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HomeMy WebLinkAboutM081886 ~, . "'_' ... ~, ., &1 .1 a, a, ~I 1111 al -I -, .. & - JEFFERSON COUNTY BOARD OF COMMISSIONERS - District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Larry W. Dennison, Member B.G. Brown, Member John L. Pitts, Chairman - . - - Clerk of the Board: Public Works Director: J'erdine C. Bragg Gary A. Rowe Iii! Iii! a - - M I NUT E S Week of August 18, 1986 The meeting was called to order by Chairman John L. Pitts. Commissioner B. G. Brown and Commissioner Larry W. Dennison were both present. Application for Assistance from Soldiers' and Sailors' Relief Fund: Commissioner Dennison moved and Commissioner Brown seconded the motion to approve the Soldiers' and Sailors' Relief Fund Application for Christopher J. Schnase in the amount of $256.00. Budaet Transfer re: Veterans Relief Fund: Resolution No. 68- 86 was approved by motion of Commissioner Dennison and seconded by Commissioner Brown for a $4,000.00 budget transfer within the Veterans Relief Fund budget. AGREEMENT re: Rental of VFW Hall; Victorian SQUares: The rental agreement for the Victorian Squares to use the VFW Hall was approved by motion of Commissioner Brown. Commissioner Dennison seconded the motion. BUSINESS FROM COUNTY DEPARTMENTS HUMAN SERVICES CONTRACT re: Personal Services: Robert Richardson: Commissioner Brown moved to approve the Personal Services Contract #86- 10-07 with Robert Richardson to do Mental Health Counselling for the Human Services Department. Commissioner Dennison seconded the motion. SBERIFF Sheriff Lee Smith re: Space for. Sheriff's Office in Court- house after department moves to new jail facility and other matters: Sheriff Lee Smith came before the Board regarding an office in the Courthouse for his department after they move to the new jail facility in Hadlock. A private type office is needed in which the deputies can conduct business. The judges and staff of the District Court and Superior Court would like to see this office in close proximity to their offices. vaL 1.2, '..1:-:: r ,-'u_ (] 2934 Board of County Commissioners: Minutes August 18, 1986 Page: 2 Commissioner Brown explained that the Sheriff is required by Statute to keep an office in the Courthouse. Discussion continued with Public Works Director Gary Rowe and the Sheriff regarding the proposed future plans for the Courthouse office spaces. The present plans do not in- clude an office for the Sheriff, Gary Rowe repo~ted, and added that the earliest that a remodelled office could be made ready would b~ January or February of next year. The renovation plans call for the construc- tion work to all be done at one time. Chairman Pitts summarized that the following should be done: 1) desig- nate office space for the Sheriff's Department in the future plans and 2) Identify a temporary space for an office that will cause the least amount of disruption to the renovation work and the Sheriff's staff that would be using the space. Sheriff Smith will work with Gary Rowe and Frank Gifford regarding these items. Emeraency Services Plan: (See also Minutes of 3uly ) The Sheriff advised that he needs direction from the Board on how to proceed with the work that needs to be done on the County's Emergency Services Plan. The Sheriff has been working with the State to arrange the full scale exercise, but he reported that his department cannot handle any addi- tional work load right now, with trying to move to the new jail and handling the on-going criminal caseload. Commissioner Dennison defined the following needs with regard to this Plan as: 1) Finish the Emergency Services Plan (the basic plan is done, but the supporting annexes have yet to be finished); 2) Execute a full scale exercise; and 3) Receive final approval of the Plan by FEMA. He then asked what alternatives there are to hiring a person full time to finish this project? In trying to find external funding for this staff position, Sheriff Smith, reported that he found the following: Veterans fundina throuah the State Emplovment Security De- partment (previously discussed) - This funding would provide 50% of the salary only for a full time person to work on the plan and that person would have to be trained. State Emeraency Manaaement Funds (EMA) - This on-going fund- ing source provides 33% of the cost of salary, office space, phone, maintenance, etc. Since the County does not employ an Emergency Services Coordinator any longer, this funding has ceased for this year. Sheriff Smith advised that he has been researching the possibility of contracting with a person who has worked on emergency services plans, and there is a person who formally worked for Clallam County that may be interested in finishing the necessary work. Commissioner Dennison stated that he expects the work on this plan to be completed by someone hired on a contractual basis and that the contract should require that the finished plan be accepted by FEMA. The discussion continued regarding the plan and the annexes and what is needed to bring the plan to a point where it can be reviewed by FEMA for acceptance. Commissioner Brown suggested that since the plan is pretty much together, it might be well to go ahead and have the full scale exercise; be evaluated on it; and then address the short comings that are identified. The proof of how good a planning job was done comes when the plan is implemented. Sheriff Smith then recommended that the best course of action right now would be to proceed with a full scale exercise. Organizing and implementing a full scale exercise is a very time consuming job and the County will have to determine how much funding will be put toward the exercise. The emergency exercise must be run for a minimum of 24 con- tinuous hours. The State Emergency Services Department staff will be here for the duration of the exercise. The exercise must be held within 30 days after the Sheriff's Office moves into the new EOC facility. '~ 12 rAC~ o 2935 Board of County Commissioners: Minutes August 18, 1986 Page: 3 The Board concurred that the Sheriff should contract with a person to coordinate a full scale exercise of the Emergency Services Plan and asked that the Sheriff provide an estimate of the costs of such a con- tract as well as the costs for staging the 24 hour full scale exercise.' Personnel Matter: The Board and the Sheriff then recessed the meeting and met in Executive Session to discuss a personnel matter. PUBLIC WORKS HEARING re: Intent to Amend Solid Waste Fees: Public Works Director, Gary A. Rowe, explained the new fees being proposed for the Solid Waste Department as follows: Service Old Fee New Fee Miller Road Landfill: Commercial/Non-Commercial Minimum Charge Septic Waste per gallon Asbestos $20.00/ton 1.50 .04 6.00/c.y. $30.00/ton 1.50 same 50.00/ton Transfer Stations: 32 gallon garbage container 1.00 Loose garbage (up to 1 c.y.) 6.00 Each additional 1/2 c.y. 3.00 55 gallon garbage container None All other items are at same rates. 1.25 7.50 3.75 2.50 The items such as various vehicle tires, furniture and white goods are not listed with a separate fee at the landfill because they will be weighed like other types of garbage. The fees for these items at the transfer stations are due to the extra handling required to haul them to the landfill. Gary Rowe then read a report from the Finance Sub-committee of the Solid Waste Advisory Committee which recommended the adoption of the proposed fees. These fees are needed to establish a capital improve- ment fund to meet short and mid-term needs at the landfill. Chairman Pitts opened the hearing and ask for public comment for or against the adoption of these proposed fees. Gerald Gilbertson: Mr. Gilbertson of Irondale asked what the rate will be for a 20 gallon garbage can? Currently he is charged $.75 for each can. Gary Rowe responded that if the garbage is brought to the Miller Road Landfill the charge will be made by the weight of the garbage, but there is a minimum charge of $1.50. Mr. Gilbertson added that he real- izes that a charge for dumping garbage is warranted, but there is a problem in the Hadlock area with people dumping their garbage on the back roads. He is concerned about the effect that raising the rates will have on the garbage being dumped on the roadside. Chairman Pitts advised that people dumped their garbage along the road when there were no dumping fees, and it has continued since the fees were imposed. An effort is made to identify the people who dump their garbage along the road. Mr. Gilbertson asked if the State will allow the County to open another landfill when the current one is full? Gary Rowe reported that the County is in the process of updating and bringing the existing landfill into compliance with the latest State regulations, and when that is done it is hoped that the landfill will serve the needs of the County for several years. Being no further comment for or against the proposed fee increases the Chairman closed the hearing. Commissioner Brown added that one reason the rates have to be raised is to cover the expenses involved in up- grading the landfill. VOL 12 rAG: m' 2936 Board of County Commissioners: Minutes August 18, 1986 Page": 4 Gary Rowe further reported that the City of Port Townsend is currently in the process of holding hearings regarding increasing their garbage collection fees to offset the increased rates at the landfill. The Mayor would like to have the effective date for implementation of these fees sometime after the middle of September to accommodate their rate increase proposal. Commissioner Brown moved to approve Ordinance No. 1-86 establishing fees for the Solid Waste Division to be effective September 15, 1986. Commissioner Dennison seconded the motion. . Toxic Waste Collection Day: Administrative Assistant, Carter Breskin, reported that Saturday August 16, 1986 was toxic waste collec- tion day at the Miller Road Landfill. Representatives from the South- west Regional Office and the Hazardous Substances office of the Depart- ment Of Ecology were present as well as Public Works staff, the County's Registered Sanitarian, three local volunteers and Chempro the company that disposed of the hazardous waste. Thirty households submitted the following hazardous wastes for disposal: one full drum of pesticides; two and one half drums of flam- mable liquids; one drum of latex; half a drum of aerosol cans and 10 gallons of oil. The next disposal day is planned for April. Call for Bids re: Building Maintenance for Port Townsend Community Center and the Multi-Services Buildin~: Commissioner Brown moved to call for bids and set the bid opening date for the building maintenance contract for the Port Townsend Community Center and the Multi-Services Building for September 2, 1986 at 2:00 p.m. Commission- er Dennison seconded the motion. The bid call will be advertised in the "Help Wanted" section as well as in the legal notices. Application to Open Riaht-of-Way; Arden Street, Irondale; Charles W. and Timothy Smith: The Smith's are requesting to open the Arden Street right-of-way, Gary Rowe reported, to provide access to their property. The Smith's would like to have the County waive the requirement that half of the mill value of the timber removed from the right-of-way be paid to the County. There is estimated to be one half to three quarters of a load of small logs. Gary Rowe recommended that the application be approved with mill value requirement waived but with the stipulation that the only timber cut would be that necessary to provide the private access road. , Commissioner Brown moved to approve the application to open right-of- way with the requirement for payment of one half of the mill value of the timber removed. Only the timber necessary for the access road can be removed. Commissioner Dennison seconded the motion. Update on Suagestion for VFW Ball Access: (See also Minutes of August ) Gary Rowe reported that he advised Mr. Slater that the County is not willing to enter into an agreement with him to build another access to the VFW Hall Building at this time. PLANNING/BUILDING SEPA Threshold Determination: Oyster Plant Expansion, Quilcene; Coast Oyster: Associate Planner, Bob Duffy, explained that this environmental review is for a Shoreline Substantial Development Permit application submitteq by Coast Oyster for construction of a two story mental building on a site across Linger Longer Road from the existing Coast Oyster facility. The building would be used for clam and oyster processing as well as research, and office spaces. The existing building on the site would be removed. VOL 12 rAGE r o 2937 Board of County Commissioners: Minutes August 18, 1986 Page: 5 The Planning staff reviewed the environmental checklist for this propo- sal. One impact of this operation is the odor from the stored oyster shells. Chuck Smith, Manager of Coast Oyster, advised that shells are stored for the processing plant and the hatchery. The shells for the processing plant do emit quite a bit of odor, and are stored in a can- yon adjoining the Coast Oyster property. The canyon has a draft that carries the odor up hill and away from residences in the area. The shells stored for the hatchery are washed and do not smell to the same extent. Chairman Pitts asked if there would be any increase in the amount of shell that would be stored in the canyon, as a result of this project? Mr. Smith reported that there could be an increase in shell stored in the canyon, but there would not be any increase in the shell stored on the property adjoining the hatchery. Mr. Smith said that he does not feel that the shell storage will not add to the odor problems that have been related to this operation in the past. This new structure will consolidate, in one building, activities that have been taking place in four smaller buildings. Bob Duffy added that this shoreline application is considered a primary use and the matter will not be reviewed by the Shoreline Commission. Commissioner Brown moved to issue and Determination of Non-Significance and Lead Agency Status for the Coast Oyster Company expansion project. Commissioner Dennison seconded the motion. Frank Randall re: Request for Variance from Section 7 of the 3efferson County Flood Plain Ordinance: Mr. Randall, who .was present, owns two cabins located approximately a quarter mile off the Lord's Lake Road in Quilcene, Bob Duffy explained. Both structures are within the jurisdiction of the Shoreline Program, but only one is in the flood plain. A letter of exemption is necessary for these two structures to be located as they are, according to section 3.402 of the Shoreline Program. Prior to the issuance of a "Letter of Exemption" under the Shoreline Program, both structures must undergo a flood plain analysis. Detailed, base flood elevation data as well as site evaluation data must be provided for each structure, and the structures must then be relocated at or above the minimum elevation established by the data provided. The 16 x 20 foot structure must be set back at least 30 feet from the ordinary high water mark. The Planning Department has not received the detailed information from a surveyor or professional En- gineeras required and requested. Mr. Randall stated that the first cabin was built approximately nine years ago and the second one about four years ago. Mr. Duffy added that no building permit was applied for on the cabin built since the Flood Plain Ordinance was adopted (1982 Ordinance No. 5-82). The main reason for a Flood Plain Ordinance, Mr. Randall stated, is to make property owners eligible for the Federal Flood Plain Insurance. He further stated that he does not carry, and does not want to carry any insurance on either cabin. The question of who would be respons- ible if one of the cabins wound up downstream in a flood, creating a log jam, was posed by Chairman Pitts. Mr. Randall advised that he would be more than willing to assume any responsibility for that even- tuality. Commissioner Brown asked that the Prosecuting Attorney be asked to draw up a document that would absolve the County of this responsibility, if that is possible. Planning Director David Goldsmith raised the issue of the Federal Emergency Management Agency's (FEMA) policy of any structure allowed in the flood plain jeopardizing the Flood Plain In- surance Program for all County residents. The Prosecuting Attorney will be asked to check into these questions before a decision is made on this request. Subsequent conversation with Mr. Randall August 19, 1986: He informed . VOL 12 rAG~ 0' 2938 Board, of County Commissioners: Minutes August 18, 1986 Page: 6 Chairman John Pitts that he wished to have the project put "on hold" until he generated an Engineer's report. Update on Proposed Lease of County Land to Bayshore Enter- prises for an Animal Shelter: David Goldsmith reported that he and Pat Slevin of Bayshore Enterprises met with the Prosecuting Attorney to try to develop a lease that would protect the interests of all parties involved; the Marguarita Dove Foundation, the City, private donations and the County. RCW 36.34 was reviewed and it was discovered that a lease of this nature for commercial purposes can be for a duration of 35 years and the County can convey any property that it owns to another municipality for any amount of compensation that the County feel is necessary. After discussion of the work needed on the site, what the property is worth, how the lease would deal with reversion of any improvements made to the property if the lease is terminated, and other matters, Mr. Goldsmith advised that he will continue to work with the Prosecuting Attorney's oftice to develop a lease acceptable to the County and the other parties involved. SEPA Threshold Determination; Mini Mall - Southeast Corner of Prospect Avenue and the Airport Cutoff Road; Kala SQUare Ltd. Partner- ship: Assistant Planner, Rachel Nathanson, reviewed this proposal to develop approximately seven acres on the south side of 'Prospect Avenue into a mini mall. The mall would be developed in phases, with Phase 1 to include a professional/commercial building which would house the Kala Point Sales Office, a contractor and an architect. Future devel- opment would possibly include such businesses as a convenience store, home furnishing store, etc. Access to the building would be directly off of Prospect Avenue. A 20 foot buffer would be developed around the site. This site is desig- nated as residential by the Tri Area Development Plan, which defines criteria for dealing with commercial malls. This development meets all of the criteria, but the Planning Department staff recommends 'that the Board remand this project to the Planning Commission for a land use r~i~. ' Commissioner Brown moved to remand this project to the Planning Commis- sion for their review of the land use designation. Commissioner Denni- son seconded the motion and asked if SEPA review would be required for the future phases of development? Planning Director David Goldsmith responded that since the future development phases are only planned and may never happen, each phase would be required to go through the SEPA review, process. Mailina of SR20 Policy to area residents: Assistant Planner Rachel Nathanson reported that there are over three hundred residents in the proposed SR20 corridor who will be mailed a copy of the SR20 Policy. The Planning Department does not have enough in their postage budget to cover this mailing and asked if the Commissioner's Office would provide the postage. The Board concurred that the mailing would be done through their postage budget. Setback Variance ReQUest: 3135 Oak Bay Road: Glenn E. Battson: Mr. Battson is requesting a variance from the shoreline set- back requirement. He is moving an existing structure back 22 feet, but will be building a addition to the structure. This action however, would improve the shoreline setback of the structure, and Bob Duffy reported that he recommends approval of this variance. Commissioner Brown moved to approve the Shoreline setback variance as requested by Mr. Battson. Commissioner Dennison seconded the motion. Update on use of beach for parkina Recreational Vehicles at Brinnonwold: (See also Minutes of ) Bob Duffy reported that he has sent a letter to the beach property owners at Brinnonwold advising VOL 12 rAGE o 2939 . ,I Board of County Commissioners: Minutes August 18, 1986 Page: 7 them that the beach can not be used for any purpose other than a Com- munity Beach. * * * Employees Guild Reauest for Closure of Courthouse December 26, 1986: Chairman Pitts advised that the Superior Court and the Dis- trict Court judges have both indicated that the Courts can be closed the day after Christmas if the County so chooses. This matter will be discussed at the Staff Meeting so that the Elected Officials and De- partment Heads can provide their input on the request. Appointment of Members to the Jefferson County Centennial Committee: Commissioner Brown moved to appoint the following persons to the Jefferson County Centennial Committee: Sandy Oliver, Glen Bellerud, and Pat Bagley. Commissioner Dennison seconded the motion. The Monday meeting was recessed at the end of the business day and reconvened the next morning with all Board members present. After the Board attended a staff meeting and met with Public Works . Director, Gary Rowe regarding department matters the meeting was ad- journed. MEETING ADJOURNED ,~--,....~ -,-,~'f'F<1> "<('1- l'-'Fi. :;"y .,," "1t- \ ..~ t,1 r'~ -~ - ','~""--...~".':\f.:.'~'. ". '.': · . '~~;'~ ~"'\\'. 0"., ~.." '&?J' ~:t'I Y - .: :.. ./';.;.; ,::* :. . ... ~-' " S&A,\'....."-.~. . \~~,~.t.:. .....: :';.- j "''''',,' ~p#" .j;~-. ~--, .~.J.- .l:a ~---',,<:::.. ... I. .!I' '. -- 'It\. ,;--.'" '"",,c " to'-. ::r:::~~.@~g: ,!1p~ Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS John L. Pitts, Chairman ~ B.G. Brown, Member ~~<r1~ rry . . Dennison, Member . VOL 12 FACE 3940