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HomeMy WebLinkAboutM082586 '"'-' il E. _I I -, _I -, I -, EI _I _I .' - ~ JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Larry W. Dennison, Member B.G. Brown, Member 30hn L. Pitts, Chairman - - - Clerk of the Board: Public Works Director: 3erdine C.Bragg Gary A. Rowe - - - M I NUT E S Week of August 25, 1986 The meeting was called to order by Commissioner B. G. Brown in the presence of Commissioner Larry W. Dennison. Chairman 30hn L Pitts was not present at the morning session. Chairman Pitts returned from a meeting in Olympia in time for the 2:00 p.m. business. Beecher Snipes, Chairman and members of the Gardiner Community Development Plannina Team re: Division of Plannina Area for Development of a Gardiner Community Plan: Beecher Snipes, Chairman of the Gardiner Community Development Planning Team and 25 other inter- ested Gardiner area residents.came before the Board to discuss the development of a Gardiner Community Plan. Mr. Snipes then submitted and read a written statement, after which he presented George Gatchet who stated that: 1) The group of Gardiner residents who have volun- teered to work on this project have varied back- grounds such as: A retired college professor with a Doctorate in Earth and Science; a Naval Planner (Planner 4th Class designation, State Civil Service) with a Master's Degree in government man- agement; A Geologist with 32 years experience working with federal and state agencies on minerals and surface uses of land including water disposal; a professional who can tabulate results of a ques- tionnaire; and a former Councilman who has been involved with putting together a comprehensive plan and served on the Board of Adjustments. 2) The volunteers have the time'because many of them are retired. They are willing to do this work and provide stamps, envelopes and whatever is necessary, and, 3) The group feels they have the pulse of the people who live in the Gardiner area. They realize that a plan can not be developed that 100% of the people will agree with, but they will go with what the majority of the people want. Mr. Gatchet then introduced Randy Randolph, Chairman of the Gardiner Community Center Board of Directors. Mr. Randolph submitted and read his comments regarding this issue. Mr. Cliff Rajala, 21 Old Gardiner Road, stated t;hat he is a retired professor of Earth Sciences who taught Earth Sciences to students of Planning. The physical environment of the Gard~ner area is different "lit 1 t:: U\~t o 30:Jw3 'l.. ~ ~ County Commissioner's Meeting: Minutes of August 25, 1986 Page: 2 than that of Discovery Bay because Gardiner lies. in the narrow zone known as the rain shadow. The soils in the Gardiner area are not of farming quality as they are at Discovery Bay. The Gardiner area soils necessitate large lot sizes for sewage disposal and "Rural Residential" seems to be the ideal designation for the area, with very low density residential use being logical. Jim Warner, a resident of the Gardiner area for many years, added that over the last few years many of the people that have moved into Gardiner have been retirees, who have the ability to do this planning task. The Gardiner area should be separately planned from the Discov- ery Bay area, Mr. Warner added. This group is willing to do the work without asking the County for a lot of funding. The group is not trying to bypass the Planning Depcartment. They would just like to see the Community Plan completed as soon as possible to protect their investment in the area. Don Scott asked that the Board be fair. Richard Howe, Bachelor Road, Gardiner, advised that he moved to the area about 13 years ago and is Willing to work hard to develop a com- munity plan for Gardiner, which would help to retain its' residential, rural aspect. Jav Levine stated that he has invested a good deal of money in the Gardiner area. Mr. Levine advised that he would hate to see someone put in some sort of. industrial complex next door to his property. The principle question seems to be the Planning Area designation, Commissioner Dennison stated, and advised that the Board does not see any problem with the suggestion of a Gardiner Community Plan. A sub area plan that will speak to the needs of the Gardiner community and dovetail with the County's Comprehensive Plan is an acceptable idea, however, there is a question about the boundaries proposed (the 101 Voting Precinct) by the Planning Committee. Commissioner Brown asked why the 101 Precinct was chosen? Mr. Snipes stated that the 101 Precinct boundaries were selected be- cause it excludes the urban, commercial and industrial areas from a point above the Discovery Bay Lodge. The voting population of the 101 Precinct runs about 100 to 150 persons. There are also about 150 non- resident landowners in Gardiner. Gardiner and Discovery Bay are only connected by the Highway 101 corridor. Planning Director David Goldsmith explained that originally the County was divided into planning districts by the Planning Commission based on the thirteen drainage basins in the County, and on the County's alloca- tion of resources to do these community development plans. Mr. Snipes added that the Committee understands what needs to be done to develop this plan and is willing to work with the Planning Depart- ment staff as necessary. They also understand the review process which the plan will have to undergo. An intangible benefit involved in this process, Mr. Snipes continued, is the feeling of participation in the planning process by the residents of the G.ardiner area. Commissioner Brown cautioned that the planning process is not needed to keep the status quo in an area. The County can play an important role, Commis- sioner Dennison added, by outlining the process for development of the sub-area plan and in facilitation of the disagreements that are going to come up during the process of developing consensus on issues among divergent interests. Mr. Snipes added that in approximately four months the Committee ex- pects to have an outline and draft plan ready for the Planning Depart- ment's review. The Planning Department supports the development of a Gardiner Community Development Plan, David Goldsmith reported. The only concern he has is the Department ability to provide the necessary resources to help accomplish this task. If the Committee submits a draft plan to the Department in four months and there are issues that need to be resolved that the Planning Department staff does not have VGL 12 tAGE o 301.4 "l[ 1\ County Commissioner's Meeting: Minutes of August 25, 1986 Page: 3 background on, it will be difficult for them to help work through those issues and the Planning Department's role is to facilitate the resolu- tion of such issues. The discussion continued regarding the planning process and the need to develop the community plan by consensus of the views of the area residents. Mrs Snipes stated that the Gardiner Planning Committee is a group of people that were chosen because they represent every interest group in the Gardiner area. The Committee was balanced. * 01< 01< Later that day after Chairman Pitts returned. Commissioner Dennison moved to approve that Precinct 101 be defined as the planning area for the development of the Gardiner Community sub-area plan to the Jefferson County Comprehensive Plan. Commissioner Brown seconded the motion. Marilou Sanelli re: Monthly rental aareement for a space at the VFW Hall: Ms. Sanelli came before the Board to ask that she be allowed to rent the back, upsta~rs room in the VFW Hall on an exclusive basis to be used as a rehearsal studio.. She reported that she will clean and fix up the room, and needs the area exclusively so that she can store her mirrors and stereo equipment there, to use as needed. The Board advised that there is a question regarding the County's insurance on the building, and there is the possibility that the County will not be able to rent these spaces in the VFW Building any longer. There is also a question about the County being able to enter into a lease for this space without public notice. The Board will check further into these matters before the end of the week and advise Ms. Sanelli. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS BID OPENING re: Hadlock Intersection CR0582: Public Works Director Gary Rowe opened and read the bids for the Hadlock Intersec- tion Project as follows: BIDDER: BID TOTAL Delhur Industries, Port Angeles $316,825.68 Engineer's Estimate $239,420.65 Due to the one bid received being over 10% greater than the Engineer's Estimate, Commissioner Brown moved to reject the bid and call for bids again. Commissioner Dennison s~conded that motion and then moved to set the new bid opening date for September 8, 1986 at 2:00 p.m. Commissioner Brown seconded the motion. BID OPENING re: Cleveland Street Water Line R0616: The bids were opened and read by the Public Works Direct for installation of a water line on Cleveland Street: BIDDERS: BID TOTALS: M.G. Backhoe Service, Hadlock $17,188.11 Tri Area Contracting, Hadlock Denny's Excavating, Port Townsend 15,603.87 20,051. 57 Shold Excavating, Hadlock 17,295.43 VuL 12 rAGE o 301.5 '. . County Commissioner's Meeting: Minutes of August 25, 1986 Page: 4 Engineer's Estimate 21,923.91 Commissioner Dennison moved to have the Public Works Department check the bid for accuracy and make a recommendation for award. Commissioner Brown seconded the motion. August 26, 1986: Commissioner Brown moved to award the bid to Tri Area Contracting as recommended by the Public Works Department. Commissioner Dennison seconded the motion. BID OPENING re: Strip1na Various County Roads and Other work as set forth: The bids for striping were opened by the Public Works Director, as follows: BIDDER: BID TOTAL: Kaspac Corporation, Seattle $60,215.00 Rockey's Road Striping, Elma 68,375.00 Apply-A-Line, Maple Valley 85,555.00 Engineer's Estimate 67,560.00 The Public Works Department will check the bids for accuracy and make a recommendation for award as directed by motion of Commissioner Dennison, seconded by Commissioner Brown. August 26, 1986: The bid was awarded to Kaspac Corporation of Seattle as recommended by the Public Works Director, per motion of Commissioner Dennison, seconded by Commissioner Brown. AGREEMENTre: Hadlock Intersection Improvements; Pacific Northwest Bell: Gary Rowe reported that this agreement is for the County to place conduit in the roadway for future use by Pacific North- west Bell during the construction phase of the Hadlock Intersection Project. Pacific Northwest Bell will reimburse the County for the costs of the installation. Commissioner Brown moved to approve the agreement with Pacific Northwest Bell. Commissioner Dennison seconded the motion. CONTRACT re: Reconstruction of Garaae Roof; Marvin Weaver: Mr. Weaver will replace; do structural work on the roof and install siding, on the garage building located in back of the Courthouse. The contract for this work is $2,550.00. Commissioner Dennison moved to approve the contract with Marvin Weaver for the work as defined on the garage behind the Courthouse. Commissioner Brown seconded the motion. CONTRACT re: Codification of County Ordinances; Book Pub- lishina Company: The Prosecuting Attorney has reviewed and found no problems with this proposed Book Publishing Company contract to review and codify all the County Ordinances for an estimated cost of $4,000.00 The base rate for this service is $3,225.00 for 25 copies of 150 pages. Any pages above the 150 would cost an additional $21.50 per page. The cost of 10 to 24 binders is $24.00. The company will not require the first payment on this contract until 1987. Copies of this codification would be available to the public through Book Publishing Company. They will also provide information and assistance to keep the codification up to date. Commissioner Brown moved to approve and sign the contract with Book Publishing Company for codification of the County Ordinances. Commis- sioner Dennison seconded the motion. 1uL 12 rAGt 0' 3016 \.. . County Commissioner's Meeting: Minutes of August 25, 1986 Page: 5 Application re: Enerav Revolvina Loan Fund; Washington State Department of Enerav: Based on a review of the energy audit done on the Courthouse several years ago and the energy conservation measures identified in that audit, Gary Rowe reported, that the figures were updated and a cost benefit ratio and payback for each of the conserva- tion measures was developed. An application in the amount of $24,435.00 is being made to do four of the energy conservation measures identified: 1) Install a remote controlled damper to the attic ventil- ator. Cost $1,620.00. Energy savings payback time 4.8 years; 2) Install a vestibule at the east entrance to the basement to form an air lock. Cost $9,990.00. Payback of 4.9 years; 3) Install a room by room pneumatic valve control system for each steam radiator to eliminate existing non-uniform heating conditions. Cost $11,745.00. Payback 3.2 years; and 4) Install a mixing valve on the present hot water system with new copper piping to it. Cost $1,080.00. 2.2 year payback period. Commissioner Brown moved to approve the grant application for submittal to the Washington State Energy Office in the amount of $24,435.00. Commissioner Dennison seconded the motion. Road Vacation: Spruce Street, Phillips Addition to Irondale; Michael Graves:_' A letter was received from Mr. Graves, who petitioned the Board to vac.ate a portion of right- of-way on Spruce Street in Irondale, stating that he does not want to pay the County the balance of the cost for the vacation application. The vacation was never finalized by the Board. The Public Works De- partment will check the records further before recommending a course of action on this vacation request. Posting Notice for Comparative Bids; Traffic Sian purchase: The Public Works Department has comparative bids from three companies on the purchase of ten 4 x 8 foot destination signs listing major residential and commercial areas in the County as well as some smaller signs. Three destinations would be listed on each large sign, which have to be this size to be readable from a distance. Commissioner Brown stated that he would like to review the plan for locating the large signs before the purchase is made. Use of Alternates in members absence; Solid Waste Advisory Committee: The Solid Waste Advisory Committee was established with nine members, Gary Rowe reported. In some cases the members were appointed as representatives of a group (i.e. the Mayor representing the City of Port Townsend) while others were appointed as individuals. There is a need to allow members to designate an alternate to attend meetings because the Committee is having difficulty reaching a quorum at business meetings. The Board concurred that some of the members on this Committee represent a group and could be allowed to designate an alternate. Gary Rowe will draft a resolution that will identify those positions on the Committee that represent organizations and will be allowed to designate an alternate. Call for Bids and Approval of Plans: ~est Valley Road and Rhody Drive Intersection: Gary Rowe and Engineer, Bob Nesbitt, re- viewed the plans for improvements to the West Valley Road/Rhody Drive Intersection which will include: a left turn lane on Rhody Drive; a deceleration lane on Rhody Drive south into the West Valley Road; a right turn lane on West Valley Road as it approaches Rhody Drive; moving and widening the approach to the Tri-Area Community Center; a flashing light will be installed at the intersection; and overlaying the intersection and a portion of the West Valley Road. Commissioner Brown moved to approve the project plans, call for bids and set the bid opening date for the project for September 8, 1986 at 2:00 p.m. Commissioner Dennison seconded the motion. ';OL 12 rACE r03017 . t. . County Commissioner's Meeting: Minutes of August 25, 1986 Page: 6 Personnel Changes: The follow personnel changes were. approved by motion of Commissioner Brown, seconded by Commissioner Denniso~Melvin Fraker was promoted to the position of West End Leadman Robert Cuddeback was changed from a part time to a full time Custodian. PLANNING/BUILDING Shoreline Setback Variance ReQUest: 120 North Beach Drive, Bridgehaven; Earl Norman: Mr & Mrs. Norman were present when Asso- ciate Planner Bob Duffy reported that Mr. Norman is requesting a shore- line setback variance for a deck enclosure project. The deck which will be enclosed is setback twenty two feet. The required setback is thirty feet. The house adjacent to this house is setback 23 feet and the property on the other side has a road along the shoreline which would automatically mean any structure on that lot would have to be setback thirty feet. Commissioner Brown moved to approve Mr. Norman's request for a shore- line setback variance. Commissioner Dennison seconded the motion. Petition re: Moratorium on Salmon Rearina Pens: A petition has been received, Bob Duffy stated with over 1,000 signature regarding the placement of a one year moratorium on all salmon net pen rearing farm shoreline applications to allow for the gathering of more infor- mation. A similar petition was received when the Sea Farm of Norway test pen application was reviewed. This petition was included in the Planning Department's summary of testimony received, and no specific action was taken by the Board on that petition. Chairman Pitts re- ported that the Washington State Department of Fisheries study regard- ing fish pens will be out within the next two weeks and will answer many of the questions raised regarding these projects. AGREEMENTS re: Open Space Taxation; Port Ludlow Golf Course property; Pope and Talbot: Assistant Planner Rachel Nathanson presen- ted the Open Space Taxation Agreement signed by the proper representa- tives of Pope and Talbot. Commissioner Brown moved to have the Chair- man sign the Open Space Taxation Agreements as previously approved (See Minutes of ). Commissioner Dennison seconded the motion. Brinnon Beach Recreational Vehicular Park Project: The Brinnon Beach Recreational Vehicle Park Project received preliminary approval from the Board about a year and a half ago, Rachel Nathanson reported, and it is now in the final stages of development. There were six lots sold in the plat that will not become a part of this project, but will have property added to them. In reviewing project, the Plan- ning Department suggested that a boundary line adjustment be done to add the proposed property to these six existing parcels. There is a $25.00 fee required for each subdivision exemptions, which this bound- ary line adjustment would be, and Rachel Nathanson asked that the exempt fee be waived on this project because the project proponent has already paid a fee for this review through the bin~ing site plan fee. Commissioner Dennison moved to waive the fees as requested and recom- mended by the Planning Department. Commissioner Dennison seconded the motion. * * * The meeting was recessed Monday evening and reconvened on Tuesday morning with Commissioner B. G. Brown and Commissioner Larry W. Dennison in attendance. ~ llL 12 \'ACt o 3018 . .I~ ~ County Commissioner's Meeting: Minutes of August 25, 1986 Page: 7 Appointment to the Jefferson County Centennial Committee: Commissioner Dennison moved and Commissioner Brown seconded the motion to appoint Frank W. Garred to the Jefferson County Centennial Committee. AGREEMENT re: Safety and Workman's Compensation; Interface: Commissioner Brown moved to approve the agreement with Interface to provide the outlined services with regard to managing the County's Workmen's Compensation claims. Commissioner Dennison seconded the motion. Applications for Assistance from the Soldiers' and Sailors' Relief Fund: The following applications for Assistance from the Soldiers' Sailors' Relief Fund were approved by motion of Commissioner Brown, seconded by Commissioner Dennison: David D. Harden John M. Cheney Rodney Allen Wellborn ,$250.00 250.00 250.00 MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS John L. Pitts, Chairman &&~~A}~ B.G. Brown, Member 3erdine C. Bragg, Clerk of the Board ,~ lvL .1 " r Abt o 301.9 r ,lt1' .. ~. ....'n,,; "'. .", ...,.,t · C~. '.. '. 'k..' ~.rp . .//.:, ~ \ . . "f~. . ;.. , .: .. . " . . '. ., .. ,\ ~