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HomeMy WebLinkAboutM081186 , f . - k I ," {, ,/1 l ~, -I ~I -, _I -, al al _I -I ~I .' JEFFERSON COUNTY BOARD OF COMMISSIONERS a - - District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Larry W. Dennison, Member B.G. Brown, Member John L. Pitts, Chairman a . . - a - - - Clerk of the Board: Public Works Director: Jerdine C. Bragg Gary A. Rowe MINUTES Week of August 11, 1986 Chairman John L. Pitts called the meeting to order, in the presence of Commissioner B. G. Brown. Commissioner Larry W. Dennison was not present during the morning session. I -1 Dashlev Graham re: Prooosal for Canteen in the Courthouse: Mr. Graham presented a written proposal for a Canteen to be placed somewhere in the Courthouse. The Board advised that they would discuss the proposal with the Courthouse Space Utilization Committee and the elected officials and department heads to determine need and interest in the proposal. They will also need to check on the requirements for an outside entity to use Courthouse space. Resignation from Plannina Commission; Doris Coates: Commissioner Brown moved to accept the resignation of Doris Coates from the Planning Commission. Chairman Pitts seconded the motion. Ron Smith re: Reuben Johnson Road: (See also Minutes of August 4, 1986) Mr. Smith reported that his real estate sale to Mr. Kawaky closed last Friday and he thanked the Board for the information they provided with regard to the easement issued. He asked that he be given some assurance that the Quit Claim Deeds in question were actually destroyed. Chairman Pitts reiterated that he destroyed the Deeds on the recommendation and in the presence of the Prosecuting Attorney. Mr. Smith will be sent a copy of the Minutes which state this. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS BID OPENINGre: Stripina Various County Roads and Other Work as Set Forth: Public Works Director, Gary Rowe opened the bids at the appointed time as follows: BIDDERS BID TOTAL 1. Apply-A-Line, Maple Valley $91,555.00 Engineer's Estimate $67,560.00 vaL 12 f:tr ff 2873 Commissioner's Meeting Minutes: Week of August 11, 1986 Page: 2 A bid from Kaspac Corporation was received after the time set for the bid opening and was not opened. Since the only bid received was in excess of 10% of the Engineer's estimate, the Public Works Director recommended, and Commissioner Brown moved that the bid be rejected. A new bid call was approved for striping various County Roads. Commissioner Dennison seconded the motion. The bid opening was set for August 25, 1986 at 2:00 p.m. Bro OPENING re: Overlay: Beaver Valley Road CR0685: The bids for the Beaver Valley Road overlay project were opened at the appointed time by Public Works Director Gary A. Rowe: BIDDERS BID TOTAL 1. Lakeside Industries, Port Angeles $547,973.65 2. Ace Paving, Bremerton $498,946.75 3. Seton Construction, Inc. Port Townsend $593,485.50 $627,704.81 $561,148.10 $685,812.75 4. Wi.ldor Construction Co., Bellingham 5. Associated Sand & Gravel Co., Everett Bngineer's Estimate Commissioner Dennison moved to have the County Engineer review the bids for accuracy and make a recommendation for award. Commissioner Brown seconded the motion. After reviewing the bids received, the Engineer recommended that the bid be awarded to Ace Paving of Bremerton. Commissioner Brown moved and Commissioner Dennison seconded the motion to award the Beaver Valley Road Overlay project to Ace Paving, Inc. of Bremerton for the bid amount of $498,946.75. Call for Bids: Hadlock Intersection CR0682: Commissioner Dennison moved to call for bids and set the bid opening date for the Badlock Intersection Project for August 25, 1986 at 2:00 p.m. Call for Bids: Cleveland Street Mater Line R00616: call was approved and the bid opening set for August 25, 1986 hour of 2:00 p.m. for the Cleveland Street Water Line Project of Commissioner BroWD#seconded by Commissioner Dennison. The bid after the by motion Restrictina Traffic on Beaver Valley Road due to Construction: Public Works 'Director Gary Rowe explained that the traffic on the Beaver Valley Road needs to be restricted to local and emergency vehicles only for the duration of the Beaver Valley Road construction project. The speed would be reduced to 35 mph also. This restriction is an effort to protect the public from potential hazards during the construction project which will include work on the culverts; etc. The construction will commence August 18, 1986 and is expected to be completed by November 1, 1986. The restriction could be lifted as soon as the road is determined to be safe for traffic. Commissioner Brown expressed concern about closing the road during the construction period on a 24 hours basis. Many large delivery trucks use this road during the night. Gary Rowe added that detour signs and road restriction signs would be installed on all roads that approach this section of Beaver Valley Road, and these signs could be covered until such time as the construction justifies closure of the road. Commissioner Dennison moved to approve and sign Resolution No. 66-86 temporarily restricting the traffic on the Beaver Valley Road (#941507) during construction. Commissioner Brown seconded the motion and then moved to approve the Public Notice for publication and posting I VOL 12 . , fAtE o 2874 Commissioner's Meeting Minutes: Week of August 11, 1986 Page: 3 regarding the road closure with the addition of the statement that the closure will be in effect when posted. Commissioner Dennison seconded the motion. AGREEMENT re: Purchase of Rock from Washington State Department of Natural Resources: Commissioner Brown moved to approve the agreement with the Department of Natural Resources for the County to purchase 1,500 yards of crushed rock from DNR's Winfield Pit in the West End for a fee of $1.36 per cubic yard plus road use costs. Total cost of the agreement is $4,091.01. Commissioner Brown moved to approve the agreement with the Department of Natural Resources as recommended by the Public Works Department. Commissioner Dennison seconded the motion. STATUTORY WARRANTY DEED re: Lot 7 Block 251. First Supplemental Plat of Eisenbeis Addition layina southerlY of State Highway No. 20; Anthony E. Stroeder: The Court has approved this property exchange between the County and Anthony E. Stroeder, Gary Rowe reported, (See also Minutes of ) and Mr. Stroeder has given the County a Statutory Warranty Deed for the property he has proposed for trade. Commissioner Brown moved to approve the Statutory Warranty Deed conveying Lot 7 Block 257 in the lst Supplemental Plat of Eisenbeis Addition (laying southerly of State Highway 20) to Mr. Stroeder and to allow the Chairman to sign the Real Estate Excise Tax application with regard to this transaction. Commissioner Dennison seconded the motion. Application to Open Right-of-Wav: Northwest Electric Apparatus. Inc.: This application, Gary Rowe advised, is to open the right-of-way on the two streets lying on either side of the new site of Northwest Electric Apparatus, Inc. in the Glen Cove Industrial Park. The Public Works department recommends that the application be approved with the condition that the roadway be constructed to County road standards. The road will be maintain by the County after construction. Commissioner Brown moved to approve the application to open county road right-of-way as recommended by the Public Works Department for Northwest Electrical Apparatus, Inc. Commissioner Dennison seconded the motion. Extension of Temporary Belp A~reement: Louise Cuddeback: Gary Rowe reported and the Board concurred that the temporary help agreement with Louise Cuddeback be continued for the maintenance work at the Multi-Services Building and the Port Townsend Community Center, to allow time for the bidding process. Federal Surface Transportation Re-authorizat1on Act; prOpOsal for Funding: Public Works Director Gary Rowe will draft a letter for the Board's signature regarding the County's position on the re- authorization of this Act and the proposed funding, as approved by motion of Commissioner Dennison and seconded by Commissioner Brown. State Road Jurisdiction Committee re: Public Bearinas for Phase I Road Jurisdiction StudY: The Transportation Committees of the Washington State Senate and House have formed a Road Jurisdiction Committee to study the funding levels and roads and their maintenance systems, between the local jurisdictions. The County made recommendations to this Committee of several roads that the County feels should become State Highways. After the County's recommendations were meshed with the State's and the Committee's criteria the following roads are being recommended as State Highways: 1) The portion of the Airport Road - Beaver Valley Road - Rhody Drive, between SR 20 at the north and SR 104 at the south, and 2) the road that goes through 1I,"ll 1 "'. 1"2 fACE o 2875 Commissioner's Meeting Minutes: Week of August 11, 1986 Page: 4 Irondale to Hadlock and then southerly across Indian Island to Fort Flagler. Gary Rowe will draft a response to the Committee's recommendation regarding the County's concerns about who can provide the best and most efficient maintenance for roads in this area. The letter is to be presented at the Road Jurisdiction Committee's September 10, 1986 meeting. PLANNING/BUILDING Final Kenneth Hugains Short Plat SP3-86; Ega and I Road: This.two lot (a two acre and a three acre lot) short plat on the Egg and I Road has been signed off by all necessary county departments, Planning Director David Goldsmith reported. Commissioner Dennison moved to approve the Final of the Kenneth Huggins Short Plat SP3-86. Commissioner Brown seconded the motion. CONTRACT re: Personal Services; Secretarial Services; Penny Benderson: Commissioner Dennison moved to approve this six month contract for secretarial services with Penny Henderson. Commissioner Brown seconded the motion. Shoreline Setback Variance ReQUest; Jim Pearson; Brinnon: (See also Minutes of June 23, 1986). Mr. Pearson and his representative Tom Aumock were present to explain the proposed project to the Board. A site plan for the property and photographs of the site were submitted. Associate Planner Bob Duffy reported that the additional information that the Board requested at their previous discussion of this matter has been prepared. Moving the house closer to the highway, is not possible because of a 18 foot drop from the property line to the existing access road. The existing mobile home on the site will be replaced by a larger permanent structure which will be setback further than the mobile home. The trees along the shoreline, Mr. Aumock advised, show no evidence of creeping which, indicates geological stability. He also advised that the Pearson's would be willing to work with the Planning Department in getting the structure set back the maximum footage possible. Commissioner Brown moved to approve the shoreline setback variance of 15 feet from the thirty foot standard as requested by Mr. Pearson. Commissioner Dennison seconded the motion. Fence Variance ReQUest: Marrowstone Island; Dr. Peter Geerlofs: The variance being requested by Dr. Geerlofs (3421 Flagler Road), David Goldsmith reported, is for an 8 to 8 1/2 foot tall fence, which requires a building permit. In addition the fence is not located "at or ins.ide the property line" as required and will also need a license to use the county road right-of-way. The county road side of the fence is 4 1/2 feet inside the County right-of-way. The fence has been partially constructed and the Building Inspector recommends that the variance be granted. Public Works Director, Gary Rowe, reported that a Mrs. Esther H. Thurlow owns the property, which Dr. Geerlofs is leasing with an option to purchase, and the fence will provide a visual screen between the Geerlofs residence and Mrs. Thurlow's residence. If the license is approved it would stipulate that the fence be removed from the right- of-way if the license is terminated. Commissioner Dennison moved to approve the variance for the fence height as requested by Dr. Geerlofs and to approve the license to use County road right-of-way for Mrs. Esther H. Thurlow. Commissioner Brown seconded the motion. VOL 12 fAGE Q 2876 , ". Commissioner's Meeting Minutes: Week of August 11, 1986 Page: 5 Purchase of Computer Equipment: The Planning Department received a grant from the Department of Ecology, David Goldsmith reported, to computerize the County's shoreline permit process. One IBM PC was purchased with these grant funds, but a second computer is necessary to complete the process. Gary Rowe advised that the E R & R budget, which is used for computer purchases, has already exceeded the amount budgeted for capital expenditures and asked if the Board feels that the budget should be extended for this purchase which would amount to about $8,000.00? Discussion ensued regarding the use of the Tandy computer equipment that the Planning Department currently has and what will be done with that system once the conversion is made to the IBM system. The Board concurred that the E R & R budget be extended to purchase the IBM PC system needed by the Planning Department. Refund ReQUest: Current Use Tax Assessment Filing Fee; Planning Department: Commissioner Brown moved to approve the refund request from the Planning Department to pay the filing fee for a Current Use Tax Assessment Agreement. Commissioner Dennison seconded the motion. Request to Issue Buildina Permit and an Affidavit of Acknowledgement; Northwest Electrical Apparatus, Inc.; Bob Lovina: Commissioner Brown moved to approve the request submitted by Mr. Loving of Northwest Electrical Apparatus, Inc. to allow the building permit to be issued for his proposed structure in the Glen Cove Industrial Park before the final comment period has concluded on the Environmental Checklist. Commissioner Dennison seconded the motion. SUPERIOR COURT REQUEST FOR PROPOSALS; Superior Court Indiaent Defense Contract for 1987: The Request for Proposals for the Superior Court's Indigent Defense Contract for 1987 was signed by the Chairman as approved by motion of Commissioner Brown, seconded by Chairman Pitts. The Request will be distributed to all area attorneys by the Superior Court Clerk. Proposals will be accepted until September 15, 1986. TREASURER Petitions (3) for Property Tax Refund: Mildred Richter: Three petitions for property tax refunds submitted for Mildred Richter in the amounts of $62.92, $57.93 and $52.79 were approved by motion of Commissioner Brown, seconded by Chairman Pitts. DISTRICT COURT HEARING re: Proposed BudaetAppropriation; District Court: Chairman Pitts opened the hearing at the appointed time. When no one appeared to speak for or against the proposed budget appropriation the hearing was closed. Commissioner Brown moved to approve and sign Resolution No. 67-86 ordering the budget appropriation for the District Court in the amount of $2,500.00. Commissioner Dennison seconded the motion. * * * APPROVAL OF MINUTES: The Minutes of July 7, 14, 21 and 28, 1986 were approved as corrected by motion of Commissioner Brown, seconded by Commissioner Dennison. . , '',lot: 12 fAtE 0; 2877 ~_... ,'~ .. COJDIRissioneris Meeting Minutes; " Week of August 11, 1986 Page: 6 ADDlication for Ass1standefrom<theSoldlers' and Sailors' Relief Fund:. William C.Erwin:. The application for, assi$tance from the Soldiers,' and sailors' Relief Bundin tb-e amo11nt of $410.00 as submitted for Mr. ., William C. E,i-win was approved by motion of Commissioner Dennison, seconci.d by Commissioner BroWD. The meeting wasrecessed,onMonday evening and reconvened.on Tuesday morning with all Board membeJ;'spresent. Atthe conclusion of meetingswitb the followingpeople~ BudgetCoJDIRittee; John91oyd, Manager of POD #1; Jim Sealof:Computech, and Public Works Director Gary Rowe, the me~tin~ was adjourned. JEFFERSON COUNTY BOARD OF COMMISSIONERS DJLi)~ ~T(f . JObn L. Pitts, Ohairman ~~) ,B.G. Brown' Member ~A?~. Lam .. .... ,,~f..on'Mem~r ;voc i2 rAtE Or 2878