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HomeMy WebLinkAboutM102086 " I t I District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Larry W. Dennison, B.G. Brown, Member (Vacant) 1 I I Chairman 1 I I I I I I a R a RI a' RI RI a' lEI al RI al RI IE' 3EFFERSON COUNTY BOARD OF COMMISSIONERS a Clerk of the Board: Public Works Director: 3erdine C. Bragg Gary A. Rowe a a - - - M I NUT E S Week of October 20, 1986 Chairman Larry W. Dennison called the meeting to order at the appointed time and in the presence of CommissionerB. G. Brown. AGREEMENT Sauare Dance Club: seconded the motion as submitted by The re: Rental of VFW Hall: The Guild and the 4 + 4 Commissioner Brown moved and Chairman Dennison to approve the rental agreements for the VFW Hall Guild and the 4 +4 Square Dance Club. Authorization of Membersbip in the WasbinatonState.County Trust Beneficiaries Association and Establishing a Fund for PaYment of Professional Services pursuant to the Inter-Local Aareement: Commissioner Brown moved to approve Resolution No. 80-86 authorizing the County's membership in th.e Washington State County Trust Beneficiaries Association and establiShing a fund for payment of professional services pursuant to the Inter~local Agreement. (See next item). Chairman Dennison seconded the motion. It was further moved by Commissi.oner Brown that Chairman Dennison be designated as 3efferson County's participating member. Chairman Dennison seconded the motion. AGREEMENT, Inter-Local re: Professional.Serv1ces:.Washinaton State County Trust Benef iciar ies Association: Commissioner.. Brown moved and Chairman Dennison seconded the motion to approve the Inter-Local Agreement with Clallam, Clark, Cowlitz, Grays Harbor, King, Kitsap, Klickitat, Lewis, Whatcom, Mason, Okanogan,.Pacific, Pierce, Skagit, Snohomish, Stevens, Thurston and Wahkiakum Counties, who have all previously transferred lands to the State of Washington to be held in trust for them. This agreement is for the creation of an entity comprised of Trust Beneficiary Counties who are similarly affected by actions or inactions of the State of Washington as their trustee for these lands. Appointment appoint Alma B. Kelly, approval of Resolution Prosecuting Attorney. of Deputy Coroner: Commissioner Brown M.D. as a Deputy Coroner for 3efferson No. 81-86 as requested and recommended Chairman Dennison seconded the motion. moved to County by by the Herschel Atkinson, Elmer Assman and Lvle Fink re: Veterans Relief Committee re:Soldiers' and Sailorsr Relief Fund: Bud Porter and Steve Barbe' were not present when Mr. Atkinson, Mr. Assman and Mr. Fink came before the Board to discuss the Soldiers' and Sailors' Relief Fund. Mr. Assman stated that he would like to see the levy rate for this fund set at $.06 per thousand instead of the $.05 per thousand as .tG. ,-->:.3.. 00, ~274 ~ Commissioners' Minutes: Week of October 20, ,1986 Page: 2 requested previously. This would allow an amount to be set aside to pay for veterans travel expenses to and from the Veterans Hospital. Mr. Assman added that he would also support a procedure for applications being submitted to and approved by one person. Since Mr. Assman had not attended the previous meetings regarding these issues, Mr. Atkinson brought him up to date on what had been discussed. Since Mr. Porter and Mr. Barbe' were not present the meeting was rescheduled for Monday November 10, 1986 at 10:30 a.m. The Clerk will notify Mr. Porter of the new meeting date. Tim Flynn re: Solid Waste Dumpina Fees: Mr. Flynn came before the Board to discuss the fees for dumping at the County landfill. Mr. Flynn is a landscaper and the current rate of $32.00 per ton for dumping burnable materials has forced him to raise his landscaping fees. A load that previously cost about $5 to dump now costs $14 to $20, and he makes as many as 10 to 12 trips per week. Mr. Flynn asked if it would be possible to reduce the fees for dumping burnable materials at the dump? The burnable waste is less expensive to deal with from an environmental st~ndpoint and a lower fee for dumping it would be justified, Mr. Flynn added. Public Works Director Gary Rowe reported that the Department will develop a comparison of, the costs of handling burnable and non-burnable materials. Other problems that have to be addressed before any change in rate could be considered arei how the fee for mixed loads will be determined; if the previous rate, which was developed to encourage people to clean up their property, was close to actual costsi and reducing the instances that a discretionary determination must be made by the caretakers. Mr. Flynn added that the landfill .caretakers do their jobs well and in a conscientious manner. This matter will be brought before the Solid Waste Advisory Committee for review and development of a recommendation. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS CONTRACT re: CN0514 Charles Avenue (Alcohol Loop Road); Seton Construction: Commissioner Brown moved and Chairman Dennison seconded the motion to approve the contract with Seton Construction in the amount of $55,323.26 for construction, alignment and intersection improvement for Charles Avenue as awarded on September 22, 1986. Notice re: Purchase of Tailgate Sander for 10 Yard Dump Truck: Public Works Director Gary Rowe, reported that three telephone quotations have been received for the purchase of a tailgate sander for the 10 yard dump truck, with the low bid being from Swain Equipment Company. The notice will be posted for three days pursuant to the requirements of Resolution No. 2-78. The Board concurred that the tailgate sander be purchased from Swain Equipment after the three day posting period has expired. Notice of Hearina re: Application for Franchise: Olvmpus Beach Tracts Water System, Inc.: Commissioner Brown moved to approve Resolution No. 82-86 setting the public hearing for the Franchise Application submitted by the Olympus Beach Tracts Water System, Inc. for November 17, 1986 at 2:00 p.m. Chairman Dennison seconded the motion. ~.' 12 t&fOO 4~75 . , Commissioners' Minutes: Week of October 20, 1986 Page: 3 PLANNING DEPARTMENT Request for Extension of Short Plat approval: Acre.Short Plat (#10-84) and the DUl)uisShortPlat (#9-84): Senior Planner Rachel Nathanson reported that an extension of completion time was previously granted for the Acre and the Dupuis Short Plats (See also Minutes 3une 19, 1986) to November 23, 1986. The only thing that remains uncompleted for both of these short plats is the certification and approval of the water system (Trident Cove Water System). Another six month extension is being requested to allow the time needed to secure this system certification and approval. Commissioner Brown moved to grant another six month extension of the final plat approval for the Acre (#10-84) and the Dupuis (#9-84) Short Plats, until May 24, 1987. Chairman Dennison seconded the motion. Vacant Position on the Planning Commission: Two people have submitted applications for appointment to the vacancy (District #2) on the Planning Commission, Rachel Nathanson reported. The Board will interview each applicant on Monday October 27, 1986. The Clerk will schedule the appointments. AGREEMENT, Interaaency - Amendment: Hood Canal Coordinatina Council: Planning Director, David Goldsmith reported that this amendment to the Interagency Agreement previously approved for the Hood Canal Coordinating Council designates all members of the Board of Commissioners from each County as members of the Council as well as ~equiring a quarterly ~eeting. Commissioner Brown moved to approve the Amendment to the Interagency Agreement for the Hood Canal Coordinating Council. Chairman Dennison seconded the motion. David Goldsmith then presented a Resolution for the Board's approval deClaring support for the regional policies established by the Hood Canal Coordinating Council.. Due to questions on the wording in the Resolution referring to the puget Sound Water Quality Authority Plan, the Board delayed taking action on the Resolution. David Goldsmith advised that he will discuss changing this wording with Lela-Hilton Perez of the Hood Canal Coordinating COUncil. Oil Bunkerina: David Goldsmith reported that the Oil Spill Advisory Committee has drafted 33 recommendations to be given to the State Legislature for consideration, in respect to oil bunkering. The Coast Guard currently has the authority to establish anchorage areas for oil bunkering but they are reluctant to do so for various reasons. One of the Committees recommendations is that the state Legislature formerly request the Coast Guard establish these areas, although the County may have more authority to make this requeet through the Shoreline Management Program. David then reviewed the rest of the Committees' recommendations for the Board, and reported that he will be developing the minority report for this meeting, as. well as a briefing paper. * ** The meeting was recessed on Monday evening and reconvened by the Chairman on Tuesday morning after the Entrance Conference with the State Examiner. Commissioner Brown was present. Services Services Dennison Huah Fowler, State Emeraency Services re: County'S Emeraency Coordinator and Plan: Hugh Fowler of the State Emergency Department was present with Sheriff Lee Smith when Chairman asked if the County is required to have an Emergency '~Yl( -,12 fUr 00"4376 . , Commissioners' Minutes: Week of October 20, 1986 Page: 4 Management Coordinator? Mr. Fowler explained that neither the State or FEMA have any requirements which state that the County must have a full time Emergency Management Coordinator. The maintenance of the County's Plan could be done either by assigning it as one of the duties of a Sheriff's Office employee or by a volunteer person who has knowledge in the field. Commissioner Brown asked what the State means by "maintenance" of the Plan once it is finalized, and noted that his understanding of maintenance is that which would be required to keep the plan current as circumstan~es change in the County creating situations that would have to be addressed that were not in the original plan. If this is true those kinds of changes would happen infrequently. Mr. Fowler stated that the maintenaIlce of the plan is not a big effort. It is mainly keeping, up with changes in staff, organizations and contact persons set out in the plan. It is not a complete rewrite of the plan. Chairman Dennison added that when the previous Emergency Services Coordinator position was dropped by the County, it was not an attempt to do away with the County's Emergency Services Program. This action was based on the original agreement that outlined the Emergency Services Clerk position for a one year period. Chairman Dennison asked what requirements the County must meet to protect the monies received from FEMA for the construction of the jail? It was his understanding tha.t the County's plan. is adequate to meet those requirements and now, all that must be done is to keep the Plan updated and current. Mr. .Fowler reported that the County's plan is adequate with the exception of the Nuclear Attack annex. The State's policy regarding how the nuclear attack annex is to be developed was established in 1982 and states that the FEMA crisis relocation planning will not work. The State does' not require what FEMA has requested, but has adopted what is called "comprehensive emergency management" which !does'nt focus on attack but on managing the emergency caused by an attack. After further discussion of the options that the County has with regard to keeping the plan updated, Mr. Fowler added, that the County and the City of Port Townsend have established a joint Emergency Management Council, but the County is currently carrying the full load with regard to this work. Normally when emergency services for an area are handled jointly, all the entities involved pay a share of the costs involved. Sheriff Smith suggested that the Board contact the City to find out if they know of any volunteers who may be qualified to help with this program. In response to Chairman Dennison's request for clarification, Mr. Fowler stated that there are two requirements that the County must meet: 1) the County must execute a disaster exercise to test the Plan, before 3anuary 1987 and 2) a program paper for the plan must be submitted to the State. The State will provide assistance to the County for the completion of both of these requirements. Commissioner Brown reported that a man has volunteered to help with the the County's Emergency Services Plan. This man is a Military Emergency Reserve Captain with training in this area. Mr. Fowler stated that this person may be a good prospect to work on an on-gOing basis on the program paper and the emergency exercise. The Board will contact this man. Sheriff Smith reported that he is also aware of several other volunteers to work on the this program. At this point, Mr. Fowler stated, the minimal on-going program to maintain what the County has already developed is more important than spending more time immediately on further development of the plan. The program paper will identify how the County will administrate the overall plan and its' maintenance in the future. Last year, when the Emergency Services Clerk was working, a federal program funded about 30% of the administrative costs to the County, however, Congress has cut back on the funding level for this program. The County's immediate emphasis should be the compl~tion of the disaster exercise while LYL . 2' 00- ......ir'1i~7 1 ..:tl1It ,"~ 40 ill .' '. ::,.$" , -., "l', ~ Commissioners' Minutes: Week of October 20, 1986 Page: 5 continuing to develop the program paper which should be completed by the end of the year. Homer'Smith III re:Errors and Omissions Insurance; Law Enforcement Insurance and Building- Liability Insurance: Homer Smith III reported to the Board and Harry Pollard, member of the 3efferson County Fair Board, regarding proposed rates for the County's insurance coverage in the new policy year as follows: Errors and Omissions Coverage: Last year this coverage cost $4,975.00 for a $5,000.00 deductible policy on Public Officials. This year the same coverage will cost $6,683.72. Law Enforcement Insurance: with $3,500 deductible. The $16,362.57 with a $5,000.00 deductible policy. This coverage cost $9,947.00 for a policy bid for renewal of this policy is deductible or $12,235.85 for a $10,000.00 The Board must make a decision on renewing these coverages by November 6, 1986. Insurance on County Buildinas: Mr. Smith reported that the insurance carrier is requiring that any non-County sponsored activity held in a County building, (VFW Hall, Communi ty Centers, .Memorial Field and the buildings at the Fairgrounds) have insurance coverage through the sponsoring party. The Company will need to see an insurance certificate from the sponsors of these activities. The only exception to that is for Senior Citizens activities in the buildings. 3efferson County's overall insurance rates will increase if the County does not do something about their exposure to claims in these rented spaces, Mr. Smith added, or the County's insurance coverage could possibly be cancelled because of this situation. Twq things that are adding to insurance costs in Port Townsend are: 1) open stairwells in buildings and 2) bUildings that ,have only one access. Commissioner Brown outlined the choices the County has in this regard as: 1) Adopt a policy that the County facilities can not be rented unless a Certificate of Insurance is provided by the renter, or 2) Continue the current rental policy with no insurance coverage on these buildings, or 3) Continue the current rental policy and pay an exorbitant insurance premium to do so. After extensive discussion of the current problems being created for the County and the insurance companies as well as the effects of these problems on the community, the Board directed the Clerk to request a list of all non~County sponsored activities from the Advisory Boards and managers of the various County buildings. These lists will then be submitted to the insurance company for a determination as to which ones will require certificates of insurance. 3EFFERSON COUNTY BOARD OF COMMISSIOHERS e ~~ Dennison, Chairman SEAL B:G. Brown, Member (Position Vacant) WI. _7'o'l1Sf Q(t 4378 - -it"': "",' ,~.... ". ..