is owed for engineering with $14,916.79 owed on the
balancing contract.
Sheriff Lee Smith advised that he needs to have the County accept the
building so that he can set a target date for moving the Sheriff's
Office to the facility. Chairman Pitts advised that the Board would
talk with the Building Inspector to determine a date for his final
inspection of the building and to the Prosecuting Attorney regarding
how to proceed with the matter of the bonding company and the bills
presented, and then advise the Sheriff what is decided regarding these
issues.
Sally Weinschrott, Cooperative Extension re: Extension Aaent
position and WSU Budaet Fiaures for 1987: Sally Weinschrott,
Chairman/County Extension Agent, presented the Board with proposed 1987
budget figures from Washington State University 'for the. Jefferson
County Extension Office and reported that the second Extension Agent
position for the office has been cut from the budget. A few of the
Extension offices around the State will be closed altogether, so
Jefferson County is lucky in that respect.
A proposal will, be put together for the Board*s approval which will
include agreements with other offices such as King County to have a
Dairy and Livestock Agent come to work with dairYmen, etc. and an
agreement with the Horticulture Agent from Clallam County. The cost to
have the Dairy/Livestock agent come in once a month for the year would
be about $1,000.00, as well as mailing costs for materials that are
available. Ms. Weinschrott advised that her duties will include being
the 4-HAgent for the County now.
WSU is still considering hiring a Marine Science Agent for Clallam,
Jefferson, Island and San Juan counties.
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BOSINESS FROM COUNTY DEPARTMENTS:
PUBLIC WORKS
BEARING re: Six Year TranspOrtation Improvement Proaram:
Public Works Director Gary Rowe explained the items on the Six Year
Transportation Improvement noting the first year items as follows:
*
Queets River Bridge Replacement: This on-going project has 80%
federal funding with the local match being made from local funds
and funds received from the Washington State Department of Natural
Resources.
Upper Hoh Road: This project would improve the whole length of
this road to the degree possible with the funds available. RAP
funds have been approved for the first section of the road and
work should start on this section next year. Federal Aid
secondary funds, RAP and local funds will be used on this project.
Oak Bay Flaaler Road Intersection: This project is in ,
junction with the improvements made to the road into the Old
Alcohol Plant. Channelization and turning radius will be
improved, as well as the sight distance.
Chimacum Road: This is an extension of the Hadlock Intersection
project and will include the section of Chimacum Road from
Brighton Avenue to the Hadlock Post Office.
Rhody Drive: This will be an overlay project from the section of
Rhody Drive that goes from Four Corners Road southerly almost to
Lillian Street. Minor widening of the shoulders will also be
included.
Chimacum Road and Old Hadlock Road Intersection: This is the
intersection which provides access to the new County jail and
Seagull Stadium.
*
*
*
*
*
After reviewing the balance of the six year program Gary Rowe
explained the criteria used in rating roads for inclusion on the
Program. The total for the six years of the program would be
$10,477,000.00 of which federal programs would provide $3,277,000.00
(Forest Highway, Bridge Replacement and Federal Aid Secondary Funds),
with RAP and UAV Funds providing $2,100,000.00 and local funds making
up the balance of $5,100,000.
The Chairman opened the hearing and asked for comments from the public.
Being none the hearing was closed. Commissioner Brown moved to
approve Resolution No. 58-86 adopting the Six Year Transportation
Improvement Program for 1987-1992 as presented. Commissioner Dennison
seconded the motion.
Reimburse8ble Work Aareement: Olympic National Forest:
County Engineer, Bob Nesbitt, explained that this reimburseable work
agreement will allow the County to provide the service of a dump truck
and driver to the OlYmPic National Forest to do work, at their
direction, on a road. Commissioner Brown moved to approve the
Reimburseable Work Agreement. Commissioner Dennison seconded the
motion.
AGREEMENT re: Consultant on Preliminary Enaineerina: Leland
Creek Bridae: T.A.A.S. Survey Associates and other items for this
project: This contract is for the survey of the existing road; a
topographic map of the bridge site area; and surveying the boundaries
of the property, for the Leland Creek Bridge project, County Engineer
Bob Nesbitt reported. The estimated cost of this contract is
$11,581.08.
Gary Rowe, Public Works Director, reported that the original $40,000
cost estimate for this project did not include the engineering and
surveying costs. The .revised project estimate is $51,800.00 of which
$41,440.00 will be provided by federal bridge replacement funds.
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Commissioner Dennison moved to approve the Contract with T.A.A.S.
Survey Associates for the preliminary engineering and survey work on
the Leland Creek Bridge project. Commissioner Brown seconded the
motion.
Commissioner Brown moved to approve Resolution No. 57A-86 revising the
funding authorization for the Leland Creek Bridge Project from $40,000
to $51,800.00 and to approve Supplement No.1 to Contract #LA 0429 with
the Washington State Department of Transportation to revise the
estimate for engineering on the project. Commissioner Dennison
seconded the motion.
AGREEMENTre: Temporary Help for Custodial Services: Louise
Cuddeback: This contract will provide temporary custodial services to
the Multi-Services Building and Port Townsend Community Center
necessitated by the cancellation of the existing maintenance contract.
The contract period will be for thirty days so that the contract can be
advertised and a new contractor selected.
Commissioner Brown moved to approve and sign the temporary help
agreement with Louise Cuddeback. Commissioner Dennison seconded the
motion.
PLANNING DEPARTMENT
SEPA Review: Northwest Electrical Apparatus. Glen Cove
Industrial Park: Bob Lovina (continued from June 23. 1986): Assistant
Planner Rachel Nathanson reported to the Board on the discussions she '
has had with the State Department of Ecology regarding this project.
Greg Cloud, DOE did a site inspection of the area outside and around
the shop at the current location of Northwest Electrical Apparatus. He
found the following areas of concern:
*
Chemicals and substance~,used on the site that were not listed on
the report to DOE such as Xylene (highly carcinogenic), and a
number of resins used to re~coat wires that have been stripped in
the motors being repaired.
Materials are currently discharged onto the ground, which is
illegal and with the materials being used would not be permitted
by DOE.
*
*
*
Because of the small amounts of carcinogenic materials and
hazardous substances used on the site, DOE does not have
jurisdiction. and monitoring would be the County's responsibility.
DOE does not want. and will not permit any discharge of
wastewater, chemicals, or toxic materials onto the ground or in
the septic system.
The DOE will be writing a letter to Mr. Loving advising him that he can
not continue to release these substances on the ground at his current
site (Planning Department will be sent a copy of that letter) and DOE
will be making a site inspection of the existing business at the
current site, during business hours. Rachel Nathanson suggested that
in light of this information, the applicant be asked to provide a
complete list of all chemicals that are being used on the site and ask
for an operation and maintenance agreement which will detail how these
materials will be discharged and disposed. Discussion ensued on the
regulation of disposal of hazardous chemicals, etc., regulatory
authority of use and disposal of these chemicals and the next step that
the County can take to assure that these chemicals are handled properly
on this project.
The Board directed. at Commissioner Brown's suggestion, that the
Planning Department notify the applicant of the inadequacies in the
Environmental Checklist, and advise him that until the necessary
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Environmental Checklist, and advise him that until the necessary
information is furnished, his application will not be processed any
further.
Final Cleaver Short Plat; SPl-86: Two one acre parcels are
proposed for the Cleaver Short Plat, Rachel Nathanson reported, which
is located about one mile from the SR20/Four Corners Road intersection
on Four Corners Road.
Commissioner Brown moved to approve the Cleaver Short Plat as
presented. Commissioner Dennison seconded the motion.
SEPA Review: Olympic Sea Farms Salmon Farm Proposal: South
Point: Associate Planner Bob Duffy reviewed the Environment~l
Checklist for this new commercial, net pen, salmon growing project to
be located near the old South Point State Ferry terminal at Lofall.
Six interested area residents were present for this review. The plans
call for 22, 35 by 35 foot pens, which would extend in a row beyond the
end of the existing pier, approximately 600 feet into Hood Canal. This
system would be anchored in place. The tavern and the home ~xisting on
the upland site would be utilized as part of the farming ope~ation for
a caretakers residence and office. .
Mr. Duffy reported the following highlights of the checklist :and
supplemental information in his review:
* The applicant has supplied a number of pages of clarification and
additional information with respect to some of the items in the
Environmental Checklist, which have been attached to the
checklist.
*
The project is not expected to have any impact on grounq water.
In terms of surface water runoff, the existing drainage system of
the terminal parking lot will be utilized.
*
There are a number of animals in the area such as Seagulls, but
t~ere is no known marine mammal problem in the area. Migration of
existing marine animals is discussed. Resident salmon ~n Hood
Canal will not be restricted in their habitat, or have ~heir
migration blocked.
,
The shoreline north and south of the project contain clams that
are harvested for personal use and there has been concet;'n
expressed by adjacent landowners about potential impacts on the
clam population in this area. There is no evidence tha~the
presence of these pens would effect the clams.
*
Existing utilities would be used. The existing septic system will
be used for the caretakers residence and office.
*
No anti-foulants are proposed for use on the nets.
*
The only expected noise impacts would, be from the worke~s arriving
at and leaving the site; trucks servicing the site: workers doing
their duties: and the equipment used on the pens themse~ves. In
terms of noise considerations, the proposed project is more
compatible with existing land uses in the area than the former use
of the area as a ferry terminal and tavern operation.
*
Since the project will use the eXisting pier, any small :water
craft will be able to go under the pier as they are allowed to do
currently.
There is residential development in the area, but because of the
use of the existing facilities and the location of the existing
homes, the Planning Department did not feel there would be a
significant impact to the views in the immediate vicinity.
*
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Visual Impacts: The proposed structure in the water would not
exceed four feet in height and would not block views from any
adjacent properties at any tidal height. There will not be a hut
built on the pens and the existing pier would not be extended any
further than it is currently. The applicant will provide
photographs to help in analyzing the esthetic impacts of the
proposal, and will be available at the Shoreline Permit
Application hearing.
*
The supplemental information provided by the applicant cites
several studies which indicate that the effect of net pen farming
on adjacent water quality is minimal. The average depth at the
proposed facility is 60 feet. No noticeable effect on the bottom
is anticipated beyond 30 feet of the edge of the pens, based on
water velocity and the depth of the water under the pens.
*
Thirty trips to the site per day are anticipated by the project
proponent.
*
A environmental monitoring program is proposed by the applicant
and will likely be a condition of approval.
Chairman Pitts asked if any bottom surveys or examination of the
sediment under' the pens have been discussed with the applicant. Mr.
Duffy advised that the applicant indicated in the checklist some of the
current bottom conditions, but an on-going monitoring program for the
bottom has not been proposed although it could be made a requirement of
a permit. Chairman Pitts stated that he would like to see that done as
well as having the Mr. Duffy discuss this matter with the Department of
Fisheries for information from similar projects and the possibility of
their doing some bottom monitoring. Mr. Duffy then read the general
environmental concerns involved with salmon farming operations from the
Jefferson County Aquaculture Policy Study recently prepared.
Chairman Pitts then asked for comments from the public, even though the
meeting was not. a public hearing. He also suggested that the Board
would be willing to meet with residents of that area to answer
questions and share information at another time and place.
Dick Eaton, Bridaehaven: Mr. Eaton stated that he would welcome a
meeting with the Board to get more information on this proposal. He is
definitely concerned about the view and believes that the people with
homes on the beach in the southern portion of the Bridgehaven area will
see these pens since they can see the ferry terminal. He is also
concerned about the noise level, the navigational problems and any
odors that might develop for this project.
Chairman Pitts responded to Mr. Eaton's concerns by noting that some,
such as noise can be mitigated. Bob Duffy will find out more about the
type of fish food that will be used, since it would be the only
potential source of odor, and the Army Corps of Engineers and the Coast
Guard will review the proposal with regard to the navigation impacts.
Bob Duffy then read
to this project, as
also in opposition.
advised that she is
a letter from Mr. &: Mrs. John Cooper in opposition
well as one from Ben Lavance, and Donald Porter
A letter was also received from Grace Spillmen who
not in opposition to the project.
Commissioner Brown asked that if a SEPA determination is made today
when would any subsequent concerns or impacts be addressed? Mr. Duffy
responded that any concerns that relate to the environmental checklist
can be re-examined either through the SEPA process again or through the
Shoreline hearing process.
Commissioner Dennison stated that he would like to have some specific
information and sketches or photographs of the types of net pens and
the array proposed. Commissioner Brown added that the issue of the
noise level needs to be addressed more thoroughly by the proponent and
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then moved to require that the concerns noted by the Board and by Mr.
Eaton be addressed further on the Environmental Checklist. After the
proponent has redone the checklist it will be brought back before the
Board for their consideration. Commissioner Dennison seconded the
motion.
A Bridgehaven community meeting with the project proponent, and the
Board was set for July 17, 1986 at 5:00 p.m. to answer the residents'
questions and provide them with more information on this project.
AGREEMENT re: Completion of Special Conditions and standards
of the Shoreline Substantial Development Permit SH15-85: Rocky Brook
Hydroelectric Limited Partnership: Commissioner Brown moved to approve
the Agreement with the Rocky Brook Limited Partnership to allow them
time to comply with the special conditions and performance standards as
stated in Shoreline Permit #SH15-85 on or before November 15, 1986.
Commissioner Dennison seconded the motion.
Fence Height Variance Rec:;ruest: Chimacum Cemetery: (See also
Minutes of ). Rachel Nathanson reported that she has verified
with'the project proponent that ,the cemetery plots are defined in an
area to within 11 feet, eight inches of the cemetery property boundary,
but they wouid not want to move the proposed fence back any further.
The fence, as proposed, would be 33 feet from the centerline of the
County road. The Public Works department reported that there is no
scheduled improvements to that part of the road and the fence location
meets with their approval.
Commissioner Dennison moved to approve the height variance requested
for the fence project at the Chimacum Cemetery. Commissioner Brown
seconded the motion.
Setback Variance ReQUest: Steve TYner, Maude Street:
Irondale: Mr. TYner, Rachel Nathanson reported, placed a mobile home
on his property 20 feet back from the improved right-of-way of Maude
Street, instead of from his property boundary. The mobile home is
actually 15 feet from the edge of the road right-of-way and Mr. TYner
has asked to be allowed to leave it there because of the soil -
conditions further back on the site. The Public Works department found
no sight distance problem and has no objection to the variance being
granted.
Commissioner Brown moved to approve the variance as requested by Mr.
TYner. Commissioner Dennison seconded the motion.
Meetina on Model Conservation Standards: Early Adoption: A
meeting with the Board, Mayor Brent Shirley, and a representative from
the State!nergy Office will be held August 5, 1986 at 2:00 p.m. in the
Commissioners' Chambers, to discuss the adoption of the Model
Conservation Standards by the County.
BuildinQ Permit Renewal Fee: Planning Director David
Goldsmith suggested that in order to increase building permit renewals,
the fee be reduced from $50 to $25. Commissioner Brown advised that
the whole fee schedule should be looked at for any other changes
necessary before the procedure is started to change the fee.
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HEALTH DEPARTMENT
Reoraanization Plan for Health Department: Environmental
Health Section movina to Courthouse: Commissioner Dennison moved to
approve the proposed reorganization plan for the Health Department that
assigns the space for the Environmental Health section with the
Planning/Building Department in the Courthouse. Commissioner Brown
seconded the motion.
Proaram:
Corey for
Foot Care
CONTRACTre: Personal Services: MYrtle Corey: Foot Care
Commissioner Brown moved to approve the contract with Myrtle
the extension of hours, not to exceed 781, for the
Program in 1986. Commissioner Denllison seconded the motion.
AUDITOR
Budaet Transfer: Auditor's Office: Commissioner Dennison
moved to approve and sign Resolution No. 59-86 approving the budget
transfer requested by the Auditor's Office. Commissioner Brown
seconded the motion
BOMAN SERVICES
CONTRACTS (2) re: Alcohol Treatment and Mental Health
Services: Forks Community Hospital: Outreach Proaram: Commissioner
Brown moved and Commissioner Dennison seconded the motion to approve
two contracts with the Forks Community Hospital to provide Alcohol
Treatment and Mental Health Services to the citizens of western
Jefferson County.
CONTRACT re: Personal Services; Stephen Pride: Mental Health
Counselling' Services: The personal services contract with Stephen
Pride to provide Mental Health Counselling Services for the Human
Services Department was approved by motion of Commissioner Brown and
seconded by Commissioner Dennison.
APPOINTMENT re: Developmental Disabilities Advisory Board:
Joy Marrs was appointed to a three year term on the Developmental
Disabilities Advisory Board as recommended by Human Services
Coordinator, Ella Sandvig, by motion of Commissioner Brown, seconded by
Commissioner Dennison. Ms. Marrs term will expire on July 7, 1989.
Acceptance of Proposals: Remodelina of Third Floor Waitina
Room: Jefferson County Multi-Services Buildina: The following
proposals for remodeling work on the third floor waiting room in the
Multi-Services Building were approved by motion of Commissioner Brown,
seconded by Commissioner Dennison:
Sebastian Eggert, Design and Construction
Rudy Randall, Carpet Installation
$2,156.00
155.23
SHERIFF
Sheriff Lee Smith re: Emeraencv Services: Sheriff Lee Smith
reported to the Board that there is a program that will provide 50%
matching funds toward the salary of an Emergency Services Coordinator
for a period of a year and a half, available to Jefferson County
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through the Veterans Job Training Program. These funds can only be
used for salary, not benefits.
In response to the Board inquiry about the status of the Emergency
Services Plan, Sheriff Smith advised that it is not totally in place
yet, because a full disaster exercise has not be held.
A full time position is needed to finish the plan, partially because a
new person will be working on it and will need time to be brought up to
speed with what has been done and what is needed.
Commissioner Dennison asked what is needed to satisfy FEMA on the
County's Emergency Services Plan. Sheriff Smith reported that an
entire Emergency Service Plan is being built, along with all of the
annexes outside the basic program that direct coordination with other
local and State agencies, and make the plan work. The plan is always
in a state of c.hange and needs to be updated constantly. A full scale
disaster exercise needs to be done before FEMA will release all of the
funding they owe the County, and all of the annexes to the plan have to
be completed before a full scale disaster exercise can be held.
There is the question of whether the rest of the work needed will take
a full time staff person, but, Sheriff Smith added, he suggested this
partial funding program because his department cannot absorb the time
it will take to do this work without the additional staff.
The discussion continued regarding the status of the plan and the
staffing needs to bring the plan up to the proper level of completion.
Commissioner Dennison asked what other options are available to the
County? Sheriff Smith advised that the County could leave the plan as
it is, and hold the exercise under the current program. The assessment
of that exercise from FEMA and the State could provide the direction
needed to decide how much more work is needed on the plan.
Chairman Pitts stated that he has three basic problems with this
position being funded by the Veterans program and they are: 1)
partial funding for only a year and a half, 2) The person would have
to be trained, and 3) He is not convinced that the work left to be
done requires a full time staff person.
An option that would provide for the completion of the plan for a
specified amount of money would be more acceptable, Commissioner
Dennison added. Sheriff Smith reported that from his review of the
plan, he would estimate that the work left to be done would take
approximately 10 hours per week from now until September when the final
disaster exercise is planned. The Board directed the Sheriff to
develop and provide a proposal listing total cost to finish the plan on
a contract basis and to list the total costs for the Veterans Program
person to do the same work, as well as a detailed outline of what this
staff person would be doing in addition to the Emergency Services work.
* * *
Ed McMinn re: Trespass on his property: Mr. Ed McMinn came
before the Board to report several instances of t~espass on his
property over the past few weeks. Mr. McMinn explained that he does
not feel that the lack of response from the Sheriff's department has
been because of the Deputies not doing their job, but because they are
too busy answering complaints. The Board advised Mr. McMinn to notify
the Sheriff's Office every time someone trespasses on his property.
The Monday meeting was recessed and reconvened on Tuesday
morning with all Board members present.
, Vat
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Minutes: Week of July 7, 1986
psge: 11
Peter Simpson, Director, C~allam Jefferson Community Action
Council and Fritz Bay re: Brinnon Senior Center Project: Selection of
Architect: Peter Simpson reported that under the requirements of the
Community Development Block Grant received for the Brinnon Senior
Center Project the following procedure was followed for the selection
of an Architect: The project was advertised; criteria was established
to determine which firms would be interviewed: a review committee was
established (included: Fritz Bay, President of the Brinnon Senior
Organization, Ole Brekke, Percy Blaisdell, Bill Pollack and Peter
Simpson) which reviewed all the proposals received and rated them based
on the criteria; references for the three highest rated firms were
called and asked an established list of questions; three firms were
then interviewed and rated and the results were tabulated. A list of
the results were presented to the Board.
The primary reason for selecting Rasmussen Hobbs of Tacoma was that
they had hired the graduate student who had done work on this project
in its' early stages, thus giving their firm familiarity with the
community and the facility. They also had a lower architectural fee.
The Board concurred that they would review the project as it progresses
through each phase.
AGREEMENTS, Rental (3) re: VFW Ball: The following rental
agreements for the use of theVPW Hall were approved by motion of
Commissioner Brown, and seconded by Commissioner Dennison:
Helen Byers
Sue McKinney
Guy Albert
for Art Classes
for Dance Classes
for a Dance Workshop
Applications for Assistance from the Soldiers' and Sailors'
Relief Fund: Commissioner Brown moved and Commissioner Dennison
seconded the motion to approve the following applications for
assistance from the Soldiers' and Sailors' Relief Fund:
Daniel L. Conner
Philip D. Sears
Rudolph J. Pfister
$400.00
500.00
500.00
Washinaton State Liauor Control Board re: Application for
Special Occasion License: Jefferson County Pilots Association: The
special occasion liquor license for the Jefferson County Pilots
Association was approved by motion of Commissioner Dennison, seconded
by Commissioner Brown.
MEETING ADJOURNED
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Jerdine C. Bragg,
Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
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J~im L. Pitts. ChaiJB,n
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B.G: Brown, Member
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