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HomeMy WebLinkAboutM100686 1 - . , - .. -, l1li, ., _I -, 8' -, -, -, 1111 DB' "J;iii "S!!: .'m'=w.= .~. - District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Larry W. Dennison, B.G. Brown, Member (Vacant) --. .- .. 1- 'DB IDB Chairman' _ 1- ,- I- 1- ,- I- - 3EFFERSON COUNTY BOARD OF COMMISSIONERS Clerk of the Board: Public Works Director: 3erdine C. Bragg Gary A. Rowe M I NUT E S Week of October 6, 1986 The meeting was called to order by Chairman Larry W. Dennison in the presence of CommissionerB. G. Brown, at the appointed time. Bud Porter and Members of the Service Officers Committee of the Local VeteransOraanizationsre: Soldiers' and Sailors' Relief Fund: Bud Porter, representing the seven veterans organization representatives present, presented the Board with an Attorney General's Opinion issued in December of 1977, regarding disbursement of the Soldiers' and Sailors' Relief Fund. Mr. Porter stated that the Relief Committee, composed of members from every post is in place and has by- laws for operation that were established by each Post. After discussion of the Attorney General's Opinion, Commissioner Brown advised that since the procedure outlined in it is not widely used in the State, he would have to take a hard look at it before taking any action on implementing that procedure here. The following issues were discussed: More taxes levied for the S & S Fund: The Veterans are asking that the County levy an additional $.05 per thousand (not $.27 per thousand as stated in the newspaper). The amount of taxes that the County has levied for the S & S Fund is as follows (from Mr. Boucher's Report): 1982 $9,263.00; 1983 $379.00; 1984 $106.00; 1985 $91.00; and 1986 $5,506.00. Steve Barbe' stated that the Soldiers' and Sailors' Relief Fund has not be adequate to cover the needs of the veterans in this County, and asked that the County levy taxes into the fund each year which would allow it to build up. Chairman Dennison stated that he is willing to consider levying the minimum amount each year if the Veterans organizations are willing to develop a management plan for the fund, which would include such things as the criteria for determining the "need" of a veteran. The amount of $.05 per thousand levy, (this would have netted $49,444.00 last year) was suggested because it was felt, Mr. Barbe' stated, that amount would provide a starting point for negotiations with the County Commissioners for long range planning. Chairman Dennison stated that the County is not trying to short the Veterans in any way, but because the taxes all come out of the same pocket, the levy for the veterans must be balanced against a realistic need. Auditor's Office to be put in charge of approvina vouchers: The Board is willing to allow the Auditor to process these applications. They must be cleared through the computer listing of past applications approved. This would be allowed for applications from any recognized veterans organizations up to \ f ~~ 1L"_ 12 tAC~ 00 3GG5 \ Commissioners' Minutes: Week of October 6, 1986 Page: 2 $250.00. Chairman Dennison stated that to assure confidentiality, a monthly copy of the expenditure report will be sent to the Relief Committee (or their designee). An application for an amount between $251.00 and $500.00 would have to be approved by the Relief Committee. Applications over $500.00 would be allowed if signed by a quorum of the Service Officers. Commissioner Brown advised that having the Auditor handling these applications, may not be a plus for the veterans because they would only be processed one day per week. After discussion of this process, it was decided that the Veterans Organizations should discuss this with the new County Auditor. Thepossibility of establishing a procedure for the Auditor to approve applications when the County Commissioners are not available was also discussed, and will be considered further. Whether a Deputy Auditor would be allowed to approve an application in case of her absence, would have to be a decision made by the Auditor. New Application Form: The veterans organizations want the place on the form where the Board of Commissioners sign, eliminated. The Use of the Posts Emergencv Funds: The Board's understanding was that each Post has an Emergency Fund to be used in cases where the aid is needed immediately. One Service Officer stated that old established Posts have these funds, but newer Posts, such as the one in Port Townsend, probably don't have much of a relief fund yet. The Brinnon Post has only a few dollars in their fundi the Hadlock Post (in existence for 25 years) has approximately $1600.00, while the Quilcene Post has approximately $600.00 in their fund. These funds are derived from the annual Poppy sales and the money is earmarked for the Relief Fund which can only be used for that purpose. The Post can put additional money in this fund, if they so choose. The Hadlock Post representative stated that they would make their Post Relief Funds available to other posts if needed. The possibility of providing a lump sum to help build up a Posts' emergency fund, from the County's S & S Fund was discussed, but the question of the legality of the County doing that is questionable. Chairman Dennison advised that the levy rate for the Soldiers' and Sailors' Relief Fund has been set for 1987 at 1 1/8 cent per thousand (the minimum allowed by law). Since this has already been established, the Service Officers Relief Committee can develop and implement a management plan for the fund and the County will investigate and establish a procedure (and backup procedure) for the approval of the applications. The needs of the veterans can be tracked during 1987, so that everyone will have a better picture of them. The Board will ask the Prosecuting Attorney if a lump sum amount can be given to each Post from the S & S Fund, to establish the Posts' Relief fund. Bud Porter stated t~at he will arrange a meeting of the Service Officers to discuss the Board's response to the suggestions made by the veterans and the draft application form. A meeting was set for October 20, 1986 at 10:00 a.m. for the veterans groups "eO make a response to the Board's suggestions. ADDlications for Assistance from the Soldiers' and Sailors' Relief Fund: The following applications for assistance from the Soldiers' and Sailors' Relief Fund were approved by motion of Commissioner Brown, seconded by Chairman Dennison: Terry L. Twiggs $147.20; 30hn A. GOdsey $250.00 arid Douglas B. White $250.00. Ed McMinn re: Proposed Moratorium on Fish Pen Permits and Need for Revision of the 3efferson County/Port Townsend Shoreline Management Master Program: Ed McMinn came before the Board to discuss implementation of a moratorium on permits for fish pens and the need to revise the Shoreline Management Master Program regarding aquaculture. VOL 12 rAG~ 003GG6 \. Commissioners' Minutes: Week of October 6, 1986 Page: 3 Six interested area residents were also present. Mr. McMinn urged the Board to read the article in the Sunday (October 5, 1986) Seattle Times/PI regarding fish pen operations and commercial fishing. The following is a summary of Mr. McMinn's. comments: Fishing lie lie Industry Impacts: Fishing is big business in the State ($1.2 billion, 5th largest industry) and in 3efferson County. Salmon farming is being encouraged in British Columbia which has issued 150 salmon farm permits and has requests for 550 more. There are fears of over- production of fish and a resultant collapse in fish prices within the next five years. Fish farms pay a minimum ($250 per acre to lease tidelands from Department of Natural Resources) to operate. Fish farming will have an adverse effect on the local fishing industry. Gina McMather added that commercial fishermen have to pay tax on the fish they net, while fish farming is considered Agriculture and does not have to pay taxes on their fish. lie * lie Chairman Dennison asked. that only the items that the County can deal with, be presented, and that it would be hard to impose a moratorium on fish farm applications simply because they may be in competition with the commercial fiShing industry. Tourism lie Retirees: lie Values: * What will lie lie Impacts: Fish pens are ugly, and the Port Townsend City Council feels they would not be pleasing to tourists. Mr. McMinn presented pictures of actual fish pens located within Port Angeles Harbor. lie Many people come here and like the clean beaches and beautiful views and then come back later and purchase property. If these people come and they see fish pens, they won't buy. One person buying a piece of waterfront property is worth two or three jobs. It is estimated (See newspaper article) that fish pens provide 2.4 jobs each. Retirees purchasing waterfront property will bring in $15,000 to $50,000 per year in earnings, plus the taxes that the County will realize on the new homes being built. lie * lie Assessor 3ack Westerman stated in the newspaper that fish pen operations would have no effect on the value of upland properties, which .simply isn't true. Mr. Westerman checked on five Counties in making this judgement: King County has no fish pen operations; Skagit county has one fish pen operation; Island County has no net pen operationi and Clallam County only has fish pens in an area that is designated for logs. become of this issue: Mr. McMinn stated that if a resolution to this issue can not be agreed upon, it will become a political issue. This will become a State issue also. Since there are no fish pen applications pending right now, it is the perfect time to impose a moratorium. An Ad Hoc Committee including representatives from the fishing, tourism, and real estate industries should be established to help the Shoreline Commission and Planning Department write a new aquaculture policy for the County. lie Chairman Dennison stated that the only grounds that he feels are legitimate for the imposition ofa moratorium are environmental or those dealing with update or change in the Shoreline Management Master Program. VOL 12 r~G~ 00 36G7 Commissioners' Minutes: Week of October 6, 1986 Page: 4 Gina McMather stated that the procedure for review of these permits is structured in such a way that each one has to be fought individually on the County level. A County's taxpayers have to fight each application proposed by an industry that they do not want to see in their County. To change policy, Chairman Dennison added is a legitimate reason to impose a moratorium. Ms. McMather then asked the Board to clarify if the Board decided if the Olympic Sea Farm's Southpoint proposal was an improper interference with commercial fishing activities? Chairman Dennison answered that he did not judge whether that proposal was an impediment to transportation or the commercial fishing industry. Commissioner Brown added that this has to be the Board's position because the County does not have any jurisdiction over navigation. That issue would have to be addressed by whoever has jurisdiction over navigation, which it has been reported is the Army Corps of Engineers. Chairman Dennison added that it is his understanding that local government can comment on the issue but they do not have final authority over it. Commissioner Brown said that the Board needs facts before a . determination can be made on the imposition of a moratorium. The County has a proposed aquaculture policy that was to be adopted as part of the shoreline program. Scotty McComb reported that the Oak Bay Coalition, of which he is President, has submitted a petition with 1,216 signatures asking for a moratorium. The Aquaculture Task Force, of which he was a member, worked long and hard on the proposed aquaculture policy. The Task Force ran out of time, and money, and the membership of the Committee was somewhat one sided by being made up of many proponents of aquaculture. A moratorium would allow time, during this breather between fish pen applications, to rewrite the aquaculture policy for the County. Permit procedures need to be revised to preclude or head off problems. The discussion of how long a moratorium should be enacted concluded with Commissioner Brown stating that if a moratorium was to be imposed it should be for a specific purpose and when that was accomplished the moratorium would end. Leslie Aicken added that the State is doing a generic Environmental Impact Statement on fish farming and if a moratorium is imposed by the County it would be best to wait until that EIS is completed. This would allow the County to take advantage of the technical assistance that the State can provide. The current Shoreline Management Master Program states, Commissioner Brown added, that the County will encourage and support aquaculture in 3efferson County and this needs to be changed. In 1979, when this program was adopted, aquaculture was basically shellfish production. The meaning of the word "aquaculture" is now as broad as the word agriculture, Mr. McComb noted. Mr. McMinn thanked the Board for being allowed to make his presentation. Sheriff Lee Smith re: 3efferson County'S Emeraencv Services Proaram and other matters: Sheriff Smith asked that an appointment be scheduled for Hugh Fowler, Director of State Emergency Services to discuss the State's concerns about the County program and how that will effect the State's funding received for the jail. An appointment was made for Mr. Fowler on October 14, 1986 at 2:00 p.m. 1986 Budget: Sheriff Smith advised that the 1986 budget of expenditures for the Sheriff's Department is running short in several line items and will be about $10,000.00 over budgeted amounts. The items that are over are: communications, off site care and custody, etc. The Board asked that Sheriff Smith prepare a report of the items that are over budget and why and then they will make a decision on how these shortages will be handled. 3ai) Food Preparation: Now that the prisoners have been moved to the new jail facility, the State has regulations that must be met such as limits on the length of time between serving prisoners meals, and requiring hot meals. The 3ail Cook has had to work extra hours to VOL 12 rM)~ 00 36GB Commissioners' Minutes: Week of October 6, 1986 Page: 5 accomodate these regulations. The Sheriff asked the Board to consider hiring staff for food preparation so that cheaper bulk foods can be prepared ahead of time, which would also provide some relief to the cook. The possibility of contracting the food preparation duties was also suggested for consideration. Cathy Carlile, Quilcene Resident re: Closure of County Road ShOD in Quilcene:Public Works Director, Gary Rowe, was present when thirteen residents of the Quilcene area came before the Board to discuss the closure of the County's Road Maintenance Shop in Quilcene. Ms. Carlile presented a petition with 530 signatures opposing this closure. She also presented and read a letter expressing her opposition to this proposal, as well as expressing her. concerns. The following QUilcene area residents commented: George Hansburrv, QuilceneFire Department: The crew in Quilcene does a great job in keeping the roads sanded and usable in bad, winter weather. They are also available at any time needed to provide sand. Sand is used in hazardous materials spills and if the County Shop is closed the Fire Department will not have access to the sand as quickly as they do presently. It would be very detrimental to take these men away from the Quilcene area. Marge Schafer, Member Quilcene School Board: Mrs. Schafer read a letter from Dr. Marshall 3effries, Superintendent of the Quilcene School District, asking that the Quilcene Shop not be closed. She then added that the Quilcene Road Crews have been called out as early as 4 a.m. by the previous School Superintendent to check roads for plowing or sanding, so that the school buses could operate without danger to the children. Mrs. Schafer asked who would maintain and take care of the equipment in the QUilcene Shop? If the crew has to travel to Hadlock to report in, who will give them their orders if they stay in the Quilcene area? Glen Gustavson: Mr. Gustavson asked the Board to state their position regarding this matter. Chairman Dennison stated that there is no plan or intent to move any buildings, or equipment away from the Quilcene Shop. The only change will be that the crew from Quilcene will check in to work at the Hadlock Shop. Commissioner Brown added that the service level being furnished to the Quilcene and Coyle areas will not be lowered. There are many days now when the QUilcene crew members work in other areas of the County, as well as crews from Hadlock working in Quilcene. All the work in the Quilcene area has never been done just by the three man crew at that shop. Directing all of the road crew operations out of the Hadlock shop is an attempt to better utilize the road departments manpower, and still provide the same level of service to all areas of the County. Ken Clinton: Mr. Clinton stated that the road department has done an outstanding job supporting the needs of the Lindsay Beach Community in which he lives, and he understands that it is the County's intent to basically move only the people from the Quilcene Shop to Hadlock. His main concern is how good the QUilcene support will be with the people located at the main shop. Mr. Clinton is a retired engineer, who has worked with managing people to achieve maximum productivity, design, construct, and maintain facilities. Mr. Clinton then submitted the following constructive criticism of the performance of work by the County road crews: 1) During the construction project on Lindsay Beach Road, the crews did not start work until 9 a.m.i took at least a 15 minute coffee break at 10:30 a.m.; took at least a half hour lunch at Nooni at 1:30 p.m. took another 15 VOL 12 rAG: 00 3669 Commissioners' Minutes: Week of October 6, 1986 Page: 6 minute break for coffee an<i promptly left the job at 3 p.m. This meant they worked 5 hours out of an 8 hour day which is about '60% proquctivity. Productivity is poor. 2) Normal procedure seems to be to transport road worker in three yard dump trucks, even in instances where the work they are doing doesn't require a dump truck. Other equipment more suitable to the need, would be more cost effective than using dump trucks. 3) Mr. Clinton stated he has seen jobs where four to six, three yard dump trucks were used to move thousands of yards of dirt over a period of one to two weeks. This is not cost effective for a mass movement of materials. 4) Have seen workers hiding out in remote areas of the County so they are not visible. Feel that this is because they don't want people to see that they don't have anything to do. 5) The basic cause of these problems is poor management, planning and supervision of work. Mr. Clinton concluded his statement by saying that it is his feeling that the removal of people from satellite operations will only compound or increase the non-productivity in the operation. Poor work practices and poor management, don't have to happen in Quilcene, if real problems are identified and action taken to correct them. Chairman Dennison stated that the Public Works Department is trying hard to get to the heart of the management and productivity problems. The Board is glad to hear the observations of the people of Quilcene regarding the work of the crew in the field. This move is an attempt to make sure that the road crews are utilized where needed. Public Works Director, Gary Rowe, reported that the Road Supervisor, who is at the Hadlock Shop, has been responsible for overseeing the operations in the QUilcene area for several years. There is a Lead Man in Quilcene who patrols the area and keeps track of the things that happen on a day by day basis, but he is not in a supervisory position, he reports to the Road Supervisor. One of the reasons for the change has been because of the productivity lost to travel time between the different areas. This change will allow assigning men to areas where the work level indicates a need. Many operations are labor intensive, requiring large crews. In the winter the current Quilcene Shop employees will be specifically assigned to that shop to take care of emergency flood situations and snow and ice control. , The discussion continued at length regarding the way the service to QUilcene will be handled during the winteri if the Quilcene operation is cost effective; the authority of the Lead Man in an area; the feeling of the residents that the County does not give enough consideration or help to the Quilcene area; and the level of service being maintained in the Quilcene area. Rav ROQers: Mr. Rogers stated that he thinks the Road Department has been doing a good job in the Quilcene area and that the County needs to explain any proposed change before it is made. A plan should be drawn up and submitted to the people before a change is made. Glen Gustavson: Mr. Gustavson stated that he has asked many times over the years that the East Quilcene Bay Road be put on the County Road Program for improvement. The Board ~greed to visit Mr. Gustavson on October 22, 1986. Cora 3ohnston: Mrs. 3ohnston reporteq on the loss of several businesses in the QUilcene area and stated that :the electorate of Quilcene is asking the Board to continue their service and to keep the people, equipment and shop. Mrs. 3ohnston added that once the people go (from the Quilcene Shop), then the machines go and finally the shop is closed. VOL 12 00 3670 . . f'Ar,F . " Commissioners' Minutes: Week of October 6, 1986 Page: 7 Marge Schaefer: Ms. Schaefer petitioned the Commissioners to withdraw their motion regarding this change. Chairman Dennison concluded by stating that this action was taken to maintain the highest level of service possible for the least amount of money. The Board will discuss this further with the Public Works Director and the Chairman will contact 3ulie McClanahan to advise the residents of Quilcene of their findings and conclusions on this matter. BUSINESS PROM COUNTY DBPARTMENTS: PUBLIC WORKS BEARING re: Intent to Vacate; Portion of George Street in the Kuhnsville Plat: Public Works Director Gary Rowe reported that this Intent to vacate is being sought in conjunction with the road improvements being done on the Old Alcohol Loop Road for the Alcohol Plant Resort. The Alcohol Loop Road (George Street) will be physically blocked off after the completion of Charles Avenue. Chairman Dennison opened the hearing and asked for public comment. When no one appeared to speak for or against the proposed v~cation, the Chairman closed the hearing. Commissioner Brown moved to approve Resolution No. 75-86 ordering the vacation of George Street in the Plat of Kuhnsville. The vacation will not become final until proper right- Of-way is secured and construction of the alternative road is complete. Chairman Dennison seconded the motion. HEARING re: Vacation of South 40 feet of Rhododendron Avenue; Chalmers Second Addition; A. E. Stroeder, petitioner: Public Works Administrative Assistant Carter Breskin explained that Rhododendron Avenue is a 100 foot wide right-of-way located off of Rhody Drive in Hadlock. Mr. Stroeder is requesting that the south forty feet of this right-Of-way be vacated which would leave sixty feet. The Public Works Department recommends approval of the vacation subject to Mr. Stroeder dedicating a ten foot strip adjacent to Rhody Drive and a ten foot strip and turning radius adjacent to the new entrance to Rhododendron Avenue. The Assessor has reported that the assessed value of the area to be vacated is $7,500, which would require compensation of $3,750.00. The Planning Commission recommended that the vacation be approved subject to reevaluation of the assessed value because they felt it was too low, and a deletion from the vacation request of the south forty feet adjacent to the creek. Norris Short, Chairman of the Planning Commission stated, for the record, that he disagreed with taking the whole forty feet off of the south side of the right-of-way. He felt it would be more equitable to take twenty feet for the north side and twenty feet from the south side. This was however, not part of the Planning Commission's recommendation. Mark McCready, Chief Appraiser for the Assessor's Office, explained that the valuation was determined using $200 per highway front foot. There have been few commercial sales in the area and the $200 per front foot is an aMount in between those sales prices. Chairman Dennison opened the hearing. Applicant Tony Stroederstated that no one has any objection to the application and he has worked with the Public Works Department in adjusting the vacation request to accommodate the County's plan to widen the road. He does not feel it is the Planning Commissionts position to recommend the Assessor re- evaluate the property. Hearing no further public comment, the Chairman closed the hearing. Commissioner Brown asked the Public Works Director if it would be better to vacate the south 40 feet or to split the 40 foot vacation to 20 feet from either side? Gary Rowe stated that having the south 40 feet vacated would not make any significant difference in the future IJOL 12 r~r,~ 00 3671 Commissioners' Minutes: Week of October 6, 1 86 Page: 8 development and construction of a road on thi~ right-of-way. Retention of the turning radius at. the point where the [two roads will meet, as suggested by the Public Works oepar.tment will allow f.or proper access onto Rhody Drive. Commissioner Brown moved to approve and sign esolut1on No. 76-86 for I vacation of the south forty feet of Rhododend on Avenue in Chalmers' Second Addition, upon payment of the compensa ion, dedication of the westerly most 10 feet of Lots 11 and 12 of BI ck 23 to the County, and excluding the south forty feet adjacent to th creek. Chairman Dennison seconded the motion. LEASE re: 3eff rson Count Enterprises: Public Works Director, Gary Row, reported that this lease replaces the previous lease and will e;~ire on May 31, 2003. Changes from the previous iease agreement inc ude: More detail in summarization of the responsibilities of Bays ore's annual reporting activities, the insurance requirements, and r quirementsfor upkeep and maintenance of the faCility. The lease amoutt is $1.00 per year. Commissioner Brown moved and Chairman Denniso seconded the motion to approve the Lease of the Recycling Facility b Bayshore Enterprises. CONTRACT re: 0 eration of the 3affelson Rec cle Center" Bayshore Enterprises: This contract covers t e operation of the recycle center by Bayshore Enterprises, Gary owe reported, effective 3uly 1986 for a period of one year. Requirem nts include: reporting of amounts of various recyclable materials collefted, subsidy for the recycled materials and program management outlines. The total amount of the contract is estimated at $6,600.00. I The operation contract for the 3efferson coun~y Recycling Center with Bayshore Enterprises was approved by motion of Commissioner Brown, seconded by Chairman Dennison. Tuesday October 7. 1986: AGREEMENT re: Ac isition Services Avenue West; Ken Endorf: Gary Rowe reported the acquisition of right-of-way necessary for project. Commissioner Brown moved, and Chair motion, to approve the Agreement with Ken End acquisition services. or CR 589 Bastin s hat this agreement is for the Hastings Avenue West an Dennison seconded the rf for right-of-way Review A raiser Certificates for 1 Bastings Avenue West, CR0589: Commissioner B Chairman sign the Appraiser Certificates, aut of eleven parcels of land for the Hastings Av Chairman Dennison seconded the motion. arcels of land on own moved to have the orizing the acquisition nue West project. Hel . Al Sc temporary help agreement is with Al Scalf to surveying duties for the Public Works Departm Commissioner Brown moved, and Chairman Dennis approve the ninety day temporary help agreeme agreement will be forwarded to the Teamsters concurrence. If: This ninety day erform inspection and nt, Gary Rowe reported. n seconded the motion to t with Al Scalf. This nion for their CONTRACT re:Pavin CR 607 West Va Intersec~ion; Ace Paving: The contract with of $49,356.23, for paving the West Valley Roa was approve by motion of Commissioner Brown, Dennison as awarded on September 8, 1986. Road and Rhod Drive ce Paving, in the amount /Rhody Drive Intersection econded by Chairman \/01_ 12 r~r,,~ 00 Commissioners' Minutes: Week of October 6, 1986 Page: 9 CONTRACT re: Paving OR0582, Hadlock Intersection: Ace Pavina: Commissioner Brown moved to approve and sign the contract with Ace Paving in the amount of $254,803.20 for the Hadlock Intersection Project CR~582 as awarded on September 8, 1986. Chairman Dennison seconded the motion. CONTRACT re: R00616 Cleveland Street Waterline: Tri Area Contracting: The contract with TriArea Contracting in the amount of $15,603.87 for installation of the Cleveland Street waterline was approved by motion of Commissioner Brown, seconded by Chairman Dennison as awarded on August 26, 1986. After discussion of the statutory requirements on bonding, Commissioner Brown directed the Public Works Department to- add a statement to the face of the contract stating that a Cashiers check in an amount equal to 100% of the contract amount is being held by 3efferson County in lieu of the bond. License to Use Countv Road Right-o~:~ay: Lake Avenue, PhilliDS Bavview Addition: Robert L. <<Sharon F. Southard: This license for use of county road right-of-way is to accommodate the placement of a mobile home adjacent to Lots 4, 5 and 6 of Block 12 of Lake Avenue Road in the Phillips Bayview Addition. The Southards own the blocks on either side of this right-of-way, Gary Rowe reported, and stated that there is little likelihood of any future development of the right-of-way. The license was approved by motion of Commissioner Brown, seconded by Chairman Dennison, as recommended by the Public Works Department. Revision of CN0514 Charles Street (Old Alcohol Loop Road) Project: Gary Rowe reported that this project revision is to provide the necessary funding for the construction phase of this project. The total estimated project amount is $74,500.00. There are three roads (Charles Avenue, Fir Avenue and Oak Avenue) which are being constructed for new alignment and a new intersection with the Oak Bay Road (Old Alcohol Plant Resort area). Commissioner Brown moved to approve Resolution No. 77-86 revising CN0514. Chairman Dennison seconded the motion. CONTRACT re: Road Maintenance on the Quinault South Shore Road; 30hn W. Corev: This contract will provide routine road maintenance services on the QUinault/South Shore Road by Mr. Corey. The County will provide the grading equipment, while Mr. Corey will provide the fuel and documentation of the work done each month. The contract is for $500.00 per month. Commissioner Brown moved to approve the contract with 30hn W. Corey. Chairman Dennison seconded the motion. PLANNING/BUXLDING DEPARTMENT Comments on SEPA review for OlYmpic Northern Forest Products: Additional Sawmill Operation in Gardiner: Mr.<< Mrs. Ben Levine, 3erry Levine, and nine interested area residents were present when Assistant Planner Rachel Nathanson updated the Board on the Olympic Northern Forest Products small log sawmill project in Gardiner. A Determination of Non-Significance was issue by the Board and the comment period triggered by that action has just passed. The Board received fifteen letters in opposition to the project citing the following reasons: noise impacts, erosion of real estate values, additional truck traffic, road deterioration, pollution of Eagle Creek, impact to the community water supply, hours of operation, buffers around the site, purchase of additional property by Levines, and flooding and runoff from Eagle Creek. Many of these people asked that an Environmental Impact Statement be required for this project. VOL 12 r~G~ 00 3673 " Commissioners' Minutes: Week of October 6, 1986 Page: 10 A letter was also received from Erwin30nes, Attorney representing the Levines. Mr. 30nes stated concerns that there is no 3efferson County Ordinance that expands on the State law setting environmental guidelines. He makes particular reference to conditions 2 (Restricting the hours of operation) and 7 (requiring a noise analysis on site at the start of the project). Mr. 30nes contends that these conditions can not be placed on the project because they are not stated in the SEPA requirements. He would like to be contacted to discuss these items with the Board. Mr. 30nes is aware, Rachel Nathanson added, that the County Prosecuting Attorney has reviewed and feels that the County has the authority to place conditions of approval on the environmental review and building permit. The end of the comment period required by SEPAallows the Board to review the comments received and make a determination on whether or not the additional information would be cause to overturn the DNS and issue and Determination of Significance which would require an Environmental Impact statement. The Chairman then asked for any new or additional informati.on from those present at the meeting. Mrs. Helen Levine: Mrs. Levine asked if the Board has done any research on the credibility of the information in the letters that were received? Chairman Dennison advised that these letters express people's concerns which are legitimate whether or not there is any validity to the allegations they make. There have been no letters received from Mr. Beardmore or Mr. Arndt who are the closest neighbors to the sawmill site, Mrs. Levine added. Ben Levine: Mr. Levine stated that the sawmill operation is not anywhere near Eagle Creek. Eagle Creek has been left as it was found. If Eagle Creek is polluted, it was not done by the sawmill operation. This is a very unfair implication. Wayne Kina: Mr. King stated that he and his family are long time residents of the Gardiner area and agreed with Mr. Levine that Eagle Creek has not been touched by this operation. There are many of people in Gardiner who support Mr. Levine and would like to have a place for people to work in Gardiner. There has not been a fish up Eagle Creek for 50 years. Richard Howe: Mr. Howe, a Gardiner resident, asked if the subject of the possible pollution of the Gardiner water supply (water well) has been adequately addressed? Rachel Nathanson answered that the environmental review for the original sawmill was given to the PUD for their comments because the Gardiner well site is near this property. The PUD had no concern for potential impact to that well site by this operation. No additional checklist has been given to the PUDbecause no additional storage has been proposed that might impact the aquifer. Mr. Howe suggested that an . determination be made regarding ground water contamination on this site. The amount of sawdust around could change the acidity of the soils. 3errv Levine: Mr. Levine stated that the well head is approximately 700 to 800 feet from the sawmill at the closest point. No fluids or solvents are used in this operation. Water is used to cool the electric saws. Diesel loaders are used on the site and there is a 500 gallon diesel fuel tank on the site. There is also about 50 gallons of motor oil, 50 gallons of hydraulic oil, 10 gallons of 90 weight gear oil and some paint stored on the site. 30hn Pfeffer: The original permit was for a small sawmill on twelve acres and now the site has been expanded to 33 acres. Peaav Kina: Mrs. King stated that she is a resident of Gardiner and has talked with the people who live right across the street from the sawmill and they are not opposed to it at all. Many of the things cited in these letters are untrue. I"OL 12 00 3674 , . rAr,~ Commissioners' Minutes: Week of October 6, 1986 Page: 11 Chairman Dennison advised that he feels the purpose of mitigative measures is to work out solutions to some of the potential problems in advance so that an Environmental Impact Statement can be avoided. The only other way to deal with these problems is to require an EIS. A lengthy discussion continued regarding the requirements of the State Environmental Policy Act, the limitation of operating hours for the sawmill, the original designation of the site where this sawmill is located, the noise impacts on neighbors and the problems associated with having an industrial operation in, or adjacent to, a residential (rural) area. Commissioner Brown advised that each of the concerns stated in the letters received have all been addressed to some degree in the environmental checklist. Rachel Nathanson added that some of the issues (such as fire hazard) are not on the checklist and they were not identified as significant by the Planning Department staff. Discussion of the storage of the 500 gallons of diesel fuel on the site ensued. Commissioner Dennison stated that the only potential impacts that have not been address by the checklist are the potential impacts on the well from a fuel spill or some sort of leachate from the sawdust. The PUD looked at the potential impacts on the Gardiner community well when they reviewed the original application in 1983 and they did not note any concern. Storage of that amount of diesel fuel on a site has not been a problem over the years, Commissioner Brown stated. Commissioner Brown moved to approve the building permit with all of the conditions as proposed. Chairman Dennison seconded the motion, and stated that the Determination of Non Significance stands with the conditions of approval as proposed. SEPAThreshold Determination: . Port Ludlow Sludge Disposal: ThorndYke Area: Rachel Nathanson outlined this proposal to apply municipal sewage sludge from the Port Ludlow Treatment Plant to an area of forest land owned by Pope Resources, for the Board and eighteen interested area residents. Currently this sludge is being dumped into the County landfill and this proposal is an attempt to lessen the environmental impact of this disposal by applying it to an area designated for timber growing. This proposal is similar to a project approved previously for the City of Winslow. The property in the Thorndyke area is approximately three and one half miles southwest of Port Ludlow. All of the application sites are adjacent to gravel roads. Areas of concern are those with "Dabob" soils (characterized by seasonal swamps, high water tables) such as Wall Lake and Twin Lakes. A 2,000 foot buffer is proposed for Wall Lake with a 1,000 foot buffer around Twin Lakes. Thorndyke Creek would have a 3,000 foot buffer. Any other swampy areas would have a minimum 300 foot buffer. An analysis of the soils has been provided by Pope Resources. Thirty to forty year old Douglas Fir are predominate in this area which will be harvested on a 50 to 60 year cycle. Each of the 22 sludge application sites is approximately one acre in area (150 feet deep and approximate 300 feet wide along the roadway) and the sludge will be applied with a cannon mounted sludge application vehicle (pump and nozzle type applicator). The amount of sludge created by the Utility will require one application trip per week in the summer (June through September) and one trip every three weeks in the winter. This project is divided into phases with the current operation generating 3,000 gallons per week of materiali Phase 1 (year 2003) 7,000 gallons per week and the final Phase 2 (year 2030) 14,000 gallons per week. The document" The Best Management Practice ror Use or Municipal Sewage Sludge" defines the maximum allowable rates for sludge applications to avoid degradation of water quality, etc. and it recommends a maximum of 43 dry tons per acre per five years. This 'iilt 12 F~rc Ory 3675 . . ~ Commissioners' Minutes:1 Week of October 6, 1986 Page: 12 project is proposing a maximum of 4 dry tons per acre per year which is well under the recommended maximum. Quarterly reports on this project will be sent to the Cou~ty Health Department, the State Department of Ecology, Department of ~ocial and Health Services, with annual analysis of the sludge to be made available to local and state authorities. The Health Department reviewed the checklist and noted that those items that need mitigation (buffer areas, no application on steep slopes, no public access, etc.) ca~ be listed on the sludge application permit. David Cunningham, Pope Resources, stated that the application of treated municipal sludge to forest lands has been well researched. The things to remember from;an.environmental point of view are: 1) there are no domestic wells within two miles of the site, 2) there are no residences in the application area, 3) the application site is an 18,000 acre tree farm, 4) the application rate is half or less those recommended in the Best. Management Practices guideline, 5) this sludge is called "municipal" sludge ,but is basically domestic sewage that has been treated and 6) the public access concern can be handled by installation of gates. lIt is in everyones interest to get this sludge out of the County landfill. Randy Durant, Environmental Health Specialist wIth the 3efferson County Health Department reported that the Solid Waste permit for sludge utilization that will b. issued for this project has to be renewed on a annual basis. Quarterly reports and sludge analysis will be evaluated before the permit is issued each year. Commissioner Brown moved to issue a Determination of Non-Significance and Lead Agency Status on the Pope Resources application for a sludge application project in the Thorndyke area. Chairman Dennison seconded the motion. Shoreline Substantial Development Permit #SH13-86; Expansion of the Wastewater Treatment Plant at Port Ludlow: LudlOW Utilities ComDarlY: David Cunningham, Pope Resources, outlined this expansion project proposed by the.LudlowUtilities Company as he presented slides of the area, for the Board and the 16 area residents in attendance. The capacity of the exi$ting sewage treatment plant at Port Ludlow is 100,000 gallons per day:(average flow) which serves about 450 connections. Pope Resources is committed to 1,200 connections for lots and condominium owners in the Port Ludlow Development, which means there is currently a deficit of 750 connections. The average flow from 1,200 connections would 'be 220,000 gallons per day (average) with seasonal peaks of 443,000 gallons per day. The expansion proposal is for 1,900 connections which will serve the commitments and some growth of the Resort facility and about 700 residences. That capacity won't be needed until the year 2030, but when that occurs the average flow will be 380,000 gallons .per day (average) with a summer peak of 620,000 gallons. The plant has been designed for 620,000 gallons. . The mechanical features on the current plant are noisier than those that will be on the new plant. Noise levels of 57 db will have to be maintained at all property boundaries of the treatment plant site. All the new mechanical equipment will be underground, in concrete vaults or it will be submerged. the property owner directly to the rear of the site, 30hn Niemeyer, loqks directly down onto it. A cOQperative plan has been developed with Mr. Niemeyer for screening the new plant in such a way that it will lessen the visual impact from his property. The existing outfall is only 300 feet long and is located in 15 feet of water at low tide. The new outfall will be extended 3,000 feet and will be located in 55 feet of water, 1,500 feet off shore. The diffuser will work in such a way that once the effluent comes out of the end of the pipe, it will rise in a plumb. The horizontal area over the plumb is called the Zone of Initial Dilution or ZID and within the ZID State water quality $tandards don't apply, however they do apply at the boundary of the ZID.; V(JI_ 12 f~f;r 00 3676 Commissioners' Minutes: Week of October 6, 1986 Page: 13 David Goldsmith, Planning/Building Department Director, then reviewed the Shoreline Substantial Development permit application process for this project. Pope Resources originally made application for expansion of their treatment faCility in 1983. The outfall location became a point of controversy and that application was subsequently withdrawn. An Environmental Impact Statement was issued by the Washington State Department of Ecology and 3efferson County which was financed by Pope Resources. Mr. Goldsmith then presented a copy of the final EIS, dated September 17, 1986. The Shoreline Commission held a public hearing on August 20, 1986 and after review of the project which is classified as a secondary use in the suburban and the aquatic designation. In addition to local Shoreline Permit this project will be required to obtain the following: U.S. Army Corps of Engineers Section 10 permiti Water Quality Certification by the Department of Ecology; National Pollution Discharge System Permit from the Environmental Protection Agency; Certification as a wastewater treatment plant by DOEi DNR lease for the marine outfall pipei approval from Departments of Game and Fisheries and a building permit. Conditions were sugge$ted by the Planning Department staff to cover the following areas of concern: Drainage and erosioni hours of construction operationi permissable noise levelsi emergency operations; landscaping of the facility; odori ability of the County to rescind the permiti and that the Shoreline permit be available on site. The Shoreline Commission eliminated the condition which allowed the County to modify the conditions and/or withdraw the permit, and they modified the construction operating hours to those between 7 a.m. and 6 p.m. Monday through Friday, as well as including portions of the landscaping agreement with the Niemeyers. The Commission recommended that the Board approve the permit with the nine conditions as amended. The Department of Natural Resources has submitted a letter stating that a herd of geoduck has been found on the defuser site and they are concerned about it's location. DSHS has in the past decertified shellfish beds within a half mile radius of a defuser, regardless of the water quality. DNR did not respond regarding this matter during the Environmental Impact Statement process. David Cunningham clarified that Pope Resources advised the DNa of the presence of geoduck in the pipeline corridor eight months ago. DSHS took the position at that time that they do not issue blanket decertifications within the 'half mile radius, but they check the contamination levels in the shellfish after the plant is built. If the plant is operating properly there should be no problem. A couple of things need to be done with regard to this issue, Mr. Cunningham continued: 1) The number of geoduck in this area needs to be established (Dept. of Fisheries estimates 750,000 pounds of geoduck) as well as where they are located, and 2) Pope Resources needs to work out the concerns regarding the geoduck with the Department of Fisheries for the hydraulics permit and DNa for the tidelands lease of the pipeline corridor. Commissioner Brown stated that since Pope Resources has to obtain a lease from DNR for the pipeline corridor, the geoduck issue can be resolved at that time and it isn't necessary for the Board to withhold approval of the Shoreline Permit for the resolution of this matter. C. Montgomery "Gummy" 30hnson, President of the Protect LUdlow Bay Committee (membership of 38 families) submitted and read a written statement in support of the issuance of this shoreline permit, as well as whatever other permits are required, as soon as possible. The questions that were raised have been satisfactorily answered. The Protect Ludlow Bay Committee asked the Board to stand firm with the local applicant and the local residents to help expedite this much needed project. State and federal agencies have had many months to comment and should not be allowed to impede the process or the project at this point. In conclusion Mr. 30hnson stated that it makes sense that the Board move ahead with the approval of this permit and that the \'~' t? Hr~ 00 3677 ~ Commissioners' Minutes: Week of October 6, 1986 Page: 14 Protect Ludlow Bay Committee will help the applicant deal with these State agencies in any way they can. Commissioner Brown moved to approve Shoreline Substantial Development Permit #SH13-86 for the Port Ludlow Wastewater Treatment System Expansion project with the conditions as recommended by the Shoreline Commission. Chairman Dennison seconded the motion. Tuesday October 7, 1986: Update on Noise Analysis done at Evergreen Fiber Chipper at Chimacum Creek: Rachel Nathanson, Assistant Planner, reported to the Board, representatives of Evergreen Fiber, Sam Learned, and Wes Reed, that the noise monitoring done by Rod Cannel after the completion of the new building indicated that the operation was in compliance with the State noise standards. A call was received from Sam Learned, who stated that the noise levels were not in compliance at Al Learned's cabin which is located on a bluff above the mill site. On October 2, 1986, Ms. Nathanson's noise monitoring indicated levels in excess of those indicated by Mr. Cannel. The average in front of Mr. Learned's cabin was 64 db. The level of noise at Wes Reed's property averaged 60 db and ,was therefore in compliance at that property boundary. Both meters will be taken to the site at 3 p.m. today to see if a determination can be made regarding the two different noise levels monitored. Evergreen Fiber is currently exceeding the noise standards and will have to have a variance granted by the County in order to work on coming intocompllance. Rod Cannel stated that all of the reading are within 1 db at each monitored site except the one in front of Mr. Learned's cabin. The sound consultant used on this project suggested that the difference may be caused by additive reflective noise off of the cabin itself which can be effected by the atmospheric conditions at the time of the test. Discussion of where and how these readings should be taken, as well as how to deal with reflective noise then ensued. Rod Cannel stated that Evergreen Fiber is not fighting the County on this issue and is willing to work to make things better. They have done what they can to comply with the noise standards, and Mr. Cannel does not feel they are responsible for the additive noise from the cabin's porch. The building is doing what it was designed to do. This project is getting to the point where it is going to cost quite a bit of money to make changes which mayor may not be effective when completed. The Board indicated that they want to see the results of the monitoring scheduled this afternoon before any decision is made on this project. If the readings are not in compliance, Chairman Dennison ,stated that he would have to have some evidence to prove that the increased readings are being caused by the noise reflecting off of the cabin and also a legal opinion on how the noise standards are to be applied in that regard. Hood Canal Coordinating Council Draft Policy: Date for discussion of adoDtion: The Board agreed to meet with tela Hilton- Perez of the Hood Canal Coordinating Council on October 20, 1986 at 3:30 p.m. to discuss adoption of the Hood Canal Regional Planning Policy. Setback. Variance ReQUest: 21 Terrace Lane, Brinnon: Alvira Williams: Mrs. Williams is requesting a five to six foot setback variance from the Seamount Drive right-of-way to allow the construction of a 10 by 22 foot wood and automobile storage shed off of her existing carport, Rachel Nathanson reported. Commissioner Brown moved to approve the variance as requested by Alvira Williams. Chairman Dennison seconded the motion. , VOL 12 rArj~ 00 3678 .- . Commissioners' Minutes: Week of October 6, 1986 Page: 15 ReQUest to washington State Parks and Recreation Commission re:Trust Land Study: The Washington State Parks and Recreation Commission is currently in the process of identifying State Trust Lands that may be acquired to enlarge State Park lands, Rachel Nathanson reported_ Ms. Nathanson suggested that the Board write a letter to the Parks and Recreation Commission asking them to consider adding the 97 acre property next to Fort Worden that is owned by Charles Chebuhar. The Board agreed to send a letter. Administrative Decision re: Bulkhead and backfill. Griffith Point Road, Marrowstone Island: Dick Holmes: Associate Planner Bob Duffy briefed the Board on.the administrative decision made by the Planning Department regarding the installation of a bulkhead and landfill on property owned by Mr. Petros N. Farmasonisat 571 Griffith Point Road, on Marrowstone Island. PARKS AND RECREATION DEPARTMENT AGREEMENT Amendment re: Use of School District #50 Swimmina Pool Facility: Commissioner Brown.moved to approve the change in Section IVA4 of the Agreement with School District No. 50 for use of their swimming pool facility which increases the rate for the custodian from $8.41 per hour to $9.60 per hour. Chairman Dennison seconded the motion. TREASURER Petitions for Property Tax Refund: The following petitions for property tax refund were approved by motion of Commissioner Brown, seconded by Chairman Dennison: Western Washington Corp. of Seventh Day Adventists " "" " " $239.42 252.20 131.07 Chimacum Grant #681 * * * The meeting was adjourned on Monday evening and reconvened on TueSday morning with all members present to conclude the weeks' business. AGREEMENTSre: Rental of the VFW Hall: Victorian SQUares and HaPDY Valley Dancers: Commissioner Brown moved and Chairman Dennison seconded the mo~ion to approve the rental agreements for the use of the VFW Hall by the Happy Valley Dancers and the Victorian Squares. ReQUest for Fundina Allocation: Domestic Violence: The request for the third quarter funding allocation in the amount of $1,800.00 as shown in the 1986 bUdget for Domestic Violence was approved by motion of Commissioner Brown, seconded by Chairman Dennison. ReauestforFundina Allocation: 3uvenile Diversion Program: The third quarter funding allocation in the amount of $2,449.00 for the Jefferson County 3uvenile Diversion Program was approved by motion of Commissioner Brown, seconded by Chairman Dennison. Vi'll 1? f~r:. Gfl 3679 ~- . . . ~ Commissioners' Minutes: Week of October 6, 1986 Page: 16 State Liquor Control Board Applications: The State Liquor Control Board license transfer for the Discovery Bay Tavern was denied as recommended by the Health Department by motion of Commissioner Brown, seconded by Chairman Dennison. The Health Department recommended denial of the transfer application because the Discovery Bay Tavern has not submitted the necessary water samples. Commissioner Brown moved to approve the new liquor license application for the Old Alcohol Plan Resort Restaurant as recommended by the Health Department. Chairman Dennison seconded the motion. AMENDMENT. Interagencv Agreement re: Hood Canal Coordinatina Council;Kitsap County, Mason County, Port Gamble Klallam Tribe, Skokomish Tribe and the Puget Sound Water Qualit~ Authority: Commissioner. Brown ,moved to approve the Amendment to the interagency Agreement for the Hood Canal Coordinating Council as presented. Chairman"p~~~~o~,~eco~ded the motion. ') r:'~A~. ~K MEETINq;.;~iJ1",.o.;.j~.'.'..'....',,'.'~.-'p......o~'(....7.', :!~.'~ ".'.': : r,~,-~_"'i:L:::_,, .", ' ~. :;b \ .'. ~ t. \J '...,.c iI: ,; . . .. en ' ..... .... II!> '.' __'..' .. ~ ; SEAL . .. . --,"",-.' -, ; ... ". . l, o. .: - , .'.". ... ,,/.1; . ..' ..., "~" '-" ,',,- . ,j! ~ . ,.;,.~ --/ -, .... . .~ ~ - >(<,,'. -, -,"', - . '.'. .-"'11 :>"lOl.....rf'.:'./... ;'Ill' ATTEST:\ ".l.~.~~. ",./r \, '..,. "") . .-. , "\ .;~,....I$ ~~~:" Lorna L. Delaney, ~./ Deputy Clerk of the Boarder 3EFFERSON COUNTY BOARD OF COMMISSIONERS ~ B.G. Brown, Member (Position Vacant) . VOL 12 00 3680 .' 'rA{;~ "