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HomeMy WebLinkAboutM090286 ... - ~I, ~I ., ., _I -I ., .1 ., _I ., .' District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Larry W. Dennison, Member B.G. Brown, Member 30hn L. Pitts, Chairman - - - - - -..~ ~ - . - 3EFFERSON COUNTY BOARD OF COMMISSIONERS Clerk of the Board: Public Works Director: 3erdine C. Bragg Gary A. Rowe - - M I NUT E S Week of September 2, 1986 The meeting was called to order by Commissioner B. G. Brown in the presence of Commissioner Larry W. Dennison. Chairman 30hn L Pitts was not present at the Tuesday session but was present on Wednesday. David 30hnston.Architect and Prosecutina Attornev 30hn Ravmond re: Architect's billinas for 3ail: Prosecuting Attorney 30hn RaYmond was present when David 30hnston came before the Board to discuss his unpaid billings on the Jail project. Mr. Johnston reported that he has been working on this project for the past five years. He then read a synopsis of the project that was written to accompany a bid on another job. The total cost of the jail project to date, excluding arbitrations costs and associated fees. is $2.187,110.21. This exceeds the Architect's original estimate of the job cost by 9.2%. Mr. 30hnston then asked why his last billing has not been paid? The billing.rMr. 30hnston explained can be broken down as follows: $24,010.94 is for Architect and Engineer .fees and $14.916.97 is for the balancing sefvices on the heat exchange system (this figure is $11,927.60 i, excess of the, original contract amount for balancing). The final balancing report was just received from the engineers last weekend. Mr.!30hnston stated. The final balancing report was then reviewed. with Mr. Johnston noting that the heat exchange system is not perfect but that the Engineers feel it is operational and the jail can be occupied. I I i Mr. 30hnston!asked that if there is a specific complaint or problem that needs to be rectified on the jail project. that he be told exactly what they ar~ and he further stated that he has a contract with the County and t~e County has the responsibility to pay the bill for that contract. If the bill is not paid. the contract is breached. After considerable discussion of the jail project; why the heat exchange system does not meet the original specifications; the Bonding Company's responsibility for the project; and how the County should handle the problems with the jail facility, the Board advised Mr. 30hnston that they would discuss this matter further with the Prosecuting Attorney and let him know their decision. Wednesday September 3. 1986: After further discussion of the matter with the Prosecuting Attorney, Commissioner Brown .moved to approve the paYment of the bills as submitted by the Architect. David Johnston and the Coffman VFT Engineers. Commissioner Dennison seconded the motion. vOL .12 rAG{ no ou 3192 County Commissioners' Meeting Minutes: September 2. 1986 Page: 2 Prosecutina Attorney 30hn Raymond and Chris Bainbridae. Prosecutina Attorney's Office Secretary re: Contract from Secretarial Services: Chris Bainbridge a secretary in the Prosecuting Attorney's Office advised the Board that she will be entering college on a part time basis in 3anuary and presented a proposal for continuing to work for the office on a part time basis. 30hn RaYmond advised that her proposal would include working some evening and Saturday hours so that the same amount of work can be accomplished. The Board concurred that Chris Bainbridge can work on a permanent part time basis beginning in 3anuary as outlined in the proposal presented. The 1987 budget will reflect this change in personnel status. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS BID OPENING re: Maintenance of Multi-Service Buildina and the Port Townsend Community Center: Public Works Director. Gary Rowe, opened the bids for the maintenance of the Multi~Service Building and the Port Townsend Community Center at the appointed time as follows: BIDDERS: BID TOTAL: R & M Maintenance, Michael Miller and Frank Ramsey, Hadlock $1,400.00 per month Commissioner Brown moved to have the Public Works Department check the bid. review the contract and make a recommendation regarding the ~ost advantageous way to handle this work. Commissioner Dennison seconded the motion. AGREEMENT re: CN0514 Charles Avenue; Charles Broders: This agreement and the proposed project for the Old Alcohol Loop Road has been reviewed with Mr. Broders, Gary Rowe reported. Mr. Broders understands the process and is in agreement with it. Mr. Broders will be dedicating right-of-way in exchange for the County vacating the abandoned portion of Alcohol Loop Road. Commissioner Brown moved to approve the Agreement with Charles Broders for CN0514 Charles Avenue, and directed the Public Works Department to draft an Intent to Vacate Resolution for a portion of George Street. CommissionerDennison seconded the motion. CONTRACT re: Beaver Valley Road Project CR0685 = Ace Pavina: Commissioner Brown moved to approve and sign the contract, as awarded, with Ace paving for work on the Beaver Valley Road Project. Commissioner Dennison seconded the motion. CONTRACT re: Ooeration of Scale Facility at Landfill and LEASE re: Recyclina Center at Landfill: Bayshore Enterorises: Pat Slevin, Manager of Bayshore Enterprises and Greg Wright were both present when Public Works Director Gary Rowe reviewed the Contract with Bayshore to operate the new scale facility at the Miller Road landfill and the Lease for the Bayshore Recycling Center at the landfill. Lease for the Recyclina Center at the landfill: Gary Rowe reported that this lease is an update and will supercede the lease originally signed with Bayshore in 1983. The new lease clarifies the responsibilities of both parties regarding items such as insurance, and the services to be provided by Bayshore. Bayshore will service the County drop box sites for recyclable materials.on a regular basis; conduct recycling publicity campaigns; maintain an accurate accounting VOL. 12<rA~L .Q0003193 County Commissioners' Meeting Minutes: September 2, 1986 Page: 3 system; submit quarterly profit and loss statements and submit quarterly evaluations of the projects, etc. Contract re: Operation of Scale Facility: This is a contract for the operation of the new scales that are being installed at the landfill. Commissioner Brown suggested that the lease agreement, which does not renew annually. should not include any provision for services, whereas the Contract could be expanded to include the recycling services and the operation of the scales, which would then be. reviewed on an annual basis. . After much discussion of these two legal instruments. the Board asked that another meeting be held with the Board, the Public Works Department and Bayshore Enterprises to discuss the recycling program and the proposed lease. as well as the contract for the services with Bayshore. Letters of Thanks: Pacific Northern Oil and Chemical Processors. Inc.: The Board approved and signed letters of Thank You to Pacific Northern Oil and Chemical Processors for their help on the Hazardous Waste Collection Day. Discussion of Lower Adelma Beach Road Vacation: (See also Minutes of July 14, 1986) Gary Rowe reported that two property owners in this area have to provide access easements (Mr. Westerfield and Mr. Russ) before this right-of-way can be vacated. They have indicated that they are not willing to provide the necessary easements. The Board directed the Public Works Department to notify the area property owners that the vacation of the Lower Adelma Beach Road Right-of-Way will be cancelled in 90 days if the easement situation is not resolved. Letters to Conaressional Delegation re: Federal Aid and Transit Programs: The Board signed letters to the Washington State Congressional Delegation regarding approval of financing for the Surface Transportation Assistance Act programs. Auditor's ReQUest to have Votina Machines Moved: Gary Rowe will find someone to help move the voting machines as requested by the Auditor's Office. The Parks Department truck will be used since it has a loading ramp. Contract with Interface re: Department of Labor and Industries Claims: The Board directed Gary Rowe to contact Interface for aid in development of a safety plan for the County. Posting Notice for Purchase of Destination Sians: (See also Minutes of August 25. 1986) Commissioner Brown suggested that the Public Works Department only purchase five 4 x 8 foot destination signs at $291.00 each. These signs could be installed on a trial basis to see how much vandalism they sustain before more are purchased. Tri Area Community Center Parking Lot Surfacina: Gary Rowe reported that he has received a request from the Manager of the Tri Area Community Center for the paving of the Center's parking lot when the Rhody Drive/West Valley Road Intersection work is done. A reimbursable work agreement will be necessary for the requested work. This matter will be discussed at a later time. The Board concurred that an access point from Rhody Drive should not be installed. The access will be off of West Valley Road. License to Use County Road Riaht-of-Way; 7th Avenue in Irondale: Edwin R. and Orene Udd: This license to use county road 1-2.. t.ll't: .on.O(,.....\j.~ 3194 "OL~~;' 1 rHOC U_, County Commissioners' Meeting Minutes: September 2, 1986 Page: 4 right-of-way is to allow the placement of a mobile home on the westerly portion of 7th Avenue adjacent to Lot 48, Block 57 of Irondale No. 2 Plat, Gary Rowe reported. Commissioner Brown moved and Commissioner Dennison seconded the<motion to approve the license to use right-of-way as submitted by Mr. and Mrs. Udd. PLANNING Noise Complaints; Le Dog House; Hadlock: Assistant Planner Rachel Nathanson reported that a letter was sent to 3udy Schlade, owner of Le Dog House regarding the noise complaint received from Jess Covington. Mrs. Schlade reported to Commissioner Pitts that this noise complaint has been an on-going problem with Jess Covington. The Sheriff's Office had deputies stop by on their patrols for about a month to listen for noise and make a report of their findings. Of the 26 reports, there were four instances when dogs were barking and in only two of those instances was the barking coming from the dog grooming shop. Animal Control has warned Mrs. Schlade about locking the dogs up at night and if they aren't locked up at night they bark. Mrs. Schlade has made every effort to quiet the dogs down when she has received a complaint about the barking. This kennel is a commercial use in an area designated for commercial uses. The Board directed Ms. Nathanson to write a letter to Mrs. Schlade reporting these findings with a copy to Mr. Covington. Refund Requests: Plannina/Buildina Department: Commissioner Brown moved to approve the following refunds of Planning/Building Department fees: NACO West $75.00, Karin Good $122.00, Dick Eells $45.20 and Frank Moore $286.80. Commissioner Dennison seconded the motion. Puget Sound Water Quality Authority Draft Water Quality Plan: Claire Dikeman of the puget Sound Water Quality Authority has advised that the PSWQA draft Water Quality Plan will be issued on September 17. 1986 and a public hearing will be held in Port Townsend on October '6. 1986. Since this is such a short review period. Ms. Dikeman would be willing to brief the County on that document sometime before the public hearing. The Board concurred that a meeting be SCheduled for September 22. 1986 at 10:00 a.m. for this presentation. Variance ReQUesti 644 Becket Point Road; Olaf Dahl: Mr. Dahl is building an addition to his residence on Beckett Point Road, Ms. Nathanson reported. The house is currently setback fourteen feet from the usage road and the proposed addition would diminish that setback by three feet. The Public Works Department reported that they have no problem with allowing the setback variance because this is a private road. Commissioner Brown moved to approve the setback variance as requested by Mr. Dahl. Commissioner Dennison seconded the motion. SHERIFF Revolvina Fund Extension: The extension of the revolving fund requested by the Sheriff's Department was approved by passage of Resolution No. 69-86 by motion of Commissioner Brown, seconded by Commissioner Dennison. This extension will allow for the purchase of food for the jail. * * * ~loL:;f2 M~f.Jtt:.: ! O~t 3195 r I · I I County Commissioners' Meel~ing Minutes: September 2, 1986 Page: 5 A lication fori Assistance from the Soldiers' and Sailors' Relief Fund: Commissione Brown moved to approve the application for assistance from the Soldi rs'and Sailors' Relief Fund in the amount of $300 as submitted for Ken: eth H. Boyd. This amount will be paid when funds are available. comPiissioner Dennison seconded the motion. r I I I AGREEMENT re: R~ntal of VFW Hall; Michael Gilman: Commissioner Brown moved ~o approve the rental agreement for the VFW Hall as presented for Mic~ael Gilman, Turning Point. Commissioner Dennison seconded the mot~on. I I AGREEMENT re: RWntal ofVFW Halli Marilou Sanelli: The monthly rental agreement ~or the upper back room in the VFW Hall on an exclusive basis was appro~, led for Marilou Sanelli by motion of Commissioner Brown, seconqed by Commissioner Dennison. Re est for Pa ent on PDA A reement: Economic Develo ment Council of 3efferson Coun~v: Commissioner Brown moved to approve the paYment of the $1,900.00 ~s agreed for the Peninsula Development Association. Commissione~ Dennison seconded the motion. , i I . , ' i'he meeting wasi Irecessed i'uesday at the end of the business day and reconvened on wedFI;',leSday morning with all the Board members present. i I Commissioner Re~ianation: Commissioner 30hn L. Pitts announced that he is resiQning his position as Commissioner representing District No.! 1#3 effective August 31, 1986. Commissioner B. G. Brown moved to appof~nt Commissioner Larry W. Dennison as Chairman of t~e Board beginning wi~h the September 8, 1986 meeting. Comm1ssioner Dennison sec~nded the motion. I MEETING AD30URNED 3EFFERSON COUNTY BOARD OF COMMISSIONERS 30hn L. Pitts. Chairman ~) , B . G. Brown, Member ATTEST: '10t -t2 rAGE OQ' ,/~ -, On __i~ 31.96