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HomeMy WebLinkAboutM072886 .' j 1 , -i..~.:. _-.:.. ~_'t,. . i I II Ii 1\ !II District No. 1 Commissioner: 1\ District No. 2 Commissioner: I District No. 3 Commissioner: !II Ii I i JEFFERSON COUNTY BOARD OF COMMISSIONERS II I Ii Larry W. Dennison, Member II B.G. Brown, Member I John L. Pitts, Chairman I I I I Ii Jerdine C. Bragg Gary A. Rowe Clerk of the Board: Public Works Director: M I NUT E S Week of July 28, 1986 Chairman John L. Pitts called the meeting to order in the presence of Commissioner B.G. Brown and Commissioner Larry W. Dennison. Sheriff Lee Smith re: Computer Equipment: When the wiring was done in the new jail for the computer system, Sheriff Smith report- ed, it was found, that the E.R.&: R Budget does not have any funds slated, for the Sheriff Department computer needs for this year. The department presently has an IBM 36 PC wit.h CRT and printer, which will be moved to the jail facility when it is open. The Sheriff reported that he would like to have two PC's instead of the extra CRT's for the present system, because this would allow the department to use more program applications. Discussion followed regarding the capabilities of the IBM System 36 PC system and the present and future computer needs of the Sheriff's Department. A program for the jail has not yet been developed by Computech for the IBM 36 PC system. The law enforce- ment program has been installed on the Department's system. A meeting will be set up with Jim Seals, Computech: Gary Rowe, Public Works Director; Lee Smith and the Board to discuss this matter further. Move to the new jail facility: The Sheriff reported that he is waiting for Pacific Northwest Bell to finish work on the phone hookup, but is currently scheduled to move by September 5, 1986. Need for Data Processina position: Sheriff Smith reported that the Department needs a full time data processing staff person, with a know- ledge of law enforcement terminology and practices, to allow the input of information to proceed on the computer system. The Sheriff stated that he was given assurance at budget time last year that there would be a full time data processing person on the Sheriff's staff. The Board advised that this was not their intention and the matter will have to be researched further, since there are many needs for the lim- ited funding available. Peter Simpson, Director, Clallam Jefferson Community Action Council and Sheriff Lee Smith re: CAC'sRole in County'S Emeraency Manaaement Operations Plan: Mark Rasmussen, OperationsOirector, and Peter Simpson, Director of the Clallam Jefferson Community Action Coun- cil came before the Board to discuss the role CAC has in the develop- ment and ultimate execution of portions of the County's Emergency Man- agement Plan. Peter Simpson reported that his understanding of the role CACwouldplay, would be with regard to feeding and lodging of people in an emergency. In later discussions with the Emergency Ser- VOL "1?\,.>I';: .. l\~I- IF' ~ - 2729 · "t Board of County Commissioner's Minutes: Week of July 28, 1986 Pg: ~ The next step will be for the County to determine how and to what ex- tent this plan will be completed within the financial resources that are available for this purpose. The CAC will be responsible for the Food and Shelter annexes and the County will determine who will be responsible for the other annexes that were put under their purview, Chairman Pitts stated. The Chairman suggested that the Sheriff's Office send out a memo to each of the agencies involved, asking if they have any problems fulfilling the services expected of them in the Emer- gency'Management Plan. Commissioner Don Scott, Fire District #5 re: Dedication of New Fire Hall: Fire District #5 Commissioner, Don Scott, invited the Commissioners to the dedication of the new Gardiner Fire Station on August 23, 1986 at 2:00 p.m. APPROVAL OF MINUTES: The Minutes of June 16 and 23, 1986 were approved as corrected by motion of Commissioner Dennison, seconded by Commissioner Brown. AGREEMENTS (2) re: Distribution of funds: ESM Government Securities Investment Recoveries: Port of Port Townsend and Hospital District #2: Commissioner Brown moved to approve the agreements with addenda as submitted by the Port of Port Townsend and Hospital District #2. Commissioner Dennison seconded the motion. Support of Quimper Shoreline Interpretive Walk; Joint Main- tenance Res'POnsibilities with City of Port Townsend: Commissioner Brown moved to approve Resolution No. 64-86 in support of the Quimper Shoreline Interpretive Walk and sharing the maintenance responsibil- ities with the City of Port Townsend. Commissioner Dennison seconded the motion. AGREEMENT re: Rental of VFW Hall: Haopy Valley Dancers: The rental agreement for the VFW Hall presented by the Happy Valley Dancers was approved by motion of Commissioner Brown, seconded by Commissioner Dennison. Application for Assistance from the Soldiers' and Sailors' Relief Fund: Commissioner Brown seconded Commissioner Dennison's motion to approve the Application for Assistance from the Soldiers' and Sailors' Relief Fund as presented by Daniel L. Conner in the amount of $100.00. , VOL 12 rACE rI ~ 2730 ... Board of County Commissioner's Minutes: Week of July 28, 1986 Pg:,3 Opposition to the Federal Emeraency Manaaement Aaency's Nu- clear Disaster Plan: Resolution No. 65-86 was approved by motion of Commissioner Brown and seconded the Commissioner Dennison expressing the Board's opposition to the Federal Emergency Management Agency's Nuclear Disaster Plan. Request from Employees Guild re: Closure of Courthouse the Dav after Christmas: The Board directed the Clerk to 1) check with the District and Superior Courts regarding the issue of whether they are required to be open the day after Christmas because it is not a legal holiday and 2) to check with the Teamsters Union members for their re- sponse to taking a vacation day or floating holiday so that the Court- house could be closed the day after Christmas, before a decision is made on the Employees Guild request. BUSINESS FROM COUNTY DEPARTMENTS: DISTRICT COURT Personnel Chanaes: The reinstatement of Linda Bagley to her position in the District Court office, and the termination of Sue Dill- ingham, who was hired as extra help in that office during Mrs. Bagley's absence, were approved by motion of Commissioner Dennison. Commissioner Brown seconded the motion. PUBLIC WORKS CALL FOR BIDS: ,Stripina of Various County Road in 1986 aDd CR0 685, Beaver Valley Road Overlay: Commissioner Brown moved .and Com- missioner Dennison seconded the motion to call for bids and set the bid opening for striping of various County roads in 1986 for August 11, 1986 at 2:00 p.m. A bid call was made and the bid opening for the Beaver Valley Overlay Project (CR0 685) was set for August 11, 1986 at 2:00 p.m. by motion of Commissioner Dennison seconded by Commissioner Brown. Rural Arter ialProaram ( RAP) Prospectus; Rhody Drive and Point Whitney Road: County Engineer, Bob Nesbitt, reported that the following projects will be submitted for funding through the State's Rural Arterial Program: RhodY Drive: Widen shoulders to three feet and overlay entire road with A.C. pavement, from the Rhody Drive/Irondale Road intersection to just south of Ness's Corner Road. Total estimated project cost would be $200,000, with RAP funds to provide $152,000. Point Whitnev Road: This project begins at the point Whitney Lab and continues 1.06 miles. The road will be widened to 28 feet, and the alignment ,and drainage would be improved. The total estimated project cost is $279,500 with $195,000 being requested for RAP funding. CommisSioner Brown moved to approve the submission of these two Project Prospectus for RAP funding. Commissioner Dennison seconded the motion. , VOl 12 fAGE O' 2731 Board of County Commissioner's Minutes: Week of July 28, 1986 Pg: t{ Purchase of Crushed Rock: Washinaton Department of Natural Resources: Bob Nesbitt reported that the State Department of Natural Resources will allow the County to purchase crushed rock for $4.02 per cubic yard, from their contract which is located at the West End. The County needs approximately 1,500 cubic yards for maintenance purposes. Commissioner Brown moved to authorize the purchase of gravel from DNR. Commissioner Dennison seconded the motion. AUDITOR Request for Leave of Absence: Cheri Lundaren: Commissioner Brown moved to approve the Leave of Absence as requested by Cheri Lund- gren. Commissioner Dennison seconded the motion. JUVENILE SERVICES Permanent Employee Status; Michael J. Ryan: PerDlanent em- ployee status and the $50 per month raise for completion of probation- ary period was approved for Michael J. Ryan, as recommended by Juvenile Services Director Lois Smith, by motion of Commissioner Brown, seconded Commissioner Dennison. PLANlfING SEPA Threshold Determination; Sonny's R.V.: Gary Jensen: Assistant Planner, Rachel Nathanson, reported that Gary Jensen, owner of Sonny's R.V. has submitted a proposal to locate his R.V. sales and repair business on a piece of property just north of the extension of Old Fort Townsend Road along SR20. The proposed project is to build a 50 x 100 foot two story building with the bottom to be used for the business and the top to be used as a residential unit for his family. The 100 foot side of the building will be parallel to the highway side of the property, which will allow for the drive through repair portion of the shop. The proposal also includes development of the 60 foot right-of-way adjacent to the highway buffer area for a service road. Ms. Nathanson then reviewed the environmental checklist for the Board, noting that there is residential use of the property to the south of this site, and that the Old Fort Townsend Road will be extended west of SR20for 160 feet. Eighteen mitigative measures were reviewed by Ms. Nathanson. Chairman Pitts asked if the project proponent understands that signs will not be allowed on the top of the building. Rachel Nathanson reported that the comprehensive plan policy does not allow sign on top of buildings and the mitigative measure could be changed to include a statement regarding that matter. Commissioner Brown moved to issue a Determination of Non-Significance and Lead Agency Status for Gary Jensen's 'project. Commissioner Dennison seconded the motion. Shoreline Setback Variance ReQUest: Roqer Clark: Plat of Brinnonwold: Mr. Clark, a Realtor representing the Brinnonwold devel- opment, is requesting a variance of 20 feet from the thirty foot setback required from the ,ordinary high water mark by the shoreline program, on a piece of property in the Brinnonwold development which has 320 feet of no bank waterfront. Mr. Duffy reported, with Mr. Bill Deussing,owner of the property present, that he has made a site inspection of the property in ques- tion, after which he wrote to Mr. Deussing explaining that the site was unsuitable for residential development for the following reasons: 1) . VOL 12 rAGE r 02732 Board of County Commissioner's Minutes: Week of July 28, 1986 Pg:6 Since the site had fill placed on it as part of the community beach repair, a shoreline permit would be required for placement of a resi- dence (an exemption could not be granted); 2) Serious environmental hazards (storms, high wave~, high winds, high tides; etc.) would ad- versely impact a residence being, placed on the site and 3) A variance would be required if a residence could not be setback 30 feet from the ordinary high water mark. Chairman Pitts asked why the filled area is being considered for resi- dential development when the plat indicated that it was to be used as a community beach? Assistant Planner, Rachel Nathanson, advised that no reference i~ made on the plat to that area being designated asa com- munity beach. Mr. Deussing reported that the plat covenants state that the northerly 300 feet of the beach in the Brinnonwold Plat is to be set aside as a communi ty beach and this 32,0 feet of beach is to the north of that section. Bob Duffy further reported that a letter of exemption was issued (May 21, 1986) by the Planning Department for fill and repair of the community beach, but if this work was to be done for another use of that site, it may require a Shoreline Substantial Development permit. If a shoreline setback variance was granted fora residence at this location, Mr. Duffy added, that action would set an alignment precedent since there are no homes within 300 feet of this location. Mr. Deussing then presented pictures of the site which showed its' relation to the highway right-of-way as well as the rip rap and fill on the site. Rachel Nathanson added that the sale of this 320 feet of beach would create a new lot which would be subject to the County's subdivision requirements. There are several legal issues that have been raised in regard to legal access for the parcels in the plat and the division of the waterfront area. Mr. Duffy stated further that the Planning Department has received numerous complaints about recreational vehicles parking and camping on the improved beach area. Letters have been sent to all of the lot owners of record, advising them that camping and parking of R.V.'s is not permitted in this area. A shoreline permit would be required to allow this use of the beach. Commissioner Dennison moved to deny the shoreline setback variance as requested by Mr. Clark. Commissioner Brown seconded the motion. Mr. Duffy will advise the applicant of the Board's decision by letter. Chairman Pitts asked that clarification be provided regarding the legality of people parking R.V.'s on the beach property. Bob Lovina re: Northwest Electrical Apparatus: Glen Cove Industrial Park: Assistant Planner Rachel Nathanson reported that the Planning Department sent a letter to Mr. Loving on July 9, 1986 re- questing that he provide more ,information on his project before a SEPA Threshold Determination is made by the Board. Mr. Loving feels that he has complied with the requirements as stated in that letter and asked that this meeting be arranged with the Board and the Health Department. A list of all of the chemicals and toxins used on the site has been requested because the DOE noted several chemicals being used that were not reported to them, such as Xylene. Mr. Loving stated that Xylene is a chemical used in paint thinner which can be purchased in a hardware store. He also noted that he had met with Randy Durant of the Health Department and listed for him, all of the chemicals used in his business. Since Randy did not know how to handle the disposal of th~se chemicals he referred Mr. Loving to the DOE in OlYmpia. Mr. Loving reported that he then met with DOE and pro- vided them with satisfactory information regarding his operation. He asked what right the County has to question his use of paint thinner? , VOl 12 rA~E fj 2733 . . Board of County Commissioner's Minutes: Week of July 28, 1986 Pg:l9 The issue, Commissioner pennison stated is that Xylene (paint thinner) is hazardous. The County needs to know how hazardous materials are handled by Mr. Loving in order to protect the health, safety, and wel- fare of the residents of Jefferson County. Mr. Loving reported that DOE is satisfied with the way Xylene is hand- led in regard to his business and there is only one toxic chemical used in his business that they are concerned about which is the soap used in the pressure cleaner and they are aWare of how it is handled. In response to the Chairman's inquiry regarding whether DOE has inspec- ted Mr. Loving's operation and reported to the County, Rachel Nathanson advised that to her knowledge, DOE has not done an on-site inspection of the inside of the building. Mr. Cloud of DOE has advised the Plann- ing Department that the amounts of hazardous wastes used at this. site are under the limits over which DOE has jurisdiction. The jurisdiction then becomes the responsibility of the County. John Hayes of the Health Department can inspect the site this Friday (with Mr. Loving's approval) and check the list of hazardous materials that Mr. Loving is putting together. He will then advise DOE of the listed items by phone and. have them determine if there are any additional chemical listed that are considered health hazards, at the site, of which the County should be aware. Mr. Loving advised that he would change the soap that he uses in the pressure cleaner to Wisk, as suggested by DOE, and then the water from the cleaner can be discharged onto the ground according to DOE. The machine in which Trichlorethylene is used, is designed to recover 97% of the chemical. The other 3% dissipates into the air, which DOE indicated was acceptable. The dry paint that accumulates in the bottom of the machine can be disposed of at the dump. This piece of equipment is only used on an emergency basis. Since a meeting has been set up for Friday morning with the Health Department, this issue should be resolved shortly after the information is reviewed with the Department of Ecology, the Chairman advised. Once all of the questions regarding the use and disposal of hazardous chemi- cals are answered to the satisfaction of the Board, a SEPA Threshold Determination will be made. If a Determination of Non-Significance is issued by the Board a building permit can then be issued. * * * Centrumre: ReQUest for balance of funds allocated from 1986 Hotel/Motel Tax: The request for paYment of the remaining $2,000 of funds allotted to Centrum from the 1986 Hotel/Motel Tax was approved by motion of Commissioner Brown, seconded by Commissioner Dennison. Herschel Atkinson, American Leaion; Bud Porter, VFW: and members of the Veterans Relief Committee re:, Soldiers' and Sailors' Relief Fund Policy: (See also Minutes of July 7, 1986) Eleven persons were present when members of the Veterans Relief Committee met with the Board to discuss policy changes for the Soldiers' and Sailors' Relief Fund. Copies of the written response to each of the points brought up by the Relief Committee at the July 7th meeting were given to those present at the meeting~and were then reviewed one by Qne. Chairman Pitts suggested and the Relief Committee agreed to make up a list of criteria. that would be used to define an "emergency" for the purposes of these applications. Commissioner Brown asked the Committee members how many experiences they have had recently of an emergency where a child went without food or a veteran went without drugs that were needed, due to these funds not being dispersed in a timely fashion by the County? It was the Board's understanding that each VFW Post had an emergency fund that is used to give a veteran in immediate need and then an application can be made from the County's fund to reimburse the Post's fund. Mr. Edward Mustiata verified that if a dire emergency lVOL 12 rAGE [( 2734 ... 1 b; '" Board .of County Commissioner's Minutes: Week of July 28, 1986 Pg: 7 exists, the Post Quartermaster can draw a check on the Post1s emergency fund. All of the Committee membC!rs present agreed that the Auditor's office should decide the best day for the warrants to be issued during the week. Discussion continued regarding the new,application form presen- ted by the Veterans Committee. The Clerk of the Board advised that some of the items on the form the County currently uses were not listed on the suggested replacement form such as: U.S. Citizenship, length of time a Washington State resident (required by law): length of Jefferson County residence, etc. A draft form will be put together by the Clerk of the Board and then given to the Committee members for their appro- val. The Clerk also suggested that a copy of the veteran's DD214 be attached to the application. The Chairman advised that the Board does not feel that increasing the amount of the levy for this fund by $.05 per thousand is justified. Every County, as well as Jefferson, in western Washington is levying the minimum $.0112 per thousand as required by law. Commissioner Denn- ison added that any amount levied over the minimum comes out of the monies available for the County's general fund, and he would like to see how this new policy is going to work before this levy is raised. The need to increase the levy for this fund was debated with Steve Barbe' suggesting that this matter be taken up at another time because the need for the increase in funding is very evident to the members of the area veterans organizations. Each of the other recommendations were discussed. Mr. Barbe' asked how far the County would go in helping in situations where a veteran is involved in an alcohol or violent situation? Chairman Pitts stated that the County could possibly help set up a dialogue with the veterans groups regarding these problems in an effort to make sure that the County's Alcohol Program is serving the people, veterans included, who need help. Herschel Atkinson, American Legion Service Officer, stated that any help that is given in treating alcohol problems should be sought by the individual with the problem. With regard to a monthly statement of applications and fund balance, the Board asked that each Veterans organization designate a person to which such a statement would be given. This fund will need to be man- aged carefully by the Veterans groups so that the funds are not ex- pended at such a rate that the there is a period of time where no funds are available. The Board also asked that by-laws for the Service Offi- cers' Committee as well as copies of their meeting minutes, be submitted for the County's records. The Board will mail a copy of the revised application form to the Service Officer's Committee when it is finished. When all the issues discussed have been agreed upon, ,the Board will need to pass a resolu- tion to transfer the handling of these applications to 'the Auditor. State Liauor Control Board re: Application Ferin's Pizzeria, Hadlock: Commissioner Brown moved Denn~so~~c~e~~~ad the motion to approve the Class AC Feri:6,J~l?~, ~- at Kivley Center in Hadlock. t"~", .. , ! f-'~. 4' J"A:<\. ," "Q i ^"\ X!;.""~' ({.;,l~~ .... . ~ q"I1+~, \'>!,i,',~jc '; " I . "tin- } , ~.' ~fJt iT -> for License; and Commissioner Liquor License for /~ JEFFERSON COUNTY BOARD OF COMMISSIONERS ~A~ John L. Pitts, Chairman ~~ ~be~ e ';..N~~ Qa~~ . e nison, Membe~ I ~ VOL 12 fACE 0' 2735